Erasmus 2013-14. - University of Sheffield/file/... · 2013. 4. 11. · What is Erasmus? §EU...

Erasmus 2013-14.

Pre-Departure Talk – Wed 10 April

International Exchanges Unitß Dörte Stevenson

Head of International Exchanges Unit

ß Lyn DuffieldErasmus Administrator

ß Rebecca TimmStudy Abroad Administrator

ß Charlotte OdellInternational Exchanges Assistant

ß Denise ChandlerInternational Exchanges Clerical Assistant

© The University of Sheffield11/04/2013

Meeting Format


ß Programme overviewß Before you leaveß When you arriveß While you’re abroadß When you returnß Leftover Erasmus packs(Slides will be published on-line after today)

What is Erasmus?ß EU funded mobility programme that Includes:

1. Study exchanges2. Work placements 3. Language teaching assistantships

ß Must take place in an Erasmus participating countryß Must be full-timeß Must count towards your degreeß Min. 3 consecutive months, max 12ß Comenius is a separate programmeß Some ineligible work placement providers

www.shef.ac.uk/erasmus/outgoing/prospective-out/eligibility© The University of Sheffield11/04/2013

http://www.shef.ac.uk/erasmus/outgoing/prospective-out/eligibility

Before you leave

Applications – Study Exchangesß Your academic department must have

nominated you to your host universityß Search host university web pages for any

application forms and proceduresß If unclear, email or call the Erasmus Coordinator

in your host universityß Ensure to meet any deadlines set by your host

universityß Chase up confirmation of your acceptanceß Don’t assume you don’t have to do anything!


Work Placements/Assistantships

ß Have you secured a work placement yet? Try the Student Job Shop if not

ß If so, do you have a contract? Is it currently being drawn up?

ß Keep on top of any paperwork issued to you by your employer

ß British Council Assistants should hear from the BC directly about the next steps


Visasß Non-EU/EEA nationals likely to need a visa

ß The embassy/consulate is your first port of call

ß Student Advice Centre may be able to offer some limited advice

ß Your host contacts may also provide some information from their experience

ß It’s likely you won’t be able to apply for a visa until you have a letter of acceptance from your host university/company/school


Housingß Most partner universities offer a chance to apply

for halls, but places are not always guaranteed

ß Standard might differ to what you’re used to

ß Integration with native students?

ß Apply in good time and request confirmation of receipt

ß Be prepared to look in the private sector

ß Use all of the resources available to you

ß List of hints and tips in your Handbook© The University of Sheffield11/04/2013

Language Preparationß Erasmus Intensive Language Courses (EILCs) - for

less widely taught languages or where a language does not form part of the degree

Application to International Exchanges Unit by:• 24 May 2013 (for placements starting in semester 1)• 25 Oct 2013 (for placements starting in semester 2)

ß Application forms can be downloaded here:http://ec.europa.eu/education/programmes/llp/erasmus/eilc

• Further language preparation options listed here:www.shef.ac.uk/erasmus/outgoing/prospective-out/language


http://ec.europa.eu/education/programmes/llp/erasmus/eilchttp://www.shef.ac.uk/erasmus/outgoing/prospective-out/language

11/04/2013

UK Student Loansß Eligible to apply as usualß Provide full details of your arrangements

including duration datesß Indicate whether the period abroad is

Erasmusß If you’re asked to provide written evidence

from Sheffield, contact SSiD:Email: [email protected]

© The University of Sheffield

mailto:[email protected]

11/04/2013

Tuition FeesUK/EU Fee-payers:


Full Year abroad viaErasmus

Full Year abroad with half via Erasmus, half non-Erasmus

One Semester abroad via Erasmus, one semester at Sheffield

Starting your Sheffield degree in 2011-12

Zero tuition fees

Half tuition fees Full tuition fees

Starting your Sheffield degree in 2012-13

Zero tuition fees

£2,000 tuition fees £5,500 tuition fees

Overseas Fee-payers:Half fees for a year abroad and full fees for just one semester abroad

N.B: No tuition fees payable to host Erasmus universities

11/04/2013 © The University of Sheffield

University Financial Support www.shef.ac.uk/ssid/finance/money.html

ß You may apply for Access to Learning Funds for unforeseeable expenses or emergency costs

ß UK students who are in receipt of a maintenance grant, mature students and those with children are particularly encouraged to apply.

ß Email: [email protected]

http://www.shef.ac.uk/ssid/finance/money.htmlmailto:[email protected]

11/04/2013

Erasmus grant


ß Not means-tested andmost students eligible

ß Open to all nationalities (not just EU students)

ß Comprehensive info in the Erasmus Grant Fact Sheet (see your blue pack)

IMPORTANT:

Subsidiary grant only. Make sure you have other funds in place!!

The Erasmus Grant Does Not...

ß Cover your essential living costs (rent, food etc.)

ß Replace your Student Loan

ß Get paid to you before you go abroad

“I am now HOMELESS. Where is the

Erasmus grant?!!”

“I didn’t apply for a Student Loan

because I knew I was getting the

grant!.”

“The grant should have been paid BEFORE we

left.”

11/04/2013

Erasmus Paperwork


VIDEO: 036 - Juan Fernando AndresParrilla y Esteban

Roel Garcia

http://vimeo.com/20096332

http://vimeo.com/20096332

11/04/2013

Erasmus Paperwork


ß Start reading the instructions ASAP

ß The check-list in your pack tells you which forms to fill in and when

ß More detailed guidance on our web page:

www.shef.ac.uk/erasmus/outgoing/before/paperwork-all.html

ß Complete exactly as advised to avoid delays in the grant payment

http://www.shef.ac.uk/erasmus/outgoing/before/paperwork-all.html

Registration

ß You must still be registered with the University of Sheffield whilst abroad

ß Registry Services will contact you to tell you how to do it

ß Not registering in good time can lead to problems with tuition fees and receipt of any grants or bursaries


Insuranceß European Health Insurance Card (EHIC) -

EEA/EU nationals

ß Top up with private insurance - ideally a comprehensive policy to cover other items e.g. personal possessions, missed flights, third party liability

ß Detailed guidance on insurance in your handbook


Travel Arrangements

ß Only book flights/trains once you know exactly when you have to arrive: amendments to bookings can be expensive

ß International Student Travel Cards can save you lots of money – ask your travel agent

ß If possible, try to travel with other Sheffield students


Resources

Student Exchange Ambassadors


ß A group of former Study Abroad / Erasmus students acting as ambassadors for the programmes

ß Providing student-led support based on their own recent experiences

www.shef.ac.uk/ieu/seap/our_ambassadors

http://www.shef.ac.uk/ieu/seap/our_ambassadors

IEU Facebook Group

ß Good way of networking with former, current and future inbound and outbound Erasmus students about housing, culture, nightlife etc.

ß You can post an ad to let out your room

ß Link from our web pages at:

www.shef.ac.uk/erasmus/outgoing/before© The University of Sheffield11/04/2013

http://www.shef.ac.uk/erasmus/outgoing/before

uSpace Areaß We have an International Exchanges Unit uSpace

area which contains profiles on our Erasmus partner universities:

http://uspace.shef.ac.uk/community/international_exchanges_unit/europe

ß Access through MUSE

ß Please, please, please contribute with your photos and experiences!!


http://uspace.shef.ac.uk/community/international_exchanges_unit/europe

ESN


ß Erasmus Student Network (ESN) is an organisation which encourages students in all participating countries to set up Erasmus societies and organise events for incoming exchange students studying in their home university

ß Sheffield ESN currently being resurrected

ß You may find that your host university has one too

On arrival

On Arrivalß Orientation / language training / work induction

as instructed by your hostsß Register for classes if at a partner universityß Register with relevant authorities if necessaryß Contact your host department / work contactß Establish a way of maintaining email contact with

Sheffield, family & friendsß Get in the habit of checking your Sheffield email

account regularly


While you’re abroad

Culture Shock!!!


VIDEO: Former Study Abroad & Erasmus students discuss their

experienceshttp://www.youtube.com/watch?v=USRIwK-rsNM

http://www.youtube.com/watch?v=USRIwK-rsNM

Problems/queriesß Your departmental Erasmus tutor can help you

with academic queries

ß IEU can assist with queries of a more practical nature

ß Erasmus and academic contacts are at hand at partner universities

ß Don’t be afraid to ask your host contacts for help

ß Be aware of who can help you with what


Personal Supportß Student Support & Guidance can help if you

are suffering with personal problems:

Email: [email protected]

ß The Counselling Service can’t offer telephone or emergency appointments

ß Your local GP should be your first port of call if things are very bad



Changes to your Plansß You must let our office and your academic

department know ASAP if your plans change

ß The changes could have implications on your Erasmus grant and tuition fee status

ß We cannot guarantee to fund any new Erasmus activities after we have submitted our funding report in mid-January


When you return

11/04/2013

Travel Grantß Students who apply to Student Finance for their loans

may be able to get a travel grant when they come home

ß The grant is income assessed

ß Can cover reasonable costs (as decided Student Finance)

ß Student Finance might ask you to complete their ‘Course Abroad Form’. If so, take to SSiD for signing.

ß Keep all your receipts!


Grade Conversionß Grades will be sent via a transcript to IEU

or to your academic department

ß If you receive a transcript, make sure your department has a copy too

ß Your departmental Erasmus tutor converts the grades and organises for them to be entered on your UoS record

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Return Accommodation

ß Ask about return accommodation in University housing if you don’t have anyone to live with when you come back

ß Email:

[email protected]

11/04/2013


Continuing the Experienceß Contribute to our IEU uSpace

ß Join the Sheffield Erasmus Student Network

ß Apply to become a Student Exchange Ambassador:

www.shef.ac.uk/ieu/seap

11/04/2013

http://www.shef.ac.uk/ieu/seap


What next?

11/04/2013

Drop-in Sessions

ß Please use the sessions if you want to come and speak to us in person

ß At all other times, please make an appointment or contact us by email/phone


Wed 17 and Wed 24 April2pm to 4pm

Computer Room (AT111), Level 1, Arts Tower

Erasmus 2013-14. - University of Sheffield/file/... · 2013. 4. 11. · What is Erasmus? §EU...

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