ePlanningEnhancements to Advising, Enrollment and

Institutional Planning Tools

To Support Students & Make the Most of Limited Resources:

Increase retention and rate of progress to graduation

Help students become independent decision-makers and effective planners

Facilitate major selection Encourage student engagement with learning

opportunities Support students with personalized advising

when needed

Why ePlanning?

Enhanced student planning through web-based advising & enrollment services

Enhanced institutional planning through analytics◦ projected demand data to inform planning◦ student progression data to inform curriculum

development◦ data to guide development of academic support

programs Targeted personalized advisement

ePlanning Vision

Career & Academic

Exploration

• Self assessment• Major information• Career

information

Academic Planning

• Degree requirements• Experiential learning opportunities

• Interactive degree planning

Academic Progress

• Degree progression• Instructor feedback• Resource information• Advisor contact

STUDENTS

Student Contact

• Welcome messages

• Milestone recognition

• Events of interest

Student Information

• Career interest information

• Degree progression• Records of advising

interactions

Alert Reports

• Course issues• Failed milestones• Probation and suspension

status• Graduation application

problems• WUE issues

ADVISORS

Reporting

• Course demand• Transfer trends• Change of major

activity

Assessment

• Progression trends

• Curriculum efficiency

• Change of major trends

Resource Management

• Instructional needs• Advising support• Technical support

ADMINISTRATORS

Consolidation of targeted web services within an enriched “My NAU” portal environment, including modernization of portal look and feel

Behind the scenes: Integration of PS and other data components to create comprehensive web environment for students

ePlanning Strategy

Dynamic Degree Planning Major and career exploration tools Term by Term Plan w 3, 4 and 4+ year options (summer, winter term

enabled) Pre-populate plans with completed/transfer units, and critical track courses Critical course sequences/requisites highlighted Plan enrollment/change process; program admission WUE status- communication to student, administrative reports, requirement

compliance What if functionality—majors, minors, study abroad, internship Advising cues and orientation to internship, international study, research

opportunities—incorporate as planning element for term by term plan Department/program dynamic communication and web links (based on

plan, sub plan) University Honors Program planning

Project Scoping

Enrollment Default one step regular term enrollment for students in

plans (based on 4 year model) One step enrollment linked to individual dynamic plan Waitlist or some comparable function allowing students to

signal an attempt/desire to enroll Term enrollment feedback: number of units, critical track

progression, electives threshold Liberal studies essential skill and block learning

designations/outcomes Supplemental instruction information for supported courses

(designation in SOC as SI course, link to program information, schedule for SI sessions, etc)

Academic standing

Project Scoping- cont’d

Student Tracking Milestones—foundation requirements, LS

completion, plan specific, class standing Communications linked to milestone attainment Advising holds linked to failure to attain critical

progression milestones, off-track indicators Reports for first year, undeclared, and plan enrolled

student—milestone attainment, on-track/off track indicators

Academic standing process and notification Diagnostic markers reports (semester gpa below 2.0,

drop below FT enrollment, plan specific, math DFW)

Project Scoping- cont’d

Student Support Self assessment tools Student best practices page Academic and other support resources GPS communications Advising notes to students GPA calculator “ichat” access to general advising Learning portfolio

Project Scoping- cont’d

Graduation Application and fee payment Online feedback –status, honors, University

Honors Program completion Graduating Senior Survey Employment Services Links/Tools Feed in to Alumni Association

Project Scoping- cont’d

University Planning Enrollment demand projections (data

extracted from individual plans, or plan enrollment plus critical course sequence tracking)

Enrollment period monitoring (capacity analysis/tracking, waitlist reports)

Change of major reports Milestone, progression reports Data to inform development of academic

support programs

Project Scoping- cont’d

Curriculum Management Curriculum process/change web-interface Curriculum design audit Curriculum performance indicators/reporting

(exceptions/waivers, critical track progression rates, capacity indicators)

Course Scheduling?? Generic course schedule plans by program (based on

projected total capacity/section parameters ) Large section room scheduling Centrally coordinated classroom scheduling Classroom utilization reports

Project Scoping- cont’d

Steering Committee◦ Liz Grobsmith, Karen Pugliesi, Alfred Estrella, Fred

Hurst, David Bousquet Stakeholder Groups

◦ STAAG◦ CARS◦ ADDR

Project Team◦ Lanita Collette (ITS Lead), Eileen Mahoney, Julia

Spining, Andrea Stalker, Pam Anastassiou, Terri Hayes, others tbd

Project Governance

Phase 1- Spring 2010 Rollout of Enhanced Portal Phase 2- Fall 2010 Degree Planning/Enrollment/ Student

Support/Graduation Enhancements Phase 3 – Spring 2011 and beyond Reporting/Tracking/Planning/Course

Scheduling/Curriculum Management Enhancements

Project Timeline