EPA’s Initiative for Web-based RMP Submissions RMP*eSubmit

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Transcript of EPA’s Initiative for Web-based RMP Submissions RMP*eSubmit

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  • EPAs Initiative for Web-based RMP Submissions RMP*eSubmit
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  • Topics RMP*eSubmit Overview RMP*eSubmit Overview Milestones Milestones CDX Registration Process CDX Registration Process RMP Data Entry & Submission Process RMP Data Entry & Submission Process Publications Publications Q & A Q & A
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  • EPAs initiative for W eb-based RMP submissions Old System: RMP*Submit RMP Reporting Center RMP Database Lots of Processing RMP*Submit
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  • EPAs initiative for W eb-based RMP submissions Disadvantages of RMP*Submit Limited validationLimited validation Facilities often lose their last submissionFacilities often lose their last submission Heavy processing load with manual stepsHeavy processing load with manual steps Cumbersome mail back notification and resubmission cycleCumbersome mail back notification and resubmission cycle New Certification Letter required for each submissionNew Certification Letter required for each submission Security issue: mailing of sensitive dataSecurity issue: mailing of sensitive data
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  • EPAs initiative for W eb-based RMP submissions New System: RMP*eSubmit RMP Submission via the Internet RMP Database EPAs Firewall Central Data Exchange (CDX) What about the Certification Letter? X Replaced by a one-time Electronic Signature Agreement
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  • EPAs initiative for W eb-based RMP submissions Central Data Exchange (CDX) EPAs secure portal for entering and retrieving informationEPAs secure portal for entering and retrieving information Many other data systems are currently using CDX:Many other data systems are currently using CDX: AQS, eBeaches, eIUR, LEAD, NEI, NESHAPS, PMN, RCRA, SDWIS, TRI-ME, TSCA, UCMR2, RMP*WebRC Facilities use CDX to gain access to RMP*eSubmitFacilities use CDX to gain access to RMP*eSubmit Facilities can use their existing CDX account, if they have oneFacilities can use their existing CDX account, if they have one
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  • RMP Reporting Center EPAs initiative for W eb-based RMP submissions How the Electronic Signature Process Works CDX Fill out the Electronic SignatureAgreement Facility Owner/Operator obtains Login ID & Password 1. 2. Reporting Center connects CDX ID with one or more RMP Facility IDs 3. Mail complete ESA to the Reporting Center
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  • Milestones Launched RMP*eSubmit March 2009 Launched RMP*eSubmit March 2009 Removed RMP*Submit 2004 from Web site July 2009 Removed RMP*Submit 2004 from Web site July 2009 RMP*Submit 2004 software is no longer supported RMP*Submit 2004 software is no longer supported More than 6,700 transactions were submitted via RMP*eSubmit in 2009 More than 6,700 transactions were submitted via RMP*eSubmit in 2009 ~ 5,950 were First-time Submissions or Resubmissions ~ 5,950 were First-time Submissions or Resubmissions ~ 750 were Corrections ~ 750 were Corrections No longer accept submissions from RMP*Submit 2004 January 2010 No longer accept submissions from RMP*Submit 2004 January 2010 CBI submissions via RMP*eSubmit Coming soon! CBI submissions via RMP*eSubmit Coming soon!
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  • 1.Certifying Official sets up CDX account & registers for RMP*eSubmit - Add Program: Risk Management Plan (RMPESUBMIT) - Add Role/Program ID: Certifying Official 2.Certifying Official completes Electronic Signature Agreement (ESA) via online form - ESA includes list of facilities belonging to the Certifier - Certifying Official prints and signs the ESA - Certifying Official mails ESA to the RMP Reporting Center 3.RC validates the ESA, sets up database access & e-mails Certifying Official an Authorization Code for a Preparer 4.Preparer sets up their own CDX account - Add Role: Preparer (using Authorization Code obtained from Certifying Official) 5.Preparer enters RMP data for their facility Steps to set up RMP*eSubmit access for a facility Overview
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  • 1.Certifying Official sets up CDX account & registers for RMP*eSubmit - Add Program: Risk Management Plan (RMPESUBMIT) - Add Role/Program ID: Certifying Official 2.Certifying Official completes Electronic Signature Agreement (ESA) via online form - ESA includes list of facilities belonging to the Certifier - Certifying Official prints and signs the ESA - Certifying Official mails ESA to the RMP Reporting Center 3.RC validates the ESA, sets up database access & e-mails Certifying Official an Authorization Code for a Preparer 4.Preparer sets up their own CDX account - Add Role: Preparer (using Authorization Code obtained from Certifying Official) 5.Preparer enters RMP data for facility Steps to set up RMP*eSubmit access for a facility
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  • Accessing CDX Open Internet browser & navigate to: Open Internet browser & navigate to: https://cdx.epa.gov/ https://cdx.epa.gov/ If you receive a Certificate Error: Navigation Blocked screen, override it by clicking Continue to this website (not recommended) If you receive a Certificate Error: Navigation Blocked screen, override it by clicking Continue to this website (not recommended)
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  • If you receive this message, click Continue to this website to continue to CDX.
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  • A few questions Q: How do I find out if we already have a CDX account? A: Call the CDX Help Desk: 888-890-1995 A: Call the CDX Help Desk: 888-890-1995 Note: A CDX account is associated with a specific person, not a facility. Note: A CDX account is associated with a specific person, not a facility. If a person at your facility has an account and they will be involved in RMP submissions, they can use that account. If a person at your facility has an account and they will be involved in RMP submissions, they can use that account. But, if the person with the existing CDX account will not be involved in RMP submissions, then the person who will certify and/or prepare the RMP will need a CDX account. But, if the person with the existing CDX account will not be involved in RMP submissions, then the person who will certify and/or prepare the RMP will need a CDX account. Q: What if I can't remember my CDX User Name & Password? Password? A: Call the CDX Help Desk: 888-890-1995 A: Call the CDX Help Desk: 888-890-1995
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  • Registration Process for Facilities New to CDX
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  • Click here to register for RMP*eSubmit.
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  • A person can register to be a Certifying Official or a Preparer or both.
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  • Note: E-mail notifications are sent to both the My CDX inbox and to the personal e-mail address.
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  • A few questions Q: Can the owner/operator designate a position title instead of Q: Can the owner/operator designate a position title instead of the name of the Certifying Official? the name of the Certifying Official? A: No. They have to designate an actual person (not a company) and a signature is A: No. They have to designate an actual person (not a company) and a signature is required. required. Q: Does the highest ranking officer at the site complete the "Certifying Official" Q: Does the highest ranking officer at the site complete the "Certifying Official" requirements? requirements? A: The Certifying Official can be the owner, plant manager, or a senior manager at the facility they should be someone who can sign official documents. A: The Certifying Official can be the owner, plant manager, or a senior manager at the facility they should be someone who can sign official documents. Q: Where can I find the definition of Certifying Official? Q: Where can I find the definition of Certifying Official? A: Page 1 of the RMP*eSubmit Users Manual. A: Page 1 of the RMP*eSubmit Users Manual. The Preparer enters the data. The Preparer enters the data. The Certifying Official approves and submits the RMP. The Certifying Official approves and submits the RMP. Preparer and Certifying Official could be the same person. Preparer and Certifying Official could be the same person. Q: What if our Certifying Official changes/leaves the facility? Q: What if our Certifying Official changes/leaves the facility? A: They must inform the Help Desk (888-890-1995) to deactivate the Certifying Officials account. A: They must inform the Help Desk (888-890-1995) to deactivate the Certifying Officials account.
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  • Registration Process for Facilities With an Existing CDX Account
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  • TRIME Web Certify Submission Click here to add new account profile.
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  • Click here to register for RMP*eSubmit.
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  • 1.Certifying Official sets up CDX account & registers for RMP*eSubmit - Add Role: Certifying Official 2.Certifying Official completes Electronic Signature Agreement (ESA) via online form - ESA includes list of facilities belongin