EP TEAM LEADER

+EP Team Leader

Objective:

Create a multicultural team where they can improve together their experience through sharing spaces and tracking of their objectives.

Why it is Important for AIESEC:

It will guarantee that our EPs are constantly motivated and satisfied with the experience we are providing, avoiding problems with the hosting entity.

Value for the participant:

A chance to lead a multicultural team to discover what they are looking for in their exchange. It is recommended for people with previous AIESEC Experience.

Duration and structure:

6 weeks or accordingly to the exchange duration. The team structure can be of a team that are, or are not working, in the same project, as you just need to guarantee they will spend the same amount of time in their internship.

Recommendation to implement the strategy:

Entities with big cooperation between themselves or any country that are working with the product.

+How to execute the strategy

The LCs need to take care about how they are going to present the experience to their interns, as the idea is not people feeling they have a “boss”.

The main purpose is creating a space where they can feel confortable on sharing their experience and selecting someone that is experienced in creating this space and collecting feedback of what the LC can improve.

Other important points to mention:• We recommend the intern to arrive 1 week before their members to align

expectations with the LC;• Hosting entity is going to select the person through the matching interview. Points to

be observed is past AIESEC Experience and you can select this person preparing a TLP interview and/or recommendation letter from the sending entity;

• You need to clarify this role in the TN form, and we suggest some clarification as:– Other details of the work condition: “You are also going to have the opportunity, if

interested, in leading a team of other AIESEC interns during your internship. We recommend people with previous AIESEC experience to apply for this role. For more details of the opportunity, check here (and put the link of the JD with the file) the manual of functions.”

MoF: http://www.myaiesec.net/content/viewfile.do?operation=fileview&contentid=10236460

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• We recommend sending entity to prepare all their interns in those specific points:– How to manage a multicultural team;– How to do a team building;– Effective communication;– AIESEC most common problems in projects and how to

solve it;– Local culture and most commons cultural shocks.

• We also recommend this person to be in touch with their team before coming to the internship if possible.

Sending Entity Role

+Hosting Entity

• Organizing a space where the trainees can have their meeting;

• Track the EP Team Leader in his activity;• Guarantee the experience of the EP Team

Leaders;• Provide JD for the entire team;• Ensure in the end of the experience a team

days where they can share and give feedback of their GCDP and TMP/TLP experience.

+Job Description

• Weeks before arriving: preparation with sending entity;• 1 week before the internship start:

– Meeting with the responsible of hosting entity for alignment of how the program works;

– Understanding the main focus (satisfaction with the experience through achieving the internship objective) and how to deal in case of complaining of their experience.

• 1st week:– GTKEO meeting and explaining the team purpose;– Defining communication channel and weekly meeting;– Defining the main purpose of why they are doing the internship and what they want

to achieve in the end of it.

• 2nd week:– Checking how was the first week of work and points to be improved;– Checking what they are liking from AIESEC and the most “important” moment he

had last week;– Checking if they are achieving their internship objective and if not, why.– Defining activities they would like to do and transmit their wish to host entity.

+Job Description

• 3rd week:– Checking how was the second week of work and points to be improved;– Checking what they are liking from AIESEC and the most “important” moment he had last week;– Review all their experience and the objective they want to achieve.– Defining activities they would like to do and transmit their wish to host entity.

• 4th and 5th week:– Checking how was the first week of work and points to be improved;– Checking what they are liking from AIESEC and the most “important” moment he had last week;– Checking if they are achieving their internship objective and if not, why.– Defining activities they would like to do and transmit their wish to host entity.

• 6th week:– Close the experience with the EPs;– What are the most important points they learned in this experience;– Achieved or not achieved the objective and why;– How this team experience contributed to their exchange experience.– What this experience meant in their life.

Tracking Tool Example: http://www.myaiesec.net/content/viewfile.do?operation=fileview&contentid=10236463

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• Guarantee this information will be provided in the TN form;

• Guarantee the alignment in interview of EPs;• Align with other countries about the strategy

and you both want at the end of it (more reintegration of EPs and quality of exchange for example);

• Have a LC structure that supports this kind of activity (final responsible in the LC of the EP experiences).

Important Information