EOI FOR ESTABLISHMENT OF FACILITY AND FABRICATION, ASSEMBLY AND … · 2018-05-21 · EOI FOR...

EOI FOR ESTABLISHMENT OF FACILITY AND FABRICATION, ASSEMBLY AND

TESTING OF SPACE QUALITY BATTERIES

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SI NO

CHAPTER

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1 INTRODUCTION

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2 SCOPE OF WORK

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3 TENURE OF WORK

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4 TRAINED WORKFORCE ESTIMATION

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5 RESPONSIBILITY OF THE VENDOR/ISRO

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6 QUATITY REQUIREMENTS

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7 DELIVERABLE HARDWARE

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8 HANDLING, PACKING AND TRANSPORTATION

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9 SAFETY PRECAUTIONS

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10 CONFIDENTIALITY AND NON-DISCLOSURE

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11 GENERAL TERMS AND CONDITIONS

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12 PAYMENT TERMS

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13 GENERAL INSTRUCTION FOR SUBMISSION OF EOI PROPOSAL

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14 RESPONSE FORMAT

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15 COMPLIANCE MATRIX TO BE FILLED BY VENDOR

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1. INTRODUCTION

U.R.Rao Satellite Centre (URSC), Bengalore is engaged in the development of

spacecrafts for various applications such as Communication, Remote Sensing and scientific

activities which use batteries made of Lithium ion (Li-ion)-Cells for on-board power/energy

storage. Presently, the batteries for the spacecrafts of ISRO are being realized by URSC with

in-house capacity with limited external workforce support for assembly and testing of new

design and development work and standard batteries requirements are met with external

support from vendor with a production quantity of 8-10 batteries per annum.

At present, ISRO is the sole user of the space quality batteries in India and is in possession of

the technology for Design, Fabrication, Assembly and Testing of space quality batteries.

Considering strategic importance of this product for ISRO and the space program of our

country and the major growth in demand as foreseen in this area, URSC has been on the

lookout for suitable alternate vendor / industrial agencies to take up the activities pertaining

to ESTABLISHMENT OF FACILITY FOR FABRICATION AND TESTING OF SPACE BATTERIES.

The BATTERY FABRICATION & TESTING process was developed and qualified for space

applications by URSC. Interested vendors should express their willingness to establish a

facility in and around Bangalore, for carrying out BATTERY FABRICATION & TESTING to URSC.

It is mandatory that the interested vendor should possess facility, experience and knowledge

about aerospace production.

An order will be placed in a phased manner as mentioned below on suitable vendor after

evaluation of EOI for establishment of the facility for fabrication and testing of batteries.

After evaluation and certification of facility & workforce, the total facility will be certified to

carry out FABRICATION & TESTING of flight batteries.



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2. SCOPE OF WORK

It is proposed to carry out fabrication and testing of flight batteries for ISRO Standard bus

satellites with the participation of the prospective vendor. The entire activity is planned to be

carried out in three phases viz Phase-1, Phase-2 and Phase-3.

During Phase-1, on-the-job training will be given to the vendor for battery fabrication and

testing activities at URSC premises.

After the readiness of facility, clean room and installation of necessary equipment, by the

vendor it will be evaluated and certified by URSC.

Fabrication and testing activities of the battery will be carried out by the trained workforce of

the selected vendor under the supervision of ISRO/URSC in phase-2 either at URSC or their

certified facility.

After successful completion of Phase-2 and after evaluation and certification of facility, workforce, potential vendors may be invited to take up battery fabrication and testing activities on an end-to-end basis at their facility in phase-3.

The scope of work involved in each phase is discussed in brief below:



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** URSC will audit all test reports, certificates, NCR’s etc, Submitted by vendor and clears for further activities.

Figure-1 : Work flow chart for Assembly and testing

Supply of Basic cells to vendor

Supply of relevant drawings and documents for assembly, testing and Cell balancing as applicable

Procurement specifications of capital items, jigs & other items from preferred sources.

Specification of direct & indirect materials from preferred sources.

Storage and packing instructions

Circuit diagrams / software programme for testing batteries & Cell balancing electronics

Training and qualification of vendor staff

Approval of facility

ISAC Scope

*Ordering of materials (Electrical, Hardware’s, Adhesives etc), Inventory control *Receipt & QA inspection of materials *Fabrication of Jigs & fixtures *Fabrication of all elements *In-house QA acceptance *Fabrication of Cell Balancing cards (optional) *Testing of cell balancing Cards

Assembly of Battery & In-house QA & logging of records

Battery acceptance testing & in-house QA

Preparation of test report, presentation

material, submission of all reports and log

Vendor Scope

**QA audit by ISAC @ Vendor place

Cell screening & Selection by

Anodizing components (In-house QA acceptance)

Helicoil fixation (In-house QA acceptance)

Vibration & Thermovac testing @ISAC/ISITE or Vendor Place

Battery maintenance / storage @Vendors place

Product Review by ISAC/ISITE**

Delivery to ISITE/ISAC

Bus bar related activities & assembly



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2.1 Battery fabrication and testing (On-the-Job Training) Phase 1:

A project team with members from URSC and selected vendor shall be constituted after the

selection of the qualified vendor. The required skilled workforce from the vendor shall be

inducted and provided an orientation training programme on battery fabrication and testing

concepts. After successful completion of the training, the vendor’s workforce will be allowed

to get on-the-job training on the assembly, fabrication and testing activities of the battery

during the realization of flight battery.

2.1.1 Responsibility (Phase 1) :

URSC will be responsible for the delivery of flight batteries to project realized through

URSC/external vendors. The training materials, capital equipment and the infrastructure,

facilities shall be provided by URSC. The vendor shall be responsible for deploying the

workforce.

2.1.2 Facility & Infrastructure (Phase 1):

URSC is equipped with state-of-the-art facilities/infrastructure for the design, development,

assembly, and testing of battery under one roof. Some of the major capital intensive

facilities/infrastructure include 1,00,000 class cleanroom, mechanical ground support

equipment, electrical ground support equipment, handling and positioning fixture,

thermovac chamber, vibration facility etc. In this phase, while URSC will be primarily

responsible to operate the facilities and conduct the test, the vendor shall be provided with

necessary training to actively participate during the tests.

2.1.3 Documentation (Phase-1):

Training in the relevant project management aspects that facilitate the smooth and seamless

execution of the battery fabrication and testing shall be imparted to the vendor. The vendor



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shall be provided with adequate exposure to prepare required documents during this phase.

Necessary documentation such as status report, checklist and log books/ e-logs shall be

generated by the vendor with the support of URSC during this phase.

2.1.4 Quality Management (Phase-1 ):

URSC shall be primarily responsible for the quality and reliability aspects during this phase.

Quality control/ quality assurance plan and procedure will be worked out by URSC in order to

ensure the compliance of part/component to the space grade quality and reliability

standards of URSC. Necessary documentation such as test procedures, test results,

inspection report, audit report, failure analysis report, nonconformance report etc. shall be

generated at each stage of the battery fabrication and testing & also during cell testing. The

vendor shall be provided with necessary training and shall actively participate in all the

quality management aspects of battery fabrication and testing.

2.2 Battery Realization (Phase -2) :

Based on the knowledge and expertise gained by the vendor during the realization of battery

fabrication and testing during first phase, the Vendor will now be geared up to further

expand their scope of participation in the fabrication and testing of battery. During phase-2,

URSC shall be responsible to realize and test the battery and deliver to project. The vendor

shall be completely responsible to carry out the assembly, fabrication and testing of the

battery under the supervision of URSC. The overall project management is the responsibility

of URSC. Quality control and assurance is the primary responsibility of the vendor while the

auditing responsibility is of URSC. The vendor workforce shall prepare a fabrication & testing

readiness review and submit the report to URSC. Subsequent to the clearance of the review

report by URSC focal point, the vendor shall initiate the battery fabrication and testing

activities as listed flowchart of Chapter-2.



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The total fabrication and testing shall be carried out with the vendor on-line Q.C while URSC

Subsystem & QA/QC team will participate and audit the activity at each stage. The vendor

shall report all anomalies/nonconformance related to battery fabrication and testing

activities to URSC as and when observed. The vendor shall proceed to next stage only after

the clearance from the URSC QA team. The vendor shall submit battery check-list, fabrication

and testing log history sheet, inspection and fabrication report, Nonconformance report etc

to URSC as and when required.

2.2.1 Battery Fabrication and Testing – Facilities/Infrastructure (Phase -2):

All the identified activities in Figure-1 will be carried out by the vendor. In this phase, vendor

shall be provided with all the necessary infrastructure/facilities to carry out the testing

activities under URSC supervision. The operation of the infrastructure/facilities shall be the

responsibility of URSC. In case the vendor’s facility, clean rooms and equipment are installed

and certified, Phase 2 can be planned at vendor’s facility.

2.2.2 Project Management(Phase 2) :

The overall planning, execution and monitoring of the battery fabrication and testing

activities are as per the defined scope of work and within the prescribed time schedule is the

primary responsibility of the vendor in this phase. URSC shall provide the necessary support

and guidance as and when necessary for the smooth completion of this phase.

2.2.3 Quality Management(Phase 2):

Quality control and assurance shall be the primary responsibility of the vendor during this

phase while the auditing responsibility is of URSC. The vendor shall follow the test plan and

procedure, guidelines as defined by the QA/QC team of URSC. The vendor shall generate all



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necessary documentation in order to ensure the compliance of the specification with the

space grade quality and reliability standards of URSC.

2.3 Battery Realization (Phase 3):

The vendors facility should be upgraded if required and get qualified by URSC by end of

phase-2. After successful completion of Phase-2 and after evaluation and certification of

facility & workforce, potential vendors may be invited to take up battery fabrication and

testing activities on an end-to-end basis at their facility in phase-3.

The vendor shall prepare a fabrication & testing readiness review report and submit the

report to URSC. Subsequent to the clearance of the report by URSC focal point, the vendor

shall initiate the battery fabrication and testing activities as listed Figure-1.The total

fabrication shall be carried out with the vendor on-line Q.C while URSC Sub System; QA/QC

team will audit the activity at each stage. The vendor shall report all anomalies/non-

conformance related to battery fabrication and testing activities to URSC as and when

observed. The vendor shall proceed to next stage only after the clearance from the URSC QA

team. The vendor shall submit battery check-list, fabrication and testing log history sheet,

inspection and fabrication report, Nonconformance report etc to URSC as and when

required.

2.3.1 Documentation (Phase 3):

Vendor shall provide the following documents for each of the flight hardware delivered:

a. Fabrication readiness plan, review and minutes of meeting.

b. Product Assurance Plan

c. Schedules & Progress Reports



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d. Periodic facility audit reports

e. KIP,MIP and TRR inspections and audit reports

f. Fabrication and testing Log Books

g. Test results documents(soft & hard copy-2 sets)

h. Test Results Review & Report

i. ISRO shall provide the following documents for each of the flight hardware delivered:

a. Fabrication process and process control document

b. Testing procedure for cells, balancing electronics and batteries

c. Formats for End Item Data Packs

2.3.2 Facility and infrastructure (Phase 3):

The Vendor shall identify suitable land/ building in his premises for Fabrication, Assembly and

testing of Batteries. Vendor shall establish Laboratories with 24hr AC, 1Lakh class clean room,

Air shower, 23±2ºC, Humidity 50-60%, UPS backup for assembly and test area and provide

hot and cold chambers for storage, testing of cells and batteries, ESD tables with necessary

accessories for Electronics card testing in assembly and testing area.

In addition, if required vendor may indicate willing to establish Thermo-vacuum chambers,

vibration facility to ensure end to end activities.

Total Area required for fabrication, Assembly and Testing: ~ 500Sq.m* (including sitting area)

(Annexure-1)

Heat load= 30 KW to 90 KW, Light load=as per the area*



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2.3.3 Fabrication and Testing of batteries (Phase 3):

The Vendor shall be responsible for cell screening & fabrication, assembly and testing of

space batteries using lithium ion cells as laid in scope of work. The associated documentation

and reports also needs to be generated by the Vendor. ISRO will supply materials like cells

and all other flight and non-flight material shall be procured by vendor. ISRO will also provide

the product specifications, configuration drawings, fabrication and testing procedures.

Flight Materials required by battery fabrication shall be supplied by URSC for phase-1 and

phase-2. Flight materials other than battery cells shall be procured by the vendor from

phase-3 onwards. Vendor shall make ready all these capital and minor equipments at their

premises by the end of phase-2.

2.3.3.1 Details of BATTERY FABRICATION & TESTING Facility

Sl. No. Description of the area Facility Requirement

1 Battery Cell Storage AC

2 Battery cell Inspection Area AC 3 Battery Cell Electrical Evaluation 1,00,000 class clean room 4 Battery Cell Welding Area AC, 1,00,000 class clean room,

Particle Count < 1 lakh , Humidity 50-60% &

ambient Temperature

5 Battery Cell Bonding Area

6 Battery Priming Area

7 Battery wiring area

8 Battery Visual inspection area AC

9 Battery Electrical Evaluation area Climatic Chamber

10 Battery Storage area AC

11 Mechanical Work shop area Non AC

12 Ground Material Storage Area Non AC

13 Thermovac & Humidity facility Area Non AC



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2.3.3.2 Capital Equipments

The BATTERY FABRICATION & TESTING activity needs the following capital Equipments:

TOTAL EQUIPMENT REQUIREMENT FOR BATTERY FABRICATION, ASSEMBLY AND TESTING

QTY (Nos) COST/ UNIT TOTAL COST (in LAKHS) Testing chambers 1500L 4 45 180 UPS 2 8 16 Multi channel test system (bitrode) 1 70 70 ABTS (automated battery test system) 2 80 160 Interface console & matching console (Li-ion three different capacities -2 each) 10 3 30 Data loggers or Equivalent 2 40 80 Power supply(150V, 34A) Power supply(12V,5A) 4 1 4 Electronic loads 4 5 20 PCs 4 0.5 2 High Resistant meter 2 4 8 Oscilloscope 1 1 1 Multimeter (6.5 digit) 4 0.6 2.4 Jigs & fix., tools & work tables 1 50 50 ESD items 1 2 2 Weighing Machine(3 types,5kg,60kg,150kg) 3 3 9 CBE test facility 1 20 20 Welding machine 1 20 20 Total 675L (Approximate)



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2.3.3.3 List of tools & equipments for fabrication and testing

Sl.No Description Qty Remarks 1 Torque wrench 2 6-26, 26-50,50-100

2 Allen bits 2 Each size

3 Lens 10X 1

4 Table lamps 1

5 Scissors 1

6 Dessicators 1

7 Screw & Spanner bits -Std set 1 set 8 Hand held magnifier & torch 1 9 Table top magnifier with light 1 10 Needle file set 1 11 Xcelite set with ratchet set 1 12 Socket adopter M2-M25 2 each 13 Torque adapter driver 3 types 1 each 14 Helicoil inserting tool 2 15 Automatic TBO 2 16 Extracting tool 1 17 DMM 3.5/4.5 1 18 Jigs & Fixtures 3 types

19 Crimp insertion/retention check tool 2 types



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2.3.3.4 Few minor types of equipments to be sourced by Vendor are given below:

SI No. Description Qty 1 Clean room garments coats, shoes, caps (anti-static) 50

2 Granite work table 1.5mx1m 3 nos

3 Worktable 1.5x1m (ESD) 1 no

4 Granite surface table 1 no.

5 Racks for coat, shoe 2

6 Trolley (Hydraulic& Hand) 2

7 Heavy duty vacuum cleaner 1 no

8 Reusable Transit Boxes for Li-ion battery 2 nos

2.3.3.5 Ground Material:

The list of ground materials to be sourced by Vendor is given below (per battery):

Sl. No. Material

1 Alcohol 5 litres

2 Acetone 5 litres

3 Buds 10 box

4 Tissue paper (ordinary) 20 rolls

5 Tissue paper lint free 2 pkts

6 Litmus paper-universal

7 Glass rods 2 nos

8 Beakers 6 nos



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9 Scalpel blades 25 nos

10 Handle for scalpal blades 5 nos

11 Data acquisition printer rolls 5 Nos

12 Tools for vibration

13 Gloves 50 pairs

2.3.3.6 Fixtures required for battery fabrication and Testing:

The list of jigs and fixtures to be sourced by Vendor is given below:

SI No. Description

Quantity (Typical)

1 Cell wrapping fixture

2

2 Teflon wedge 3

3 Cell adhesive application fixture Based on cell and sleeve size and Numbers, mask need to be cut

4 Fib. Glass mask -

5 Sleeve Adhesive wiper Based on cell and sleeve size and Numbers, mask need to be cut

6 Kapton mask 7 Cell Insulation base 2 8 Cell adhesive application , Wiper - 9 Cell sleeve bonding fixture - 10 Cell holding unit (PE foam) 10 11 Assembly alignment fixture 10 12 Welding alignment fixture 5 13 Vibration cubes 4-6



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3. TENURE OF WORK

The contract period shall be for 3 years with an option for extending the contract with the

same trained workforce for a further period of another 2 years. ISRO shall have the right to

exercise this option any time before the end of this contract, on mutual consent.

4. TRAINED WORKFORCE ESTIMATION

4.1 WORKFORCE ESTIMATION:

It is estimated that around 8 to 10 number of batteries will have to be realized by the Vendor

per year. Vendor shall appropriately estimate the technical and non- technical man power.

The man-power employed by the vendor shall have experience of working in relevant /

similar areas and must possess a minimum of first class pass marks / percentage / grading

with respect to their qualification. The vendor shall ensure that the workforce provided by

vendor shall be retained throughout the phase-1, phase-2 and phase-3-time period. The

estimated workforce required to carry out the battery fabrication and testing activities

depends upon the expertise and learning skill of the vendor workforce.

During phase-3 new man power recruited by the vendor if any shall be trained at Vendor’s

cost at vendor’s premises and certified by URSC QA.

The on-the-job training will help vendor workforce to take up all aspects of battery

fabrication and testing activities in phase-2 and phase-3.The technical skill, competency and

quality of the vendor workforce play a vital role in the successful completion of the project.



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5. RESPONSIBILITY OF THE VENDOR/ISRO

5.1 RESPONSIBILITY OF THE VENDOR

a. Establish the required facility at the premises of the Vendor for carrying out cell screening, fabrication and testing of flight Batteries & cell balancing electronics package.

b. Procure the dedicated Capital equipments/ minor equipments identified by ISRO.

c. Vendor shall make the necessary arrangements for civil and electrical infrastructure required.

d. Calibration and Maintenance/servicing of the all equipments.

e. Safety and security of the capital equipments & facility.

f. Fabricate mechanical jigs, fixtures and tools needed for fabrication, assembly and testing of batteries.

g. Procure and test the flight/ground materials and consumables required for fabrication and testing of batteries.

h. Vendor shall also establish facility for storage of materials, cells and batteries.

i. Carry out the fabrication and testing of flight batteries as per the Process control document and Test procedures given by ISRO following all Quality Assurance (QA) guidelines (some fabrication & testing activities may be round the clock)

j. Prepare, maintain and supply necessary documentation of all activities meeting Quality standards.

k. Handling, Packing and Transportation of flight materials supplied by ISRO and Delivery of finished product, unused/rejected materials.

l. Establish a quality management system for on-line quality control, Non-Conformances (NC) reporting and NC management.



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m. The Vendor shall also establish suitable safety practices for personnel safety, facility and hardware safety.

5.2 RESPONSIBILITY OF THE ISRO:

a. ISRO will set up steering and monitoring committee to periodically monitor the progress of the work of the facility build up and subsequently the flight hardware realization.

b. Provide detailed layout design for the setting up of laboratories.

c. Inspect and certify the facility established at the Vendor’s premises.

Identify the list of capital equipments, its procurement specifications and suppliers list. If ISRO is funding for any capital equipments then repayment of this can be offset of fabrication and testing or full payment by vendor to be finalized at the time of contract.

d. Certification of various skills related to wiring, welding & ESD awareness.

e. Provide engineering drawings of the jigs & fixtures required for fabrication & testing.

f. Transfer required Technology in subject to non-disclosure on proprietary basis in respect of fabrication and testing activities.

g. Train and certify the Supervisors and technicians of the Vendor on the identified activities to be carried out by the Vendor.(Only for one project and subsequent projects should be trained by vendor, but certified by ISRO)

h. Provide necessary process and testing documents.

i. Define the Key Inspection Points (KIP’s), Mandatory Inspection Points (MIPs) and Test Readiness Review for ISRO participation/ stage audit.

j. Provide necessary inputs to the Vendor regarding Specification, Supplier, Cost and Minimum Order Quantity for the procurement of consumables, flight /ground materials and equipment for fabrication and testing of batteries.



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k. Liasoning with Vendor throughout the contract period.

l. ISRO will provide the product specifications, the configuration drawings, fabrication and testing procedures, reporting formats for results, NC’s etc., for each of the battery to be fabricated & tested and also for cell balancing electronics testing.

6. QUATITY REQUIREMENTS

It is estimated that ISRO requires about 50 batteries fabricated and tested over 5 years

period (10 batteries per year). The Li-ion cells shall be of different capacity and size (Eg:

2.2Ah to 100 Ah cells).

Upto 1 KW: Small cells with S-P configuration (2.2Ah to 5Ah).

1KW to 10 KW: Cylindrical/Prismatic cells with P-S configuration (40Ah to 100Ah)

7. DELIVERABLE HARDWARE

1. Batteries

2. EIDP

8. HANDLING, PACKING AND TRANSPORTATION

Vendor shall provide the necessary handling fixtures, packing foam covers, transportation

containers to be used during the manufacture and transportation to ISRO. Batteries and cells

are to be handled very carefully with full safety precautions as they are very costly and can

be hazardous under abuse conditions. Vendor shall arrange to pack and transport

cells/batteries to his premises at his own responsibility. Vendor shall arrange to pack and

transport finished product in AC vehicle to ISRO at vendors own responsibility. All unused

/rejected ISRO supplied materials if any, shall be packed separately and returned to ISRO.

Police verification to be taken care by Vendor.



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9. SAFETY PRECAUTIONS

The vendor should strictly adhere to the general work rules, procedures followed at URSC.

The personnel of vendor must adhere to all the safety guidelines while handling battery cell

assemblies, sub modules, modules, and finished batteries, during fabrication, testing and

transporting, particularly to Environment test facility.

Vendor is responsible to ensure the safe handling of the sub-assemblies/equipment being

used during the battery fabrication and testing. The vendor shall strictly conform to the

safety and security procedures laid by URSC.

10. CONFIDENTIALITY AND NON-DISCLOSURE

All documents prepared for fabrication, assembly, test procedures, log books, drawings,

schematics and any other communication, software programs revealed during the battery

fabrication and testing activities will be exclusive property of URSC and vendor shall have no

right whatsoever on them.

These documents are to be strictly confidential and should not be reproduced, copied/

transmitted to any media without explicit permission of URSC.

Further, the vendor must not quote any of these works in any publications or to any of them

customers without explicit permission from URSC and adhere to strict confidentiality, upto

the completion of the contract and 3 years beyond.

11. GENERAL TERMS AND CONDITIONS

11.1 GENERAL TERMS AND CONDITIONS

Vendor Workforce deployed at URSC/ISITE premises for vibration, thermovac test or any

other test:



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Vendor shall maintain an Administrative set up to manage its trained Workforce and take

care of their personnel management, logistics, administrative needs etc.

Trained Workforce deployed by vendor at URSC/ISITE premises shall neither have any claim

for regular employment in ISRO nor any right for regularization as employee of ISRO

based on the work carried out through this Contract.

Accommodation, Transportation, Food and Medical Facilities for the trained Workforce

engaged by the Vendor shall be the responsibility of the Vendor and ISRO will have no

liability for the same.

The Vendor’s trained Workforce shall strictly adhere the Instructions of the URSC/ISITE

Personnel and Guidelines during the use of Facilities/Equipments.

The Vendor’s trained Workforce shall not enter the other facilities/buildings other than the

specified work place / facility, without the prior written permission from the Focal Point of

URSC/ISITE.

The Vendor shall not engage or remove or change any trained Workforce/Workforce

without the knowledge and consent of Focal Point of BD, URSC.

Vendor’s trained Workforce shall fulfill, follow and abide by all security instructions of

URSC/ISITE. Vendor’s Workforce shall not indulge in any violation of security norms/systems,

indiscipline/agitation when they are inside the Centre. Any resultant liabilities/damages/loss

sustained to ISRO due to violation / indiscipline / agitation etc., shall be borne by the Vendor.

ISRO reserves the right to advise the Vendor to terminate the services of any trained

Workforce for any violation of security provisions and/or indiscipline/violent behavior,

agitation, instigating other peaceful works. In case of such advice, Vendor shall comply with

the same with the immediate effect with or without assigning any reason.



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ISRO will not be responsible in any way for any injury, accident, death occurs to the Vendor’s

Personnel/Workforce while discharging the duties at URSC/ISITE. Vendor shall take care of

the workforce through suitable comprehensive insurance.

All the liabilities in this regard shall rest with the Vendor only and no claim will be entertained

in this regard. The Comprehensive Insurance cover shall include all the liabilities under the

Workmen’s Compensation Act i.e., Contractors All Risk Policy shall be obtained by the

Vendor.

Any damage caused to URSC/ISITE property by Vendor’s Workforce or if they sustain any

injury due to their negligence, the responsibility for the same shall solely rest with the

Vendor, and an Indemnity Bond to this effect shall be executed by the Vendor at the start of

the work.

ISRO will not, in any manner, be responsible for any act, omission or commission of the

Workforce engaged by Vendor and no claim in this respect will lie with URSC/ISITE. If any

such claim is made against URSC/ISITE by any trained Workforce or his/her heirs engaged /

employed by the Vendor, which URSC/ISITE is obliged to discharge by virtue of any statute or

any provision of law and rules due to mere fact of the trained Workforce of the Vendor

working in URSC/ISITE premises or otherwise, the Vendor will be liable to

indemnify/reimburse URSC/ISITE all the money paid in addition to the expenses incurred

thereon.

Vendor shall ensure that adequate and qualified trained Workforce is kept at the

worksite/facility so that the activities are completed within the specified period.

For security reasons the Vendor shall submit the following documents for all the trained

Workforce before deploying at URSC/ISITE premises for review and acceptance of the

Department:



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• Bio-data as per ISRO format with two numbers of passport size photos.

• Self-Attested Proof of Qualification/Experience Certificate.

• Proof of Residential Address supported by relevant documents.

• Character and Antecedent report from the Police authorities nearest to the respective

native place.

To enable to issue entry passes, the Vendor shall submit the list of Workforce along with their

address proof. It is the responsibility of the Vendor to return/surrender the passes after

expiry and in case of noncompliance in this regard, ISRO reserves its right to withhold the

payment till such time the passes are returned. The Cost of the smart ID card shall be borne

by the Vendor and in case of smart card misplaced/untraceable, duplicate smart card will be

issued on payment basis only when the non-traceable report from the Police is submitted.

The smart ID card on damage/mutilation will not respond to Access control system. Hence

the smart card is to be protected and handled very carefully.

The Vendor must read the work statement carefully and provide the compliance matrix in the

chapter-15 given against each point of work statement, without which the offer will be

rejected.

11.2 General Conduct of Vendor trained Workforce

• The credentials including security credentials verification shall be submitted to

ISRO/ISITE. ISRO will assess the suitability of the Workforce for the work

proposed to be assigned and give its clearance.

• The Vendor shall also verify / certify the conduct of the Workforce at

frequent intervals. If any of the Workforces misbehaves or commits any

misconduct, ISRO reserves the right to refuse permission to such persons to



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enter its premises, and such Workforce shall be withdrawn by the Vendor

immediately.

• All Vendor Workforce should come to duty neatly dressed and maintain

decorum of dress code.

• Electronic gadgets Viz. mobiles, CDs, pen drives, laptops, cameras etc. are not

permitted inside the campus.

• Consumption of Tobacco Products, smoking and Alcohol is strictly prohibited.

• Aadhaar and phone details of all vendor personnel shall be provided mandatorily.

• Vendor’s Buses and Vans are allowed based on the approval from URSC/ISITE.

Individual vehicles by the Vendor Workforce have to be parked in the

allotted site location.

• It shall be the responsibility of the Vendor Workforce to use the facility,

equipment, consumables, tools, Instruments etc., provided by URSC/ISITE

safely and properly and any misuse/abuse in this regard will be viewed

seriously and such Workforce shall be removed immediately and

replacement is provided.

• The Vendor Workforce shall display the Identity Cards as long as they are

inside the URSC/ISITE campus.

• The Workforce deployed by the Vendor commits any act of

Omission/Commission that amounts to misconduct/ indiscipline/

incompetence, the Vendor shall forthwith remove the Workforce in addition

shall take appropriate disciplinary action against such persons under

intimation to the Focal Point at URSC/ISITE. The Vendor shall replace

immediately any of its Workforce who is/are found unacceptable because of



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security risks, incompetence, conflict of interest, improper conduct, etc.,

upon receiving written notice from URSC/ISITE.

11.3 Security and Safety Precautions

• Vendor is responsible to ensure the safe handling of the battery

cells/batteries/equipment/all other tools etc., being used during the

fabrication, assembly and testing of batteries. The Vendor shall strictly

conform to the safety and security procedures laid by ISRO/ISITE. The Vendor

while executing the Contract shall take all precautions to see that no damage

is caused to the property of URSC/ISITE. The Vendor shall make good/replace

in case of damage/loss of property of URSC/ISITE. In this regard, the Vendor

shall submit an affidavit on non-judicial stamp paper stating therein that he

will bear the loss.

• The loss of URSC/ISITE’s property on account of negligence/dereliction of

duties by the Vendor Workforce will be established by a Joint Inquiry

Committee comprising of representatives of ISRO and Vendor, and ISRO

reserves the right to make it good at Vendor’s cost.

• The Vendor shall assess the hazards associated with various activities and

establish safe working practices/procedure/environment in consultation with

BD.

• The Project Coordinator from the Vendor shall report immediately to

URSC/ISITE in case of any accidents/incidents/near-miss accidents and

maintain records.

• The Project Coordinator from Vendor shall submit safety compliance report

periodically to the BD’s Project Coordinator.



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• The Vendor shall engage Workforce of Indian Nationals Only, who has

completed 18 Years of age and are sound both physically and mentally.

• The Vendor personnel should strictly adhere to the general work rules,

procedures and office timings followed at ISITE and keep cordial relations with

ISRO/ISITE staff during their stay in ISRO/ISITE.

• The Vendor personnel must adhere to all the safety guidelines while handling

Battery cells & batteries while testing and transporting, since these are very

hazardous & expensive.

• Vendor shall identify a focal point for all communications / instructions to

have better management. Similarly, ISRO/ISITE will identify an officer to

communicate with the Vendor. The focal point from Vendors side shall be

responsible for enforcing discipline and punctuality among all Vendors’ staff.

11.4 Intellectual Property Rights

11.4.1 Secrecy and Non-Disclosure Agreement

All documents prepared for Fabrication, Assembly, Testing, Test Procedures, Log Books,

Drawings, Schematics and any other information related to battery revealed during the

battery realization will be exclusive property of ISRO and Vendor shall have no right

whatsoever on them. These documents are to be strictly confidential and should not be

reproduced, copied/transmitted to any media without explicit permission of ISRO. Further,

the Vendor must not quote any of these works in any publications or to any of their

customers without explicit permission from ISRO and adhere to strict confidentiality.

On behalf of the deployed Workforce, Vendor has to sign a Secrecy/Non-Disclosure

Agreement [NDA] in ISRO standard template, so that neither through the deployed

Workforce nor through the Industry Management, the Secrecy/NDA clause is violated.



27

Vendor who will provide Service has to conclude a Bond between Vendor and his Workforce

Identified for this battery Activity.

The Vendor shall not divulge the information relating to the battery design, fabrication

details, drawings and components, quality control methods etc that are not in public domain

and exclusively provided by URSC/ISITE for its own requirements, to any third party and shall

not use for the Vendors own commercial purposes, without prior written consent from

ISRO/ISITE. However, Vendor can use such methods/procedures for works assigned by any of

the ISRO /DOS Centers /Units with the consent of URSC/ISITE.

The batteries realized by the Vendor for URSC/ISITE shall fall under the ambit of this contract.

Vendor shall maintain absolute secrecy and security of the drawings, process, procedures,

methods, documentation etc. provided by URSC/ISITE for activities relating to fabrication,

assembly and testing of batteries under the scope of this contract and the Vendor shall

return the same to URSC/ISITE after completion of the work.

Vendor undertakes to restrict the access of non-industry personnel and other

customers/visitors to their plant, to any of the details of the job being performed under this

scope of contract, except with specific concurrence of URSC/ISITE.

11.4.2 Public Announcements

The Vendor agrees that the contents of contract are confidential and will not make any

publicity and public announcements of this contract without prior written consent of URSC/

ISITE.



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11.4.3 Patents and Copyrights

The Intellectual Property Rights such as Patents, Copyrights, Design Rights on Engineering

Drawings, Documentations relating to Fabrication Process, Testing and QA details/any other

details related to this activity that are provided by URSC/ISITE and the end products that are

realized under this Contract shall remain the property of URSC/ISITE.

However, if any special methods or procedure or processes on design, battery assembly,

fabrication and testing are evolved on mutual interactions, the same may be owned jointly

by both URSC and Vendor.

Violations under the clause of dual use technology or restrictive technology will attract penal

action besides termination of Contract. ISRO/ISITE will have an unconditional access to all the

records generated during the Contract.

11.4.4 Termination and Short Closing of Contract

Under the normal circumstances, Termination/Short Closing of the Purchase Order

[PO]/Contract are not foreseen. However, ISRO/ISITE reserves the right to terminate the

PO/Contract in whole or in part by giving 30 Days prior notice in the following

circumstances: -

• Due to repeated non-performance in the execution of P.O/Contract.

• If the Vendor fails to deliver/meet the requirements of battery Services within

the stipulated delivery schedule or any extension thereof, granted by ISRO/ISITE.

• If the Vendor fails to perform any other obligations under this P.O/Contract.

• If the Vendor becomes bankrupt or otherwise insolvent.

• Owing to deficiency of service, breach of Contract.



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• For inefficiency, indiscipline, irregularity, insincerity, indifference in work,

disobedience, doubtful credentials/integrity, etc., at any point of time during the

Contract period.

• If the Vendor fails to Honor the whole or any part of PO/Contract including

failure to deliver/meet the requirements of battery services within the time

stipulated in the PO/Contract.

• If the Vendor is found to have made any false or fraudulent declaration or

statement to obtain the Contract or he is found to be indulging in unethical or

unfair trade practices. When both the parties agree mutually.

• Any special circumstances, which must be recorded to justify the cancellation or

termination of PO/Contract.

• Without assigning any reasons.

In case, the termination of Contract is due to any lapse on the part of the Vendor, the

Vendor shall compensate 10% of the total Contract/PO value to URSC for all the

expenses/loss incurred which will be reviewed by Vendor Performance Evaluation

Committee. The compensation for the loss sustained by the URSC will be adjusted

against the Security Deposit.

Immediately upon termination of the Contract, either party will return all confidential

information obtained from the other party or will dispose of the same in accordance

with the directions of the other party. This obligation is to maintain confidentiality and

will continue for a period of 3 years from the date of termination of the Contract.

11.5 Subletting of the Contract

The Vendor shall not sub-let, transfer or assign the Contract/PO or any part thereof,

without the written approval of URSC/ISITE. In case if there is subletting of Contract/PO,



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the Vendor is primarily responsible for delivering full scope of work as per the contract.

Such Sub Contracting will in no way reduce or affect either the rights of ISRO or the

responsibilities of Vendor. In case of violation of this clause, the Vendor is solely

responsible for any legal action besides termination of the Contract/PO.

11.6 Statutory Regulations

The Vendor shall comply the following statutory regulations applicable to this Contract/PO:

• The Vendor shall work as per the safety practices and regulations imposed by URSC/ISITE.

• The Vendor shall be responsible for Compliance of all Statutory Provisions relating to

Contract Labour [Regulation and Abolition] Act, 1970 and Central Rules, 1971,

Provident Fund, Employees State Insurance and the Insurance Act in respect of the

Workforce deployed at URSC/ISITE and any other provisions in force shall be strictly

adhered to.

• The Vendor shall also be liable for depositing all Statutory Taxes, Levies, Cess, etc., on

account of Service rendered to URSC to the concerned authorities from time to time

as per the extant rules and regulations.

• The Vendor shall maintain all Statutory Registers under the applicable Law and

produce the same, on demand to the concerned authorities of URSC/ISITE or any

other authority under the Law.

• The Income Tax at Source [TDS] shall be deducted as per the provisions of Income Tax

Act as amended from time to time. Please mention PAN.

• In case the Vendor fails to comply with any Statutory/Taxation Liability under

appropriate Law and as a result thereof, if URSC/ISITE is put into any Loss/Obligation,



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monetary or otherwise, URSC/ISITE shall have the right to recover such liability from

the Vendor.

• The Vendor shall be solely responsible for redressal of grievances/resolution of

disputes relating to the Workforce deployed for batteries activities. URSC/ISITE shall

in no way, be responsible for settlement of such disputes whatsoever.

• For all intents and purposes, the Vendor shall be “Employer” within the meaning of

different Labour Legislations in respect of the Workforce deployed by the Vendor at

URSC/ISITE. The Workforce deployed by the Vendor in URSC/ISITE shall not have any

claim whatsoever of “Master” and “Servant” relationship nor have any “Principal” and

“Agent” relationship with or against URSC/ISITE.

• The Workforce deployed by the Vendor shall not claim nor shall be entitled to pay,

perks and other facilities admissible to adhoc, regular/confirmed employees of

URSC/ISITE during the currency or after expiry of the Contract/PO.

• The Workforce shall neither be entitled for any

Canteen/Medical/Conveyance/Quarters Facilities from ISITE nor have any claim for

employment in URSC/ISITE Units. ISITE will not issue any service/experience

certificate or any other certificates to the Workforce.

• The Workforce deployed shall reach the works spot well in time and strictly follow the

rules and regulations regarding Safety, Security and Discipline of URSC/ISITE.

• The Workforce deployed are not authorized to communicate any information they

come across during their work at ISITE.

• The Vendor shall indemnify ISITE on Rs. 200/- Non Judicial Stamp Paper against any

action, claims or proceedings relating to infringement of all or any of the prevailing

laws like Employees Compensation Act [Workmen Compensation Act] 1923, Contract



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Labour Regulation and Abolition Act, 1970 and Central Rules 1971, EPF Act, ESI Act,

Industrial Dispute and any other Acts specifically not mentioned during the currency

of the Contract.

The Indemnity Bond has to be executed as per our specimen.

11.7 Jurisdiction

The Courts within Bengaluru will have the Jurisdiction to deal with and deciding any matter

arising out of this Contract.

11.8 Applicable Law

The Contract shall be interpreted, construed and governed by the Laws of India.

11.9 Arbitration

In the event of any dispute or difference relating to the interpretation and application of the

Contract/PO, such dispute shall be settled amicably by mutual consultations of the good

offices of the respective parties. If such a resolution is not possible, then the unresolved

dispute or difference shall be referred to the Sole Arbitrator appointed by Director, URSC in

accordance with the rules and procedures of Arbitration and Conciliation Act 1996 or any

modification thereof. The decision of the Arbitrator shall be final and binding on both the

parties. The expenses for the Arbitration shall be paid as may be determined by the

Arbitrator. The Arbitration shall be conducted in Bengaluru, Karnataka State.

11.10 Force Majeure

Neither party shall bear responsibility complete or partial non-performance of any of his

obligations [except for failure to pay any sum which has become due on account of receipt of

goods under the provisions of the purchase order/contract] if the non-performance results



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from such force majeure circumstances such as, but not restricted to, flood, fire, earthquake,

civil commotion, sabotage, explosion, epidemic, quarantine restriction, strike, lock out,

freight embargo, acts of the Government either in its sovereign or its contractual capacity,

hostility, acts of public enemy and other acts of God as well as war or revolution, military

operation, blockade, acts or actions of state authorities or any other circumstances beyond

the control of the parties that have arisen after the conclusion of purchase order/contract.

In such circumstances, the time stipulated for the performance of an obligation under the

purchase order/contract may be proportionately extended.

The party, for whom it has become impossible to meet the obligation under this contract due

to force majeure condition, will notify the other party in writing not later than 21 days from

the date of commencement of unforeseeable event. Unless agreed by both the parties, in

writing, the Vendor shall continue to perform his obligations under the purchase

order/contract as far as is practical and shall seek all reasonable alternative means for

performance not prevented by the force majeure event.

Any Certificate issued by the Chamber of Commerce or any other competent authority or

organization of the respective country shall be sufficient proof of commencement and

cessation of the above circumstances. In case of failure to carryout complete or partial

performance of an obligation for more than 60 days, either party shall reserve the right to

terminate the contract totally or partially. A prior written notice of 30 days to the other

party will be given informing of the intention to terminate without any liability.

12. PAYMENT TERMS

12.1 Payment Schedule

Payment schedule will be discussed during EOI phase and will be published in the RFP.



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12.2 Terms of Payment

The terms of payment are briefly discussed below.

12.3 Advance payments

No Advance payments shall be made by URSC to the Vendor

12.4 Milestone based payment

Payments shall be made to the Vendor on the completion of the stipulated performance

milestones (details of milestone shall be given during the contract).

12.5 A Vendor Performance Evaluation Committee shall be constituted with members

from URSC/ ISRO and representatives from Vendor side to monitor the performance of the

Vendor on a continuous basis during the execution of the Contract. Committee will review

and certify the completion of the performance milestone and accordingly, Payments will be

released to Vendor as per the Terms and Conditions agreed upon. The authorization of

milestone payments by the Committee is subject to the Vendor’s satisfactory performance

and submission of supporting documents as listed in chapter-7 deliverables.

Vendor Performance Evaluation Committee will meet every month to review the status of

Projects. The committee will address the issues/delays if any that encountered during the

course of Project. In case of any slippage, the causes of delay such as technical

troubleshooting, nonconformance, waiting for deliberation from review committee etc., will

be addressed by the committee.

12.6 Security Deposit

The Vendor shall execute Security Deposit for 10% of the value of the Purchase

Order/Contract towards satisfactory execution of the Purchase Order/Contract. The Security

Deposit shall be executed through Demand Draft/Bankers Cheque/Fixed Deposit Receipts or



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Bank Guarantee issued by a Nationalized Bank/Scheduled Bank valid till the Purchase

Order/Contract is completely executed. The BG shall be executed on a Non-judicial stamp

paper of appropriate value as per Specimen.

In case the Vendor fails to furnish the Security Deposit within 20 days after the receipt of PO

or on signing of the Contract or any extension thereof, the Purchase Order/ Contract shall be

cancelled or terminated and appropriate legal action shall be initiated.

The Security Deposit will not carry any interest and shall be returned after completion of all

the obligations of the Contract/PO.

URSC shall be at liberty to withhold/deduct any part or full amount from Security Deposit in

case of any failure on the part of the Vendor to make good any loss/damage caused to the

property or personnel injury of ISITE by the workforce. The decision of URSC on this shall be

final and binding on the Vendor.

12.7 Liquidated Damages (LD)

If the Vendor fails to deliver the Services within the time specified in the Contract/PO or any

extension thereof, the Purchaser shall recover from the Vendor as Liquidated Damages a sum

of one-half of one percent (0.5 percent) payment as defined in Payment Schedule for the

undelivered Services for each calendar week of delay or part thereof. The total Liquidated

Damages shall not exceed Ten percent (10 percent) payment for each Phase of activity.

The Vendor Performance Evaluation Committee will overall supervise and account for the

delay attributable to URSC/ISITE or Vendor for the purpose of calculating the LD.

The Vendor will enter into an Memorandum of Understanding with URSC with respect to

battery activities including other aspects like Royalty, Preferential treatment to URSC and



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Permission to access the Accounts for that particular work and Audit, Intellectual Property

Rights.

13. GENERAL INSTRUCTION FOR SUBMISSION OF EOI PROPOSAL

Vendor participation is going to be a major steering factor in order to aid URSC/ISRO in

meeting the objective of building 8-10 satellites per year. Presently many public and private

companies are directly or indirectly involved in satellite building activities. The demand for

space application is growing manifold across the globe and ISRO/URSC is keen to provide

vendors opportunities to expand their contribution in battery fabrication and testing

activities. With this backdrop, it is now proposed to carry out battery fabrication and testing

activities through an external vendor. In order to achieve this target, one major capable

vendor will be selected to build and test the flight batteries.

13.1 Steps for selecting the potential vendor:

The following flowchart depicts the steps for selecting the potential vendor. The process

begins with the call for Expression of Interest (EOI). The interested vendors shall submit the

EOI proposal clearly indicating the details required in Chapter 14 Response format with

supporting documents. A Pre-EOI Conference with interested vendors would be conducted

at URSC campus before the submission of EOI. The purpose of the conference is to provide

vendors an opportunity to seek clarifications regarding any aspect of the EOI. The vendors

finally responding to the EOI shall be shortlisted based on their compliance with the EOI

requirement. Subsequently a pre-bid meeting between URSC and the shortlisted vendors will

be held at URSC wherein detailed presentations on the scope of work, roles and

responsibilities and modalities of engagement will be discussed.



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13.2 Guidelines for EOI submission:

The objective of this EOI is to solicit proposals from the interested vendor for participation in

the battery fabrication and testing activities as discussed in the scope of work. The interested

vendor is expected to examine all instructions, scope of work, tenure of work, workforce

estimation, safety precautions, confidentiality and non-disclosure, general terms and

conditions, submission guidelines and other details in the EOI documents. Failure to furnish

complete information as mentioned in the EOI documents or submission of a proposal not

substantially responsive to the EOI documents in every respect will be at the Vendor's risk

and may result in rejection of the proposal. The EOI is not an offer and is issued with no

commitment. URSC reserves the right to withdraw the EOI and change or vary any part

thereof at any stage, if it determines that such action is in the best interest of the

Government of India. URSC also reserves the right to disqualify any proposal, should it be so

necessary at any stage. The proposal should be submitted as an Expression of Interest (EOI),

clearly providing the details requested below with documentary proof/supporting

documents.

The vendor has to provide the information as per the formats prescribed in chapter 10

Response Format. The overall compliance matrix as per chapter 15 should also be

submitted as per of the EOI proposal. All these inputs may be furnished in MS word

document neatly typed in the said formats. The proposal and all correspondence and

documents shall be written in English.



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14. RESPONSE FORMAT

14.1 Cover Letter

(Company letterhead)

[Date]

To,

HEAD, PURCHASE & STORES , ISRO Satellite Centre, HAL Airport Road, Vimanapura Post, Bangalore -560017, Karnataka

Dear Sir,

Ref: “Expression of Interest for Battery fabrication and testing activities for ISRO

satellites through Industry”

Primary Contact Secondary Contact

Name:

Title:

Company Name: Address:

Phone: E – mail :

Fax:



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Having examined the Expression of Interest (EOI), the receipt of which is hereby duly

acknowledge, we, the undersigned, intend to submit a proposal in response to the

Expression of Interest (EOI). We attach hereto the response as required by the EOI, which

constitutes our proposal Primary and Secondary contacts for our company are:

We confirm that the information contained in this response or any part thereof, including its

exhibits, and other documents and instruments delivered or to be delivered to URSC is true,

accurate, verifiable and complete. This response includes all information necessary to ensure

that the statements therein do not in whole or in part mislead URSC in its short-listing

process.

We fully understand and agree to comply that on verification, if any of the information

provided here is found to be misleading the short listing process, we are liable to be

dismissed from the selection process or termination of the contract during the realization of

Phase-1 Phase -2 and phase-3 if selected to do so.

We agree for unconditional acceptance of all the terms and conditions set out in the EOI

document.

It is hereby confirmed that I / We are entitled to act on behalf of our company/ corporation/

firm / organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

Dated this

(Signature) (In the capacity of)

(Name)



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Duly authorized to sign the EOI Response for and on behalf of:

(Name and Address of Company) Seal / Stamp of Vendor

Witness Signature:

Witness Name:

Witness Address:

CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I, …………………………………………., the Company Secretary of ……………………………….., certify

that ………………………………………………………………. Who signed the above EOI is authorized to do

so and bind the company by authority of its board / governing body.

Date:

Signature:

(Company Seal)



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14.2 General Details of the Vendor

1 Name of the Vendor

2 Year of Establishment

3 Brief profile and core capabilities

Of the Vendor

provide details in 1-2 pages

(enclose separate sheet )

4 Type of Sector

5 Head office location and address:

6 Local address in Bangalore if any:

7 Corporate website URL:

8 Quality certification (such as

MIL/ISRO/DRDO/Aerospace):

9 Vendor’s Quality Standards



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14.2.1 Aerospace/Space Related Activities In case the vendor is having/had any Purchase order/Contract (from January 01, 2012 onwards) from ISRO Centres or aerospace Industry. Provide the following details:

SI No

Name of the ISRO Centre/Aerospace

Agency/entity

Statement of Work

Date of purchase

order

Value of

purchase

order

Present Status

Remarks

1.

2.

3.

4.

5.

6.



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14.2.2 List of sub-contractor involved in executing the Purchase order/Contract (from January 01, 2012 onwards) from ISRO Centres or aerospace industry if any.

14.2.3 At present URSC has qualified vendors for battery fabrication and testing satellite

related activities. If required, is the vendor willing to form a consortium with these vendors

to enable successful completion of the scope of work as defined in chapter 2-Scope of work?

Yes/No

14.3 Vendor Expert Workforce

14.3.1 Management structure of the vendor

14.3.2 Workforce Strength as on pre EOI date

Stream Total no. of Engineers (Engg.) Total no. of Technicians

Mechanical

Electronics

Computer Science

Others



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14.3.3 Years of Experience as on pre EOI date

Experience Mechanical Electronics Computer Sci. Others

Engg. Tech. Engg. Tech. Engg. Tech. Engg. Tech. 0 to 2 years

>2 to 5 years

>5 to 10 years

>10 years

14.3.4 Is the vendor willing to deploy their workforce to work in URSC /ISITE campus Yes/No?

14.3.5 The vendor shall ensure that the workforce provided by vendor shall be retained

throughout the phase-1, phase-2 and phase-3 time period. Yes/No

14.3.6 Is the vendor willing to work in regular shift (8 hrs shifts), two shift or three shift

mode operation if required depending upon the phase of the project? Yes/No

14.3.7 The vendor shall provide all logistics support to its workforce for the execution of the

work at URSC Yes/No

14.3.8 Please provide risk management plan to handle unforeseen situations such as

attrition etc?

14.4 Infrastructure Capabilities

Is the vendor willing to invest in resources-workforce/equipment/facilities/infrastructure?

Yes/No

14.5 Financial Details:

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17



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Net Revenue from Operations

(in INR Crores)

EBTD [Earnings Before Tax

and Depreciation]

% of Revenue from Aerospace

Segment/Unit

Net worth

Share Capital

% of shareholding by Indian

% of shareholding by Foreign

14.6 Mandatory Supporting Documents

• Auditor certified statements for the last five-year FY 2012-13, FY 2013-14, FY 2014-15, FY 2015-16 and FY 2016-17 (please provide the profit and loss statement and balance sheet)

• Certification by the company auditors supporting the revenue break up. • Unaudited certified statements certified by the company auditors for the latest year

2016-17 (in case auditor certified statement for 2016-17 is not available) . 14.7 Legal Aspects

The Vendor must be a registered company under the Companies Act, 1956 or a partnership

firm registered under Partnership Act or a Proprietorship firm. The vendor should be



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registered with the concerned departments [Service Tax, Sales Tax, VAT etc for legally

carrying out its business activities. The vendor should also have a valid PAN. The Vendor

should submit Self attested copy(ies) of the Certificates of Incorporation and other

certificates that are legally required for carrying out its business activities. The certificates

should be valid at the time of EOI submission and should be certified by an authorized

signatory. A copy of PAN Card should also be submitted.

14.8 Others

• The Vendor shall provide the details of the ownership of the company and details of owners /

directors along with complete addresses of the owners / directors and their other activities. If the

company is owned by another company similar details of the owner should be provided.

• Not be insolvent, in receivership, or being wound up, not have its affairs administered

by a court or a judicial officer, not have its business activities suspended, not have been

blacklisted, defaulted and must not be the subject of legal proceedings for any of the

foregoing reasons.

• Not have, and their directors and officers not have, been convicted of any criminal

offence related to their professional conduct or the making of false statements or

misrepresentations as to their qualifications to enter into a procurement contract within a

period of three years preceding the commencement of the procurement process, or not have

been otherwise disqualified pursuant to debarment proceedings.

• Not have a conflict of interest in the EOI in question as specified in the EOI document.



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15. COMPLIANCE MATRIX TO BE FILLED BY VENDOR:

Refer Chapter

NO

Description Compliance (Yes/No)

Remarks

2 Acceptance to Scope of work (Including section 2.1, 2.2 & 2.3)

3 Acceptance to Tenure of work

4 Acceptance to Workforce Estimation (Including section 4.1)

5 Acceptance to responsibility of the vendor (Including section 5.1 & 5.2)

6 Acceptance to quantity requirements

7 Acceptance to deliverable hardware

8 Acceptance to handling, packing and transportation

9 Acceptance to Safety precautions

10 Acceptance to Confidentiality and non-disclosure

11 Acceptance to General Terms and Conditions (Including section 11.1 to 11.10)

12 Acceptance to payment terms (Including section 12.1 to 12.7)

13 Acceptance to General instruction for submission of EOI proposal (Including section 13.1 to 13.2)

14 Acceptance to Response Format (Including section 14.1 to 14.8)

The vendor has to provide the information as per the formats prescribed in chapter 14 Response format 14.1 to 14.5. The overall compliance matrix as per chapter 15 should also be submitted as per of the EOI proposal. All the above inputs may be furnished in MS word document neatly typed in the above said formats.



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ANNEXURE-1

The Workforce requirement is just an indicative.

Sl. No. Workforce details No. of Persons

1 BE in Electronics in Electrical or Electronics for testing & fabrication & for Quality Assurance 3



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It is recommended that vendor gets about 10-20% extra workforce trained initially to address the retention of “sufficient trained workforce” for timely execution.

2 Diploma in Electronics for Process & for Quality Assurance 8

3 ITI in Electronics for Process & Quality Assurance 10

4 SSLC 1

ANNEXURE-2 (TYPICAL LAB FACILITY)

AIR

SHO

WER

FABRICATION AREA

BONDING AREA

ESD AREA

WIRING AREA

EMG

DO

OR

TESTING AREA

EXIT

WELDING AREA

EOI FOR ESTABLISHMENT OF FACILITY AND FABRICATION, ASSEMBLY AND … · 2018-05-21 · EOI FOR...

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