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Transcript of ENVIRONMENTAL SUSTAINABILITY TARGETS AND CONDUCTING...
ENVIRONMENTAL SUSTAINABILITY TARGETS AND CONDUCTING A COMPLIANCE AUDIT
Prof. David N. Mungai, PhD
University of Nairobi
College of Agriculture and Veterinary Sciences
Wangari Maathai Institute for Peace and Environmental Studies
P.O. Box 30197, Nairobi
Email: [email protected]
University of Nairobi ISO 9001:2008 1 Certified http://www.uonbi.ac.ke
MDAs required to:
Comply with the Environmental Management and Coordination Act (EMCA)
Submit 2014/15 Environmental Sustainability Audit Report on compliance with EMCA- 1999 (10%) audit checklist as outlined below
Submit Annual work plan based on the 2014/15 Audit Report (5%)
Establish/operationalize environmental sustainability committee (5%)
12th Cycle PC Guidelines 2015/16
University of Nairobi ISO 9001:2008 2 Certified http://www.uonbi.ac.ke
Submit quarterly reports on the implementation of recommendations of the 2014/15 Audit Report (80%)
New MDAs are required to carry out an Environmental Sustainability Audit within the contract year
Guidelines to environmental sustainability activities – as outlined below 6 Focal Areas
38 areas of audit
Corresponding outputs/indicators
12th Cycle PC Guidelines 2015/16
University of Nairobi ISO 9001:2008 3 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTALSUSTAINABILITY PLANNING
Institutional workplace environmental policy
Environmental sustainability policy
Structure to address environmental issues
Environmental sustainability committee in place
Respect for environment as core value in Service Charter
Core value in the Service Charter
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 4 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTALSUSTAINABILITY PLANNING (Cont’d)
Contribution to preparation of SOEs and EAPs
Inputs to SOE and EAP on request
Compliance with EIA/EA Regulations (2006)
EIA reports for new projects/annual EA reports
Submission of comments during EIA review
Feedback on EIAs review (where applicable)
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 5 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
POLLUTION CONTROL
(Compliance with Waste Management Regulations, 2006)SOLID WASTE
Interventions on reducing, re-using & recycling of waste in the institution
Waste reducing, re-using & recycling initiatives in place
Proof proper disposal of solid waste, air conditioners, asbestos and E-waste among others
Evidence of contracted NEMA licensed waste handler or facility
Installation of waste segregation bins
Segregation bins
Submission of annual environmental audit reports –where applicable
Environmental Audit Reports
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 6 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
POLLUTION CONTROL
(Compliance to Water quality regulations, 2006 )EFFLUENT DISCHARGE – water use efficiency and appropriate disposal of effluent; protect human health and the environment
Water recycling, reuse and
conservation
Proof of water conservation
measures
Licensing of effluent discharges where applicable
License issued by NEMA
Construction of Sewerage facilities
Licensed Sewerage facilities /Proof of connectivity to main sewers
Installation of septic, soak pit and other sanitary methods of effluent control
Licensed Sewerage facilities
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 7 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
POLLUTION CONTROL
(Compliance to noise (2009) and
air quality (2014) Regulations))
NOISE AND AIR POLLUTION
Measures to prevent, control and
abate air pollution
Measures to promote compliance to Noise and Excessive Vibrations Regulations
Proof of measures to reduce air pollution
Proof of measures to prevent, control and abate air pollution
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 8 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
CLIMATE CHANGE MITIGATION AND ADAPTATION
(Ref.: Climate Change Response Strategy and Action Plan)
Installation of energy saving devices, renewable energy, water
harvesting
Energy saving devices , Rain water harvesting structures in place
Proof of measures to control greenhouse gases
Measures to control greenhouse
gases
Proof of mitigation and adaptation initiatives
Mitigation and adaptation initiatives
Compliance to Controlled substances regulations, 2007;-Importation, use and disposal of Ozone Depleting Substances (ODS)
Measures in place on importation, use and disposal of ODS
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 9 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT
(Compliance to Conservation of Biological Diversity and Benefit Sharing Regulations, 2006)
Proof of Authority to access genetic resources
Permits to access genetic
resources
Proof of benefit sharing arrangements on utilization of biological and genetic resources
Evidence of benefit sharing on utilization of biological and genetic resources
Activities toward increase of
forest cover
No. of trees planted and survived
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 10 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT (Cont’d)
(Compliance to Wetlands, River Banks, Lakeshores, and Seashore Management Regulations, 2009)
Submission of EIA reports for new projects where applicable
EIA Reports
Submission of EA reports EA Reports
Environment management plans for forests, wetlands, coastal zone, Environment significant areas among others
Environment management plans
Plant or support tree planting initiatives
No. of trees surviving
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 11 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTAL AND ECOLOGICAL ENHANCEMENT (Cont’d)
(Compliance to Wetlands, River Banks, Lakeshores, and Seashore Management Regulations, 2009)
Restoration of degraded sites size of degraded lands restored
Conservation of riparian reserve Area of riparian reserves secured
and conserved
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 12 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
ENVIRONMENTAL EDUCATION
AND AWARENESS
Proof of behavior change among
staff
Behavior change assessment
Sensitization of staff and public on Environmental sustainability relevant to the institutional
mandate
Reduced cost of electricity, water
& Reduced waste
Participation in environmental events with communities and
schools
Evidence of Participation in environmental events
Recognition of environmental champions
Evidence of appreciation of environmental sustainability champions
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 13 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
PROMOTING ENVIRONMENTAL PROTECTION AND CONSERVATION THROUGH PARTNERSHIPS WITH STAKEHOLDERS
Environmental projects and activities undertaken through partnership with stakeholders
Projects and activities undertaken jointly
Memorandum of understanding MoUs
Joint management plans Joint management plans
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 14 Certified http://www.uonbi.ac.ke
Focal Area Areas of Audit Output/indicators
PROMOTING ENVIRONMENTAL PROTECTION AND CONSERVATION THROUGH PARTNERSHIPS WITH STAKEHOLDERS (Cont’d)
Corporate social responsibility (CSR) on environment
CSR initiatives in place
Proof of Partnerships with NEMA on Monitoring and inspections to ensure compliance with environment legislation
Areas of partnerships with NEMA on Monitoring and inspections to ensure compliance with
environment legislation
Part I: Environmental Sustainability Activities – Areas of Compliance
University of Nairobi ISO 9001:2008 15 Certified http://www.uonbi.ac.ke
Pre-audit phaseES Coordinator develops an audit schedule and
communicate with management and departmental heads –see sample
Develop an audit checklist in advance and share with departments – to ensure required info/data are made available during site/department visits – see sample
Part II: Conducting an Environmental Sustainability Compliance Audit
University of Nairobi ISO 9001:2008 16 Certified http://www.uonbi.ac.ke
Date Time College Expected participants
20th July 2015 9:00 am CAVS Registrar, Environmental
Sustainability Committee
members, Heads of
Departments, Caretaker
21st July 2015 9:00am CAE Registrar, Environmental
Sustainability Committee
members, Heads of
Departments, Caretaker
22nd July 2015 9:am CBPS Registrar, Environmental
Sustainability Committee
members, Heads of
Departments, Caretaker
Sample audit schedule
University of Nairobi ISO 9001:2008 17 Certified http://www.uonbi.ac.ke
Areas of auditActivity compliance Remarks
Yes No Unk N/A
1 Commission ES policy developed?
2 Is the ES policy signed by CUE CEO?
3 Is the policy on prominent display in main offices?
4 Have staff been issued with a copy (or summary) of the ES policy?
5 Have suppliers and contractors been issued with a copy of the policy?
6 Has the Commission Environmental Sustainability Committee been established?
Sample Audit Checklist - Environmental SustainabilityPlanning
University of Nairobi ISO 9001:2008 18 Certified http://www.uonbi.ac.ke
Areas of auditActivity compliance Remarks
Yes No Unk N/A
7 Have the necessary resources been allocated to cover specific environmental issues e.g. waste management, tree planting)/
8 Has the Commission Environmental Coordinator been given the responsibility of monitoring the effectiveness of policy implementation?
9 Is there a written procedure and schedule for reviewing the Environmental Policy?
10 Have staff been sensitized about the ES Policy and their obligations to implement it?
Part II: Environmental Sustainability Compliance Audit Checklist - - Environmental Sustainability Planning
University of Nairobi ISO 9001:2008 19 Certified http://www.uonbi.ac.ke
Areas of auditActivity compliance Remarks
Yes No Unk N/A
11 Is respect for the environment adopted in the Service Charter?
12 Has any staff in the Commission participated in preparation of SOE reports?
13 Has any staff in the Commission participated in preparation of EAPs?
14 Has an EA been conducted for any of the Commission facilities?
Part II: Environmental Sustainability Compliance Audit Checklist - - Environmental Sustainability Planning
University of Nairobi ISO 9001:2008 20 Certified http://www.uonbi.ac.ke
Areas of auditActivity compliance Remarks
Yes No Unk N/A
15 Has an EIA been conducted for any new project for the Commission?
16 For both EA and EIA, is M&E being carried out?
17 Have any staff/Department submitted comments during EIA review?
Part II: Environmental Sustainability Compliance Audit Checklist - - Environmental Sustainability Planning
University of Nairobi ISO 9001:2008 21 Certified http://www.uonbi.ac.ke
On-site audit activities Initial briefing – (a) purpose of the audit, (b) inform
departmental team of their responsibilities & required participation (c) to answer any questions regarding the audit
Walkthrough – inspect and make observations on activities
Records review – e.g. waste characterization/profile records, notices of non-compliance, permits, asbestos survey reports etc
Complete the audit checklist - serves to document environmental findings
Part II: Conducting an Environmental Sustainability Compliance Audit
University of Nairobi ISO 9001:2008 22 Certified http://www.uonbi.ac.ke
Observations during a walkthrough
University of Nairobi ISO 9001:2008 23 Certified http://www.uonbi.ac.ke
Exit briefingBriefly discuss audit findings – intervention measures and
responsibilities to correct any non-compliance
Post-audit activities report writing – guidelines on scope of the report provided by
NEMA
development of the annual work plan – format provided by NEMA
Part II: Conducting an Environmental Sustainability Compliance Audit
University of Nairobi ISO 9001:2008 24 Certified http://www.uonbi.ac.ke
University of Nairobi ISO 9001:2008 25 Certified http://www.uonbi.ac.ke
Annual Work Plan for Environmental Sustainability targets
1st July 2015 – 30th June 2016
Name of organization Type of organization (tick where Applicable)
UIVERSITY OF NAIROBI Ministry of Department County Public University
State corporation Tertiary Institution Others Specify
Focal areas Annual target activities Indicator Time frame
1st quarter 2nd quarter 3rd quarter 4the quarter
Environmental sustainability
planning
Submission of annual
work plan
Annual work plan x
Submission of 2014/15
audit report
Audit report x
Submission of quarterly
reports
Quarterly reports x x x x
Revision of corporate
environmental policy
Revised
environmental policy
x
Hold environmental
sustainability committee
meetings
Minutes of meetings x x x x
Sensitize 200 students
and staff on corporate
environmental policy
Number of staff and
students sensitized
x x
Preparation and submission of an approved environment policy for those institutions that have not submitted
Establishment and operationalization of environment sustainability committees including holding quarterly meetings
Addressing waste management issues (segregation, reusing, recycling, use of licensed transporters etc
Sensitization of staff and stakeholder on environmental sustainability
Licensing of applicable activities under various EMCA Regulations including EIA for new projects
Recognition of institutional environmental champions
Priority areas of focus - NEMA
University of Nairobi ISO 9001:2008 26 Certified http://www.uonbi.ac.ke
University of Nairobi ISO 9001:2008 27 Certified http://www.uonbi.ac.ke
THANK YOU FOR YOUR ATTENTION