Environmental Review Binder Documentation McGilchrist Street SE: 12th Street SE to 25th Street SE Project City of Salem, Marion County, Oregon

Updated Project Information (as of August 11, 2017)

STIP Project Name: McGilchrist St SE: 12th St SE to 25th St SE (Salem)

City of Salem, Marion County, Oregon

ODOT Region #2, Key #20739

Federal Aid Number: Pending

Technical Memorandum To: Aaron Kimsey, PE (City of Salem Public Works) From: Tom Walsh, PE CC: Ken Ackerman, PE (Otak); Keith Whisenhunt, PE (PDG); Lynda Wannamaker (WCI);

Sara Long (Salem UDD) Date: November 16, 2016 Subject: McGilchrist Street SE Corridor Improvements – Railroad Crossing Coordination Project No.: OTAKX001 This memorandum summarizes railroad coordination efforts to date for inclusion with future environmental documentation.

Project Description The project proposes widening McGilchrist Street SE in Salem from 12th Street SE to and including the 25th Street SE intersection, including realignment of the offset 22nd Street SE to create a four-way signalized intersection. The project is located in the City’s McGilchrist Urban Renewal Area (URA) and is being funded in part with URA funding. The need for improvements is supported by the City of Salem Transportation System Plan (TSP) and the McGilchrist Urban Renewal Area Plan. The design of this project will build on previous analyses, conceptual design, and public input for advancement to preliminary and final design, and construction. The Preliminary Design Report for McGilchrist Street SE, dated January 30, 2009, prepared by Otak, documents extensive prior preliminary design in the corridor. In addition to the proposed widening of the overall McGilchrist corridor, traffic conditions and widening impacts at the nearby Pringle Road intersection (west of the railroad) were expected to require additional turn lanes that would extend across the Union Pacific Railroad (UPRR) at-grade crossing. Early stakeholder coordination by the City occurred over an extended period of time from 2006 to 2009 involved coordination with UPRR regarding potential impacts to the crossing, signals, and gates resulting from the proposed widening envisioned in the conceptual design. In the intervening years the City installed an ADA-compliant pedestrian walkway on the north side of McGilchrist from a bus stop at Pringle Road, across the existing tracks, to the Veterans Administration and Social Security offices in the Salmon Run office building on the south side of McGilchrist, east of the railroad tracks. The existing railroad crossing location has been a consistent focus of attention by UPRR and the Oregon Department of Transportation Rail Division (ODOT Rail) due to safety concerns because of its proximity to the Pringle Road intersection and the accompanying traffic queuing across the tracks from the signalized intersection at Pringle Road.

McGilchrist Street SE Corridor Improvements Page 2 Technical Memorandum – Railroad Crossing November 16, 2016

Railroad Coordination The following summarizes current railroad coordination status: The project team prepared preliminary design information identifying impacts to the existing

grade crossing to accommodate the necessary roadway lane configuration, bicycle lanes, sidewalks, relocated UPRR signal poles, gate arms, and other safety features and equipment.

On August 9, 2016, City staff and representatives of the consultant team held a Diagnostic Team Review Meeting with representatives of UPRR and ODOT Rail to review the design, schedule, and other information.

The City has authorized Union Pacific Railroad (UPRR) for to perform preliminary engineering and other coordination activities associated with modifications required to the existing grade crossing for the McGilchrist Street SE widening. Initial activities by UPRR are expected to include:

o Preliminary engineering and other related services o Development of cost estimates o Review of the project's preliminary layouts o Submit current train and switching moves

Next Steps As the project proceeds, the City will continue to engage UPRR to develop Final Plans, Specifications, and prepare Material and Cost Estimates for Railroad Construction Work associated with the project. The consultant team will prepare a Railroad-Highway Public Crossing Safety Application for submittal to ODOT Rail. Preliminary design for the crossing work will be developed by the consultant team and furnished to UPRR and ODOT Rail. Required modifications and refinements will be made as needed to address concerns and comments by UPRR and ODOT Rail. The application package, including plans, will be submitted to ODOT Rail for preparation of the Proposed Order. Upon receipt of the Final Order from ODOT Rail, UPRR will prepare cost estimates for work in the UPRR Right-of-Way (ROW). If the project is accepted and approved by UPRR, the City and UPRR will enter into separate License, Right of Entry, Construction and Maintenance Agreements associated with the actual construction of the project. The Agreements will be drafted by UPRR and forwarded to the City after preliminary plans and cost estimates have been approved. All work in the UPRR ROW will be performed by UPRR forces. Attached: Meeting Summary, dated 8/9/16, prepared by Project Delivery Group (PDG)

Railroad Crossing (two sheets – Plan View and Cross Section), dated 8/8/16, prepared by Otak

Crossing Improvements – Overall Plan, dated 8/9/16, prepared by PDG Crossing Improvements – Concept Plan, dated 8/9/16, prepared by PDG

3772 Portland Rd NE, Salem, OR 97301 | 503-364-4004 | pdg@pdgnw.com

Meeting Summary: Meeting Subject UPRR Coordination Meeting for McGilchrist Crossing Meeting Date August 9, 2016 Meeting Attendees Reference Attached List The following items were part of the project related discussions from the meeting.

1. UPRR considers this crossing a Tier 2 crossing based on safety and traffic. 2. It will take approximately one year to obtain an agreement and another year to design and

construct the crossing improvements. a. UPRR estimates 12 to 14 months following receipt of City design for the crossing to be

in-service. b. Only one crew is currently doing crossing construction work on the west coast. When

the design is complete, it will be put in their queue. c. The City roadway and culvert work in the crossing vicinity must be complete before

UPRR crews start the signal and gate installation to avoid conflicts between UPRR equipment foundations and City underground and roadway facilities.

3. Preliminary engineering will likely be as much as $25,000. This is due to the need to have a third party review of the traffic study through UPRR.

4. Flaggers will cost $1,500 per day. 5. The acquisition of additional crossing area easement will be based on land values and the area

being acquired. 6. Locate the signal mast between the street curb and the sidewalk. 7. UPRR may use the sidewalks in the track area for maintenance vehicle access. Thicken the

sidewalks to support maintenance vehicles 8. There is a switch point to the north that is currently out of the project area. 9. Include a queue activated, illuminated “DO NOT STOP ON TRACKS” sign. 10. UPRR prefers the driveway on the northeasterly quadrant be moved to 19th Street SE. 11. UPRR Design Standards include the following:

a. Span of cantilever crossing gates are 28. Approval from the Chief Engineer authority for gates longer than 28 ft, up to 32 ft. Gate arm lengths cannot exceed 32 ft. Folding gates are not recommended.

b. Median width for gates is ten feet minimum, and 12-feet desirable. c. Gates must block 90% of the roadway width. d. Minimum distance from end of median to center of tracks is 10-feet. e. MUTCD standard distance from center of signal mast to center of tracks is 12-feet. UPRR

requires 15-feet. 12. Apply dynamic envelop to crossing design. 13. Carry street striping through crossing panels. 14. Center of tracks to edge of box culver is to be minimum 12-feet. 15. Use the UPRR shoring plans

16. 35-foot offset from tracks to box culvert construction is OK. This is outside the UPRR right-of-way. Must include E-80 loading in surcharge for box culvert design and temporary shoring/piling.

17. Fiber optic location requirements should be coordinated with Gary Voogd in Omaha (402-544-4361).

18. Prepare plan for submittal to accompany the UPRR agreement per the boilerplate document previously provided by Terrel Anderson. The plan should include sign, signal pole and gate locations. Use one sheet for the plan submittal. Must be stamped and signed. This plan will be used to develop the estimate and agreement.

19. Prescott Mann will be the ODOT Rail contact for the project. 20. This meeting along with the previous diagnostic team meetings for this crossing was

determined to suffice to meet the diagnostic team requirement. This reflects the summary of the meeting, including the comments regarding the draft summary.

MEETING ATTENDEES

NAME ORGANIZATION EMAIL PHONE

Keith Whisenhunt Project Delivery Group KeithW@PDGNW.com 503-364-4004

Rick Shankle ODOT - Rail Richard.A.Shankle@ODOT.state.or.us 503-986-4273

Sara Long City of Salem SLong@cityofsalem.net 503-589-2065

Tony Martin City of Salem TMartin@cityofsalem.net 503-588-6211

Zack Hunter ODOT - Rail Zackary.Hunter@ODOT.state.or.us 503-986-6780

Prescott Mann ODOT - Rail Prescott.E.Mann@ODOT.state.or.us 503-986-4322

Aaron Kimsey City of Salem AKimsey@cityofsalem.net 503-588-6211

Tom Walsh Walsh Consulting Group Tom@Walsh-cg.com 971-221-5158

Terrel Andersen UPRR TAANDERS@UP.COM 916 789-5134

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LOCATION OF THE McGILCHRISTCROSSING OF THE UPRR(REFERENCE DWG C-1.03 FOR ADDITIONAL DETAIL)

CROSSINGIMPROVEMENTSOVERALL PLAN

MP 717.2, BROOKLYN SUBDIVISIONDOT 760-058E

19TH STREET SE

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