Entities and Process ofCentralized OnlineAdmissionManagementePravesh.com

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Introduction

Top 5 Entities of Centralised Admission Process -ePravesh.com

Why Continuous communication is important duringAdmission Process - ePravesh.com

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Table of Contents

India is becoming education hub with more number of applicants competing per

seat  for the educational courses. Centralized admission management is going to be

critical for effective admission process execution. There are many entities which

play critical role in success of centralized admission process. If centralized

admission process is managed effectively then it can result in substantial savings of

administration and would reduce all the hassles faced by students and parents.

Introduction

 

Top 5 Entities of CentralisedAdmission Process -ePravesh.com

1.Student/ Parent: Student should be able to define preference for his /her

colleges

where he/she is looking to take admission. If within particular area 100 institutes

are available then student should be able to provide options ranging from 1 to 100

or depending upon his/her eligibility and based on preference of the college.

So, instead of visiting each individual institute student can fill single form to apply

to all colleges under that University OR Government controlled admission process

OR Group of Institutes . Admission form needs to be comprehensive which would

cover all the aspects including category, reservation (quota) for (EBC/ SBC/

Defense / Physically Handicapped etc). Students should also be able to upload

photograph/signature, marksheets, category certificate, leaving certificates through

the system

In centralized admission process there is University quota and Other State quota of

in most of the cases, apart from this there is reservation for female candidates.

ePravesh® has some of the features that facilitates management of all the aspects

of reservation/ quota/ special cases .

2.Admission Admin Panel

This module handles all the configuration and administration of the system.

Admission admin module has following features

A.Quota Table Management: Admin can manage quota table according to rules and

regulations of the government entity.

B.Student Data Management: All the applications data is available on single click

which can be sorted/ verified/ exported to CSV / XML formats as per the

requirement

C.Merit List Generation According to Govt Rules and Regulations and Weightages

D.Change Requests: Students can send their misc change requests through their

login & admin can accept / reject the changes & open the submitted form for

correction & resubmission

E.Student Grievance Management : Any student query/ correction in

Name/Category can be communicated by the student which can be managed from

admin panel

3.Admission Support

Resolution of Admission Queries over email/ System

Telephonic Support

4.College

Centralized admission process allocates students to individual colleges. Student

needs to report to their allocated college to confirm/ cancel admission allotted in

the respective rounds.

College admin should be able to login to the system to see the list of admitted / to

cancel / Reject students allocated to the respective college. College can admit

student if student fulfils criteria of admission and all the required documents are

according to online form filled by the student. College can export admission data

from the system to sync in with their internal systems if any.

5.University

It is crucial for university representative to have access to live admission statistics

of day to day process. University admin can login to the system to see total number

of allotted students in their respective university.

 

Centralized admission system features of ePravesh.com offers huge cost savings

over traditional paper / table based approach. Data is managed centrally &

processed seamlessly to make the whole admission process itself hassle free. Each

entity is able to access data at any given point of time which reduces confusion /

anxiety. Apart from student generating their admit letters from their respective

logins, students/parents get email/ sms of their allotted colleges so that they can

visit college within mentioned time period.

Entire platform being hosted in cloud environment, it automatically scales to ensure

the availability & 100% reliability of the system. At the end, in the current world of

instant access & process, if the systems are available on demand to help to its’

stakeholders then only it’s worth a dime!

Admission season is back for schools, Managementinstitutes along with some of the post graduationcourses. Anxiety among  students and parentsincreases with each step of admission process. Forsome of the institutes there is stiff competition asnumber of applicants are in large numbercompared to total available seats. 

Admission process involves multiple steps such asinviting applications, shortlisting first roundcandidates for selection, actual admission process,second round shortlisting etc.

 

Form Submission Process

It is important that institute communicate with students , parents on continuous

basis so that everyone would be aware of status of the admission for the

Why Continuouscommunication is importantduring Admission Process -ePravesh.com

individual.When Application form is submitted and online payment process is

completed by the candidate , an automated email/ sms should be sent to the

candidate about confirmation of the application reception.

In some cases candidate sends demand draft or Challan copy to institute or at

admission center after filling online form. In such case email/sms notification is

essential to convey reception of demand draft or Challan copy.

Grievance/ Error Communication:

In the centralized admission process, admission team scrutinizes application form of

the applicant and if there is any error or missing document then it should be

conveyed through sms. Quick process of communication with the candidate helps

to reduce anxiety and provides more time to the applicant to rectify the error.

Admission / Allotment Communication:

After admission form processing is over, institute need to convey about first round

shortlisting to the applicant. Some of the institutes display list on online/ offline

notice board. However in order to reduce anxiety institute should send sms and

email to individual applicant. Such communication helps applicant to make travel

arrangements to travel to institute and confirm his/her admission.

Admission Vacancy Position:

In case of centralized admission process admission committee displays list of

vacancy for the subsequent rounds. It is better to communicate it over internet and

email/sms. Individual college/institute vacancy should be displayed so that

candidate can get the idea of admission prospect for the next round.

Continuous communication about next step reduces anxiety and helps to execute

admission process efficiently. ePravesh® provides mechanism to execute this

continuous communication of admission process.

 

Jasmin Dalal

-Principal (Dr. Mrs. Erin Nagarvala School)

“We will be using ePravesh® for our LKG admissions for the third time

this year because it has most certainly proved to be beneficial. Naturally

it saves the administration time and man power when compared to the

old way of issuing forms. Most importantly it saves parents a very long

and uncomfortable overnight wait outside the school gate to ensure

they get a form. As every stage in the admission process can be

communicated by email or sms messages it once again saves many

hours of answering telephone and walk in inquiries. The Notice Board is

a very convenient way of keeping parents updated at all times. As all the

students data is compiled in an excel sheet it is convenient to arrange

and sort as required. “

 

Mr. S. P Badgujar

North Maharashtra University (NMU) Distance Education Head

“ePravesh® as a platform has helped us to reach out to a variety of

students across the country. Not only has it helped us to increase

awareness but their excellent technological knowhow have made the

process of admission cost effective and swift for us. The human

resource that we needed to deploy previously has gone down and so

has the manual error. All in All it has help us set up an organised system

into place which makes the entire process transparent and effective for

both the institute and the students

 

 

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