Enterprise Vault for Microsoft Exchange Mailbox Archiving Andras Pulai [email protected].

Enterprise Vault for Microsoft Exchange Mailbox Archiving

Andras [email protected]

2 NDA required – Symantec Confidential – © 2005

Why Archive?

Enterprise Vault 6.0

Enterprise Vault In Action

Photo Gallery

A G E N D A

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2

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• Email is exploding– Business email growing 25–30%

– Attachment sizes growing

– Voicemail, video, …

• Email is critical– Email is 75% of corporate IP

– Email is in 75% of corporate litigation

– Regulations around retentionEmail has become the primary medium for how we communicate. The consequence is that email has become a de facto record repository.

CIO Magazine, Jan 2005

Why Archive?Email Challenges


The Magic Quadrant is copyrighted April 2005 (fill in date of publication) by Gartner, Inc. and is reused with permission. The Magic Quadrant is a graphical representation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any vendor, product or service depicted in the Magic Quadrant, and does not advise technology users to select only those vendors placed in the "Leaders" quadrant. The Magic Quadrant is intended solely as a research tool, and is not meant to be a specific guide to action. Gartner disclaims all warranties, express or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

2nd Time in a row as only leader

Total New License Revenue = $88.7 Million

Source: Gartner Dataquest (April 2005)

iLumin19.2%

EMC18.3%

CommVault3.9%

IBM2.9%

Zantaz9.2%

Other14.6%

Symantec Total 31.9%

E-Mail Active-Archiving Market Size, 2004

Market And Thought Leadership

3rd time in a row!

Enterprise Vault architecture


Enterprise Vault 6.0A History

• 1997 Product development initiated (“All-In-One” development team)

• 1999 Product first shipped at DEC

• 1999 KVS started with buyout of technology by engineers

• 2003 Gartner’s 1st market survey placed only KVS in the leaders quadrant

• September 2004 KVS (Enterprise Vault) acquired by VERITAS

• April 2005 Gartner’s 2nd survey still places only EV in leaders quadrant

• July 2005 Enterprise Vault Version 6.0 released

• July 2005 Veritas & Symantec merge, EV labelled as a “focus product”

Original core engineering team from Digital still working together


Links

Enterprise Vault 6.0Conceptual Overview

PrimaryDataStore

Transfer

SecondaryData Store

SearchAnalyzeRetrieveDisclose

SecureRationalizeShareRetainFuture ProofIndexCategorizeExpireAudit


Enterprise Vault 6.0Architecture

Sources

MS ExchangeMailboxes, JournalsPublic Folders, PSTs

File ServersWindows, NetApp

SDKIM, Bloomberg, Fax,

DB, SAP, …

MS SharePointSPS and WSS

MS LCSIM logging

Lotus DominoJournals (SP1)

SMTPCapture and archive

Offline Vault Applications

Outlook / OWAShortcuts

SearchOutlook, Web, SP

Archive Explorer

Compliance AcceleratorMonitoring and

supervision

Discovery AcceleratorLegal discovery

Win. ExplorerPlaceholders

SDKApplication / Search

SDKIngest Filter

Secondary Archive

Primary Archive

Enterprise VaultStore/Retain/Expire

Index/Search/Future-ProofView/Restore

Compress/MigrateAudit/Administer

Categorization/Filtering

Archive

SDKData Migrator

Disk

Tape

WORM

Optical

How it works / Usage examples


How It WorksStorage Reduction – Compression and Single Instancing

ExchangeServers

Vault Server

Storage

• Multiple Exchange servers => same Vault Server / Vault Store

• One copy of same email and attachments

• Also between mailbox and journal archives in same Vault Store

• Additional SIS on EMC Centera (“attachment separation”)

• Multiple Exchange servers => same Vault Server / Vault Store

• One copy of same email and attachments

• Also between mailbox and journal archives in same Vault Store

• Additional SIS on EMC Centera (“attachment separation”)

NTFS, NetApp, EMC, IBM,

Storage TEK, …


Storage Service

Exchange/Domino Server(s)

Enterprise Vault Server

JournalMailbox

MailUsers

JournalingTask

• Emails collected to journal mailbox

• Journal archiving task archives journal mailbox

• Optional custom filter plug-in rules to control what is archived

• Can retain archives on WORM storage (e.g., EMC Centera, NetApp SnapLock, IBM DR 550)

• Emails collected to journal mailbox

• Journal archiving task archives journal mailbox

• Optional custom filter plug-in rules to control what is archived

• Can retain archives on WORM storage (e.g., EMC Centera, NetApp SnapLock, IBM DR 550)

How It WorksAutomated Retention: Journal Archiving

Enterprise Vault photo gallery


How It WorksFlexible Email Archiving Policies

• Typically

- By age

- By % of quota

• Additional options

- Items > size

- Min. archiving age

- Delete original

- Shortcut contents

• Typically

- By age

- By % of quota

• Additional options

- Items > size

- Min. archiving age

- Delete original

- Shortcut contents


How It WorksSeamless User Experience

• Icon indicates archived

• Otherwise normal (delete, forward, reply, preview pane, etc.)

• Toolbar buttons and menu options to archive, restore and search

• Also option for client-less deployment (“Universal Shortcuts”)

• Icon indicates archived

• Otherwise normal (delete, forward, reply, preview pane, etc.)

• Toolbar buttons and menu options to archive, restore and search

• Also option for client-less deployment (“Universal Shortcuts”)


File Archiving in Windows Environment

Questions?

Thank You!

Enterprise Vault for Microsoft Exchange Mailbox Archiving Andras Pulai [email protected].

Documents

Transcript of Enterprise Vault for Microsoft Exchange Mailbox Archiving Andras Pulai [email protected].