SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012

Enterprise Content Management Overview in SharePoint 2013

ZLATAN DZINIC, HITACHI CONSULTINGDIRECTOR – MICROSOFT PLATFORM4 X MVP SHAREPOINTMCM 2010 (IN PROGRESS)

sponsors

SharePoint

3

ManageBuild

DiscoverOrganize

SHAREShare

User Experience – PC, Phone, Browser

Search Delivers Engaging Information Experiences

Social Networking & Collaboration

Traditional Content Management

Social Networking & Collaboration

Traditional Content Management

WWW

SharePoint 2010 – ECM for the Masses

5

Create Control Protect

Create and organize content easily with the help of relevant discovered information

Manage content policy, information architecture and taxonomy

Reduce risk and manage compliance with centralized eDiscovery tools

Enterprise Content Management

Personal Team Organization

Create

Discover the information you need with rich and intuitive experiences

Create and organize your content easily and access it from anywhere

Bring together all your team’s email and documents in one place

INDIVIDUALS AND TEAMS MANAGING CONTENT

Control

Enable search driven experiences for quick discovery of content

Declare records and leverage archive and workflow to enforce content retention schedules

Organize content with taxonomy and centralized content types

Specify retention schedules for content types

Submit documents for long term archival

Define mutli-stage retention policies by folder

Create hierarchical file plans and generate reports

Submissions matched to specific content type

Specify alternate content type names to accommodate taxonomy differences

Property based conditions route content

Auto provision folders based on property value

ORGANIZATIONAL CONTENT MANAGEMENT

Protect

Perform eDiscovery and in-place holds across the Office platform with unified search

Reduce costs by minimizing third party add-ons and expensive duplication of content repositories

Empower legal teams to perform eDiscovery without impact to user productivity

EDISCOVERY

Summary

1ECM has evolved, where content creation and organization is intuitive and simple through discovery and collaboration

Ensure compliance is achieved through content policy, information architecture and taxonomy

Centralized eDiscovery across the Office platform helps protect organizations by improving compliance without affecting user productivity

2

3

MICROSOFT CONFIDENTIAL – INTERNAL ONLY

O365 – Tough Questions

Storage Size and costs• Max size of Site Collection in SPO: 100GB• Average of 350K docs in a SC (@300kb)

• Max number of Site Collections: 3000• Record Centers: • The Distributed Archive of Site Collections

• Cost for Storage in O365 Today: • Start with 10GB Pooled Storage• Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled

Storage• Extra storage purchasable $0.20 a GB/mo

• $720 per year for roughly 1 Million Documents

• Max of 25TB for a tenant (today)*

MICROSOFT CONFIDENTIAL – INTERNAL ONLY

Questions about feature parityFeature Mitigation

Content Search Web part Content By Search (CBQ)

CMIS Producer Standard SharePoint CSOM

“ECM” workflow actions (like Declare Record) not available with new workflow model

Still supported in old workflow model

Auto-generated thumbnails for videos Client-side thumbnail generation

Auditing of view events Analytics may be appropriate depending on scenario

Custom retention actions & formulas Often policy can be re-modelled to be OOTB

Encryption at rest Lots of protocols, standards, and certs in place already

MICROSOFT CONFIDENTIAL – INTERNAL ONLY

HybridService/Scenario Strategy

Records Archiving Have both on premises and cloud corporate archives

Taxonomy Import/export between on prem and cloud as one time operation, or as an advanced customer, have one master and do a periodic sync.

eDiscovery Exchange will federate cross-premises to either on prem or cloud Discovery Center. If SharePoint sites exist both on prem and cloud, use two Discovery Centers.

Search Federated search results appear in both on prem and cloud – see next slide

Hybrid Search – Office Dogfoodhttp://office - on-premises https://msft.spoppe.com –

“EDog”

O15 Specs

Metrics

Past Project

s

Team Sites

Mysites

User Profiles

MICROSOFT CONFIDENTIAL – INTERNAL ONLY

Session Objective: Learn about the key investments we’ve made for the Enterprise Content Management workload in SharePoint 2013

Key Takeaway 1SharePoint 2013 makes it easier for individuals, teams and organizations to discover, create, share and organize content, whether it’s on-premises or in the cloud

Key Takeaway 2eDiscovery across SharePoint, Exchange and Lync reduces risk and costs for customers

In Review: Session Objective And Takeaways

questions?

WWW.LINKEDIN.COM/IN/ZLATANDZINIC

@ZLATANDZINIC

thank you.

SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012

DEMO TITLE