Solution for Enterprise Document Management

?About OmniDocs

?Document Acquisition

?Document Archival

? Architecture Diagram

? Technology Platform

?

TM

?Scan/Captures

?Document Acquisition from other sources

?Document Archival

?Document Processing

?Records Management

?Security and Rights Management

?Search & View

?Document Retrieval

?Collaboration

?Administration

TMOmniDocs TM

OmniDocs TM

OmniDocs Packaging

?Other Vertical Solution

?Web Desktop

?WebDAV/ Office-mail Connectors

?Image Enablement Toolkit

?Document Routing

?Knowledge Management & Collaboration

?Publishing & Content Management

?Repository Management

?User/Group Management

?Monitoring & Diagnostics

?Reports

?Configuration & Tailoring Support

TM?Omnidocs Server

TM?OmniDocs Client

TM?OmniDocs Add Ons

Data Sheet

1

OMNI DOCS

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

TMAbout OmniDocsOmniDocs is an Enterprise Content Management (ECM) platform for creating, capturing, managing, delivering and archiving large

volume of documents. OmniDocs provides highly scalable, unified repository for securely storing and managing enterprise content

.It provides access to enterprise content directly and through integration with business applications.

It provides centralized repository for enterprise documents and supports rights based archival. It supports both centralized and

distributed scanning with policy based upload. Manages complete lifecycle of documents through record retention, storage and

retrieval policies. Supports exhaustive document and folder searches on date, indexes and general parameters as well as full text

search on image and electronic documents.

Document Acquisition Scan/Captures:

?Comprehensive system for high speed scanning, document

separation, and indexing

?Support for TWAIN and ISIS scanning

?Provides rule/policy based upload to central repository for

bandwidth and time optimization

?Production-level scanning through OmniScan

?Web-based Scanning

?Scan multiple pages into batches for automated/manual

processing

1

DocumentArchival

DocumentManagement

DocumentProcessing

RecordsManagement

Security & RightsManagement Search & View

Web Desktop

WebDav/Office/Mail

Image Enablement

Web Services & Integration API

Export & PublishingServices

Scan/Capture

MS-Office connector

E-mail/Fax Connector

File Import Services

HTTP/FTP upload

Document Routing

KM & Collaboration

Publishing & Content Mgmt

RepositoryMonitoring & Diagnostics

Reports User Mgmt

TMOmniDocs Product Suite

?Supports all standard image operations such as deskew,

despeckle, rotate, invert, etc.

?Zone-based OCR for automatic indexing

?Automatic data extraction using OCR, MICR and Barcode

?Export scanned batches in to CSV

?Comprehensive Reports & Audit trail

OMNI DOCS

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

Document Acquisition from other sources

?Tight integration for document capture with MS-Office

?Messenger-like tool for offline document acquisition and

upload into OmniDocs

?Supports policy based archival of all the mails received or

sent through a mail client to an OmniDocs Cabinet or a

folder scheduled for capture.

?Connectors for MS-Outlook & Lotus Notes clients

?Supports integration with third party fax servers like

RightFax.

?WebDAV Support – Add/View/Browse Repository through

Windows Explorer

?Provides file import services for bulk document import

?Support for HTTP based document upload

?Support for FTP uploads

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Document ArchivalDocument Archival

Document Processing

Document Management

?Provides a central repository to store documents that can be

accessed and shared between multiple users, across

departments, locations or the entire enterprise

?Organize Documents into Folders, Sub-folders hierarchy

?Creation of user-defined Data Classes with multiple user-

defined indexes of various data types

?Supports image archival in online, offline and near online

storages

?Centralized indexing post branch scanning

?Maker-Checker approvals for dual authorization of

administrative operations.

?Omni Process – A maker-checker scenario that allow

processing of transactions uploaded through OmniScan

?Centralized indexing - distributed scanning

?Document Check in, Check out & Version Control.

?Comprehensive Folder & Document level operations like

move/copy, forward, print, download etc

?Access permissions on Folders, documents and Data

Classes

?Document & Folder sharing with various level of rights like

sUpload and minimal indexing by the maker

sQC , Verification and processing by the checker

read, create, modify, delete, annotate, print etc

?Supports storage of PDF,JPEG,TIF,DOC,XLS etc

?Manage and track physical location of documents

?Record retention, storage and retrieval policies

?Policy-Based filing & archival structure

?Management of Physical records & media

?Compliance with DOD 5015.2 & VERS standards

?Extensive reports & Audit trails

?Comprehensive search on File-plan and Records based on

General properties, Date range and meta-data fields

?Support for Data and Password Encryption

?Extensive Audit-trails at user, folder and cabinet levels

?Support for SSL/HTTPS for secure transmission

?Access permissions on folders, documents and data

classes

?Multiple levels of access rights (Read, Create, Modify,

Delete, Annotate, Print etc)

?Exhaustive Document and Folder Searches

?Search by date, dataclass, general searches.

?Search for documents or folders on profile information such

as name, created/ modified date.

?Search for documents/folders using user-defined data

class index field values

?Full Text Search on image and electronic documents

?Boolean and complex logical searches for advanced

searches

?Supports Viewing and annotating Image Documents

through Image View Applet

?Supports standard Viewer features like Zoom-in, Zoom-out,

and Rotate etc.

?Support for Thumbnails

Records Management

Security and Rights Management

Search & View

OMNI DOCS

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

3

Retrieval

Collaboration

Web Desktop

WebDav/ Office-mail Connector

Image Enablement Toolkit

Document Routing

Collaboration & Knowledge Management

?Exposes all standard OmniDocs features through web

interface

?Allows users to easily work from remote locations without

needing to install any client components

?Accessible through any standard web browser

?Supports viewing image documents though an Image

Viewer Applet

?Support for document print , copy and download

?Office documents archived in OmniDocs can be opened

through Office clients through office connector

?Allows users to collaboratively edit and manage files on

using WebDav

?Supports all clients that follow IETF WebDAV standard

?Supports operations such as

?Office documents archived in OmniDocs can be opened

through Office clients through office connector

?Image Enable toolkit for integration with third party

applications

?XML and JAVA based API for Image Enablement

?Used for image-enabling with core business applications

like SAP, Credit card applications, CRM etc

?Framework to invoke standard SOAP based Web Services

which can directly access Newgen Web Service API for

accessing images

?Supports user to user document routing

?Provision for tracking of documents, within or across

workgroup

?Support for escalations and notifications

?Supports user to user document routing and tracking of

=User Login/Logout

=Add/Copy/Delete/Move/Rename folder,

=Add/View/Copy/Move/Rename/Edit/Ver sion

document

documents

?Support for escalation and notifications

?Creation & Management of Knowledge assets

?Individual & team knowledge spaces

?Collaborative working through Discussion forums, Q&A’s,

Bulletin Boards, Chat, Message Boards, as well as

facilitating user subscription for specific content access

and notifications.

?Full text search on documents, categories etc.

?Publishing content to web portal

?Approval workflow for publishing

?Integration with Content creation tools

?Content Publishing, Expiry & version control

?Rendering Templates for publishing

?Can integrate with 3rd party softwares like Microsoft

SharePoint

?Support for web-based administration

?Creation of folder structure

?Archival & Purging

?Rights Management through multiple level of rights

?User / Group creation

?Support for Roles

?LDAP/SSO support

?Assigning privileges/rights for user-group

?Maker-Checker feature for user-group operations

?Supports Dashboard for Monitoring of services

?Integrates with 3rd party Monitoring tools

?Diagnostics & Health-check services

?Version & Configuration Mgmt

?Comprehensive reports for User-listing, group-privileges,

dormant users etc.

?Document & Folder creation reports

?Audit Trails for Document & Folder operations

?Summary & Detailed reports

Publishing and Content Management

Repository Management

User & Group Management

Monitoring & Diagnostics

Reports

Administration

OMNI DOCS

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

4

Configuration and Tailoring support

?Highly configurable user Interfaces for tailoring GUI as per

business need

?Configurable Look & Feel to align with Enterprise’s GUI

standards

?Personalization Support

OmniDocs Web ServerExposes web interface for OmniDocs functionalities

CLIENT SERVER

Scalable J2EE & XML basedJava Transaction ServerExposes functionality levelXML API

Web Server Farm

TransactionServer Farm

Secure & Scalable Image ServerManages document storage & retrievalSupports disaster recovery

JND1

JDBC

Single Sign-onLDAP authentication

3rd Party Clients

Web Server n

TransactionServer 1

TransactionServer n

Local Image Servers

3rd Party ContentManagement Clients

WebDAVServer

??

??

Highly Optimized &Efficient DatabaseCore business logicof OmniDocsOptimized performancethrough stored procedures

?

?

Clustered Database

XML

AuthenticationService

ImagingLibraries

XML

Intranet/LAN

Web Client

Web Client SSL/HTTPS

Firewall

Web Server 1

ReplicatedRemote

Image Servers

TMOmniDocs Architecture Diagram

TMOmniDocs Technology Platform

Solid Product Architecture

Designed for Scalability

?n-tier Distributed Architecture

?Service Oriented Architecture

?Based on J2EE standards-available on all leading app.

servers

?Scalable to handle thousands of users & billions of

documents

?Supports Enterprise Deployments – running in mission-

mode

?Support for Clustering and fail-over at each layer

>

OMNI DOCS

Technology & Standards based

Integration Friendly

Language and Platform

?Unicode support

?Supports open standards such as WebDAV, XML

?Supports LDAP & SSO

?Java and XML based API

?Web Services support

?Web API for URL-based integration

?Content-Enablement Toolkit

?Connector for SAP

?Fully customizable to country’s native language

?Support for multiple national languages including English,

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

5

OMNI DOCS

Hindi, Arabic, Chinese, Finnish, Japanese, Czech, etc.

?Localization kits for localization to various languages

?Operating System: Windows, Linux, HP-Unix, Solaris, AIX etc

?Application Server: JBOSS, BEA Weblogic, IBM Websphere,

Oracle etc

?Database : MS-SQL, Oracle and PostgreSQL

?Browser: Internet Explorer and Mozilla

?Powerful & Configurable Password Policies

?LDAP authentication and single sign-on support

?SSL / HTTPS for web users and document upload

?FTPS support

?Last login details in UI to verify whether there have been

unsolicited attempts for forged login using his/her user-id.

?Framework provided for integration with existing identity

management systems e.g. Oracle Internet Directory,

SiteMinder

?PKI and encryption support

?Support for digital signatures

?Security aspects built inline with the requirements fulfilling

dual authorization scenarios for user/group operations

(e.g. Maker-Checker)

?Extensive Audit-trails at user, folder and cabinet levels.

?Audit trails on separate actions, and between specific

date/times-logging old/new value

?Support for multiple Image Servers connecting to single or

multiple databases

?Support for replication between remote or local Image

Servers

?Replication Scheduler

?Manages caching, online, offline and near online archival

?Support for managing high volume systems through offline

and near-online devices

?Stores and retrieves all types of image and non-image

document

?Supports for clustering and disaster recovery

?Supports LAN, WAN and Internet environments

?Inbuilt OmniDocs Imaging Libraries for super-fast Image

Processing operations

Highly Secure

Designed for distributed deployments

Solid Imaging Backbone

?Supports Image Enhancements, Image Recognition, Image

Compression, Image Conversion, Image Manipulation

features etc

?Support for multiple file formats viz. TIF, GIF, JPG, JFIF, BMP,

DIB, PCX, DCX, and HTML (through OmniExtract)

?Supports data extraction through OCR, ICR, MICR, OMR and

Barcode

?Available on Windows, Linux and UNIX platforms

TMOmniDocs Packaging

License Description

OmniDocs Development/Test Service

Includes the license to deploy a professional server with 10 named users and API toolkit for Testing purpose

OmniDocs Professional Service

Supports upto 25 concurrent or 100 named users

OmniDocs Enterprise Service

Supports unlimited users, however user may need add-on services after load increases. Also available on multiple third-party Application and Web servers on HP-UX, Sun Solaris, Windows, Linux platforms.

OmniDocs Enterprise Services Package

Includes OmniDocs Enterprise Service Connector License for deploying 2 OmniDocs Web Services and 2 Image Services License to deploy OmniDocs Enterprise Service on one more server for clustering. Clustering may require extra third party components. Also available on multiple third-party Application and Web servers on HP-UX, Sun Solaris, Windows, Linux platforms.

TMOmniDocs Server

License Description

OmniDocs Web/ Windows client (*Named User)

Named Users: 1,10,25,50,100,500,and above 500. Recommended for continuous usage or administration. OmniDocs Named user client allows creation of one user at the backend. Concurrency ratio is 1 named user : 1 Concurrent user.

OmniDocs Web client (*Concurrent User)

No of Users: 1,10,25,50,100,500, and above 500For continuous access, OmniDocs Desktop is recommended. OmniDocs Concurrent user client allows creation of 4 user at the backend. Concurrency ratio is 4 named users : 1 Concurrent user.

Omnidocs Client (* Internal Portal Users pack)

No. of users: 50, 100, 500, and above 500.OmniDocs Internal Portal User Client uses concurrent user license. Typically, a single concurrent license would be for 10 users accessing the system occasionally.

Omnidocs Client (* External Portal Users pack)

No. of users: 50, 100 500, and above 500.OmniDocs External Portal User Client uses concurrent user license. Typically single concurrent license would be for 25 users accessing the system occasionally.

TMOmniDocs Client

Omnidocs Application Users ( * User Pack)

No. of users: 1, 5, 10, 25 50, and above 50.OmniDocs Application user is typically used for allowing an application connection to upload/retrieve documents from OmniDocs. This would typically be used by the utilities uploading or downloading the documents from OmniDocs.

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

6

OMNI DOCS

License Description

Upgrade OmniDocs Professional to Enterprise

Upgrade from one service to another

Upgrade OmniDocs Enterprise to Enterprise Service Package

Additional OmniDocs Web Service

License to deploy additional copy of OmniDocs Web Service. Recommended after 200 concurrent users, however it may vary as per user load. Needs OmniDocs Enterprise Service.

OmniDocs Remote Image service

License to deploy additional copy of OmniDocs Image Service. Needs OmniDocs Enterprise Service. Additional Image Service is required in case user requires storage of images at multiple locations. For each location Additional Image Service would be required.

TMOmniDocs Add ons

LDAP Service Used to enable LDAP-based common user management

OmniDocs FTS Service

WebDAV Service

Paperless Office

OmniDocs Record Management Services

OmniDocs Web Publishing Service

OmniDocs Knowledge Management Services

Omni Acquire Capture Service

Third Party Viewer Service

OmniDocs E-mail Archival Services

Upgrade from one service to another

The FTS service enables Full Text documents search in OmniDocs.

Required to enable WebDAV functionality

Supported functionalities are:?Archival of Administrative Files?DAK Movement Automation?Office Note Approval?White-Hall File Movement?Notification and Circular management

Needs deployment over OmniDocs Professional / Enterprise Server. This enables RM functionality on OD client.

Requires OmniDocs Professional / Enterprise Server

KM Service enables collaborative working on documents through virtual teams. Requires OmniDocs Professional / Enterprise Server

Has to be deployed over OmniDocs Professional / Enterprise Service for scheduled document upload

The Third Party Viewer enables viewing of multiple file formats without the native application.

Deployed on Enterprise Service or Enterprise Service Package, Email Archival service allows archival of mails from MS Exchange server.

Other Vertical Solution

Paperless office for Govt and PSU

Configuration and Tailoring support

?Designed as per the Whitehall SOP of Govt.

?Green Notes Support

?Strong Tracking & Control on File Movement

?Audit Trails

Office Note Approval

?Office Note Creation Facility

?Routing & Approval as per SOP

?Approval Signature capture as per Audit requirements

?Support for Hindi Language

Digitization

?Digitization & Management of

?Subject Files

?Special Files

Monitoring of Critical Communication

?Diary Management of Critical Correspondence

?Routing to single/multiple departments

?Response Generation

?Monitoring & Tracking

SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT

Data Sheet

Corporate Office

North America Offices

EMEA (Europe, Middle East & Africa ) Offices

Newgen Software Technologies Ltd.A-6, Satsang Vihar Marg,Qutab Institutional Area,New Delhi 110 067Tel: +91-11-4077 0100Fax: +91-11-26856936Email: newgen@newgen.co.in

Newgen Software Inc.1364 Beverly Rd., Ste. 300,McLean, VA 22101Tel: +1-703-749-2855Email: info@newgen.net

Newgen Software Inc.39355 California St., Ste. 209,Fremont, CA 94538Tel: +1-510-794-6724Email: info@newgen.net

Newgen Software technologies Limited 68 Lombard Street,London EC3V, 9LJTel: +44-207-8681736Email: emea@newgensoft.com

PO Box 120586Sharjah Airport International Free ZoneSharjahUnited Arab Emirates (UAE)

UK

UAE

For information on Newgen products, please contact the Corporate office or the Sales & Support office nearest to you.

Sales & Support OfficesDelhi

Mumbai

Bangalore

Chennai

Hyderabad

Kolkata

Newgen Software Technologies Ltd.E-44/13, Okhla Industrial Area Phase IINew Delhi - 110 020Tel: +91-11-4653 3200Telefax: +91-11-2638 3963

B- Pitruchhaya, Parulekar Marg, Dadar (West),Mumbai 400 028Tel: +91-22-24446587, 88, 89

FF-2, Alpine Arch, 10, Langford Road,Bangalore 560 025Tel: +91-80-22237765, 22273614, 51245445

Brooklyn Business CentreFifth Floor, East Wing103-105 Periyar EVR Road(Next to Dasaprakash Hotel)Chennai 600084Tel: +91-44-43560890, 91

304/2, Third Floor, Block 16-3-1192/1/1, Kundan Bagh,Begumpet, Hyderabad 500016Tel: +91-40-55611020

Malancha, First Floor, 4A, Lala Lajpat Rai Sarani,Kolkata 700020Tel: +91-33-22801860, 70

www.newgensoft.com

7

Sales and Support Hotline: +1-800-499-5074

OMNI DOCS