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Heiler enterprise Catalog proCurement | FaCt sHeet | version 7.1
Complete transparency, easy searching & cost-saving processes.
enterprise catalog procurement
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table of contents.
Customers. 3
Heiler enterprise Catalog procurement 7.1 4
success factors of Catalog procurement. 5
Heiler Business Catalog. 6
Heiler mobile Business Catalog. 13
procurement-Benchmark. 13
Heiler Catalog intelligence. 14
Heiler Catalog manager. 18
Heiler smartform Builder. 19
Customers.
leading companies rely on Heiler software.
KNORR-BREMSE
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Heiler enterprise Catalog procurement 7.1
success factors of Catalog procurement.
Cut costs in catalog procurement – across pro-cesses and international borders.
Heiler enterprise Catalog procurement 7, used in conjunction with erp
systems, covers the entire procurement process from end to end. most
companies use an sap erp system in combination with sap srm. Heiler’s
catalog procurement solution is closely integrated with these systems,
acting as a single point of search.
the supplier’s electronic catalogs are made available via Heiler Catalog
manager, the content management solution from Heiler. these catalogs
are provided by the suppliers themselves, by the purchasing organization,
or via Heiler Content services.
international companies with many suppliers and ever-increasing assort-
ment sizes need future-proof search functionality. Heiler Business Catalog
offers a search function that is scalable to the highest degree. our cus-
tomers use this function to search, find and order products and services.
Heiler Catalog intelligence offers transparency across all procurement
processes. this module reveals where exactly product and process costs
arise. equipped with this knowledge, you can make sure that your pur-
chasing department is pursuing the right course, for example, with a
view to future negotiations.
ERP SRM
All Analysis Supplier IntegrationSingle Point of Search
Customer Supplier
Order / Delivery
The benefiTs. › streamlined, cost-efficient
processes with the accep-tance of all users.
› Complete transparency for sound decision-making.
› optimized prices and dis-counts in purchasing.
› Close integration with your international system land-scape.
› seamless processing of all transaction processes.
Low proCess CosTs.We raise acceptance among your users by providing a very usable solution and ensuring that the benefits are quickly visible. this increases the number of active ordering users in the system. our faceted search offers a new and extremely intuitive search paradigm. sort and filter options enable easy refine-ment of large hit lists.
AuTomATion of finAnCiAL pro-Cesses.thanks to our exclusive strategic part-nership with supplyon, europe’s largest provider of supply chain management services, we can offer our customers comprehensive transaction solutions in the area of indirect procurement. large companies like Deutsche Bahn ag are already using saas and asp solutions from Heiler.
sound deCision-mAking & reduCed purChAse priCes.our innovative Heiler Catalog intel-ligence module enables comprehensive drill-down analyses with global spend maps, supplier negotiations, catalog comparisons, assortment analyses, price simulations and search result statistics relating to the procurement of indirect goods.
fewer CosTs.With a 100% self-service concept for all suppliers, you can significantly reduce the costs of content management. external catalogs can be integrated directly with ease. our new service integration layer allows us to integrate all company areas with a single user interface, even in large international enterprises.
Search Intelligence
Configuration SAP Certified
3. DATA PRESENTATIONDisplay, order and transfer products into multi channels.
E-ShopPrint XMLBackend
1. DATA INTEGRATIONIntegrate products from different sources.
PictureHotfoldersERP Video XLSX CSV
2. DATA PREPARATIONSearch, analyze and configure products fully backend integrated.
Mobile
4. CUSTOMER
80% Savings of Process Costs Easy to Use Full Transparency
powered by
Procurement Benchmark
request the study now:
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Heiler Business Catalog.
reduce process costs in procurement – through 100% user acceptance.
Heiler Business Catalog is the integrated electronic catalog solution for
finding, visualizing, comparing and ordering products and services in
purchasing. it is the central catalog solution in international companies.
a catalog that is integrated with sap srm, sap erp, and other erp
systems.
as a single point of search, Heiler Business Catalog optimizes process
costs in purchasing. With new functions for fast entry and collective
entry and for uploading shopping carts, it will help you achieve a shorter
ordering process in even less time.
shopping lists allow you to create shopping cart templates and speed up
the process of reordering products that are required on a regular basis.
special indicators in the item list facilitate easy identification, e.g. of
hazardous materials, information about item references, or tiered prices,
etc.
Heiler’s expertise: single point of search.
Based on our expert knowledge of purchasing and procurement pro-
cesses combined with apache solr technology, we’ve developed three
new search paradigms that optimize process efficiency for the procure-
ment of C items.
With a high degree of scalability, Heiler offers a powerful application for
the global procurement process of multinational corporations. We’ve
completely revised our search functionality with apache solr to bring
you a faster, more powerful search.
powerful full-text search.
a powerful full-text search with an auto complete feature enables fast
location of the products required. the search algorithm adapts to the
number of hits. the powerful full-text search is linked directly to the
faceted search and feature search.
Faceted search.
in addition to the full-text search, the faceted search allows you to
systematically restrict the number of results. in the latest version, you
can also filter the results by price. the price facets are displayed on the
basis of the highest to the lowest price.
Feature search.
The benefiTs. › reduce 80% of process
costs with the leading catalog software.*1
› reduce cost prices by 7%.*2
› gain total user acceptance thanks to a high degree of usability.
› enjoy full accessibility throughout the entire application.
The newly designed interface of Heiler Business Catalog is indicative of the current trend of B2C features finding application in the B2B area.
fuLL inTegrATion of ApAChe soLr.this lightning-fast open source search platform is extremely scalable, which offers many benefits, including searches distributed across several servers. it is perfectly designed to handle mass data and is therefore ideally suited to use in international companies.
With each search result, all associated features are immediately retrieved, so that only the most relevant results are displayed. For example, specific colors or sizes can be selected here.
1 Heiler customer example2 Bme opinion barometer
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simultaneous browsing of internal and external catalogs & websites.
the external Catalog punchout interface supports Heiler Business Catalog
as a central search engine, and can even search external shops and
catalogs.
When you search internal and external items simultaneously, the search
results are delivered in the form of a combined list, sorted by relevance,
in Heiler Business Catalog.
indexing allows you to browse external online shops within Heiler Busi-
ness Catalog. this allows users to remain in their familiar shopping
environment at all times.
the required item can also be accessed in the external online shop
directly and transferred immediately to the Heiler shopping cart. external
catalogs can also be accessed from the home page and from the shop-
ping cart. once items have been transferred, the central shopping cart
is put together directly in Heiler Business Catalog with internal and
external catalog items. the connection is implemented via oCi or using
the alternative formats of cXml and oracle Xml.
Fastest-ever procurement in the new release.
the intelligent enhancements in the new release of Heiler Business
Catalog enable further significant reductions in process times. the main
focus is on optimizing the entry of recurring products and services.
to further reduce the time it takes to complete the electronic procure-
ment process, the shopping cart can be filled in the blink of an eye
thanks to functions like fast entry and collective entry, as well as the
uploading of complete item lists.
Unannounced User
Homepage Search & Find
Shopping cart Login
PDF / Download Shopping
cart
Newly registered User
Administrator
Inquiry User
PDF / Download Shopping
cart
Order User
Shopping cart / Data Upload
Order
Search & find
Fast entry
Mobile Version
Mobile User
Search & find
Shopping cart
Registrate user & assign to organization
Shopping cart & user data assigned
AnonymityRegistration & user data
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ease of use.
ease of use and clarity of application are at the heart of the new gui
design. important information must be clear and available at all times.
one simple example of this is the constant visibility of the shopping cart.
this allows users to check totals and budgets at any time.
trends from the B2C area are increasingly finding their way into the B2B
sphere. to ensure that you have all the information you could possibly
require at your fingertips, detailed product descriptions, item indicators
(e.g. for top sellers) and graphically highlighted favorites can be displayed
in the results list. this shortens any delays in the application, as a large
amount of relevant information is already available as a bundle at this
stage of the process. our goal is to make the application as accessible
as possible for all groups of users.
Your company’s processes are improved through compliance with and
safeguarding of standard processes. this is why standardized pDF docu-
ments can now be generated in the key areas of the new Heiler Business
Catalog release. these include the product detail view, item comparison
and the pDF shopping cart printout.
usability is further enhanced with the single sign-on function. auto-
matic authentication in an sap netWeaver portal eliminates the need
for manual login and is fully integrated into the company’s existing
landscape via sap portal ticket.
Fast entry.
the fast entry function speeds up the creation of the shopping cart with
required products. You simply enter the item number and the quantity
required. larger numbers of products and services can be transferred
directly using the collective entry function.
shopping cart upload.
in addition, the ordering process is made even shorter thanks to the
direct, file-based uploading of shopping carts. this function supports a
large number of file formats. Before the order is placed, a shopping cart
for recurring orders can also be downloaded.
late login.
the “amazonization of purchasing” is continuing to play a key role in
shaping e-procurement as a whole. this is evident in the new release
of Heiler Business Catalog, where you now have the option of waiting
until you’re placing an order before logging in, as is typical in large
marketplaces. this means that users can choose to browse all catalogs,
products and services, gathering information without logging in to the
system.
then, when they want to place an order, they can log in or authenticate
themselves using the new registration function.
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sap integration.
many large companies use sap erp in combination with sap srm. Heiler
Business Catalog is integrated into the sap srm scenario, and acts as a
single point of search in the desktop purchasing system.
the “erp organizations” module offers the additional option of using
Heiler Business Catalog without an e-procurement system by linking
it directly to an erp system. pre-built interfaces with sap erp provide
support for an integrated catalog procurement process.
By saving the procurement processes directly in a separate database,
the “standalone organizations” module also enables the use of Heiler
Business Catalog without an e-procurement system. in addition, account
assignment master data, goods recipient master data, and approval
workflows can be mapped directly in the Heiler Business Catalog stand-
alone solution.
the sap Warehouse engine facilitates the integration of Heiler Business
Catalog with the mm module in the sap erp system and therefore
enables direct, real-time queries of warehouse stocks. Warehouse stocks
are displayed for products directly in the hit list and in the detail view.
the information content comprises all plants and storage locations for a
material, as well as the stock type (unrestricted-use stock, stock in quality
inspection) and moving average price.
The benefiTs. › login: user authentication
directly in sap erp.
› enhanced shopping cart: option for selecting account assignment data from sap erp and saving it at shopping cart header or item level.
› Display order history directly from sap erp.
› post goods receipts directly in sap erp via the Business Catalog user interface.
› Free text orders with the creation of a purchase requisition in sap erp.
› neW: single sign-on in an sap netWeaver portal
mobile Business Catalog.
use enterprise Catalog procurement anywhere.
the ability to search, find and order products from any location while “on
the go” is becoming increasingly appealing and important to companies.
the latest version of Heiler Business Catalog comes with a tablet- and
smartphone-optimized view, which allows you to order work-related
products while on the move.
the key functions of our procurement solution are also available in
simplified form in the mobile version. users can simply search for the
items they require, navigate through all available catalogs, or browse
their favorites lists in the usual way. Before the items are added to the
shopping cart, they can be viewed in the individual view with the usual
contents. the process is completely intuitive, no additional training is
required.
procurement Benchmark.today, many large multinational companies are under severe pressure to
cut costs and optimize processes. the e-procurement study identified
important key performance indicators that companies use to measure
the success of their catalog solutions in purchasing.
The study reveals: Heiler customers achieve better results than the market as a whole.
request the study now:
procurement-benchmark.com
powered by
Heiler Business Catalog is the central search engine in purchasing. It ensures the integra-tion of various e-procurement and ERP systems – even in international enterprises.
12.5%fewer free text
orders
20%higher coverage
rate
22%less maverick
buying
16%lower error
rate
Warenkorb
Genehmigung
Kontierungs-daten
Bestellung
Warenkorb
Genehmigung
Bestellung
IDO
C
Warenkorb
Genehmigung
Kontierungs-daten
Bestellung
Search
Select items Select itemsSelect items
Shopping Basket
Shopping Basket
Shopping Basket
OC
I
RFC
IDO
C
Assignmentdata
Assignmentdata
Assignmentdata
Approval
Approval
Approval
Order Order Order
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Heiler Catalog intelligence.
total transparency for sound decision-making and optimized purchase prices.
Heiler Catalog intelligence creates transparent evaluations and analyses
relating to the procurement of indirect material. the solution delivers
flawless data quality for all procurement processes. it provides a sound
basis for making decisions, while also reducing both costs and risks.
Costs can be reduced on the basis of rock-solid analyses, and this has an
immediate positive impact on the business area and on operating results.
Heiler Catalog intelligence meets the needs of strategic and operational
purchasing and is an easy-to-use tool. it provides clear added value for
purchasing managers, for buyers responsible for catalogs and product
groups, and for Content Quality managers.
Qlikview technology for fast analyses.
Heiler Catalog intelligence is based on Heiler software’s many years of
experience in e-procurement and on the Qlikview technology developed
by Qliktech gmbH.
Qlikview is a memory-based system, which stores all of its analysis data
in the main memory. as a result, it offers very high performance. this
means that different analyses can be run in rapid succession without
changing the actual database itself.
The benefiTs. › all global procurement
processes for indirect material at a glance.
› save time creating analyses when preparing for nego-tiations.
› the simulation view enables rock-solid budget planning.
› assortment evaluations help minimize unit costs.
› one interface: reports from sap materials man-agement.
› a designer and wizard for individual, user-specific evaluations.
› neW: search statistics allow you to draw conclu-sions about the quality of assortments.
module overview
a dashboard provides a centralized overview of all procurement pro-
cesses across the company – a feature that is particularly useful for
purchasing managers.
the global spend map provides an overview of the system-wide pur-
chasing behavior of all parties involved, and can, for example, pinpoint
the areas in the company that procure the most products.
negotiation functions serve primarily to support the buyer and to ensure
effective time-saving when preparing for negotiations with suppliers.
to ensure sound detailed budget planning and to minimize risks to the
company, real procurement data can be compared with newly negoti-
ated prices and simulated in a simulation area.
a Content scorecard provides information about all catalog data and
item data in the system and ensures the highest level of transparency
possible.
supplier and assortment comparisons help to reduce procurement costs
effectively.
New: the latest options for evaluating search statistics provide an accu-
rate overview of search behavior throughout the company. necessary
changes to product groups or catalogs can be highlighted in this way.
Dashboard
Global Spend Map
Spend Analysis
Volumes
Purchase order history
Negotiations
Simulations
Search behavior
Supplier-
-preperation
-postprocessing
Assortments
Content Score Card
Assortments overlapping
Assortments verification
Data quality
CPOPurchasing Manager
PurchaserMarterial Groups & Catalogs Content Quality Manager
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the dashboard – all key analyses at a glance.
the dashboard provides the purchasing manager with a centralized
overview of procurement processes across the company from the Heiler
Business Catalog database.
it provides an insight into the number of orders and order items, as
well as order volumes, for example. users can immediately detect the
suppliers from which items are procured most frequently, and which
product groups have the highest and lowest order volumes across the
company as a whole.
this enables the creation of well-founded budget plans and allows sup-
plier negotiations to focus on the critical product groups. the dashboard
reveals the ordering patterns of employees, and allows Hr resources to
be managed more effectively and purchase prices and process costs to
be reduced.
search mechanisms.
the search statistics provide purchasing managers with information
about employee search behaviors. this means that purchasing managers
can, for example, focus on products that are frequently sought and not
available when preparing to negotiate with suppliers and can then draw
conclusions about possible enhancements of assortments.
search statistics also allow companies to improve their own data quality.
products that cannot be found may exist under a different name and
simply require more precise identification or the use of synonyms in order
to be made visible to users.
sap Connector
thanks to the Heiler Catalog intelligence sap Connector, you can now,
for the first time, evaluate sap data in addition to the existing analyses
and comparisons of data from Heiler Business Catalog and Heiler Catalog
manager. For example, order data and supplier data can be displayed
out-of-the-box directly from sap materials management.
Designer for individual applications.
Heiler Catalog intelligence Designer enables quick and easy online
creation of Quick Charts. a wizard helps users to create their own, com-
pletely unique evaluations in addition to the existing standard analyses
provided.
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Heiler Catalog manager.
Heiler smartform Builder.
reduce costs for Content management and supplier integration.
Heiler Catalog manager enables a holistic view of purchasing processes.
it supports the entire process, from the supplier providing the catalog
data, to the purchasing department releasing a “live” version of the data
for productive use. Heiler Catalog manager makes the import, validation
and release of catalogs easier and faster for the integration of supplier
data. it also offers a self-service concept for suppliers, whereby suppliers
can upload their catalogs independently.
With a wide range of functions, Heiler Catalog manager reduces
content management costs significantly. it does this, for example, by
performing checks against master agreements and automated workflows
for communication between the supplier and buyer. assortment and
price validations also help ensure the highest possible catalog quality.
the integrated workflow solution detects the individual processing steps
and monitors their progress. it informs users about upcoming tasks and
safeguards the monitoring of results throughout the entire catalog
lifecycle. Heiler Catalog manager thus ensures that the process is both
efficient and – by logging each step in an audit log – fully traceable.
perfect product data is the key to successful e-procurement. only a
company that obtains high data quality from its suppliers and makes
this available to its users can efficiently use an electronic ordering system.
easy configuration of complex goods and services.
say you need to create order forms for reserving rooms with it equip-
ment and catering facilities or for vehicle leasing. or perhaps forms
for ordering notebooks, where additional information like drive type or
memory size, must be specified when placing the order. Heiler smart-
form Builder can help you handle any of these scenarios with ease.
You can use this module to configure complex products and services
independently and intuitively. Find what you’re looking for quickly with
the graphical wizard. Create smartforms with drag & drop. this reduces
the effort involved in creating intelligent configurations, for example for
company cell phones with appropriate charges and services.
the graphical interface enables a real-time preview of how the configura-
tion will appear to users later in the catalog. You can also integrate
sil services when creating smartforms. these services can be used, for
example, to subsequently access live data in an erp system and display
it in Heiler Business Catalog.
The benefiTs. › a radical reduction in Con-
tent management costs.
› automation of communi-cation with your suppliers.
› optimized monitoring and control of the supplier integration process.
› enhanced data quality for optimized search results and cost-efficient processes in purchasing.
funCTions. › graphical creation of
complex products and services.
› intuitive drag & drop interface.
› preview function for the current configuration.
› seamless integration into Heiler Catalog manager.
› Display of the configura-tion as a smartform in Heiler Business Catalog.
› live data can be queried from an erp system.
Staging Area
In the
Heiler Business Catalog
integrated catalog verify-
& import-tool
Staging Area Editor
Maintenance of supplier
catalog data
Simple configuration of complex goods and services
Self Service Supplier Portal
Additional party (Supplier)
in the workflow
Data export
You can use Heiler Catalog services as an additional service. We manage
all your supplier communication and all your catalog data for you.
a comprehensive audit-trail function enables the system-wide logging
of all processes, which can then be evaluated at any time to guarantee
full traceability.
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