Enterprise Architecture - Ohio's IT Optimization
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Transcript of Enterprise Architecture - Ohio's IT Optimization
State of OhioInfrastructure & Environment
Proposed Enterprise Architecture & IT Engagement Model
Dustin BrownChuck CarterKaren DuBois
Nikki JenkinsBecca Werth
5/29/14
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Current State
• Decentralized IT environment NOT sustainable
• Lack of Standards
• High Risk of data loss and/or theft
• Limited Disaster Recovery
• Large amount of Redundancy
• 1/5 of applications are more than 10 years old3
By the Numbers
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$830 MILLIONSpent in FY 20125000
Different servers
10 – 20Year old systems –
difficult and expensive to
maintain
30 +Separate Data Centers
14 Separate Statewide Networks 2500IT Professionals supporting duplicate functions.
1600 +Separate Applications
•Duplication
•Redundancy
•Complexity
IT Optimization Goals
• Efficiency
• Cost Savings
• Shared Solutions
• Security
• Standardization5
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Operating Model Diagram
Coordination Unification
Diversification Replication
Busi
ness
Pro
cess
Inte
grati
on
Low
H
igh
Low High
Business Process Standardization
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CUSTOMERS
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Urban/Rural Residents
Businesses
All Gov. Levels
Gov. Agencies
Advocacy Groups
Planning Org.
Conservationists
Professional Assc.
Media Outlets
Tourists
Recreational Enthusiasts
Motor Vehicles
EngineeringArchitecture Firms
DATA
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Project Management DataGeneral Project Info
Permit/Registration InfoPurchasingAccounting
HRCommunications
Safety Study ResultsGrant Info
TECHNOLOGY
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Knowledge Resource Database
Data Mining & Models
ERP
Forecasting
EDI
CADD
Resource Management
PROCESSES
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Education
Project Estim
ates
Permits
Registrations
Communications
Vendor/Supplier
Project Bidding
Safety Studies
Grant Writing
Project Mgt
Maintenance
Business Silos Standardized Technology Optimized Core Business Modularity
Shifting to an Optimized core
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Key Decision Area DefinitionIT Principles Definition of the operating model and the role of IT
Enterprise Architecture Design of the digitized platform, definition of the architecture standards and processes for enforcing the standards.
IT Infrastructure Definition and delivery of shared IT services (i.e., network, data center, help desk, database administration)
Business Needs and Project Deliverables
Defining business cases, ensuring successful implementation of projects and delivering the benefits.
IT Investment and Prioritization Determine the funding and priority of IT projects.
IT GovernanceKey Decision Areas
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Accountable Party
Key Decision Areas
IT Principles Enterprise Architecture
IT Infrastructure
Business Needs and Project Deliverables
IT Investment and Prioritization
Agency CIO Accountable/ Responsible
Accountable Accountable/ Responsible
Consulted Responsible
Department Leads Accountable Accountable
LOB Technology Board
Responsible Responsible
Architecture Team Informed Responsible Consulted Consulted Consulted
Project Success Center (PSC)
Informed Informed Informed Consulted Consulted
IT GovernanceDecision Rights Matrix (RACI)
IT GovernanceAccountability Framework
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Post Implementatio
n Reviews
Business Cases
LOB Technology Board
Project Success Center
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Linking Mechanisms
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Architecture
Architecture Team
Architecture Review Board
Exception Process
Business
LOB Board
Project Sponsors
Alignment
Project Success Center
Metrics
Post Implementation Reviews (PIRs)
Growth in Coordination Model
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• Share data across unique departments
• Superior customer service
• Improved knowledge of customer needs
• Business unit autonomy
IT Engagement ModelTechnology Board, Project Success Center
Architecture Team,
Foundation for ExecutionPermit Issuance, HR functions, Training, Licensing
Knowledge Resource Database, ERP, Forecasting, CADD, EDI
ODOT: Results Over
Resources
ODNR: Wildlife
Conservation
OEPA: Nutrient Pollution Strategy
Enterprise Architecture
Coordination Operating Model
•Share data among departments•Department process autonomy
Help drive new ideas for services and define limits
Set priority on project work in portfolio
IT Optimization Goals
Efficiency
Cost Savings
Shared Solutions
Security
Standardization25
Duplication
Redundancy
Complexity
Let’s Recap
•Coordination Operating Model•New Technology Board•New Architecture Team
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Questi ons?
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