Ensuring food security through shg run pds in bihar december'2012 reports

Ensuring food security through PDS by Village Organizations of SHGs

(Gaya, Khagaria, and Purnia)

By

Manoj Kumar

Consultant, PDS-SD

Mob. +91-74881-16811

E-mail : [email protected]

Monthly Report (December’2012)

Submitted to

Smt. Archana Tiwari,

SPM - SD

In continuation of the assignment to capacitate VOs run and manage PDS effectively

Bihar Rural Livelihoods Promotion Society (BRLPS) – JEEVIKA

Vidyut Bhawan-II, Bailey Road,Patna -800021,

www.brlp.in

mailto:[email protected]

http://www.brlp.in/

1 Manoj Kumar, [email protected]

SUMMARY

The consultant undertook following works in the month of December in the guidance of the SPM - SD :

A. Contributing towards rapid impact assessment study .

B. Organising trainings for BKs and VO members

C. Establishing communication between SFC and the VO

D. Collection and organization of basic information data

E. Collecting Profit & Loss informations

IMPACT ASSESSMENT STUDY

The consultant participated in designing the questionnaire to do a rapid impact assessment of

different schemes by a team of the WB and JEEVIKA.He was involved in designing the

questionnaire and testing this on pilot basis.He visited alongwith members from Jeevika and

the WB visited Muzaffarpur’s Saraiya Kothi’s Ginjas village to pre-tested the questionnaire.He

interacted with villagers,beneficiaries,and dealers and conducted surveys on them. The

feedbacks obtained from the field were further discussed and accordingly proper

accommodation was done. Later on the completed study was carried out by experts.

TRAINING

The consultant organized training programmes for VO members in the district of Khagaria.

Those who attended the training were the president,the treasurer ,and the secretary of each

VO.Apart from them some selected CCs and ACs too attended it.


( Picture 1 : Understanding problem solving in PDS )

A. ISSUES : Issues were identified at 3 levels

(I) Government : Prominent issues at government level includes :

- Communication gap between the govt. officials (BSFC office,BSFC

godown,DSO.MO,DSO etc.)

- Problems in obtaining SIOs .

- Lapse of ration

- Improper quality of ration

- Un-authentic list of beneficiaries.

- Ration not on time

- Weight loss


(Picture 2 : knowledge sharing by the resource VO member)

(II) Community : At this level there are mainly conflict related issues which are

within the VOs and outside VOs dependent mainly only on VO-community

relationships and village dynamics.

At VO level this has come to notice that each of VO members doesn’t

participate in managing FPS. They cite absence of direct monetary incentives in

participation. As a result the total responsibility falls upon mostly on office-

bearers of VOs. What with non-cooperation from other VO members and partly

with non provision for monetary incentives these office-bearers lose motivation

in running PDS.

The consultant put the point that upon remunerating those who are involved in

managing FPS everyone would start scrambling to actively take charge of

managing the affairs which would end up in creating a chaotic scene. Therefore,

until a system of order to take charge of managing PDS affairs is put in place

this is all the more difficult to make a provision of remuneration in the

collective of 150 members.


The other de-motivating factor of non-involvement of VO members include :

- Time-consumption in managing things of affairs at FPS.

- Too much hassles

- Sarcastic comments from villagers

- Abuses by villagers

- Pressure from mukhiya and govt officials for unethical distribution of

ration.

( Picture 3 : The training session in progress)

The consultant explained the women the concept of dissonance in great length with appropriate

examples from local experiences to drive home the points. He discussed about :

- Motivation

- Concept of dissonance

- Conflict Resolution

- Team building ,winning trust and working in synchronisation

- Game theory in practicability

(III) JEEVIKA : Some issues at Jeevika level also affect the smooth running of

PDS at VO level.Following issues were counted as prominent ones :

- Decisions not being taken promptly and pro-actively at managerial level


- AC and CC not taking PDS seriously

- Remuneration issues

- Non-responsive towards issues at the grass root

The consultant explained the women each and every issue in great length and assured to a

speedy resolving of problems.

B. FORMATS : The consultant explained the formats of profit & loss to all the women.

Keeping the level of women in mind ,first the formats were distributed among them

and every item was explained in great length one by one .Then the consultant involved

women in solving some practical issues and make entries. There after the consultant

explained all entries once again one by one on the black board. Even wrong entries

were encouraged to do so that they could learn. Lastly some exercises were got done by

them. All this made them to have basic understanding of the format.

(Picture 4 : Understanding formats of Profit & Loss)


(Picture 5 : Exercises on Profit & Loss formats)

There were two formats :

(i) Profit & Loss Format : This format contained expenditures and incomes

under grains, kerosene and others as per category. The specimen of the format

can be seen in the November’s report.

(ii) Stock Format : To capture the accurate picture of the profit & loss statement

it’s important to know about the stock and it’s value in sales,purchases and the

value of the inventory. Thus to complement the P & L format the stock format

was designed .This format was also explained to members. The specimen of this

format too can be seen in the November’s report.:

This was further explained that to reach upon accurate figure of Profit and Loss one needs to

take into account of both formats which are complementary to each other.


BOOK KEEPERS TRAINING

A similar training was given to all book-keepers of Khagaria on 31st December also which

included problem solving at each level of community,govt.,and Jeevika, Book-keeping/records

keeping,and the formats to be used for profit & loss calculations and stock-keeping too were

discussed.

(Picture 6: Book-keepers doing exercises on Profit & Loss )


SUMMARY OF TRAININGS

Sr.

No.

Place Date Participants

1 Khagaria

BPIU

29th

Dec.’2012

The president, the treasurer, and the secretary of all

VOs of the district.

2 Khagaria

BPIU

30th

Dec.’

2012

The book-keepers, CMs, CCs ,and ACs

3 Khagaria

BPIU

31st

Dec.’2012

The book-keepers,CMs,CCs,and ACs

BASIC INFORMATION DATA

This month the consultant was also busy in collecting basic information data regarding village

organizations.This basic data contained :

(I) Basic Informations of VOs and their Office Bearers

- Name of the VOs,Blocks,Dist.

- Monthly meeting and license No.

- Presidents,Secretaries,and Treasurers’ name and their contact numbers

- Book-keepers and CC’s names and contact number

(II) Details of category-wise beneficiaries in FPS run by VOs

- No. of SHGs

- No. of VO members in the VO which runs FPS

- Total no. of beneficiaries in the FPS run by VO

- No. of BPL ,APL,Antyodaya,and Annapurna beneficiaries.

(III) Details of Beneficiaries of FPS being run by VOs

- No. of VO members who are beneficiaries of the FPS being run by it

- No. of VO members who are beneficiaries of other FPS not being run by it

- No. of VO members who aren't beneficiaries of the FPS being run by it

- No. of VO members with Ration cards

- No. of VO members with coupons

All these data can be seen in the annexure A.


PROFIT & LOSS DATA

The consultant tried to collect the profit and loss data from VOs through book-

keepers,ACs,CCs,BPMs ,Manager-SD. But,as in most of cases proper book-keeping and

records-keeping have not been done not been done ,we didn’t get data from every

VO.Also,data obtained by us is subject to verification.

However,we did receive data from close to 35 VOs (out of 43 VOs running PDS in 3 dist. of

Gaya,Khagaria,and Purnia) as per lifting and distribution done till the time of sending

it.Also,as supply and distribution of ration is not uniform across the state and it’s erratic in

supply many times, we find erratic figures as profit and loss. Also,data from Khagaria block is

incomplete .We requested to make corrections in data from Khagaria and add the missing data

in Dobhi’s one VO and Sherghati’s one VO. The response is awaiting.Hopefully this will be

done by March.

Most of VOs have sent data upto October’2012. Out of the above 35 VOs which made us

available the data following are 9 VOs which showed profit in the month of Oct’2012 :

Sr. No. Name of VO Block Amout of profit in

Rs.

1 Chandni Dhamdaha 351.00

2 Lakshmi Dhamdaha 3579.00

3 Khushi Bodhgaya 5823.22

4 Shivam Dobhi 1950.00

5 Sri Seeta Dobhi 239.9

6 Suraj Dobhi 5396.00

7 Puja Banmankhi 926.00

8 Rupa Banmankhi 1128.00

9 Varsha Banmankhi 5423.6

Thus,in the month of January,the consultant managed to get P & L data from 82% of VOs .

Also,21% of VOs have managed to be in profit for the month of October’2012.

Annexure B can be referred for profit and loss data.

_____________________________________________________________________


NOTE : 1.Profit & Loss data is being made available with SPMU in the soft copy.

2. Basic Information data is also being made available with SPMU in the soft copy.

Ensuring food security through shg run pds in bihar december'2012 reports

Business

Transcript of Ensuring food security through shg run pds in bihar december'2012 reports