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Enrolment Guide

Your guide to starting at Birmingham City University

Welcome to the BSc (Hons) Nursing Course, (UCAS Number B731 – Adult, B741 – Child, B762 – Mental Health)

Dear student, Congratulations on achieving your results and welcome to the School of Nursing, Midwifery and Social Work Professions within the Faculty of Health, Education and Life Sciences! We are looking forward to introducing you to University life and to help you settle in to the School, your course and your new environment. The School has a diverse range of courses and so I hope that you will meet students on other courses and share your different experiences. While we have a range of courses – we have one common aim within the School and that is to improve the lives of patients and public; this may be through hands on care or by understanding how to improve the health and wellbeing of the wider population. We believe that this opportunity to improve lives is a great privilege and so joining the School at BCU is your first step in a career that will make a real difference to others and to you. We have invested heavily in our learning environment for the students in the School and I am sure that you will enjoy learning in our clinical skills suite, including our operating theatre, radiography suite, rehab facilities, science lab and ambulance. We have also invested in our buildings and equipment, so you can find plenty of study spaces on campus, and our library is one of the largest healthcare reference libraries in the country. Everyone is always a bit nervous about starting university - this is a good sign - it means you are keen to do well and to make the most of this exciting opportunity! Don't worry - everyone here is very friendly and we will help you to settle in quickly; look out for our School staff on your first day (you can spot their brightly coloured t-shirts) as they are keen to help. Your personal tutor is a key person to get to know in the first few weeks - they can help with any queries, worries or concerns, or will be really pleased to hear how much you are enjoying things. I hope that you will find all you need in this information pack. Why not log on to the university web-site http://bcu.ac.uk where you will see updates and notices and the faculty website http://www.bcu.ac.uk/health where you can view virtual tours and hear what other students have to say on our “student talk” pages? Our student and staff intranet iCity https://icity.bcu.ac.uk/ is the key place to find faculty related information and so do check this often. I will see you on your first day when you enrol as I will be welcoming all new students along with my colleagues and I will be attending some of the events during your first few weeks.

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This guide tells you what you need to do before and immediately after you arrive, and gives you important information about studying here and settling into University life. Further information can be found on our welcome pages at http://www.bcu.ac.uk/student-info/welcome-week. Finally - I wish you the best of luck for the start of your course. You are now a part of the School of Nursing, Midwifery and Social Work Professions and Birmingham City University academic community and we look forward to working in partnership with you to help you succeed. With best wishes Carol Doyle Head of School for Nursing, Midwifery and Social Work professions

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YOUR COURSE INDUCTION After you have completed your Online Enrolment, you are required to attend your Course Induction. This induction session will provide you with valuable information on your course, services available, key events, an opportunity to meet your peers and help you find your way around the University.

Your course is based at the University’s City South Campus. Visit www.bcu.ac.uk/about-us/maps-and-campuses/city-south-campus to find out more about facilities, latest developments and accessibility at your campus, along with maps, travel directions and car parking arrangements. If your campus has entry barriers, please tell the security staff at the barrier that you are here to attend your Course Induction.

Your course begins with the following enrolment session: Date: 5th January 2016 Time: see below Location: City South Campus

Time Surnames commencing

Location

09:30

A – B Reception Desk, main foyer of Seacole Building

10:30 C – F Reception Desk, main foyer of Seacole Building

11:30 G – H Reception Desk, main foyer of Seacole Building

12:30 I – K Reception Desk, main foyer of Seacole Building

13:30 L – M Reception Desk, main foyer of Seacole Building

14:30 N – R Reception Desk, main foyer of Seacole Building

15:30 S – Z Reception Desk, main foyer of Seacole Building

If you miss your Course Induction, you must report to your School Office in Room 217 Seacole Building, City South Campus as soon as you possibly can. This office can be contacted by phone on 0121 331 7105 or via email at healthenrolments@bcu.ac.uk. This office is open 8.00am – 6.00pm Monday to Friday. Prior to your arrival for on-campus enrolment you will need to complete the following:

Index Form (http://www.bcu.ac.uk/nursing-midwifery-and-social-work/about-us/mentors-and-assessors/placement-allocation-index-form) – this form will be used to allocate you to a placement and you will need to complete the form by Monday 7th December 2015

Your induction timetable for the first week will be given to you on the Enrolment day. When you have completed your Online Enrolment you will receive an email providing you with guidance on how to access your personalised timetable through the University’s iCity web portal.

Please remember to bring the following original documents (and/or certified copies where stated) with you to your Course Induction and On-campus Enrolment sessions:

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Proof of identity. This must be an original of one of the following documents:

in date Passport (and UK biometric residence permit, if applicable)

UK DVLA Driving Licence Photocard

UK birth certificate issued within 12 months of birth (and original marriage certificate if your name has changed through marriage)

EU National Identity Card Proof of Qualifications

Original certificates OR

Official results notification OR

A letter from your School or College on letter headed paper

You need to provide the above evidence for all qualifications that form the conditions of our offer, including GCSE or equivalent together with any other qualifications you hold at level 3 or above (e.g. A-levels, Access courses, BTEC HNC/HND, Degree etc) Tuition Fee Payment

If you have secured a tuition fee loan or grant through the Student Loans Company you will need to bring your ‘Notification of Entitlement’ letter.

Evidence of sponsorship if a sponsor, such as an employer, is paying your fees.

If you are paying your own fees you will be required to make a payment in accordance with the University’s Fee Payment Policy.

Additional Information

Documentary evidence we may have asked for in your offer letter as a requirement for entry onto your course (i.e. a completed Occupational Health Form and/or a completed DBS form if applicable). A link to the Occupational Health website can be found here: Occupational Health

YOUR COURSE OF STUDY

Modules This information will be provided during the induction week

Term dates This information will be provided during induction weeks and a course plan will be available on the pre induction page.

Reading lists You can find details of the reading lists for your programme by following the link below:

Nursing Pre Induction Page To get to the correct page please follow the instructions below: Click Log in as a Guest Click Health Pre Induction Click on Nursing-Pre Arrival Information 2015 Enter Password Nursing 2015 Click on Getting Ahead!

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Learning resources

Nursing Pre Induction Page See above for instructions on getting to the correct page.

Placements information Information about placements will be given during the welcome week sessions.

Clinical/Community placements, whilst on the programme, may be at any location across the Birmingham and Solihull region. However, it may be necessary to undertake placements outside this area.

Whilst on clinical/community placements, an integral part of the programme is to participate in care giving over the 24-hour period. Therefore, students will be expected to adopt the various shift pattern governed by their placement area.

Please note that all students enrolled on the programme will be required to care for both male and female patients/clients whilst on placements. It will not be possible for individual students to care for clients of their own gender exclusively.

All students will be provided with uniforms consisting of tunic tops and trousers. All students will need suitable, flat lace-up shoes for placement areas and specified clinical skills sessions at the University.

Social media and IT Your course utilises social media so that you can get in touch with other students and members of staff. This will help you to get to know people before you arrive. The faculty Facebook page is https://www.facebook.com/bcuhealth We also use Twitter and can be found at: http://twitter.com/MyBCU

NHS Bursary If your course is eligible for an NHS bursary, details can be found at: http://www.nhsbsa.nhs.uk/Students/816.aspx

KEY UNIVERSITY SERVICES

ASK The University has opened a new integrated student enquiry service called ASK.

Look out for iASK Helpdesks on Curzon Building 1st Floor at the City Centre Campus and Baker Building 1st Floor at the City North Campus. You can also contact us by telephone (0121 331 7777) and online – you will see an iASK tile when you log into iCity.

We aim to offer a fast, efficient and friendly service to help you with queries relating to:

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Enrolment

Fees, payments and money issues

Changes to your student record

Health and wellbeing

Childcare

Visas and immigration

Complaints and academic appeals

Careers

Graduation ceremonies certificates & transcripts

You will still need to go to your School Office for questions about your course or to see your tutor but for everything else ASK us. More information can be found by following the link below: https://icity.bcu.ac.uk/ask.

Student Services Our Student Services department offers a wide range of support for students. Specially trained staff can assist with issues related to health and wellbeing, finance, child care, as well as visas and immigration. Please visit the Student Services website for further information by following the link below: https://icity.bcu.ac.uk/Student-Services If you have a disability you can talk in confidence to our Disability and Mental Health advisers. They can provide you with the help and advice you need. More information can be found by following the link below:

http://cdn.bcu.ac.uk/docs/international/disability-guidance-for-international-students.pdf

Accommodation If you require university accommodation you must apply online at www.bcu.ac.uk/accommodation before you plan to travel to the University. If you have received a room offer email for accommodation, but have not yet responded, please do so immediately. You must accept your ‘room offer’ no later than the expiry date on your online offer. After this date your ‘room offer’ will be withdrawn. If you have any questions regarding your accommodation please email accommodation@bcu.ac.uk.

For City North Student Village (Oscott Gardens and The Coppice) please collect your keys from the Accommodation Office located at your halls of residence (Oscott Gardens or The Coppice). For City South Campus accommodation please collect your keys from the Accommodation Office or the Security Office at City South Campus.

In order to collect your room key you must have completed the accommodation Key Form, which is part of the Induction process. Further information about the Induction will be sent to you following your acceptance of the room. If you do not bring your accommodation Key Form with you, you may need to find alternative accommodation until the Accommodation Office is next open.

Your University ID card You will have your photo taken and will receive an ID card at your on-campus enrolment session. Please keep this with you at all times as you will be asked to swipe your card to access campuses and libraries as well as to record your attendance at teaching sessions. We want to make sure that you get the best out of your studies and monitoring your attendance will help us to see whether you may need additional support and guidance at times.

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Your University email address When you have enrolled you will be given a personal University student e-mail address which will be used for ALL communications with you. It is essential that you remember to check your e-mail account regularly to ensure that you don’t miss important communications about your studies.

Your iCity portal The University’s iCity web portal (icity.bcu.ac.uk) provides a single point of access for everything you need when starting at the University. It is the default web page on all University computers and allows quick and easy access to key services including: printing; email; the IT Service Desk; Library and Student Services. Important Faculty and University information is communicated via iCity in the form of news, notices and events listings. You can also access all your course-related information.

mySRS portal This is the University’s portal (https://mysrs.bcu.ac.uk/urd/sits.urd/run/siw_lgn) where you will be able to enrol, update your personal details such as your term time address, select your module for the academic year and much more.

TERMS AND CONDITIONS OF ENROLMENT

As part of your enrolment at Birmingham City University you will be required to accept certain terms and conditions related to our regulations, policies and procedures. You will be asked to confirm that you have read, understand and agree to comply with them when you initially enrol on your course through the online enrolment task for the duration of your course.

AND FINALLY…

We very much hope you enjoy your time with us at the University!

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APPENDICES

Guidelines Concerning Students' Informed Consent to Participate

in the Development of Professional Skills

1.0 Introduction These Guidelines provide Schools and Departments with the processes that must be implemented with students in gaining their consent to participate in the development of professional skills in practical and clinical teaching. It is mandatory that student consent is obtained before students participate in the development of professional skills. The Guidelines are also designed to assist students who are undertaking programmes approved by regulatory bodies such as the Health Professions Council “where students participate as service users in practical and clinical teaching, appropriate protocols must be used to obtain their consent” (SET 3.14). Professional skills development is an important aspect of health and social care education, and typical skills include, but are not limited to, the following:

Manual handling and lifting Cardio-pulmonary resuscitation Injection techniques Using equipment to assess a service user Undertaking role play as a service user

2.0 Informed Student Consent The informed consent process constitutes an invitation for a student to participate in the development of professional skills. In order both to maintain safe practice and to meet legal requirements, staff in the Faculty of Health must ensure that all students give consent prior to their participation in any activities that may impact on their own health or safety status, or on the health or safety status of others, during professional skills development in the University. Students must also be given timely information about their right to withdraw from participation in professional skills development in practical and clinical teaching. The Faculty of Health has a responsibility to reduce risk to students, and to empower students to make decisions about the risks involved in the development of their professional skills. Students must be informed of the importance of being responsible for their own health and safety, and for understanding that it is their responsibility to be vigilant regarding their own health and safety status. Students will be asked to give this consent upon their enrolment on a programme of study, and will confirm their ongoing compliance regarding consent by completing a new form each time they re-enrol for each academic year. These forms must be retained in each student's personal file.

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2.1 Information Pro Forma The Information Pro Forma is included at the end of this document. At the beginning of each professional skills development session, the Information Pro Forma must be read out to students. The pro forma must be signed off by the member of staff leading the session. Once completed, it must be given to the Programme Director to keep in the Programme file. 3.0 Student’s Right to Withdraw Informed consent ensures that students have the right to withdraw from professional skills development in practical and practice teaching but must be informed of the consequences should they not consent to undertake:

Mandatory professional skills development for their own and service users health and safety.

Any professional skills that would be required to ensure safe and effective practice.

In such circumstances students must be informed that they may not be able to undertake their practice placements. Students may be asked to consent to participate as service users in practical and clinical teaching in such cases consent must also be obtained and the student has the right to withdraw and refuse to consent. 4.0 Risk Assessment Risk assessments should be undertaken in any work situation where harm could be caused to people. This will include implementing a series of risk analyses in the practice placement. Accommodation, procedures and the use of equipment, materials, and substances are all subject to risk analysis. Therefore, all student skills activity, including practical activity involving role play as a service user or service user, must be assessed for risk. Risk assessment should conform to the following steps:

Look for the potential hazards; Decide who might be harmed, and how; Evaluate the risks, and decide whether the existing precautions are adequate, or

whether more should be done; Record the findings; Review the assessment, and revise if necessary

Prior to students giving their informed consent, the various skills activities should be categorized:

minimum degree of risk – covered by a class consent form at the start of each practical session to reconfirm consent;

moderate degree of risk – where individual consent forms and health questionnaires are required for each practical session;

high degree of risk – which means that no students should be exposed to the skills activities so identified

5.0 Students Requiring Additional Consideration / Support Some students may require additional consideration / support when taking part in sessions relating to the development of professional skills (e.g. students with learning difficulties,

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mobility disabilities, and specific cultural needs). The University has a responsibility to ensure that all students are provided with the appropriate support, guidance and, where necessary, reasonable adjustments to enable them to participate in these sessions. With regard to disability, the University and its students have responsibilities as stated in the Disability Discrimination Act 1995 (Part 4). Student Disability Services should be aware of all students with disclosed disabilities who are enrolled on programmes of study, and they will provide varying degrees of advice and support as appropriate. Schools and Departments within the Faculty must ensure that reasonable adjustment is agreed with students prior to their engagement with professional skills, and this agreement must be recorded. Students who require additional consideration or support should also be made aware of information available to them from relevant University support services and, where appropriate, any professional body associated with their programme of study. 5.1 Individual learning contract If a student is unable to take part in aspects of professional skills development because of the requirement for additional consideration or support, this should be recorded. It is recommended that a learning contract be drawn up between the student and the Module Coordinator, setting out what arrangements have been put in place to support the student’s alternative involvement in professional skills development sessions. This information will be communicated to relevant members of staff in a manner discussed with, and agreed by, the student.

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Information Pro Forma

The following information must be explained to students prior to their participating in professional skills development in the University

The informed consent check list: 1. The purposes of the activity, and the expected duration of the student’s participation

□

2. The procedures to be followed □ 3. Any reasonably foreseeable risks to the student □

4. Any reasonably expected benefits to the student, or others, as a result of achieving

the professional skill □

5. Appropriate alternative procedures, if any, that might be advantageous to the student

□ 6. The extent, if any, to which confidentiality of any records that identify the student will be

maintained □

7. Medical treatments available, if any, should injury occur, and how to obtain further

information about any treatments, and whom to contact in the event of any related injury □

8. The right to withdraw □ Title of session: --------------------------------------------------------------------------------- Date: ------------------------------ Name: ------------------------------------------------------------------- Signature: ------------------------------------------------------------- This document must be kept in the Programme file.

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Birmingham City University Faculty of Health

Statement of Individual Student Consent I understand the range of practical activities, and I agree to participate in sessions to develop my professional skills. I understand that apart from any health issues which I have already disclosed, I am in good health. I understand that should any information regarding my health status be discovered during a professional skills development in University, it is my responsibility to seek appropriate advice. This may include referral to my General Practitioner, or other appropriate health professional. Such information will remain confidential unless I have given explicit permission for the information to be divulged to another party. I understand that any information regarding my health status may need to be disclosed to Fitness for Practice Panel, or to a Regulatory Body with whom I intend to register once I have completed the programme of study upon which I am enrolled. I understand that it is my responsibility to inform the Programme Director of any change in my health status that occurs after my completion of this consent form, and of any change during the academic year which may impact on my ability to participate in professional skills development. I am aware that neither the University nor the School / Department can be held liable if I have failed to declare such a change in health status. I understand that it is my responsibility to inform the Programme Director of any disability (Disability Discrimination Act 1995, Part 4). The University, School or Department cannot be held liable where there has been inaccurate, incomplete or non-declaration of any disability. I understand that it is my responsibility to ensure that I have undertaken any self-study which has been directed, prior to undertaking any professional skills development. I also undertake to query any aspects of the knowledge base or skills procedure if I am in any way uncertain. I understand that it is my responsibility to be aware of the precautions and contra-indications for each of the areas of professional skills development in the University. I understand that it is my responsibility to inform either the Module Coordinator, or the person who is teaching a particular skill, if I feel unable to undertake any of the professional skills for whatever reason. Should this occur, I will discuss this with the Module Coordinator, or the person providing the skills session, and this will recorded. If appropriate, a learning contract will be constructed and agreed in order to guide my future participation in professional skills development. I understand that it is my responsibility to inform my Mentor / Assessor should I experience any untoward symptoms during a procedure. I acknowledge that it is the responsibility of the practitioner to stop the procedure immediately should I indicate such symptoms, or request that it should be stopped. I also understand that any such event will be followed up by a member of staff who will ensure that appropriate action is taken. Where additional consideration or support is required for me to develop my professional skills, I understand that I am required to inform the Programme Director, who will refer me to the relevant support service within the University (e.g. Student Disability Services), who will assess me and document any reasonable adjustments required. I understand that I have the right to withdraw from any development of my professional skills, and if so, this will be followed up by the Programme Director, who will take any appropriate action.

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I have read and understood the above, and declare that I am willing and able to take part in professional skills development in the programme of study that I am undertaking. Student name: ______________________________________ Student ID Number: ______________________ Name of Programme: ____________________________________________ Branch (if applicable): _______________________ Year of study: _______________ Signature of student: _________________________________ Date: __________________ Witness name: _________________________________________ Position held: _________________________________________________ Witness countersignature: ____________________________________ Date: ________________ This confidential consent form accords with the Data Protection Act, and will be stored in the student's personal file, which is kept in a secure place.

(Please print this page, complete the form and bring it with you on the Enrolment Day.)

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Faculty of Health

Guidelines and Procedures for the Use of an Ongoing Achievement Record

1.0 Introduction An Ongoing Achievement Record (OAR) is a tool which enables judgements to be made by Mentors / Assessors about a student’s progress where placement learning opportunities form an integral part of a student's programme of study. The OAR is a compilation of successive Mentor / Assessor comments and practical assessment decisions from practice learning opportunities undertaken by the student during their programme of study. It should contain the detail needed to support safe judgements about overall achievement of the competences / proficiencies of the programme. Informed student consent must be obtained prior to the sharing of the information contained in the OAR. 2.0 Student Responsibilities The safe keeping of the OAR is the student’s responsibility. The student must ensure that the OAR is kept up to date. It is carried by the student through all their placement areas during their programme of study. The student must ensure that the OAR is made available to the named Mentor / Assessor at the beginning of each new placement learning opportunity. Throughout the final period of practical assessment, the student must ensure that the OAR is completed according to regulatory body and programme requirements, and is available to the Mentor / Assessor, as it will inform the final assessment decision regarding competence / proficiency. 2.1 Informed Student Consent In order to maintain safe practice and to meet legal requirements, staff in the Faculty of Health must ensure that all students give consent for their Ongoing Achievement Record to be shared with Mentors / Assessors. Students must be kept fully informed regarding the ways in which information is intended to be shared, used and stored, including the length of time it is to be retained and when it will be destroyed. Students will be asked to give this consent upon their enrolment on a programme of study, and will confirm their ongoing compliance each time they re-enrol on their programme of study. 2.2 Consent Pro Forma The Consent Pro Forma is included at the end of this document. 2.3 Student’s Right to Withhold / Withdraw Consent

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Informed consent ensures that students have the right to withhold or withdraw from sharing their Ongoing Achievement Record, but they must be informed of the consequences should they do this. Where it is a regulatory body requirement, students must be informed that should they withhold or withdraw consent to the sharing of their OAR, then this would be incompatible with ensuring fitness for practice, and therefore the student may be unable to meet regulatory body and programme requirements. 3.0 Regulatory Body Requirements These guidelines and procedures support regulatory body requirements, where applicable. For the professions of Nursing and Midwifery, the Nursing and Midwifery Council (NMC) require students to maintain an OAR which identifies evidence of achievement relating to NMC competences / proficiencies. The Faculty of Health see the use of an OAR as good practice. Such a record will be used across all undergraduate programmes where:

placement learning opportunities form an integral part of a student’s programme of study;

students have more than one Mentor / Assessor who makes judgements about their progress in placement

4.0 Programme Director Responsibilities Where an OAR forms an integral part of the programme, Programme Directors must inform potential students in the programme marketing material and prospectus. Students must be provided with an explanation of the purpose and procedures for using and maintaining the OAR in the Student Programme Handbook. Mentors / Assessors must also be provided with an explanation of the purpose and procedures for using and maintaining the OAR in the Mentor / Assessor Handbook. 5.0 Mentor / Assessor Responsibilities Where applicable, Mentors / Assessors must adhere to the standards set out by their regulatory body in relation to OAR's. Where necessary, the OAR will be used to develop and identify further support and supervision that is required by students. Where applicable, at the end of the programme, the OAR must be used by the Sign Off Mentor to inform the final practical assessment decision in relation to competence. 6.0 Students Requiring Additional Consideration / Support With regard to students who require additional considerations for support, these guidelines should be read in conjunction with the following documents:

Birmingham City University Equal Opportunities Policy

Equality Act

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7.0 Quality Monitoring and Enhancement These guidelines will be reviewed annually and updated by the Centre for Academic Quality and Governance, and the Department of Practice Learning, to ensure compliance, where applicable, with relevant Professional, Statutory and Regulatory Body requirements. Centre for Academic Quality and Governance Department of Practice Learning November 2010

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Birmingham City University Faculty of Health

Statement of Informed Student Consent I understand that an Ongoing Achievement Record is a requirement of the programme I am enrolling onto and is part of the assessment of my practice. I understand that the Ongoing Achievement Record will include comments from mentors/assessors relating to my performance in each placement learning opportunity throughout the duration of the programme and must be made available to successive mentors/assessors/sign off mentors/ practice teachers and education providers when assessing my competence. I agree to share all data in my Ongoing Achievement Record between successive mentors/assessors/sign off mentors/ practice teachers and education providers so that my fitness for practice can be assessed. I understand that should I not consent to the sharing of the data recorded in my Ongoing Achievement Record then I will be unable to meet regulatory body and / or programme requirements, and may therefore be unable to apply for registration to the relevant professional register. Student name: ______________________________________ Student ID Number: ______________________ Name of Programme: ____________________________________________ Branch (if applicable): _______________________ Year of study: _______________ Signature of student: _________________________________ Date: __________________ Witness name: _________________________________________ Position held: _________________________________________________ Witness countersignature: ____________________________________ Date: ________________ This confidential consent form accords with the Data Protection Act, and will be stored in the student's personal file, which is kept in a secure place. (Please print this page, complete the form and bring it with you on the Enrolment Day.)