Enrollment Management & Student Affairs Annual Report ... · Engagement and Co-curricular...

Filecity2/STUAFFSEC/Annual Reports 2012-2013

Enrollment Management & Student Affairs Annual Report

Reflecting on the Year: Celebrating Successes & Continuous Improvement

Unit/Office 2012-2013 Goals & Assessment Plan

2012-2013 Closing the Loop Summary

2013-2014 Goals & Assessment Plan

Unit: Community Development Director: Karen Podsiadly

EAT Liaison: Amy Kruppenbacher

Directions: For each unit, the office will provide an assessment plan, giving information on the linkage to the Strategic Plan Construct,

and the assessment goal(s) and strategies that will be employed. Enter this information in the table below.

Overarching Strategic Goal: To be a nationally recognized comprehensive master’s institution focused on student success as

evidenced by significant gains in select benchmarks.


2012-2013 Assessment Plan: This section summarizes the departmental plans for progress toward strategic goals.

Strategic Construct

Divisional

Priority/Objective(s) Strategic Goal (add goal # where

applicable)

Assessment

Objective Assessment

Measures Resources Used Timeline Person

Responsible

Academic

Quality &

Engagement

and Co-

curricular

Programming

and Supportive

Services

Community Building

and Civic Engagement

& Student Leadership

1, 4, 7,

Compete for

regional

recognition of

service

Creation of

campus and

community-wide

committee Successful

application for

President’s

Higher Education

Community

Service Honor

Roll

Did not create a

campus-wide

committee for

President’s Honor

Roll

Applied but no

recognition for

President’s Honor

Roll

Created a system

to allow students

to report their

community

service hours as

experiences on

their Co-

Curricular

Transcript

(myCCT) on

myBROCKPORT

Original

Deadline

November

2012;

Deadline

changed to

Fall 2013

Rich Harris

Co-Curricular

Programming

& Supportive

Services

Civic Engagement &

Student Leadership 1, Achieve

30%

participation

by students

and 100%

participation

by student

groups on

MyBrockport.

# of students and

organizations

registered and

participating in

myBROCKPORT

7, 304 involved users;

84% of the 144

student organizations. Auto-enrolling the

first-year class, off-

campus students and

residential students

increased our involved

users.

CollegiateLink Collaborated with

myBROCKPORT

User’s Group and

campus partners

to auto-enroll

students. myCCT

marketing

materials

May 2013 Amy

Kruppenbacher

Culture of

Philanthropy &

Alumni

Connectedness

Diversity & Inclusion 8, Develop

strategic plan

for engaging

underrepresent

ed alumni

# of alumni

engaged in

activities # of dollars raised

to support

campus activities

150 alumni of color

attended the 2012

OSAD/BSLF Reunion

held in July 2012. Co-operated with

Alumni Relations to

host Alumni of Color

Facebook

OSAD/BSLF

group and page to

interface with

alumni of color

(OSAD in the

80s)

May 2013 Karen

Podsiadly


at receptions in DC

(February 2013) and

Atlanta (March and

June 2013)

Co-curricular

Programming

& Supportive

Services

Civic Engagement &

Student Leadership 1, Maintain a

system of

registering and

supporting

student

organization

leaders

# of student org

leaders

participating in

training and

utilizing

resources

All organizations

successfully

registered; except

academic honor

societies 156 student leaders

from 111 student

organizations attended

the Nuts and Bolts

Workshops

Trainings

provided by

Community

Development and

Student Union

and Activities Collaboration

with Leadership

Development

Program to create

the Organization

Leader Certificate

(OLC)

May 2013 Amy

Kruppenbacher

Learning

Environment

and Quality of

Place

Retention of our

Students 1, 4, Create a

strategic plan

for addressing

off-campus

student

behavior

Create an

advisory board

for off- campus

student services

and programs

Created Off-Campus

Relations Team that

included various

campus and

community

stakeholders

Judicial Reports

Rich Harris

Community

Building Retention of our

Students 1,4, Develop a

comprehensive

approach to

improving

fraternity and

sorority life

Strategic plan for

fraternity and

sorority support

FY’12: 5.17%

increase in new

membership to

Fraternity and

Sorority Life Order of Omega

inducted 6 new

members into their

honor society. 50%

will return for the

2013-2014 year.

Utilized Judicial

Reports related to

unrecognized

groups activity. Collaborated with

the Student

Conduct

Coordinators to

provide Greek

Standards Board

Training and

with Prevention

January

2013 Karen

Podsiadly


Revamped the Greek

Standard Board and

aligned its training

with the Student

Conduct Board. Development of a

work group focused

on addressing

behaviors of

unrecognized orgs.

and Outreach

Services to

provide Hazing

Prevention

Workshop.

Co-curricular

Programming

& Supportive

Services

Diversity and Inclusion 1, 4, Provide

leadership to

the US

President’s

initiative

related to

interfaith

dialogue on

college

campuses

Convene a

campus and

community-wide

committee to

develop a plan for

this initiative. Submit plan to

the US Office of

Faith based and

Neighborhood

initiatives

(OFBNI). Submit a mid-

year report to the

OFBNI

Committee was not

convened; however,

met goal through

training for staff and

students and

participation in

committees Plan and mid-year

report submitted to

OFBNI

Train the Trainer

Interfaith

Dialogue Best Practices

Webinar

August

2012;

January

2013

Rich Harris


Creating a Culture of Evidence & Continuous Improvement

The College at Brockport’s Division of Enrollment Management and Student Affairs is committed to improving program effectiveness and the

quality of the student experience through assessment data. The use of assessment data will contribute to the culture of evidence within each

department and the overall campus community. This section will highlight the use of data to close the loop in the assessment process.

Assessment

Objective KPIs/Benchmark Outcome/Results Analysis

Number of

registered student

organizations

FY13=121

FY12=108

FY11=22

15 new student organizations began in 2012-2013

Need to develop a plan to register academic honor

societies that function as student organizations. 8 of

the 31 are registered.

Collaborate with BSG and Campus Recreation to

encourage and support new organizations registering

as interest groups.

International

Student Support

FY13= 51

FY12=40

FY11=54

FY10=51

With support of Cabinet, transition of support

services to International Education are in process and

scheduled to be complete by August 1, 2013.

To meet 87 % of

the total number

of full-time, first-

year students who

participated in

Saturday of

Service

FY13=87%

FY12=83%

FY11= 52%

944 out of 1084 The number of incoming first-year/transfer students

(+/-) who attended orientation directly affects the

number of students who sign-up/participate in SOS.

Orientation sessions are the primary opportunity we

have to have face to face interaction with incoming

students prior to SOS

SOS has had very low numbers of transfer/off-


campus student participation. This may be a result of

the format of transfer orientation or because the

majority of the students above are un-interested in

coming back to campus on Saturday for SOS

SOS has had a very low number of Alumni as

participants. A working relationship with Alumni

Affairs must be established

Key Performance Indicator Graphs (to be inserted from Baseline):

Data in graphs should begin with FY 2010


2012-2013 Closing the Loop Summary Report

The following report outlines the assessment tools used and data compiled in regard to no more than three departmental/office goals from 2012-

2013. It will also highlight the proposed action items and recommendations for the next year, 2013-2014.

Saturday Of Service 2012-2013 Goal: To increase the number of enrolled full-time, first year students participating in SOS. Assessment Tool and Data: A paper and pencil survey was administered to SOS student participants at the end of their volunteer experience.

Students received the survey form on the bus ride back to campus.

Tool Used: Paper and pencil survey. Data/Results: 775 student participants completed the SOS survey out of 944. This was the highest response rate since the beginning of SOS. Among

the 775 students who took the SOS survey, 90% of the students communicated having engaged in conversation with someone new during SOS. Among

the 775 students who took the SOS survey, 92% communicated walking away having learned something about a community organization. Among the

775 students who took the SOS survey 91% were able to communicate how their service impacted the community.

Summary/Conclusions: Overall SOS met its goal of increasing the participation of full-time, first-year students participating in SOS.

Recommendations: (1.)Find ways to engage more Brockport Alumni in Saturday of Service as Team Leaders or Parking Lot Volunteers.(2.)Provide

an opportunity for students to engage in interfaith service projects.(3.)Input data from evaluations into Baseline.(4.)Develop virtual training

materials for Team Leaders and send out over the summer.

Proposed Action Items for the next year: (1.)Work with Alumni Relations Director to develop a system for getting Brockport Alumni to participate

as volunteers during SOS.(2.)Develop assessments for on/off-campus partners and team leaders/parking lot volunteers.(3.)Create a list of service

projects hosted by interfaith organizations.(4.)Revise online registration system to include Quick-Reg & myBROCKPORT.

Interfaith Connections 2012-2013 Goal: Provide leadership to the US President’s initiative related to interfaith dialogue on college campuses Assessment Tool and Data: A combination of online surveys and paper & pencil surveys were administered throughout the semester at the

completion of each program. Response rates were very low within the online surveys; therefore a switch was made to paper & pencil. as a result,

there was a 50% increase in our respondent rates.

Tool Used: A combination of online surveys and paper & pencil surveys Summary/Conclusions: Overall the programming efforts above provided opportunities for students to engage in different forms of religious

diversity. Rather than having Interfaith Connections as a standalone program, it would be better served to infuse the concept of interfaith into other

areas of programs and services around campus.

Recommendations: Discontinue participation within the President’s Interfaith and Community Service Challenge (PICSC). 90% of the programming

items submitted for the PICSC Mid-Year Report were service related.

Proposed Action Items for the next year: Continue serving as an interfaith resource for the College and community.


2013-2014 Assessment Plan

This section summarizes the departmental plans for progress toward strategic goals. NOTE: Cut and paste this into the next year’s fully developed assessment plan.

Strategic

Construct

Divisional

Priority/Objective(s

)

Strategic Goal Assessment

Objective

Assessment

Measures

Resources Needed Timeline Person

Responsible

Co-curricular

Programming

& Supportive

Services

Civic Engagement &

Student Leadership

By the end of the

Spring 2014

semester, establish

the benchmark by

creating a

comprehensive

program of

training

opportunities and

services for student

organization

leaders based on

the CAS Standards

and AAC&U

Value Rubrics that

will show growth

in critical thinking

and intercultural

and competence

value.

Revamp the

Organization

Leader Certificate

in partnership with

the Leadership

Development

Program

Encourage campus

partners to present

workshops and

share resources

with organizations

Utilize the student

organization

leader survey

results (May

2013) to create

additional support

and training

opportunities for

student

organization

leaders.

Create

opportunities for

Assessment of the

Organization

Leader Certificate,

pre and post

May 2014 Student

Organization

Leader Survey in

Baseline

Attendance

tracking at

workshops and

trainings

Collaborate with

faculty/staff/students

on campus who can

provide training

opportunities related

to organizational

leadership, group

dynamics,

institutional policies,

and other related

areas that empower

students in their role

as an organization

leader.

Utilize advisors to

assist in reaching

goal

Utilize AAC&U

Value Rubrics and

CAS Standards

May 2014 Amy Kruppenbacher


advisors to gain

skills to assist in

supporting their

organizations.

Co-curricular

Programming

& Supportive

Services

Civic Engagement &

Student Leadership

By the end of the

Spring 2014

semester, develop

a benchmark for

community

standards for

improving

fraternity and

sorority life based

on the CAS

Standards and

AAC&U Value

Rubrics that will

show growth in

critical thinking

and intercultural

competence value.

Create a strategic

plan for fraternity

and sorority

support

Create survey to

set benchmark for

community

standards

Work with

Executives and

Advisors of the

chapters along

with campus

partners to provide

leadership and

support in

developing the

community

standards

Survey results

Focus group results

from the Greek

Standards Board

Collaborate with

Student Conduct to

work with the Greek

Standards Board

Utilize advisors to

assist in reaching

goal

Utilize AAC&U

Value Rubrics and

CAS Standards

May 2014 Amy Kruppenbacher

Learning

Environment

and Quality

of Place

Retention of our

Students

By January 2014,

establish the

benchmark by

creating a

comprehensive

program of

involvement

opportunities and

Create a system of

collection and

dissemination of

information and

opportunities for

off-campus

students

Off-campus

student survey

Data results from

myBROCKPORT

of off-campus

students logging on

to the system/

Creation of off-

campus student

survey

Access to

Institutional

Research data not in

Baseline (NSSE,

January 2014

Richard Harris


services for off-

campus students

based on the CAS

Standards and

AAC&U Value

Rubrics that will

show growth in

information

literacy.

Create strategic

plan to administer

survey

Engage off-

campus students

through

myBROCKPORT,

etc.

interacting on the

off-campus student

page

38.4% (3,072) of

all off-campus

students

responding to the

off-campus survey

Attendance data

from Community

Development

sponsored

programs

SOS)

Utilize Baseline

surveys to analyze

off-campus

demographic

AAC&U Value

Rubric and CAS

Standards

Co-curricular

Programming

& Supportive

Services

Civic Engagement &

Student Leadership

The percentage of

Brockport students

that have

experimented with

civic contexts and

structures will

double the state's

percentage

(18.7%) of college

aged students

participating in

community

service. This will

result in 2,580

students engaging

in community

service by the end

of the Spring 2014

semester.

Create and

implement a

strategic plan to

record service

hours.

Serve as a

resource to student

organizations and

departments

Provide

opportunities for

students to engage

in service and to

impact their

community

Improve lives,

strengthen

Assessment survey

in Baseline that

measures the

growth and

learning of what it

means to be

civically engaged

Growth in number

of students who

say they are active

citizens

Knowledge of

current reporting

structures on campus

Data available

through NSSE and

SOS

Collaborations with

campus and

community partners

Infrastructure for

attendance tracking,

assessment and

reporting experiences

SUNY Report Card

AAC&U Value

Rubrics and CAS

May 2014 Richard Harris


communities,

foster civic

engagement

through service

and volunteering

Standards

2012-2013 Briefing Book

The Briefing Book is separate from your Annual Report in that it is somewhat of “brag book” that will highlight goals and accomplishments for

each department. The Briefing Book entry is a consolidated version of your annual report highlights. Please indicate below which information you

would like included. Please keep in mind that there is room in the Briefing Book for each department to have about two pages; therefore, the

information provided on your Annual Report should be consolidated significantly to just include the most significant highlights.

Points of Pride

Co-curricular Programming & Support Services

● According to Google Analytics, the myBROCKPORT system had 614,534 total pageviews and 384,990 unique pageviews between June 1, 2012 through

June 30, 2013. ● The myBROCKPORT system has 204 registered active groups representing 121 student organizations along with various campus departments,

committees and groups. ● The Co-Curricular Transcript (myCCT) was launched in January at the myBROCKPORT Connections event to allow students to highlight their

experiences and involved on campus in an interactive transcript on myBROCKPORT. ● The myBROCKPORT system reached 7,304 involved users and implemented new features such as Attendance Tracking, Curriculums (Leadership

Development Program), Co-Curricular Transcript (myCCT), Self-Reporting Experiences (Study Abroad, Service Hours, Internships, Honors & Awards)

and the ability to auto-enroll first-year students, off-campus students and residential students into corresponding groups. ● The Space held its first student organization leader survey collecting data to utilize to improve resources and services for its student organizations. ● For the 2012-2013 academic school year, 61 students joined the Fraternity and Sorority community at The College. Delta Sigma Theta, Inc. Pi Beta

Chapter welcomed two members in the spring, after 6 consecutive semesters without any representatives.

● The Eta Lambda chapter of Pi Kappa Phi Fraternity celebrated its 20th year on campus.

● Fraternity & Sorority Life collaborated with the Student Conduct Board to provide training and support to the Greek Standards Board.

● Order of Omega National Honor Society inducted 6 fraternal members in the spring semester; three members graduated May 2013. ● Total number of Saturday of Service participants reached 944 students. ● Among the 775 students who took the Saturday of Service survey, 91% were able to communicate how their service impacted the community. ● Total number of volunteer hours from Community Development sponsored service events= 2,364hrs. ● Estimated economic impact of volunteers of Community Development sponsored events= $36,973.00. ● A Brockport student was chosen to serve as a Rochester Youth Year Vista for the 2013 -2014 year.


● Coordinated first ever alternative spring break trip to NYC where 7 students and one staff member assisted with Hurricane Sandy relief efforts. ● Exceeded the number of donations received for the Spring and Fall Seasons of Gratitude donation campaigns. ● First year participating in Martin Luther King Jr Day of Service (26 students). ● Hosted 5K walk or run event on campus for Make-a-Difference day to raise funds and awareness for the Brockport Food Shelf. ● Coordinated first ever Family Weekend day of service. ● Hosted inaugural Interfaith training seminar, “The Golden Rules of Interfaith Dialogue,” and facilitated inaugural Interfaith Myth-Buster workshop.

Learning Environment & Quality of Place:

● The Space hosted the 1st Annual Student Organization Appreciation Day celebrating the 121 organizations at Brockport. Three new awards were added to

the annual recognition process: Student Organization Advisor of the Year, Student Organization Officer of the Year and Unsung Hero. ● The Space provided new student organization resources such as a copier, workshops for officers, Nuts & Bolts workshops required by all organizations

(111/123 organizations attended with 156 officers total), and the Organization Leader Certificate (23 officers participated, 7 completed their certificate). ● Interfaith Connections- Participated in President Obama’s Interfaith & Community Service Challenge.

Please list no more than seven accomplishments that your department achieved in 2012-2013.

These will be submitted for inclusion in the College Accomplishments publication.

2012-2013 Accomplishment Description Data/Results (where possible)

Summary/Conclusion

Students are utilizing

myBROCKPORT as their

one-stop student involvement

website.

The myBROCKPORT system

implemented new features such

as Attendance Tracking,

Curriculums (Leadership

Development Program), Co-

Curricular Transcript (myCCT),

Self-Reporting Experiences

(Study Abroad, Service Hours,

Internships, Honors & Awards)

and the ability to auto-enroll

first-year students, off-campus

students and residential students

into corresponding groups.

The myBROCKPORT system

reached 7,304 involved users in

2012-2013.

According to Google

Analytics, the

myBROCKPORT system had

614,534 total pageviews and

384,990 unique pageviews

between June 1, 2012 through

June 30, 2013.

The myBROCKPORT system is a great

tool to support campus departments,

student organizations, student

involvement opportunities and the

students’ co-curricular transcripts.

We will continue to look for ways to

assist new campus partners utilize its

features and help them interact with the

student body through myBROCKPORT.


The Co-Curricular Transcript

(myCCT) allows students to

highlight their experiences and

involved on campus

The Space has continued to

evolve as the Student

Organization Resource

Center, implementing new

services and resources during

the 2012-2013 academic year.

The Space hosted the 1st

Annual Student Organization

Appreciation Day celebrating

the 121 organizations at

Brockport. Three new awards

were added to the annual

recognition process: Student

Organization Advisor of the

Year, Student Organization

Officer of the Year and Unsung

Hero.

The Space provided new student

organization resources such as a

copier, workshops for officers,

Nuts & Bolts workshops

required by all organizations

(111/123 organizations attended

with 156 officers total), and the

Organization Leader Certificate

(23 officers participated, 7

completed their certificate).

The Space conducted its first

Student Organization Leader

Survey to gather feedback in

order to better assist our student

organization leaders.

Registered 121 student

organizations in 2012-2013

Data from the Student

Organization Leader Survey -

91 participants

The Space will use the survey results to

continue to provide resources, trainings

and services for our student

organizations.

The Space will be working with the

Leadership Program to revamp its

Organization Leader Certificate program.

Circle K - Student Organization of the

Year


Community Development

increased the number of

enrolled full-time, first year

students participating in

Saturday of Service.

944 students participated in the

3rd Annual Saturday of Service

Among the 775 students who

took the SOS survey:

90% of the students

communicated having engaged

in conversation with someone

new during SOS.

92% communicated walking

away having learned something

about a community

organization.

91% were able to communicate

how their service impacted the

community.

Overall SOS met its goal of increasing

the participation of full-time, first-year

students participating in SOS.


was created in launched in

January 2013


(myCCT) is a web-based

document that captures your

various accomplishments and

involvements at The College at

Brockport and allows you to

reflect on how they have

impacted your collegiate

experience. Through myCCT,

you are able to showcase your

involvement and leadership in

student organizations,

committees, and groups; track

your community service hours;

and highlight any honors,

awards, internships, and study

abroad experiences.

Workshops and Demos have

been provided to students,

faculty, and staff

942 pageviews on the Co-

Curricular Transcript page and

1,372 pageviews on the

Experiences page on

myBROCKPORT (Google

Analytics)

The Co-Curricular Transcript (myCCT)

is a great way to track your out-of-

classroom experiences while a student at

The College at Brockport. It makes a

great companion to a traditional résumé,

helping prospective employers see your

full potential. The Co-Curricular

Transcript can also be attached to

graduate school applications or as a

supplemental document to add to your

portfolio.


As a part of a SUNY wide

initiative The College at

Brockport participated in

Hurricane Sandy Relief

efforts in Long Island NY.

As a part of a SUNY wide

initiative, The College at

Brockport has teamed up with

schools like Stony Brook

University to partake in

Hurricane Sandy Relief efforts

in Long Island NY. 7 Brockport

students and one faculty

member are volunteering their

time during spring break at the

Long Island Recovery Center

helping with mold & debris

removal within homes that have

been damaged by super storm

Sandy.

7 students and one staff

member participated in the first

Alternative Spring Break

Service Trip

Qualitative data with

reflections of the participants is

available at

https://www.facebook.com/pag

es/The-College-at-Brockport-

Alternative-Spring-Break-

Crew-2013/503736966340553

7 Brockport students and one faculty

member are volunteering their time

during spring break at the Long Island

Recovery Center helping with mold &

debris removal within homes that have

been damaged by super storm Sandy.

https://www.facebook.com/pages/The-College-at-Brockport-Alternative-Spring-Break-Crew-2013/503736966340553




Enrollment Management & Student Affairs Annual Report ... · Engagement and Co-curricular...

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