1

Engineering Challenge: Drop Zone

Team Manager Training #2

January, 2018

Massachusetts Destination Imagination, www.madikids.org

2

From the Kids of MADI:THANK YOU for being our Team Managers!

3

Agenda for Team Manager Training, Session 2, for teams mastering Challenge E:o Brief walk through of the Challenge and its Requirements

o Video overview of the Tournament Day Logistics

o Hands On walk through of Tournament Day

o Structure Check in

o Prop Storage

o Prep

o Launch

o Presentation (includes the Performance Elements & Structure Testing)

o Appraiser Q&A

o Exiting the Site

o Return of Scores

o Celebrating & Closing Ceremonies

o Q&A: And if the Team Managers have no questions for the ACM’s, then the ACM’s

will have questions for the Team Managers !

What are we going to cover?

This presentation will be posted at www.madikids.org in the training resource area.

42018 ACM/RCM Team

Affiliate Challenge Masters

Nikki Zea co-ACM zearg@comcast.net

Mobile/texting: 508-414-8307

Mike Druding co-ACM drudingjm@gmail.com or

drudings@verizon.net

Mobile/texting: 716-200-3881

Regional Challenge Masters

Casey Demello RCM cdemello35@gmail.com

Emily Dors RCM-In-Training edors2014@gmail.com

Cheryl Druding RCM drudings@verizon.net

Yuval Gonen RCM yuval@gonen.ws

Corinne Griffiths RCM c.e.griffiths@gmail.com

Russ Zea RCM zearg@comcast.net

5Tournament Schedules: MADI

Affiliate Tournament: Saturday, March 24, at Worcester Polytechnic Institute (WPI)

Date Region Site ACM RCM(s) Address of the Tournament LocationTournament Director(s) (email addresses available at

http://www.madikids.org/index.php/about-2/leadership/

3/3/2018 (Sat.) 3Ayer-Shirley High

SchoolNikki Russ 141 Washington St., Ayer Nicole Caligiuri & Adam Vigneaux

3/10/2018 (Sat.)

5Greater Lawrence

Technical SchoolNikki

Corinne &

Emily57 River Rd., Andover Allison Collins & Elizabeth Cowan

7Bellingham Middle

SchoolMike Cheryl 130 Blackstone St., Bellingham Linda DeVore & Kristine Perlmutter

10Dennis-Yarmouth

High SchoolCasey 210 Station Ave., S.Yarmouth Michelle Dunn & Tina Rood

3/17/2018 (Sat.)

6Beverly High

SchoolNikki Yuval 100 Sohier Rd., Beverly Kathi Rossi-Roh & Donna Snover & Janet Frederickson

8Wilson Middle

SchoolMike

Corinne &

Emily22 Rutledge Rd., Natick Laurie Bogdan & Matt Miller

3/18/2017 (Sun.) 4Chelmsford High

SchoolNikki Yuval 200 Richardson Rd., Chelmsford Waverly Braunstein

6

DI’s Hierarchy of Rules

Building / Tournament Site Prohibitions

MADI Prohibitions

Published Clarifications –Challenge E / Drop Zone

The Challenge ( Drop Zone )

Rules of the Road

7Drop Zone: Overview

From the Challenge: Section I, pgs. 2 & 6

• Design and build a freestanding Structure that will be placed on the Structure Tester and then tested during your team’s Presentation time.

• Test how much weight the Structure can hold and how much impact it can withstand.

• The Pressure Board and first weight (10#) are to be stacked on the Structure.

• Drop all additional weights on the weight stack atop the Pressure Board from a designated height.

8Drop Zone: Overview

From the Challenge: Section I, pgs. 2 & 6

• Create and present a story about a sudden event that has dramatic impact.

• Design and create an Event Depicter that uses Technical Methods to visibly or audibly depict the sudden event within the story.

• Integrate the story with weight placement testing of the structure.

• Create and present two Team Choice Elements that showcase the team’s interests, skills, areas of strength and talents.

• Maximum $150 expense (value of challenge and performance items taken into the performance area)

• 8 min. for the Presentation which includes all the scoring elements: Structure Testing, Story, and Team Choice Elements

Helpful Hint: The Expense Report

template and guidelines on what

expenses need to be reported are found in

the Rules of the Road.

9Current Challenge StateAs of January 1, 2018, 3 published Clarifications:Published Clarification #1 01-Nov-2017:

Revision to the Rules of the Road, Section VII.E.4.b:

add, after Lego Mindstorms, the clarification that “only the

computer, computer device/intelligent brick, and sensors are

exempt.”

Published Clarification #2 20-Nov-2017:

Revision to Section I.G.4 to read, “Design and create an Event

Depicter that uses Technical Methods to visibly AND/OR

audibly depict the sudden event within the story.”

Published Clarification #3 01-Dec-2017:

Revision to Section V.C.7 to add the following:

“Successfully dropped weights may not be repositioned after

they have come to rest on the weight stack.”

So far, there have been 11 private clarification responses to MADI teams. Private clarifications close on 16-February.

10Scoring

Found in the Challenge: Section IV, pg. 8

11Scoring

Found in the Challenge: Section IV, pg. 8

12Scoring: Structure

Found in the Challenge: Section IV, pg. 8

13

Structure

Testing

Scoring

A successfully dropped 5# weight earns a 20# Impact Bonus for a total of 25# toward the Total Weight Held.

A successfully dropped 10# weight earns a 40# Impact Bonus for a total of 50# toward the Total Weight Held.

14

15Scoring: Story

Found in the Challenge: Section IV - Scoring, pg. 8

16Scoring: Team Choice Elements

Found in the Challenge: Section II, pg. 6

17

Technical Innovation includes how new or unique, original or creative

the methods are for initiating, operating, and/or producing the

Event Depicter.

Scoring: Key Words

Technical Design is the result of a plan for carrying out or

accomplishing a task. A well-designed Event Depicter shows

careful planning, and is effective, efficient, and reliable.

Story Team Choice Elements

18Tester setup

Team Designed

Structures

Floor surface

Metal Weights: Only 5# & 10# Olympic Style

Pressure Board

7.5” to 9”

Structures Under Test

Drop Zone is visibly marked & is located

½” to 2” below the top of the pole

Top of tester base to top of pole: 24”

Tester Provided by the RCM at Tournament

Tester Base

Sa

fety

Su

pp

ort

s

Sa

fety

Su

pp

ort

s

10# weight placed atop the P

Pressure Board; all other

weights dropped from the Drop

Zone

19Video “Engineering Challenge Procedures”

The video can be downloaded as follows:

From the www.destinationimagination.org website, login. Find the Resources area and click on Documents and then on “View” and then click on the triangles to expand (1) Challenge Materials, (2) Program Materials, (3) Additional Resources, (4) Click to download the [2018] 17-18 Engineering – Challenge Procedures (zip: 870.80 MB)

20Walking through Tournament Day

• Step by step survival guide for navigating your team’s Regional Tournament

– What should the team members wear?• Costumes or street clothes

• All team members must be wearing shoes with soles

• Any team member handling weights must be wearing closed-toed shoes

• Protective eyewear must be worn by any team member within the defined Safety Zone

21Step by Step: Before you even arrive

• Relax and Smile (take an aspirin and go to bed early)

• Help the team to pack an emergency repair kit

• Decide the time and logistics for getting the team, the props, the paperwork, and the support teams to the site – review the Tournament Schedule & attend the pre-Tournament Meeting

• Communicate logistics and expectations to all team members & families

• Complete the paperwork required

– PLEASE consider using the electronic Team Data Form (TDF) available in the Resource area at www.destinationimagination.org and on www.madikids.orgunder the INFOManager Info. section

– EL Team Managers can type the team’s words for them

– Makes the Appraisers job so much easier and helps them clearly know what to look for and at! (See end of this slide deck for examples of the paperwork)

REMINDER: The required paperwork includes:5 copies of the Team Data Form (TDF) 2 copies of the Declaration of Independence1 copy of the Expense Report If applicable, 1 copy of each team clarification

22Step by Step: Arrival at the Site• Follow the signs

– Upon arrival at your Tournament site, find signs to the following locations (or have other parents scope these out and report back):• Registration

• Challenge E Structure Check In

• Challenge E Prop Storage

• Challenge E Performance Site

• Mind the rules– Per MADI Policy, NO electrical outlets in any Tournament Venue may be used by any team

member, team manager, family member, or guest. This specifically includes no charging of cell phones or other electronic equipment using any site outlets please ensure that there are no surprises by communicating this policy widely in advance of Tournament Day (Teams will have access to a single 3-prong electrical connection point at the Presentation Site for use during the 8 minute Performance.)

– We are guests of the sites we are using—as such, we need to ensure that all treat the sites respectfully and observe all safety rules and posted policies. Report any issues or problems to a member of MADI; this reporting can be done through the RCM and/or ACM for this Challenge.

SEE SOMETHINGSAY SOMETHING

Strong Encouragement: Keep all

props in vehicles as long as possible to keep them protected.

23Step by Step: Arrival at the Site

• Divide and conquer• Register your team at the Site Registration Table or location

• Follow signage and any specific directions provided by the Tournament Director at a pre-tournament meeting

• REMEMBER: Only team members can assemble, repair, modify, fix, or otherwise change the form, fit, or function of their props, costumes, or other presentation components. AVOID INTERFERENCE AND DO NOT LET ANYONE OTHER THAN THE TEAM TOUCH THEM! Adults can be “mules” to move/transport props all the way to launch.

• At the designated time (see the posted Tournament schedules and/or information at Registration) have at least one team member arrive at Challenge E Structure Check In with the Structure and team-provided, sealable container.

24Step by Step: Flow of the TeamsCheck In Time may be scheduled by the Tournament Director—there may be a chance to “go early.”

25Step by Step: Check InFrom the Challenge: Section V, pg. 9

Purpose of Check In: confirm that the Structure meets the Challenge specifications

– Done 1 hour prior to the team’s Presentation Time or earlier (see your Tournament Schedule)

– Team presents its Structure & a completed copy of Page 2 of the Tournament Data Form (TDF) to the Structure Check-in Area Appraiser

– Only the team will touch their structure at any time

– Structure is placed on a scale

• Must not exceed 175 grams; weight recorded to the nearest 0.1 grams

– Structure is placed on the representation of the Tester Base

• Verify that the level-appropriate cylinder can pass through the structure in the orientation in which it will be tested

– 2” OD (5.1cm) for Elementary; 3.5” OD (8.9cm) for Middle; 4.5” OD (11.5cm) for Secondary/University

• Verify that the Structure height is at least 7.5” (19.1cm) & no more than 9.0” (22.9cm)

• Verify that the Structure is made of only those materials listed in Section I.B; verify any packaging as required (see next slide for material requirements)

26Step by Step: Check In –

MaterialsFrom the Challenge: Section I.B, pg. 3

27Step by Step: Check In –

MaterialsFrom the Challenge: Section I.B, pgs. 3-4

28Step by Step: Check In

From the Challenge: Section V, pg. 9

– If any Structure requirements have not been met, every effort—within reasonable scheduling constraints—will be afforded the team to bring its Structure into compliance. Note: if the team cannot bring its Structure into compliance, the team can still present its solution but the WHR will be 0; everything else will be scored.

– Once the Structure Check-in is complete, the Structure is placed in a team-supplied storage container which is then sealed and put into secured storage by the Check-in Appraiser.

• If the team does NOT provide a sealable container, there will be garbage bags available for use in a pinch. Don’t count on itmake sure the team brings a container!!!!

– Approximately 20 minutes before the team’s Presentation Time, one or more team members will retrieve their sealed container to transport to the Prep Area

Be aware: All structures will be re-inspected after the team’s Presentation to confirm compliance to the specifications. No structures will be returned after the team’s Presentation.

29Step by Step: Prep

From the Challenge: Section III, pg. 7

Purpose of Prep: ensure that the team is completely ready—physically, mentally, & emotionally—to present its solution

– Team reports to the Prep Area approximately 20 minutes before its scheduled Presentation Time

– One or more team members must retrieve the sealed container with the team’s Structure from the secured storage area at Check-in

– The seal on the container may only be broken when the Prep Area Appraiser advises

– The team needs to present its completed Expense Report, Declaration of

Independence, MADI Code of Conduct, and FIVE (5) copies of the Tournament Data Forms to the Prep Area Appraiser who will ensure all entries are completed

– Once the Prep Area Appraiser has completed the Prep Area Checklist & confirmed that the Site is ready, the team will be directed to the Launch Area

30Step by Step: Launch

Purpose of the Launch Area: provides a fixed location, within the defined Presentation Area, in which the team can stage itself and its props prior to beginning its presentation

– The Launch Line marks the point, behind which, the team can stage both themselves and any props or materials to be used in the presentation

– The team will be shown the electrical plug in, the tester, the launch line, the weights; the team will then be introduced to the Weight Placement Appraiser (WPA) and Time Keeper Announcer (TKA)

– The WPA or designee will inform the team that, if a weight is dropped incorrectly or inappropriately, the WPA will call out “Bad Drop.”

– The Time Keeper Announcer or other designed Tournament Official will introduce the Challenge, the Team, the Team Managers and address all assembled with a standard greeting.

– At the conclusion of the standard greeting, the team will be asked, “Team, are you ready?” The team should be prepared with an appropriate response that converges on “yes.” Once the appraisers are similarly canvassed, the team will be told “time begins now.”

– At that point, the team may cross the Launch Line (or may decide to perform in the Launch Area since it is part of the Presentation Area) and begin its performance.

31Step by Step: Set up of the Tournament Site

From the Challenge: Section III, pg. 7

• Presentation / Testing Area– The Performance Area will be a minimum 16 ft. (4.88m) X 16 ft. (4.88m)

– May be marked off, but typically is not

– Team may use entire Presentation Area

– Tester Base & Weights will occupy a portion of the Presentation Area teams may NOT move or adjust the Tester Base

– There will be a Safety Zone taped off around the Tester Base, 24” away from each side of the Base. REMEMBER: whenever any team member steps within this Safety Zone, protective eyewear must be worn. Prescription Glasses are NOT protective eyewear.

– The “Launch Area” or a “Launch Line” will be marked within the Performance Area.

– A single 3-pronged AC Power Cord will be available at edge of Presentation Area (pre-test the cord with a night light or equivalent)

– Signs will be posted guiding Team Members and Audience members to the appropriate areas and to the respective do’s and don’ts. MIND THE SIGNS.

32Step by Step: Set up

• Weight Preparation and Set up– The required collection of weights will be staged adjacent to the

Structure Tester ensuring a clear path to the Tester• Ten 5# Olympic style weights

• Ten 10# Olympic style weights

– To protect the floor surface, a mat or other barrier will be placed on the floor first with the weights spread out on top

33Step by Step: PerformancePurpose of the Performance: provides the opportunity for the team to present its solution for scores

– 8 minutes – time kept by the Time Keeper Announcer

– Concurrently, the team may conduct the Structure Testing and share its Story

– Appraisers are encouraged to move around the Presentation Site to ensure uninhibited views of the action and team

– At the end of the 8 minute presentation period, the Time Keeper Announcer (TKA) announces “Time.”

– At the signaling of “Time” by the TKA, all activity must stop: weight placement ends; the story ends.

– Structure Testing ends when the 8 minute presentation period expires (or) when the Pressure Board and/or structure remains in contact with the Safety Supports on the Tester (or) the top of the weight stack reaches the bottom of the Drop Zone

– Note: the full 8 minute presentation period is preserved, even if the Structure fails prematurely or the team elects to stop dropping weights—up until the team

declares they are done, for example, by calling “Time.”

34Step by Step: Structure Testing

From the Challenge: Section I.D, pgs. 4-5

-,

-,

35Step by Step: Structure Testing

From the Challenge: Section I.D, pgs. 4-5

BAD DROP!

NOTE: any weights that are removed, after they are dropped, will have their

weight and any associated bonus removed from the Weight Placement

Tracker

36Step by Step: Structure Testing

From the Challenge: Section I.D, pgs. 4-5

The Weight Placement Appraiser will indicate to the team if a weight was incorrectly / inappropriately dropped by clearly stating “Bad Drop.” Incorrectly / inappropriately dropped weights may be removed and re-dropped to count toward the Official Weight Held.

37Step by Step: Structure Testing

From the Challenge: Section I.D, pgs. 4-5

38Step by Step: Structure Testing

From the Challenge: Section I.D, pgs. 4-5

From V.E.3, the pressure board or structure touches and remains on any of the 4 Safety supports or any of the Safety Shields.

39Step by Step: Q&A with

Appraisers

Purpose of the Q&A with Appraisers: provide an opportunity for the appraisers to interact directly with the team and to ask questions about details related to the scoring elements each may be assigned or to clarify observations made during the performance

– Opportunity for the Appraisers to ask about details around the team’s solution and to explore the genesis of the ideas and others aspects reflected in the solution presented

– *** Referencing Section V.a.6, the Structure must be inspected to verify that all requirements were met. To that end, the Weight Placement Appraiser will work

with one or more team member(s) to collect all pieces of the Structure and insert into a ziplock bag that will then be transferred to the Check-in Appraiser. The

Structure will not be returned to the team; rather, it will be destroyed and securely disposed of after the Tournament. IF the Structure is found to be “non-compliant,” the Weight Held Ratio will be 0.

40Step by Step: Exit & Celebrate

Purpose of Exit & Celebrate: definitive time when the team is instructed to exit the Presentation Area, taking all props with them and leaving the Presentation Area exactly as they found it when entering

– Adults can assist with removing any items from the Presentation Area

– The Presentation Area must be cleaned and restored to the same condition as the team found it upon entering the team must bring / provide all the clean-up materials needed for its post-presentation clean-up

– The RCM will greet the Team Managers and point out the “Are My Scores Ready Poster?” and distribute the Participation Pins

– Scores are returned to no more than 1 team manager and 1 team member; the Scores that are returned are the RAW scores, not scaled.

– While the team exits, the Appraisers complete the Scoring Forms and write Sticky Notes

41Tournament Site Specifics TBD• Allowables

– See the MADI Prohibition List (next slide)

• Weight Set composition– Each tournament site will provide ten 5# and ten 10# Olympic style

weights with 2” diameter center hole

• Structure Tester specifics– Teams may request specific information on the thickness of the tester

base & the thickness & weight of the pressure board• Requests are made to the Tournament Director (Regional Directors)

42Tournament Site Specifics TBD

• MADI Prohibition List: http://www.madikids.org/wp-content/uploads/2013/11/Prohibited-Items-in-MADI.pdf

Note: Check with your Tournament Director for any ADDITIONAL site specific prohibitions.

43Thoughts to Keep in Mind

CELEBRATE !!! The growth of knowledge and skills occurs at

every step in the process. Remember: it’s the journey, rather than the final

outcome, that truly matters.

SUCCESS BUILDS ON SUCCESS!!! Break

out the ice cream or pizza when a structure holds the pressure board or a

weight or, even, a team member…..

I BELIEVE IN YOU!!! The best way to communicate is not

to. Stand back. Let the team reflect on its capacity and capability. Send the

strong message to the team that you truly believe they have what it takes to

solve the challenge – and that’s the win!

HAVE FUN. BUCKLE YOUR SEAT BELT. THE JOURNEY HAS

BEGUN. ENJOY THE RIDE.

44Sample Paperwork

45

Declaration of Independence:

Two copies to the Tournament---1 for I/C1 for Challenge E

ONE COPY TO PREP

Have each of the kids sign, too!

46

Tournament Data Form (TDF), page 1:

Part One: Rq’dPaperwork

Part Two: The Team Choice Elements

5 COPIES TO PREP Thank you for

typing this information---makes it so much easier to read!

47

Tournament Data Form (TDF), page 2:

Part Three: Materials, Structure Specifications, and the Description of the Integration of the Structure Testing into the Story and a Description of the Event Depicter

5 COPIES TO PREP

48

Tournament Data Form (TDF), page 3:

Part Four: How the Team progressed through The Creative Process

ONE COPY TO PREP

Good thing we don’t grade for penmanship.......but this is sooooooo hard to read……please consider typing.

49