Engineering and Commercial Infrastructure - Waste Services · 15A (valid to 30 Sept 2015) 146,313...

Engineering and Commercial Infrastructure -

Waste Services Monthly Review April 2018

Engineering & Commercial Infrastructure Monthly Review > April 2018

OVERVIEW ........................................................................................................................................... 3

SAFETY .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

1.1 Safety Incidents and Lost Time Injuries ............................................................................ 4 1.2 Lost Time Injuries ................................................................................................................. 4

FINANCE .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.1 Community Service Obligations – Fee Waivers .............................................................. 5 2.2 Waste Financial Report ....................................................................................................... 6 2.3 Accrued Waste Operating Revenue less Expenditure ................................................... 7

CLIENT SERVICE .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . 7

3.1 Number of Bin Requests Actioned by Bin Contractors................................................... 7 3.2 Dump Vouchers .................................................................................................................... 8 3.3 Education ............................................................................................................................... 9 3.4 Community Engagement ................................................................................................... 10

ASSET MANAGEMENT .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . 11

4.1 Hogan’s Pocket Landfill Waste Disposal Tonnages ..................................................... 11 4.2 Landfill Gas ......................................................................................................................... 11 4.3 Greenwaste Management ................................................................................................. 12 4.4 Projects ................................................................................................................................ 12 4.4.1 Significant Projects .............................................................................................. 12 4.4.2 Significant Non-Capital Projects .......................................................................... 13

4.5 Material Recovery Facility Operations ............................................................................ 14

REGULATORY COMPLIANCE .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

5.1 Surface Water Discharge Management .......................................................................... 14 5.2 Waste Facility Audits ......................................................................................................... 14


OVERVIEW

This report is for Waste Services activities this reporting period of 1 April 2018 to 30 April 2018. Significant items in this period include:

• No Lost Time Injuries were recorded in the reporting period

• Waste to Hogan’s Pocket Landfill continues to increase

• The new site office at Sarina Transfer Station became operational on Saturday, 13 April 2018.

The new site office has been installed to replace the previous office that was extensively

damaged due to the flooding caused by TC Debbie.

• There were some minor disruptions to waste and recycling collection services due to localised

flooding associated with TC Iris rainfall.

• Waste Services are achieving improved reliability with the operation of the landfill gas flare at

Hogan’s Pocket Landfill.

Director Engineering & Commercial Infrastructure


SAFETY

1.1 Safety Incidents and Lost Time Injuries Waste Services aspires to achieve zero harm with a stretch target of zero injuries. The following incident graph details a summary of the Waste Services safety incident performance

April 2018 Summary:

No of Incidents Mechanism of injury Injury Type

1 Member of the Public Injury

1.2 Lost Time Injuries Waste Services aspires to achieve zero Lost Time Injuries by improving safety performance and developing a proactive safety culture while implementing the best practice of safety management across the whole of Waste Services

The table below shows the Lost Time Injuries over previous years

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0 0 0 0 0

Waste Total Days Lost

Waste Total LTIs


FINANCE 2.1 Community Service Obligations – Fee Waivers

Not for Profit Organisations – Total Waste Disposals

The expenditure is as at 30 April 2018

April 2018 Summary:

Three organisations have exceeded their annual allocated limits; i.e. The Salvation Army, New Life Christian Church and Lifeline Mackay. In addition to providing all not-for-profit organisations with year to date summaries of their waste disposal, Waste Services Officers will be contacting all the organisations in May 2018 to provide advice and seek clarification regarding how their allocations will be managed.

Lifeline receives the highest allocation of all the organisations provided with financial assistance. Waste Services Officers and Property Services have been working with Lifeline management to assist them in their objective to reduce the amount of waste that they have to dispose of, to support their business. Currently Lifeline are developing a proposal to reduce the number of sites where their clothing bins are located on Council land and consolidating the bins at nodes. The consolidation will require some infrastructure, such as security cameras, lighting, signage and potentially fencing. Lifeline will be seeking financial support through external grant funding for the upgrades.

Year to date expenditure for not for profit organisations is reported on a calendar month. The table below show the Charities or Organisations expenditure for April 2018.

$48,701.35

$50,730

$- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000

Apr-18

Annual Budget for 2017/2018 YTD Expenditure 2017/2018


2.2 Waste Financial Report

Charity/Organisation Annual Budget for 2017/2018

Tonnage $(excl) Tonnage $ (excl. gst) $ (excl. gst)Adopt-a-Spot 0.06 $12.73 0.14 $24.19 $80.00Bolzys Go4 Services 0.30 $42.33 1.20 $230.71 $900.00Community Accommodation & Support 0.00 $0.00 0.00 $0.00 $80.00Iona West Mens Shed 0.00 $0.00 0.00 $0.00 $80.00Judah - River of Life 0.00 $0.00 0.00 $0.00 $600.00Lifeline Mackay 19.32 $2,606.86 217.12 $28,912.28 $27,000.00Mackay Coloured C-op. 0.94 $69.39 3.40 $284.08 $1,000.00Mackay & District Spinal Injuries Assoc Inc 0.00 $0.00 0.00 $0.00 $80.00Mackay Regional Housing Company 0.00 $0.00 0.52 $66.18 $700.00New Life Christian Church 0.62 $83.43 4.72 $622.46 $500.00RSL Pioneer -Fitzroy District 0.16 $11.81 0.78 $59.59 $550.00Sarina Landcare Catchment Support 0.00 $0.00 0.00 $0.00 $80.00Society of St Vincent De Paul 3.94 $530.12 51.68 $6,900.49 $8,000.00St Vincent De Paul Society - Sarina 0.00 $0.00 3.90 $519.48 $1,000.00The Salvation Army 29.22 $3,878.71 85.46 $11,081.90 $10,000.00Samaritan House 0.00 $0.00 0.00 $0.00 $80.00TOTAL 54.56 $7,235.38 368.92 $48,701.35 $50,730.00

Apr-18 YTD Expenditure 2017/2018

For April 2018

Operating Result AMD Budget YTD Budget YTD Actual YTD Variance %

Waste6.01 - Commercial Infrastructure Management 110,812 90,405 101,834 11,430 113%

6.05 - Waste Services (9,750,875) (13,083,097) (14,033,530) (950,433) 107%

6.06 - Business Services 4,969,373 3,948,149 4,130,130 181,981 105%6.07 - Water Treatment 110,964 95,743 78,441 (17,302) 82%

Total Waste (4,559,726) (8,948,800) (9,723,124) (774,324) 109%

TOTAL OPERATIONAL (4,559,726) (8,948,800) (9,723,124) (774,324) 109%

% YTD Variance of YTD BudgetYTD Variance favourable of budgetYTD Variance unfavourable, between 0% and 5% of YTD BudgetYTD Variance unfavourable, more than 5% of YTD Budget

Waste Fund Financial Report

Comments

Higher wages. (Efficiency Dividend)

Increase in operating revenue $390,000. $36,000 increase in wages. $484,000 saving against expenses offset by $112,000 saving against internal transfers (mainly leachate delivery).

Increase in depreciation due to increase in provision for landfill sites.Net increase in revenue.


2.3 Accrued Waste Operating Revenue less Expenditure The following chart shows the estimation of the accrued revenue less expenditure. The capital revenue has been excluded.

April 2018 Summary: Annual surplus (before tax and dividends) is projected to be $1,140,217 more than budget. Revenue is projected to be $408,311 more than budget mainly due to Gate Fees being up $257,295, Recyclable Sales being up $63,252 and Waste Education Income being up $66,277. Wages are projected to be $29,124 more than budget. This is partially because the efficiency dividend (6%) is applied to a small team with no vacancies. Goods and Services are $1,112,531 less than budget, Finance Charge is $185,501 more than budget and Depreciation is $166,000 more than budget.

CLIENT SERVICE 3.1 Number of Bin Requests Actioned by Bin Contractors The following graph shows the number of bin requests actioned by Bin Contractors for April.

(16,000,000)

(14,000,000)

(12,000,000)

(10,000,000)

(8,000,000)

(6,000,000)

(4,000,000)

(2,000,000)

-July August September October November December January February March April May June

Operating Result

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April 2018 Summary: There was an increase in Missed Bin Services for this period due to the inaccessibility of some streets as a result of adverse weather as a result of Cyclone Iris which formed off the North Queensland coast. The contractor returned to the affected properties to service the bins with minimal delay once access became available.

3.2 Dump Vouchers The number of vouchers presented are at levels expected for this time of the year.

Vouchers presented showing green and general waste

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Voucher Season No Vouchers issued No Vouchers used %15' (valid to 31 March 2015) 145,344 34,747 23.9%15A (valid to 30 Sept 2015) 146,313 32,733 22.4%15B (valid to 31 March 2016) 146,790 38,256 26.1%16A (valid to 30 Sept 2016) 147,456 36,798 25.0%16B (valid to 31 March 2017) 147,411 36,254 24.6%17A (valid to 30 September 2017) 147,411 35,726 24.2%17B (valid to 30 March 2018) 147,555 40,215 27.3%18A (valid to 30 September 2018) 147,693 13,260 9.0%

2014/2015 Financial Year (to 30.06.2015) 58,276 $419,2272015/2016 Financial Year (to 30.06.2016) 75,459 $553,2042016/2017 Financial Year (to 30.06.2017) 59,874 $554,7342017/2018 Financial Year (to 30.04.2018) 63,741 $489,843

Total number and $ value of vouchers presented to date:


April 2018 Summary: The number of vouchers redeemed during the reporting period is on average for this time of the year. April 2018 General Waste usage remained stable whereas the Green Waste was slighter higher than previous months.

3.3 Education 3.3.1 Education programs presented in the community (Waste Education Officer was on leave during April 2018)

• C&K Walkerston

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3.4 Community Engagement Waste Services engagement with the community on the services provided is monitored. The following chart shows the number of media releases, media updates and the number of people that were reached by the Media Releases on Facebook.

April 2018 Summary:

Media Releases Media Updates

N/A N/A

The following chart shows the number of likes and positive comments, the number of neutral comments and the number of negative comments received on Facebook from Media Releases and Media updates for Water Services

April 2018 Summary:

Facebook Likes 10 for post on Bin collection service delayed on Anzac Street, Sarina due to fallen tree and water over the road. Service will resume as soon as access is available.

Nine for post on “Bin collection service will continue as per normal on ANZAC Day.”

14 for post on “Keep me plastic bag free. Dispose of your unwanted plastic bags at participating supermarket collection bins. Do not place them in your yellow-lidded recycling bin.”

Negative Comment A negative comment was received regarding rubbish collection on Anzac Day. The comment received was: “These guys and gals need a day to remember. Can't rubbish wait?”

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ASSET MANAGEMENT 4.1 Hogan’s Pocket Landfill Waste Disposal Tonnages The following chart represents the monthly tonnes disposed of at Hogan's Pocket Landfill. This chart shows the continued variability in waste arising across the region.

April 2018 Summary: There was an increase in tonnes of waste sent to landfill for April 2018 compared to March 2018.

4.2 Landfill Gas The following chart depicts the monthly tonnes of CO2-e destroyed.

April 2018 Summary:

During April 2018, the flare operation performed as expected with minimal interruption. The only disruption which occurred was due to a power outage on 24 April 2018; i.e. a temporary power supply was installed the next day and a new permanent power supply will be fitted in May 2018.

Further structural and operational improvements will be made in May 2018 to ensure both regulatory compliance and continued improved performance to alleviate the outages which occurred between September 2017 and February 2018.

The current reporting process for the plant going offline includes some manual reporting processes which are sensitive to single point reporting. Consequently, Waste Services are working with its contractor to include the flare in daily monitoring and reporting procedures including extending remote

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access to the flare to the Landfill Manager. Waste Services has also commissioned an Information Technology Project to improve the telemetry communications to and from the flare with works scheduled to commence in the second week of May 2018. The project will provide an improved monitoring system that will enable alerts, automated restarting and earlier operator intervention from power outages or unplanned plant breakdowns.

4.3 Greenwaste Management The following graph illustrates the tonnage rates for green waste processed for the period, the cumulative tonnes of green waste processed for the year to date and the tonnes of green waste projected to be processed

April 2018 Summary: The contractor reviewed all sites in April 2018 and advised that there was not enough green waste stockpiled to be mulched. As such the processing of the stockpile at Paget has been rescheduled for May 2018.

4.4 Projects

4.4.1 Significant Projects Waste Services undertakes a range of projects across the business. Projects take the form of capital projects, planning, research and investigations. Information for the significant projects in Waste Services is provided in the table below and was current as at 30 April 2018.

Council Project Management Phases 1. Planning (Plan) 2. Design (Des) 3. Procurement (Proc) 4. Construction (Con)

Indicators On Track Potential Issue Definite Issue

PROJECT PHASE PHASE %

COMPLETE INDICATORS

ORIGINAL BUDGET DETAILS

COMMENTS

Environmental Monitoring Management

Proc 60% Schedule Scheduled Completion Date: 30/04/2018

Original Budget: $51,000

At Hogan’s Pocket Landfill, point to multi point communication hardware installation, to enable direct access to Council’s networks for sensitive environmental monitoring infrastructure, including the landfill gas flare and weighbridge has been delayed due to the current weather conditions. The construction phase is scheduled to commence in May 2018.

Budget

Other Issues/ Risk

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COMMENTS

Following this phase an additional CCTV camera will be positioned to monitor the active landfill face.

Work was delayed due to TC Iris. It is expected that this work will now be completed in May 2018.

Plant & Equipment

Proc 85% Schedule Scheduled Completion Date: 31/01/2018


Funding has been used for electrical work at the Paget Transfer Station to ensure that these assets meet power needs for the site.

During April 2018, Waste Services was advised that a Corporate project to replace aging telephone assets has meant that Paget Transfer Station telephone assets are to be replaced this FY and therefore this project area has contributed to that project.

Budget

Other Issues/ Risk

Leachate Pond Con 90% Schedule Scheduled Completion Date: 31/12/2017

Original Budget: $2,128,000

Actual construction has been completed. The project is in the commissioning phase that includes some rectification works to be performed by the contractor which will commence in May 2018.

Once the commissioning has been completed, Practical Completion will be issued.

Budget

Other Issues/ Risk

4.4.2 Significant Non-Capital Projects


COMPLETE INDICATORS


COMMENTS

Closed Landfill Risk Review

In Progress 20% Schedule Scheduled Completion Date: 30/12/2017


The workshop on the project has been completed. Work is now focussed on a Briefing to be provided to Council for guidance on the strategic approach to the project. It is expected that the Briefing will be provided to Council as soon as there is availability in the Council calendar.

Budget

Other Issues/ Risk

Waste Services

In Progress 85% Schedule Scheduled Completion

Waste Services is participating in the evaluation of the EOI for Biosolids and Greenwaste Management.

Budget



COMPLETE INDICATORS


COMMENTS

Contracts Development

Other Issues/ Risk

Date: 30/06/2018


4.5 Material Recovery Facility Operations The following graph shows tonnages of materials processed at the MRF.

April 2018 Summary: Operations continued to achieve zero glass fines to landfill. Total waste to landfill was thirteen percent of the total tonnage received. This increase is more attributable to improved processes in removing waste from the finished recycling product, rather than a change in the contamination rate of the material received by the MRF. The current issue with the changes to the domestic market, as a flow on effect of the changes to the China market, has meant high level discussions on the matter with industry and government. Council officers continue to discuss and monitor this issue with the contractor to provide Council with options for the long-term management of the material produced by the MRF.

REGULATORY COMPLIANCE 5.1 Surface Water Discharge Management A controlled discharge from Surface Water Dam 2 (SW2) at Hogan’s Pocket Landfill took place between 11 April 2018 and 13 April 2018. Field and laboratory testing prior to the discharge showed that all License parameters had been met, therefore, the water was released in accordance with environmental licencing obligations.

5.2 Waste Facility Audits Internal audits of MRC Waste Facilities continue to be conducted. During April 2018, 16 sites were completed.

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Inbound Tonnages Product to Market Waste Glass Fines to Landfill

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MRF operations continued to achieve zero glass fines to landfill.

Data shows 12 month trend from 1 October 2016 to 30 September 2017


Inspection Frequency

Number required

% Complete Completed/

Carryover Risk Comments

Bi-monthly April 2018

16 100%

Completed

No significant safety, environmental or asset issues identified in audits.

Engineering and Commercial Infrastructure - Waste Services · 15A (valid to 30 Sept 2015) 146,313...

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