The Future of Productivity is Now

Donald DonaisSharePoint Consultant

The Future of Productivity is Now

• Barriers to Productivity• Microsoft Productivity Tools• Features to Help Productivity• Productivity Scenarios

Donald Donais• SharePoint Consultant

• @dondonais

• http://blog.avtex.com/author/ddonais

• http://talesfromitside.wordpress.com

Introduction

Getting To Know You

BARRIERS TO PRODUCTIVITY

Technology

• Not the Right Technology Right Tool for the Right Job Too Many Tools, Too Much Money

• Technology is not Working Integration Not Completely Available Search Only Showing Part of the Picture

PDF

Video Editing

Screen Capture

Note Taking

Training and Organization

• Training Not enough, appropriate, consistent No follow-up materials or “I forgot how to . . .”

• Information is not Organized File Share

• Too Many Places to Find Information Intranet File Share Email

Communication & Separation

• Poor Communication Inter and Intra

Departmental• Silos

Cannot Find SME’s Knowledge Self-

Contained Sharing of Content is

Difficult

MICROSOFT PRODUCTIVITY TOOLS

Future of Productivity

Office 2013

Exchange & Outlook

2013

Unified CommunicationsContent Creation IM and Video

ConferencingIntranet &

Collaboration

Lync and Lync Server

2013

SharePoint 2013

Office 2013

• Office Productivity Tools• Creating Content to Display Information• Standalone Products

Word, Excel, PowerPoint• Standalone or Integrated

OneNote, Visio, InfoPath

Unified Communications

• Enterprise Email• Voice Mail• Call Routing• Exchange 2013• Outlook 2013

Lync Server 2013

• Instant Messaging• Video Conferencing• Presence• Lync Meetings• Web Meetings• Lync Server 2013• Lync 2013

SharePoint 2013

• Document Management• Forms and Workflow• Collaboration• Social

Out of the Box Integrated with Yammer

FEATURES TO HELP PRODUCTIVITY

Office 2013 Productivity Features

• Video Editing Capabilities Trimming Video Length Fade In/Fade Out Volume Options Bookmark Video Highlights

• Adding Online Videos Bing Video Search YouTube Embedded Video Code

General DemoVideo & Video Editing

Office 2013 Productivity Features• Present Online

Integration with Lync 2013 Start a Meeting with the Lync

2013 Office Presentation Service

• Connection with SkyDrive Save Directory to SkyDrive/Live or

SkyDrive Pro SharePoint• Co-Authoring

Multiple Content Editors Locks Areas When Editing Needs to be Shared - SharePoint

Outlook 2013 Productivity Features

• Conversation Cleanup Reduce Redundant

Messages• Conversation View

Grouped by Email Subject Expand/Collapse

Outlook 2013 Productivity Features

• Inline Replies Make Replies Next to Original Message

• Schedule View

Word 2013 Productivity Features

• PDF Editing Open PDF’s To Extract Content

• Inline Commenting Multiple Comments Indented Contact Card Available

• Read View Hides Toolbars More Space for Content

• Expand/Collapse Headings• Navigation Pane

Word DemoInline CommentingNavigation Pane

Excel 2013 Productivity Features

• Much Easier to Chart Information Recommended Chart

• Quick Analysis Formatting Charts Totals Tables Sparklines

Excel 2013 Productivity Features

• Data Analysis PivotTables PowerPivot PowerView

Excel DemoRecommended ChartQuick Analysis

OneNote 2013 Productivity Features

• Electronic TRAPPERKEEPER!• Linked Notes

Browser or Documents• Record Audio or Video• Integration into Outlook

Move Email/Meeting from Outlook Setup Outlook Task in OneNote

• Screen Capture• SharePoint Notebooks with Colleagues• Multiple Platforms

Lync 2013 Productivity Features

• Lync Meetings Audio Conference Conference Bridge Video Conference Desktop Share/Remote Desktop

• Soft Phone• Instant Messaging

Multiple Conversation Tabs Group Conversations

Lync 2013 Productivity Features

• Lync Web App All Modern Browsers Supports: Voice, video,

application viewing, and desktop sharing

• Presence Indicator• Skill Search

SharePoint 2013 Productivity Features

• Search Integration Integrate Into Other

Systems File Shares LOB Data

• Search User Friendly Search Verticals Refinement Panel Hover Panels

SharePoint 2013 Productivity Features• Manage Projects with

Shared Calendars and Timelines

• Integrate Tasks from Microsoft Project Can Start from MS Project

2013 Can Open in MS Project

2013• Include Overall Project

Timeline in SharePoint• Edit SharePoint Lists Inline

SharePoint 2013 Productivity Features• Newsfeed Tasks• Manage Personal

Tasks SharePoint Project Server MS Outlook

• Requirements Exchange 2013 Outlook 2013 Project Server

2013

SharePoint 2013 Productivity Features• Office Web App• More Fidelity Than 2010

Word Comments Transitions

• Multiple Browser Support IE Firefox Chrome Safari

• Viewable Across All Device Types

• Support Co-Authoring All Products

• Supports Touch and Mobile

SharePoint 2013 Productivity Features• Updates• MicroBlog

Hashtags Mentions

• Following People Documents Sites Tags

Ask questions

Post updates to let your colleagues know what you're working on

Follow people, documents, sites and tags

SharePoint 2013 Productivity Features• OneNote Integration

Team Site and Project Site Site Feature Uses Office Web App 2013 Sync With OneNote Client

• Team Mailbox Receive Emails and have

own Email Address Easy Access from both

SharePoint and Outlook 2013

Emails Stored in Exchange Docs Stored in SharePoint

Productivity Demo

Document Collaboration

Productivity Demo

Finding a SME

Questions?

Thank You!

Donald Donais• SharePoint Consultant• @dondonais• http://blog.avtex.com/author/ddonais • http://talesfromitside.wordpress.com