End of SY 2018 Planning for SY 2019 Final · 2018. 4. 30. · On 03/07/2018, ACCESS Correction was...

End of School Year 2018Planning for School Year 2019

April 26, 2018

Student Information System

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This Webinar is being recorded.

Please do not provide any Student, Personal, or Vendor information.

Notice – This Webinar Is BeingRecorded!

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• Troubleshooting• If you are disconnected from the Webinar at any time, you can click the link that was provided to you in your email or you can re-register for

the Webinar to gain access.• If you are listening via telephone and close out of the Webinar on your computer, you will be disconnected.

Webinar Tips

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• Welcome / Introductions• Assessment Correction and Scores Process

• ACCESS• DLM-AA • PARCC • SAT

• End of School Year 2018 Tasks• What is required before exiting students?• What can be provided after the student has been exited?

Agenda

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• School Year 2018 Updates• School Year 2019 Changes• SIS Summer Training• Upcoming Key Dates• Districts’ Next Steps • Where to Direct Questions

Agenda

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Welcome / Introductions

ISBE Key Team Members

• Madan DamodaranDivision Supervisor, Information Technology

• Rae ClementzDirector of Assessment and Accountability

• Patrick PayneDirector of Data Strategy and Analytics

Presenters

• Adam LowerySIS Project Manager

• Tandi TurnerSIS Business Analyst

• Ellie HowardSIS Business Analyst

• Don FinchSIS IT Technical Lead

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ISBE SIS Resources

• Located on the ISBE SIS webpage at https://www.isbe.net/Pages/Student-Information-System.aspx• ISBE SIS Announcements • User Manual• Validations Document• File Format Layouts• Excel Templates

• Tips for Completing (Data Collection Name) Template• Steps for Creating and Uploading (Data Collection Name)

• Data Elements• Archived Meetings and Presentations • Frequently Asked Questions

Resource documents are readily available:

https://www.isbe.net/Pages/Student-Information-System.aspx

SIS Updates

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SIS Updates

• Student Demographic - Online updates• Legal Last Name• Legal First Name• Legal Middle Name• Date of Birth • Gender • Race/Ethnicity • Student Lineage • Birth Place Name• Mother's Maiden Name

Assessment Correction and Scores Process ACCESS

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ACCESS Correction/Scores

On 03/07/2018, ACCESS Correction was populated for all the students that were ELs (LEP = Yes) between 01/17/2018 and 03/06/2018

• Demographic, Home School and Grade details must reflect a student’s status as of the last day of the ACCESS testing period.

• Changes made to the ACCESS Correction data does not update the related student enrollment information in SIS.• Updates to SIS student demographic, enrollment and program indicator data (and enrollment exits) must also continue

through the end of the school year.• If student demographic errors are identified in the ACCESS Correction file, revisions must be made both via the

ACCESS Correction file and within SIS (via the Student Demographic/Enrollment batch file or the available online areas).

• An ACCESS Correction record can only be added if the student has an EL record in your district for the current school year.

• To add a student to the ACCESS Correction, make sure the student has an enrollment during the Testing Window and the LEP Indicator is Yes.

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• Student tested but not found in ACCESS Correction:• If you tested a student for ACCESS and the student is not on your ACCESS Correction, enroll the student

as LEP – ‘YES’ with enrollment dates between 01/17/2018 and 03/06/2018 (If student is already enrolled, just mark student as LEP- ‘YES’). An overnight process will ADD the student to ACCESS Correction.

• Student Exited before ACCESS Test started: • If you have a student in ACCESS Correction who left your school before the ACCESS Test started

(01/17/2018), exit the student with Exit date prior to 01/17/2018. An overnight process will REMOVE the student from ACCESS Correction.

• Working with ACCESS Correction:• Provide the Reason for Not Testing for the EL Students that did not test ACCESS.• Update the Demographics, Program Indicators, Enrollment School and Grade as of the last day of

ACCESS Testing. Please note that this only updates the ACCESS Correction. Demographics and Enrollment Batch or Online screens should be used to update SIS Student Demographics and Enrollment.

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• The following fields can be added or updated during the ACCESS Correction Window:

- Student Tested - Reason for Not Testing- SAP ID- Legal Last Name- Legal First Name- Legal Middle Name- Birth Date- Race Code- Gender Code

- Homeless Indicator- Migrant Indicator- IEP Indicator- FRL/Low Income Indicator- 21st Century Indicator- Home School RCDTS- Grade Level at Time of Testing- Test Taken

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• List of Not Tested Reasons

• 01- Medically Exempt • 02 - Homebound Exempt• 03 - In Jail/Locked Facility• 04 - Out of State/Country• 05 - Not Enrolled/Not LEP at the Time of Testing• 07 - Transferred Out During Testing• 08 - Transferred In During Testing• 09 - Deceased• 10 - Absent from Testing • 15 - Refusal but Present to Test• 20 - Formerly EL or Unidentified• 21 - Grade 12 Completion

Link to SIS Data Elements https://www.isbe.net/Pages/SIS-Data-Elements-approved-codes-and-indicators.aspx

https://www.isbe.net/Pages/SIS-Data-Elements-approved-codes-and-indicators.aspx

15ACCESS Correction/Scores

• ACCESS Assessment Correction – Reports Screen


• SIS ACCESS Correction – Summary Report


• ACCESS Assessment Correction – Detail Report


• Assessment ACCESS Correction Link


• ACCESS Assessment Correction Search


• ACCESS Assessment Correction Student Detail


• ACCESS Assessment Correction Details


• ACCESS Assessment Correction Review

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• ACCESS Preliminary Scores will be posted in SIS on 05/07/2018.

• Verify students are not missing ACCESS Scores.

• Run an ACCESS Scores Summary Report located under Reports in the Bilingual section.• Make report criteria selections.• Review Result Codes.

• ACCESS Data Reconciliation Between ISBE & Vendor 05/26/2018 – Early July 2018

• ACCESS Online Posting of Final Scores will be Mid July 2018

• ACCESS Last Day of Assessment Corrections is 08/31/2018, 4:00 p.m.

• ACCESS Final Paper Reports Arrive in Districts on 07/31/2018



• ACCESS Score Report - Summary


Possible Result Codes 1 = Missing Scores

2 = Missing EL Data

3 = No Action Required By School District.

This Error Will Be Corrected By Vendor.

4 = Grade levels in Columns A and B are not the same. This item should be reviewed to ensure that the student was tested in the correct grade.

5 = Alternate ACCESS Test Score

• ACCESS Score Report - Summary

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• Identify EL Students with Missing ACCESS Scores.

• Run an ACCESS Score Detail Report located under Reports in the Bilingual section.• Make report criteria selections.• Sort by Error.



• ACCESS Score Report - Detail


• ACCESS Assessment Score (Detail) – Criteria Screen: Select sort by - Error


• ACCESS Assessment Score – Detail Report

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• Resolving Unassigned Test Results• Run an Unassigned Test Results Detail Report in the Bilingual section of Reports.

• The test results for the students listed on this report could not be automatically matched to a student in the ACCESS Correction file.

• Steps for Assigning Student Test Results:

• Step 1: Add or update the unassigned student records found on this report to the ACCESS Correction data; this can be done via an online ACCESS Correction or through the corresponding batch file process (Student must have an LEP record in SIS for the current School Year).

• Step 2: Overnight, the unassigned test results will be linked to the students’ ACCESS Correction data.

• Step 3: Verify the update using the ACCESS Scores Report and the Unassigned Test Results Report the next morning.



• Verify your student Unassigned Test Results: Reports Page


• Unassigned Test Results Reports - ACCESS

Assessment Correction and Scores ProcessDLM-AA

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DLM-AA Correction/Scores

• Data Collection Practices for DLM-AA• Student demographic uploads went through the Student Information System (SIS). SIS sent the last data update

to the assessment vendor Tuesday, February 13, 2018.

• After February 13, 2018, contact Laura Quimby for assistance: • [email protected]

• February 14, 2018 - Data Lockdown

• March 14, 2018 - DLM-AA Testing – Earliest Start Date

• May 9, 2018 - DLM-AA Testing – Latest End Date (Creation of the DLM-AA Correction in SIS)

• The DLM-AA Assessment Correction window will start on May 10, 2018

• June 19, 2018, ISBE will receive student test records grades 3-8 and 11

• Verifying the SIS “Enrolled in Home District/School On or Before May 1” indicators for DLM-AA is unnecessary, because ISBE can collect these data by other means

35DLM-AA Correction/Scores

• DLM-AA Correction Screens – Edit


• DLM-AA Correction Screens


• DLM-AA Correction and Scores Report

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Reason For No Valid Test Attempt: • 01 - Medically Exempt• 02 - Homebound• 03 - In Jail/Locked Facility• 04 - Out of State/Country• 05 - Not Enrolled• 06 - Not In Valid Grade or Course• 07 - Transferred Out During Testing• 08 - Transferred In During Testing• 09 - Deceased• 10 - Absent from Testing • 15 - Refusal but Present to Test• 16 - Part-Time Enrollment• 17 - Student Not Required to Participate in State Assessment• 18 - PSS-SIS Use Only• 19 - Reserved for Internal Use-SIS Use Only• 20 - Reserved for Internal Use-Multiple Scale Scores for Same Content Area• 21 - Reserved for Internal Use-SIS Use Only Scale Score for Content Area exists in another school • 22 - Reserved for Internal Use-SIS Use Only


DLM-AA Correction/Scores


Assessment Correction and Scores Process PARCC

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• Only grade 3 to 8 students are required to test PARCC • By default the grade based ELA and MATH tests are assigned, however districts could assign

course-based tests as applicable

• 2018 PARCC Test Windows were identified by school. If a school did not enter dates, the Testing Window was defaulted to 03/05/18 – 04/20/18.

• Students are included in the Assessment Correction when the date of their SIS enrollment falls within the start and end dates of their Testing School’s Test Window.

• If your Test Window has ended, review the PARCC Correction report to verify that all students who were to be tested are on the report.

PARCC Correction/Scores

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• Student Tested but NOT in Correction • Enroll the student during the Testing School’s Test Window• An overnight process will add the student to the PARCC Correction. • If you are unable to add the Enrollment, use the Unassigned process to match the score to

student.• If a student is not enrolled as in the correct grade, exit and re-enroll the student Correct Grade

• Student Exited before Test Window started• Exit the student with an exit date prior to the Testing School’s Test Window Start Date. An overnight

process will remove the student from PARCC Correction.

• DLM-AA Pre-ID Student tested PARCC• Go to DLM-AA Pre-ID online screen, search for the student and move the student to PARCC. An

overnight process will remove the student from DLM-AA Correction and add to PARCC Correction.


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• The 2017-18 preliminary PARCC score data are scheduled to be posted in SIS on June 18, 2018. • Until PARCC score data arrive, ISBE will not know for sure whether a student tested, so please rely on your local

records for entering a “Reason for No Valid Test Attempt” as applicable.

• Testing School and Test Code from the score file will override the correction.

• If the Test Code of the Test Taken is inconsistent with the student’s grade, error code 2 will appear on the PARCC Score report.

• If RNVTA is provided for a student with valid score, it will be removed.

• For Private School students who did not test, ‘18 - PSS-SIS Use Only’ will be applied.

• All students who do not have a score or a RNVTA by August 31, 2018 will be counted as Absent from testing which negatively impacts participation rate.


43PARCC Correction/Scores

• Edit Assessment Correction


• Select Assessment Correction Record


• Edit Assessment Correction


• Edit Assessment Correction • Demographic data can only be updated Online


Unassigned Scores will fall into one of the four categories: • Correction Exists; Home School mismatch

• The Responsible School from PearsonAccessNext does not match the Home School in Correction. To correct, update the Home School on the Unassigned.

• Enrollment Out of Test Window• The Responsible School from PearsonAccessNext matches the Home School in Correction, but the

enrollment is not within Testing School’s Test Window. To correct, update the Enrollment dates on the Unassigned

• Enrollment Not Found• We prefer SIS Users add the missing enrollment during test window. For some reason if they cannot,

then they can provide the Grade, Home RCDTS and Serving RCDTS on the Unassigned screen. Other Enrollment fields are optional. An overnight process will match the score. They can also choose “Disclaim Score” if it does not belong to their district.

• Student Not Found• User Must provide a valid SID to receive the score record. An overnight process will match the score,

provided the student has a correction that matches to score record.


• Unassigned Test Results – Will not be populated until scores are received


• PARCC Assessment Correction Reports


• PARCC Assessment Correction Summary


• PARCC Assessment Correction Detail

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• PARCC Assessment Correction Detail (cont.)• The Test Window Status will either be PENDING or COMPLETE


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Assessment Correction and Scores Process SAT

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SAT Correction

• SAT Test : All students identified as Grade 11 in SIS are required to take SAT, unless DLM-AA is the appropriate state assessment

• 2018 SAT Test Window: • Initial Test Date: April 10, 2018 • Makeup Test Date: April 24, 2018• Accommodated Testing Window: April 10-24, 2018

• EOD April 10, 2018, SAT Correction is populated daily with grade 11 students that are enrolled on April 10, 2018

• Review the SAT Correction report to verify all the students who were to be tested are on the report

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SAT Correction

• Student Tested but NOT in Correction: • Enroll the student as of April 10, 2018, in grade 11. • An overnight process will add the student to SAT Correction. • If you are unable to add the Enrollment, use the Unassigned process to match the score to student.• If a student is not enrolled as grade 11, exit and re-enroll the student as grade 11

• Student Exited before Test• If a student appears on the SAT Correction report but had transferred out before the test, make sure their

SIS Exit date is prior to April 10, 2018. An overnight process will remove the student from SAT Correction.

• DLM-AA Pre-ID Student tested SAT: • Go to DLM-AA Pre-ID online screen, search for the student and move the student to SAT. An overnight

process will remove the student from DLM-AA Correction and add to SAT Correction.

57SAT Correction

• SAT Correction Screens – Edit

58SAT Correction

• SAT Correction Screens – View

59SAT Correction

• SAT Correction Screens –

60SAT Correction

• SAT Correction Report

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SAT Correction


End of School Year 2018 Tasks

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What is required before exiting students?• Birth to 3 data

• Caregiver Demographic data (Birth to 3)

• Early Childhood Outcomes Entry and Progress Rating for Pre-K students with IEPs

• Early Childhood Student Course Assignments

• EL Information

• EL Screener

• Homeless data

• Immigrant data

• Regional Safe School Program (RSSP) data

• Student Address data (Students with IDEA Services=‘Yes’ only)

• Secondary Courses Missing Final Letter Grade


64End of School Year 2018 Tasks

Reference the Current Enrollment Data Completion Status chart on the Dashboard to determine what data are required before exiting students.

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Exit All Enrollments• All 2018 Enrollment records must be exited by 4:00 p.m. July 31, 2018

• We recommend all students are exited immediately after their last day of school

• The exit date should be the last FULL day the student was scheduled to receive educational services, regardless of whether the student was in attendance or absent that day

• However, if you have students taking summer classes, please wait to exit those students until after they finish their classes

• Students can not re-enroll after they graduate (i.e., if exit code 06 was used).

• Exit enrollment records online (individual records, one at a time) or via the batch file process (multiple records at once)• Online Process

• Use the SIS Exit Enrollment screen

• Batch File Process

• Upload Exit Enrollment File via Batch Upload in SIS


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Verify all 2018 enrollments have been exited• View the Enrollment reports in ISBE SIS

• Use the Reports screen

• Expand the Demographics and Enrollment section and then select the Enrollment -Summary link• Ensure the following report criteria are selected

• 2018 – Active Enrollments Only

• Home School

• Press View Report or Create PDF Report

• If the Count in any Grade listed in the report is not 0, run the Student Enrollment Detail Report and exit the identified record(s)


67End of School Year 2018 Tasks

Refer to Dashboard for Current Enrollments & Program Indicators to ensure all students are exited

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What can be provided after the student has been exited?• Student Discipline Groups Data

• All discipline groups data must be reported by July 31, 2018, at 4:00 p.m. The disciplinary action must have occurred during the student’s time of enrollment in your district, but the student does not need to be currently actively enrolled in your district.

• Teacher Course Assignment• All teacher course data must be reported after completion of the course

• Student Course Assignment• All student course data must be reported after completion of the course

• Attendance Data • All Student Attendance Data must be accurate for Report Card


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Attendance Data• Updated Online or Batch

• Current Year Only• Use Exit Enrollment V2 to update via batch• Exit Type Code can also be updated

• Example: 05 Promotion 12 Retention

Rules• The attendance data (Days Present, Excused Absences, Unexcused Absences) are optional or may be left blank for the

following:• Birth to 3 students• Early Childhood students • Private School Students=’Yes’• Serving School District is not the same as Home School District

• All enrollments where the serving school’s district is the same as the home school’s district are required to provide Days Present, Excused Absences, and Unexcused Absences.

• Total number of Days Present, Excused Absences and Unexcused Absences must be equal to or less than the total number of days enrolled.


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End of School Year 2018 Tasks• Update Student Attendance Data Online

• Select the Correct Enrollment Page • Select Update Enrollment

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• Update Student Attendance Data Online – Submit Screen

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• Exit Student Enrollment V2 template https://www.isbe.net/Pages/Excel-Templates-for-student-data-input-into-SIS.aspx

• Updatable Fields

• Days Present

• Excused Absences

• Unexcused Absences

• Enrollment Exit / Withdrawal Type

https://www.isbe.net/Pages/Excel-Templates-for-student-data-input-into-SIS.aspx

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• Attendance Reports

New SIS Reports

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• Attendance Summary Report

New SIS Reports

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• Attendance Detail Report

New SIS Reports

Student Discipline Groups

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• Student Discipline Groups data can be added and updated via Online or Batch

• Only the Home School can view or submit Student Discipline Groups data

• Student Discipline Groups data is only required if disciplinary action has occurred

• A school may or may not have discipline data to submit

• On July 31 of each school year, all identifiable student data will be removed from the Student Discipline Groups record and only aggregate data will be maintained

79Student Discipline Groups

• Student Discipline Groups Validation• For a Student Discipline Groups record to be added or updated, the student must

have a valid Enrollment record that synchronizes with the Student Discipline Groups record on the following elements:• Home RCDTS• Serving RCDTS• School Year• Incident Date• Incident Number• Incident Group Number

• The Incident Date must be equal to or greater than the Enrollment Date and equal to or less than the Exit Enrollment Date at the Serving School where the incident occurred


• Student Enrollment – Student Discipline Group Link


• Student Discipline – Add Disciplinary Action


• Student Discipline – Edit


• Student Discipline – Review

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• Student Discipline – Update Successful


• Student Discipline Report


• Student Discipline by Group Number Report

End of Year 2018eReport Card Data Verification

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End of Year 2018 eReport Card Data Verification Webinar May 22, 2018 at 1:30pm

Sign up at https://www.isbe.net/Pages/Student-Information-System.aspx

Verify data used for Report Card and Accountability

• Percent of 8th Graders Taking Algebra I

• Freshman on Track

• Adjusted Cohort Graduation Rate

• Advanced Coursework

• Attendance Data

• Chronic Absenteeism

• Chronic Truancy

• Student Mobility

End of School Year 2018 eReport Card Data


School Year 2018 Updates

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School Year 2018 Updates

Early Childhood Outcomes• Progress Rating - Primary Assessment

• Retired Code 07 - Transdisciplinary Play-Based Assessment (TPBA)• Added Code 13 - Desired Results Developmental Profile (DRDP)

School Year 2019 Changes

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Orphanage Claim 18-3• PA 100-0465 Evidence Based Funding computations rely on accurate district enrollment

reported as of Oct 1 and March 1

• Enrollments of two student populations claimed for Regular Education Orphanage Section 18-3 must be deducted• Students who are youth-in-care under the guardianship of the Dept of Children Family

Services housed in a State of Illinois licensed residential facility/group home who attend either the regular classes of the district or are educated in regular education classes on site.• NOTE: Regular education youth-in-care students living with a foster family served by a district are

non-claimable for Section 18-3 and therefore, not deducted from the EBF enrollment pick-up dates.

• Students who are removed from their home school and placed in a county juvenile detention center located in another district

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Youth in Care Residential/Group Home Collection• ISBE receives a living arrangement file from DCFS to identify students living in a Group Home on the EBF enrollment collection dates

of 10/1 and 3/1. Students enrolled in your district on those dates who are living in a Group Home on those same dates will be deducted from your EBF enrollment count since these students would be claimed as part of the Orphanage Claim 18-3”.

County Juvenile Detention Centers• ISBE communicated newly created detention center RCDTS codes to districts with a

detention center located in their boundaries.

• Starting August 1, 2018 students being served at a detention center must be enrolled with the following rules:• Home School entered as the public school closest to the detention center

• Serving School entered as the newly created detention center RCDTS code

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• The label of LEP (Limited English Proficient) will change to EL (English Learner)

• EL Screener – Code 09 MODEL – (changing to Kindergarten only)

• Tuition In Students• Students who have their school tuition paid by their parents. • These students must be deducted from a district’s EBF enrollment count since they are

being paid by the parents and they should not receive state funding for these students.

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Indicator 12 (22- Evaluation grade level)

• Age 27 months or younger will require:• Referral by CFC• Eligibility determination date• EI number (DHS) • Delay in transition

• Bi-literacy Program/Dual Language Indicator• Two-way immersion

• Language other than English (use language code)

• One-way immersion• Language other than English (use language code)

• Dual language (other model)• Language other than English (use language code)

98School Year 2019 Changes

• SIS “Role of Professional” Code to match EIS “Position” CodePosition Code Position Code Description

200 Teacher201 Reading Teacher202 Bilingual Education Teacher203 English as a Second Language Teacher204 Visiting International Teacher205 Pre-Kindergarten Teacher206 Substitute Teacher207 Speech Language Pathology Teacher208 Career and Technical Educator (CTE)209 Dean of Student Teacher (no admin endorsement)210 Head of Gen Ed (Depart chair no admin endorsement held)250 Special Education Teacher251 Bilingual Special Education Teacher601 Resource Teacher Arts(Visual Art, Music, Drama, and Theatre)602 Resource Teacher History603 Resource Teacher Government/Civics/Political Science604 Resource Teacher English/Language Arts605 Resource Teacher Reading606 Resource Teacher Math607 Resource Teacher Science (all sciences)608 Resource Teacher Foreign Language609 Resource Teacher Economics610 Resource Teacher Elementary611 Resource Teacher Other699 Citywide Resource Teacher

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• Grades 3-8 will now require a final letter grade if exited as Promoted or Retained.

• New Transitional Math Secondary Courses• 02304A000 - High School Math 4 (STEM)• 02304A001 - High School Math 4 (Quantitative Literacy and Statistics)• 02304A003 - High School Math 4 (Tech Math)• 02304A004 - High School Math 4 (Tech Math - CTE)

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For 2019, ISTAR will be implementing a couple of changes in how we are matching with SIS enrollments.

• For students placed at a special ed private facility (Fund B or F), ISTAR will be matching the private facility RCDTS to the SIS Serving School• The change will be that we will be matching to the SCHOOL level, not just the district level.• This means that staff will need to know the specific program at the facility that the student is placed

in order to choose the correct RCDTS.• For students who are home schooled (Fund P), ISTAR will be expecting an enrollment in the current school

year.• This is a change because ISTAR has not required a current enrollment prior to SY2019.• This means that staff will need to know how to enter a student who is not attending the school full

time.• I would expect that Resident School and Serving School would be identified on the IEP.

• Private School Student indicator = Yes

SIS Summer Training

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New User and/or Refresher Training• Training will cover ALL SIS functionalities• Specific dates, locations, and registration are posted on the ISBE SIS webpage at https://www.isbe.net/Pages/Student-Information-

System.aspx• Please only register for one session (Registration is available now)

• Morning: 9:00 a.m. to 12:00 p.m.• Afternoon: 1:00 p.m. to 4:00 p.m.

• Tuesday, July 24, 2018 - Parkland College Champaign, IL

• Wednesday, July 25, 2018 - Illinois Principals Association Springfield, IL

• Thursday, July 26, 2018 - Carl Sandburg College Galesburg, IL

• Tuesday, July 31, 2018 - Metea Valley High School Aurora, IL

• Wednesday, August 1, 2018 - Robert Blazier District C.O.R.E. Center, Crystal Lake, IL

• Thursday, August 2, 2018 - Rock Valley College Stenstrom Center for Career Education (SCCE) – Rockford, IL

• Tuesday, August 7, 2018 - Jon Davis Wrestling Center – Edwardsville, IL

• Wednesday, August 8, 2018 – John A. Logan College, Conference Center, Batteau – Carterville, IL

• Thursday, August 9, 2018 - Kluthe Center, Room 104 – Effingham, IL

SIS Summer Training


Upcoming Key Dates

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Key Dates

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Activity Date

Exit Enrollments for 2018 School Year Birth to 3 data due College Course Assignment data due Early Childhood data due Early Childhood Outcomes data due Early Childhood Student Course Assignment data due EL data due EL Screener data due Homeless data due Immigrant data due Participant Demographic (Birth to 3) data due Regional Safe Schools Program (RSSP) data due Student Address data due Student Course Assignments data due Student Discipline data due Teacher Course Assignments data due

July 31, 2018, 4:00 p.m.

Deadline

Upcoming Key Dates

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Activity Date

End of the Year Reports – May 22 End of School Year Webinar August 15, 2018, 4:00 p.m.

ACCESS Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018

August 31, 2018, 4:00 p.m.

Deadline

DLM-AA Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018

PARCC Last Day of Corrections for the Purpose of Accountability and School Report Card

SAT Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018

Upcoming Key Dates

Districts’ Next Steps

108Districts’ Next Steps • Make Assessment Corrections as necessary

• Provide all Student Discipline records by 4:00 p.m., on July 31, 2018

• Exit 2018 school year enrollment records by 4:00 p.m., on July 31, 2018• EL data is due

• EL Screener data is due

• Early Childhood Outcomes data is due

• Early Childhood Course Assignments data is due

• Homeless data is due

• Eligible for Immigrant Student Program (Country of Birth) data is due

• Birth to 3 data is due

• Caregiver data is due

• RSSP data is due

• Run reports and verify student data is accurate and complete!

• Provide all Student Course Assignment data (Grade Pre-K - 12)

• Provide all Teacher Course Assignment data (Grade Pre-K - 12)

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• Attend the May 22 SIS eReport Card Data Verification webinar

• Prepare for 2019 School Year changes

• Sign up appropriate personnel for upcoming ISBE SIS training sessions

• SIS Web Service – Automation of SIS uploads


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ISBE Data Transfer Web Service for Batch AutomationThis service is suitable for both LAN and Web applications and also works for ISBE Web Application Security

System (IWAS) and Non-IWAS based systems. The web service provides a method for entities outside of ISBE to programmatically automate the sending and retrieving of batch data to any system. Any modern programming language should have the ability to call a web service to automate the sending and retrieving of batch data.

Each user of the web service will need a unique Activation Key which identifies the user and the system the batch data is associated with. Generally the ISBE system you are working with will provide a method for you to create an activation key.

The web service is hosted on a secure web server so all data transfers will be secure and encrypted so there is no need for external encryption or decryption of data.

All SIS formats are supported.

300+ Districts are currently using the web service.

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ISBE Data Transfer Web Service for Batch Automation

Ensure your Web Service is set to call for a return file every 5 minutes at a MINIMUM or longer.

An update to the return file process will be made to send a return message if there is an error on the file.

Where to Direct Questions

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ISBE SIS Resource Materials• Located on the ISBE SIS webpage at https://www.isbe.net/Pages/Student-Information-

System.aspx• ISBE SIS Announcements

• User Manual• File Format Layouts• Excel Templates• Tips for Completing (Data Collection Name) Template• Steps for Creating and Uploading (Data Collection Name)• Data Elements• Archived Meetings and Presentations • Frequently Asked Questions

• Data Quality Dashboard User Manual



http://www.isbe.net/data-quality/pdf/dq-visual-guide.pdf

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• ISBE Help Desk

• (217) 558-3600 Option 3

• [email protected]

• Policy Questions will be directed to the correct division.

• Technical Questions will be directed to the IBM team.

• Assessment and Accountability Division

• 1-866-317-6034

• [email protected]

• Data Analysis Division

• 217-782-3950

• ISBE SIS Information Website

• https://www.isbe.net/Pages/Student-Information-System.aspx

mailto:[email protected]

mailto:[email protected]


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• Notice – This Webinar is being Recorded

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End of SY 2018 Planning for SY 2019 Final · 2018. 4. 30. · On 03/07/2018, ACCESS Correction was...

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