End of Course Tests (EOCT)Pre-Administration Webinar

Spring 2013

March 5-7, 2013

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AGENDA• Introductions• What’s New/Reminders• Purpose/Overview• Use of Calculators• Scheduling Considerations/Test Makeup Procedures• Students to Be Tested/Accommodations• Grading• Security/Testing Irregularities• Receipt, Return and Tracking of Materials• Scores and Reports• EOCT Important Dates• EOCT Resources• Contact Information

What’s New/Reminders

PearsonAccess FTE Requirement Student Report Labels Transition to CCGPS Standards:

Mathematics & English/Language Arts Electronic Individual Student Reports (ISRs) Delivery Dates of Testing Materials System Readiness Tools

PearsonAccess – FTE Requirement• When entering student data into PearsonAccess

(either manually or via SDU Upload) systems are now REQUIRED to enter both FTE Number and GTID fields.

• Values in the FTE field:– Must be numeric– Meet the required length of 9 digits– Cannot be blank

• If requirements are not met, students will not be uploaded into PearsonAccess

Student Report Labels

• Beginning Spring 2013, all districts will receive student report labels included in their shipment of scores and reports– Student Report Labels should be placed on a

student’s permanent record

CCGPS Transition• In the 2012-2013 school year, we have transitioned to CCGPS• Mathematics

– Introduced a new Coordinate Algebra EOCT beginning with Winter 2012 administration– Standard Setting was conducted in December 2012. This is not a field test or pilot.– Coordinate Algebra scores will be available after a representational sample is

reached in Spring 2013 (in early/mid May). This could result in Coordinate Algebra reporting later than other mathematics EOCTs. On-Demand Reports for online testers will not be available for Coordinate Algebra until the sample is reached. Other math EOCTs will NOT be impacted.

• English/Language Arts– Ninth Grade and American Literature aligned with new CCGPS standards beginning

with Winter 2012 administration• Field Test Items for inclusion on new forms

– Previously in Spring 2012 and Winter 2012– Continuing in Spring 2013

Electronic ISRs

• Electronic ISRs will be posted on PearsonAccess, regardless of whether or not districts request paper copies– Access to electronic copies “indefinitely”

• Please note that districts who have not previously requested electronic copies will not have access to files prior to the Winter 2012 administration

– Districts may download these files for their records

Staggered Delivery of Testing Materials

Three test material delivery dates:• Systems testing the weeks of April 22nd and April 29th

April 8th-10th

• Systems testing the weeks of May 6th and May 13th

April 22nd – 23rd • Systems testing the weeks of May 20th & May 27th

May 6th-7th

Online Testing – System Readiness Tools

Additional resources available for districts to enhance the online testing experience.• System Readiness Tools:

System Checks Infrastructure Trial One-on-one training

Note: Presentation on the can be found on the following EOCT page:http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/EOCT-Presentations.aspx

EOCT Overview

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• The purpose of the EOCT is to assess student achievement of the state adopted curriculum in core courses and to provide diagnostic data in support of improved student achievement.

• The EOCT serves as a component in Georgia’s College & Career Readiness Performance Index (CCRPI).

Purpose

EOCT Assessments• Ninth Grade Literature and Composition• American Literature and Composition• Biology• Physical Science• U. S. History• Economics/Business/Free Enterprise• GPS Algebra• GPS Geometry• Mathematics I: Algebra/Geometry/Statistics• Mathematics II: Geometry/Algebra II/Statistics• CCGPS Coordinate Algebra

EOCT Assessments• Each test booklet is divided into two sections.• Students may complete Sections I and II in day one or

Section I in day one and Section II in day two.• Students may not complete a portion of a section and then

complete the remainder of the section later in the day or the next day.

• This will result in an invalidation of the test. – For example, if a student becomes ill during Section I and does not

complete that section, the student may not complete the remainder of the Section I upon return to school.

EOCT Courses Course ID Course Name Corresponding EOCT

23.06100 9th Literature and Comp 9thLit23.05100 Am Literature and Comp AMELit23.05300 AP Language Comp (American Lit Comp) AMELit23.06800 IB English SL (Am Lit) AMELit26.01200 Biology I BIO26.01400 Advanced Biology (AP) BIO26.01800 IB Biology SL BIO26.01900 IB Biology HL BIO45.06100 General Economics ECO45.06200 AP Macro ECO45.06300 AP Micro ECO45.06500 IB Economics SL ECO27.08100 Mathematics I MATH 127.09100 Accelerated Mathematics I MATH 127.08200 Mathematics II MATH 227.09200 Accelerated Mathematics II MATH 240.01100 Physical Science PHY45.08100 General US History USH45.08200 AP US History USH45.08700 IB History of Americas SL USH27.06210 GPS Algebra GPS Algebra27.06220 GPS Geometry GPS Geometry27.09400 Accelerated GPS Algebra/Geometry GPS Algebra27.09500 Accelerated GPS Geometry/Advanced Algebra GPS Geometry

27.09710 CCGPS Coordinate Algebra CCGPS Coordinate Algebra27.09750 Accelerated CCGPS Coordinate Algebra/Analytic Geometry CCGPS Coordinate Algebra

Administration Windows• Remaining 2012-2013 Main administrations:

• Spring 2013: April 22-May 31 EOCT Retests CANNOT be given during the main administration

window. All students eligible for retest must wait until the next retest administration which open June 17.

• Summer 2013: June 17-July 19 • Remaining Spring 2013 Mid-months:

• March 4-15• Remaining Retest Administrations:

• Winter 2012 Retest Administration: March 4-15• Spring Retest Administration: June 17-July 19

Testing Modes• End-of-Course Tests may be administered via

paper and pencil or online. – Paper/pencil assessments are available during the

winter, spring and summer main administrations.– Online assessments are available for all

administrations (including retest administrations).– Combination of both paper/pencil and online can

be used during the main administration windows.

• Calculators are allowed to be used on the following EOCTs:– CCGPS Coordinate Algebra – GPS Algebra/GPS Geometry – Mathematics I/Mathematics II– Physical Science – Economics

• Calculators that store text or graphing calculators cannot be used. – Examiners should verify appropriate calculator use prior to the beginning

of testing.• Electronic testing format provides “4-function” calculators.

– Students are allowed to use their own calculators when testing online.

Use of Calculators

Scheduling Considerations• Diligent attention must be given to the development of a schedule that

protects the security and integrity of the test administration. • EOCT may be scheduled at any time during the state testing window.

– Systems may elect a one-day or a two-day administration; however, all schools in the system must follow the same schedule as closely as possible.

– Individual subject areas must be administered on the same or consecutive days within the system.

– At no time should some students complete a test one week and another group of students complete the same test the following week.

– For scheduling examples, please refer to Page 66 of the Student Assessment Handbook.

*Allowing flexibility in the scheduling of the EOCT, to meet the variety of school schedules that exist, is dependent upon everyone involved in the administration protecting the integrity of the

program.

Scheduling Considerations• Schools must adhere to the testing times prescribed in the Examiner’s

Manuals. – Total administration time for the tests is 90-120 minutes. – Additional time is required for disseminating materials, completing

forms, and other test protocols. – Allowing too much or too little time may result in an invalidation.

• When scheduling tests, consider the optimum time to administer the tests. – Consider logistics, including time and staffing. – During one-day test administrations, lunch should not serve as the

break between sections I and II. To do so, would allow for potential breaches of test security.

Scheduling Considerations – Test Make-ups

• The purpose of the make-up days is to administer the tests to students who are unexpectedly absent during the regularly scheduled administration. – Include sick days, verified court dates, etc.– Does not include personal vacations, school field trips.– When in doubt, contact GaDOE.

• Make-ups must only be administered during the district’s window– Permission to test outside district window will only be considered in

rare, case-by-case circumstances and must be pre-approved by GaDOE.

Students To Be Tested

• Any student, regardless of grade-level, enrolled in an EOCT course must take the appropriate EOCT.– For example, if a student is taking a course to complete

the state requirement for Mathematics I, that student must take the Mathematics I EOCT, regardless of the course title assigned by the local system.

Students To Be Tested• Students who are:

– taking a block-scheduled course who complete the full year course in one semester will be tested at the end of that semester.

– following a traditionally scheduled (36-week) course will be tested at the end of the second semester of the course.

– completing a course at the end of one semester (typically Economics) will be tested at the completion of the course.

Students To Be Tested• Students enrolled (or dually enrolled) in:

– alternative schools. – credit recovery or “make-up” courses. – college courses, online courses, or correspondence classes and

are receiving credit towards graduation for an EOCT course. • Note: High schools are responsible for determining that post-

secondary courses meet the criteria for dual enrollment. Scores will be counted as follows:

1)The college instructor must issue a numeric grade for the student. A letter grade may also be issued, but the high school must receive a numeric score for the course.

2)For high school credit, the course grade will be determined using the State Board required calculation.

Students To Be Tested• Middle School students enrolled in an EOCT course,

whether or not they receive HS credit for the class.– These students are also required to take the appropriate CRCT.

• Students with disabilities and English Learners (EL) who are enrolled in EOCT courses for credit. – Students who receive accommodations for instructional and

classroom assessment purposes may also be eligible for accommodations during the administration of End-of-Course Tests.

– Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.

• Students enrolled in your system who are also enrolled in EOCT courses via Georgia Virtual School (GAVS) – Must be administered the appropriate EOCT at their home

school.– It is the school test coordinator’s responsibility to ensure that

these students’ answer documents are coded accurately (“30” under SDU A) so that results may be reported to GAVS.

– Documents not coded to reflect students enrollment with GAVS could delay or interfere with student grade reports.

Students To Be Tested

Students To Be Tested

• Students enrolling from non-accredited programs.– Must take and pass the EOCT with a minimum

of 70 grade conversion score to receive credit for the course.

– It is the responsibility of the local school system to determine whether criteria are met for awarding credit.

Students NOT To Be Tested• Students who wish to transfer credit in an EOCT

course completed at an accredited institution.– Note: Students who enroll in coursework at another accredited institution

while also enrolled in a public school are considered “dually enrolled.”

• Students who have previously taken an EOCT course, took the accompanying EOCT and received core credit for the course.– For example, if a student is completing an EOCT course as an “elective”, the

student would not be required to take the EOCT. The student is required to take the EOCT when they take and complete the course for “core” credit.

– If you have questions in such circumstances, please contact GaDOE Assessment.

Students NOT To Be Tested• For the upcoming Spring 2013 Main

Administration students who are eligible to take a retest administration. – This is not a Retest window.– Eligible students must wait to take the

EOCT Retest during the next available Retest window• Summer 2013: June 17th -July 19th

Accommodations• Students who receive accommodations for

instructional and classroom assessment purposes may also be eligible for accommodations during testing.

– Accommodations provided for statewide assessment must be listed on IEP, IAP, or EL TPC and should be consistent with the student’s instructional program.

• To avoid an irregularity, please ensure that students who should receive accommodations are properly identified prior to testing.

• Only approved accommodations may be used. – Please refer to the Accommodations Manual and the

Student Assessment Handbook.

• Use of accommodations not on the list must be approved in advance by Melissa Fincher, Associate Superintendent for Assessment and Accountability.– Four to six weeks should be allowed for these requests to

be reviewed.

Accommodations

What percentage of a student’s course grade does an EOCT comprise?

Cohort 1Students who enter grade 9 for the first time in SY2011 -2012 or after

• EOCT counts as 20% of course grade

Cohort 2Students who entered grade 9 for

the first time between July 2008 and June 2011

• EOCT counts as 15% of course grade

The percentages for these two cohorts are defined by State Board of Education rule 160-4-2-.13

(STATEWIDE PASSING SCORE)

Grading• Students must earn a 70 or higher final course grade

to pass the course and earn credit for graduation.• If your school awards 1.0 credit upon completion of a

year long course, the EOCT should count as either 15% or 20% that final grade.

• If your school awards 0.5 credit at the end of the first semester, and 0.5 credit at the end of the second semester, the EOCT should count as either 15% or 20% of the final second semester course grade.

Grading• If a student is not present for an EOCT administration (main or mid-

month), the system may issue an Incomplete and allow the student to test during a future testing window (main or mid-month). – This Incomplete may remain as the student’s course grade until their testing

requirement is fulfilled. • If, after attempts have been made to have the student test in a future

window, the student does not take the EOCT, the course grade shall reflect that the student did not participate in the test. – The system may issue a zero as 15% or 20% (dependent upon date first enrolled

in grade nine) of the final course grade. – There should be sufficient documentation to indicate the student was notified of

testing opportunities and did not participate.• The EOCT is Georgia's assessment utilized for federal high school accountability. As a

result, systems must provide for the participation of all students in completion of an EOCT course.

Security• Maintaining test security and test integrity is critical.• All EOCT must be administered and supervised by a Georgia-

certified educator. • Students and teachers need to understand test protocols and

the ramifications of not following testing procedures. • Violations may result in invalidation of students’ tests and/or

referral to the Professional Standards Commission for disciplinary action.

• The school principal is ultimately responsible for all testing activity in his/her school, and therefore, must be made aware of any issues involving testing or test security.

Security - Examiner Training• Everyone involved in the testing process MUST be properly

trained and informed of their roles and responsibilities for test security.– Attendance at training must be mandatory and well-documented.– Untrained examiners must not be allowed to test.

• Documentation of attendance at the district and building level (include agenda and materials used).

• Ensure examiners have an opportunity to review examiner manual prior to testing date (in a secure environment).

• Examiners should be clear on logistical procedures in place for security of materials.

Security - Test Materials• Student Test Booklets must be kept stored in a secure

place accessible only by the principal and the test coordinator at all times.

• Test materials must not be removed from their secure storage location for reasons other than the preparation of materials for testing, actual test administration, and the completion of tasks as prescribed by test manuals.

• Shrink-wrapped packages must remain sealed until Test Coordinators are ready to prepare test materials for administration.

Security - Test Materials• Distribute testing materials as close to the actual testing

time as possible. • Testing materials should only be issued to persons who

have been carefully advised of their responsibilities for test security. – Only staff members who have been trained on the proper management of

secure test materials should handle such materials.

• All testing materials issued to persons administering tests must be counted carefully when given out and when returned. – If a problem occurs, School Test Coordinator should be notified immediately.

Security - Documentation• All persons receiving testing materials MUST sign a

checkout sheet when they receive the materials. This sheet should show date and time.

• Test Coordinators and/or Examiners MUST keep a record of all students tested for each EOCT administration. • In addition to student’s name and EOCT administered,

please remember to include form numbers for each student in your documentation. Please be sure to keep copies of these records.

Security – During Testing • Students must write their names on the cover of their test

booklet and any scratch paper.• Please follow all instructions in the test manuals exactly.

– Do not add anything to, or delete anything from, the directions in the test manual. This violates standardized test conditions and may invalidate scores.

• All testing materials must be collected and returned immediately after the testing session. – Please be reminded that Student Authorization Tickets and used scratch

paper are considered secured materials and must be handled as such.– Examiners are responsible for turning them in and coordinators are

responsible for verifying that they do.

• For additional security information, please refer to pages 35-37 of the Student Assessment Handbook.

Testing Irregularities• Given the increased role of the EOCT as a part of

Georgia’s accountability system, diligent attention must be paid to identifying and reporting all irregularities in a timely manner.

• We can act swiftly and in the best interest of students if irregularities are reported during, or within 48 hours of the close of the state administration window.

• Failure to report irregularities in a timely manner could lead to the delayed and/or inaccurate reporting of scores in the State Longitudinal Data System (SLDS).

Testing IrregularitiesWe STRONGLY recommend that districts:• Double-check accommodations prior to testing • Double-check that all students are slated to take the

correct assessment(s) prior to testing • Keep accurate records (prior, during, and after the

administration window)– all students testing, – the receipt and return of testing materials

• Report irregularities during, or within 48 hours of the close of the state administration window

Reporting Testing Irregularities• All personnel in the local system must follow protocol as they

become aware of testing irregularities. • Signs of any testing irregularity must be dealt with immediately.

– Test Examiner > School Test Coordinator > System Test Coordinator > Melissa Faux

• The school principal must also be made aware of any instances of a testing irregularity.

• Reports of testing irregularities from persons other than the STC (or their designee), will be referred to the STC to ensure proper reporting protocols are followed.

• Please do not include identifiable student information such as, social security numbers, GTID, or FTE numbers in emails sent to GaDOE.

Reporting Testing Irregularities• When you become aware of a testing irregularity, you

should:– Contact GaDOE directly

• This is required if the situation is an emergency, warrants further investigation of student and/or personnel misconduct, or if you have any questions.

– Submit entry and upload any supporting documentation into the MyGaDOE portal

• This is required of all irregularities.• All entries requesting an invalidation of student scores must clearly

state so and include a detailed description of the circumstances which warrant an INV. Failure to do both will result in the entry being “REJECTED”.

Documenting Testing Irregularities• Once you’ve received the IRR or INV code, you

MUST:• For paper/pencil assessments - Grid and bubble

code on student answer documents • For online administrations - Enter code into

PearsonAccess• Once received, IRR codes can be used on all future

irregularities, however documentation must be entered into the portal.

• Only the GaDOE may invalidate assessments.

Testing Irregularities – Portal Entry• All irregularities must be coded, documentation

completed and submitted on the Testing Irregularity Form in the MyGaDOE Portal.

• Each instance of an irregularity must be entered into the portal as a separate entry.– If more than one student is involved, please enter/upload

all students in a single entry.– If more than one student is involved but different IRR/INV

designations are needed, please enter/upload those students in two separate entries.

Testing Irregularities – Portal Entry• When entering the documentation into the portal, please:

– Select the appropriate “Administration Cycle” – Spring 2013.– Select the appropriate “Administration” – EOCT Main.– Include the form number of the test that needs to be coded as an

Irregularity or Invalidation.• Failure to include the form number when completing the Testing

Irregularity Form will result in delayed and/or inaccurate reporting of scores.

– Clearly indicate if a score should be invalidated, or counted as an irregularity.

• If tests need to be invalidated, please select from drop down menu the reason for invalidation.

• Describe in detail the circumstances surrounding the reason for invalidating the test.

Testing Irregularities - Paper• On answer documents, you must:

– Fill-in the appropriate irregularity or invalidation bubble.

– Grid the 5-digit SDU B code.– Failure to grid both the correct SDU-B code and fill-in the

correct corresponding bubble will result in the delayed and/or inaccurate reporting of scores.

Testing Irregularities – Online • For students who test online, follow these steps in

PearsonAccess:1. Click on Test Management.

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Testing Irregularities – Online

2. Find and Select the student

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Testing Irregularities – Online 3. Once you find the student, click on Assigned Tests:

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Testing Irregularities – Online 4. Select the Subject:

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Testing Irregularities – Online 5. To enter the SDU B code, click on the Edit button.

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Testing Irregularities – Online 6. Select ‘Yes’ by using the drop down options for either the

Irregularity, Invalidation or PIV box.

7. Enter the 5-digit SDU-B code.

Failure to select ‘yes’ for the correct indicator (Irregularity/Invalidation/PIV) and/or failure to enter the correct corresponding SDU-B code will result in the delayed and/or inaccurate reporting of scores.

Testing Irregularities – Irregularity/Invalidation Matrix

Failure to grid both the correct SDU-B code and fill-in the correct corresponding bubble will result in action listed in the right-hand column.

Bubble Irregularity Code Score

INV Valid IRR code InvalidatedINV No code Scored As IsIRR Valid INV code InvalidatedIRR No code Scored As Is

No Bubble Valid INV code InvalidatedNo Bubble Valid IRR code Scored as an IRR

Testing Irregularities - Examples• Cheating

– Following an investigation and confirmation student test scores will be invalidated by GaDOE

– If the incident involves improper conduct on the part of staff, a referral to the Professional Standards Commission for disciplinary action may result

• Using a graphing calculator or other prohibited devices– Following confirmation of the use of a prohibited device

during a testing administration, student scores will be invalidated by GaDOE

Testing Irregularities - Examples• Sickness during testing administration

– Student gets sick prior to starting the test• Upon return to school student will complete the test in its entirety and

test is scored as is; does not require portal entry• If testing online, please do not “submit” the student’s answers

– Student gets sick after having completed Section I but before starting Section II

• Upon return to school student will complete Section II of the test and test is coded as an irregularity; requires portal entry

– Student gets sick while testing in either Section I or II• Test scores are invalidated by GaDOE; requires portal entry

Testing Irregularities - Examples • Accommodations

– Students given the wrong accommodation or not given their accommodation

• Test scores may be invalidated by GaDOE• School or system notifies parent (as soon as possible)• Requires portal entry

– Students refuse their accommodation• School or system notifies parent (prior to the beginning of testing if

at all possible)• Test scores are coded as an irregularity; requires portal entry• Please fill in the Accommodations code on student answer document

or on PearsonAccess since the school attempted to provide the accommodation (See next slide)

Student Answer Document

PearsonAccessSelect ‘Yes’ by using the drop down options for a possible selection for each accommodation.

Testing Irregularities - Examples• Testing the wrong student or subject area

– Students given the wrong EOCT• Test scores are invalidated by GaDOE; requires portal

entry

– Students testing under wrong GTID • Contact GaDOE as soon as possible

– Much easier to fix during the administration or within the first 48 hours after the close of the administration

Tips to Avoid Testing Irregularities • Adhere to test security policies, protocols and procedures.• Reinforce the use of active monitoring in testing environments.• Properly identify all students who should receive accommodations

prior to testing. • Students IEP/IAP/TPC plans should be regularly reviewed to

determine if accommodations are still appropriate or needed.• If a student is suspected of cheating but there is no proof of his or

her action, allow the student to complete the section and/or entire test. – An invalidation can always occur after all of the facts are collected.

• Have a plan in place to quickly secure testing environments and/or materials in the event of an evacuation during a testing administration.

Tips to Avoid Testing Irregularities For Online Testing• Use the system readiness tools to monitor the

district’s network infrastructure and capability prior to and during testing.

• If you encounter connectivity issues – prior to the start of testing, please use your best judgment as to

whether or not to allow students to begin testing– during Section I testing, please use your best judgment as to whether

or not to allow students to continue on to Section II

• Student Authorization Tickets must be used to verify student name and GTID prior to testing.

Student Authorization Ticket

To avoid a student testing under another student’s GTID, you must :

1.Print ALL Student Authorization Tickets;

2.Have students verify AND sign their names BEFORE testing begins

Students must verify and sign their names

Allb Allcorrect

Receipt of Materials• Materials will be delivered on one of three distribution dates.• System Test Coordinators must:

– Ensure sufficient quantities of materials are provided for each school.– Locate pickup/return instructions, memo, return labels, and

airbills/bills of lading.– For any discrepancies, contact Pearson Customer Call Center at 888-

705-9414.

• School Test Coordinators should sign for materials and verify counts.– Upon receipt use security checklist (found in shipment) to inventory all

materials. Please document any discrepancies in the portal.

• Test Examiners should sign for materials and verify counts.

Receipt of Materials

Three test material delivery dates:• Systems testing the weeks of April 22nd and April 29th

April 8th-10th

• Systems testing the weeks of May 6th and May 13th

April 22nd – 23rd • Systems testing the weeks of May 20th & May 27th

May 6th-7th

Receipt of Materials

• Delivery dates are dictated by the testing dates originally entered in PearsonAccess.

• Additional orders will not be approved and shipped until the system has received their initial shipment.

• Please place Pre-ID Labels in box located at the bottom left hand corner of answer document.– Please do not submit documents with labels placed

incorrectly on answer document; this may delay scoring.

• For students without Pre-ID Labels, all demographic information must be bubbled.– When filling in demographic information, you MUST

include both the FTE and GTID numbers.

Answer Documents

Answer DocumentsComplete the following sections with or without Pre-ID labels

Place Pre-ID Label here

DOB – Century Indicator

Complete Following Sections Only if Applicable• SRC must be coded for students with IEP, EL/TPC, or 504 IAP, with

or without accommodations • Types of accommodations:

– S – Setting– P – Presentation– R – Response– SC – Scheduling

• Identify basis of accommodations:– IEP, EL/TPC, or 504 IAP

Answer DocumentsFOR TEACHER USE ONLY

• If applicable, code Braille or Large Print.• The PTNA option should only be bubbled by

the Examiner if a student is present and can not or will not take a test. If a student answers one question on any section of the test, PTNA should NOT be bubbled.

Answer DocumentsFOR TEACHER USE ONLY

Complete Following Sections Only if ApplicableState Directed Use (SDU A and SDU B)• SDU A – Code for Georgia Network for Educational and Therapeutic

Support (GNETS) and Georgia Virtual School (GAVS)• SDU B – Two codes, one for Irregularity and one for

Invalidation– Call Melissa Faux for code– The 5 digit SDU-B code must be gridded (paper) or entered

online in addition to indicating the appropriate corresponding bubble.

Answer DocumentsSDU A & SDU B

Class Identification Sheet

Complete only one Classroom

Identification Sheet per group.

Results will be reported based on how answer documents are grouped behind Classroom Identification Sheets. You may group students in whatever manner meets the reporting needs of your school/system.

Class ID sheet updates:

•New color

•CCGPS Coordinate Algebra

Return of MaterialsMaterials to be returned to Pearson:• Completed Answer Documents with Classroom ID

Sheet (note: Locally scanned documents should not be returned during the testing window)

• Test Booklets– Test booklets (used and unused) are bar-coded

and scanned upon receipt.– Check each test booklet to ensure there are no

Answer Documents in the books.

Return of Materials• It is critical to the success of the EOCT that all documents

are returned immediately after test administration. – Promptly returning your materials helps ensure timely

results can be returned to your system.• Failure to return secure testing materials may:

– Lead to the delayed and/or inaccurate reporting of scores in the State Longitudinal Data System (SLDS).

– Result in referral to the Georgia Professional Standards Commission (PSC).

Return of Materials• Do NOT return the following materials to Pearson:

– All manuals, unused/voided answer documents, scratch paper. These must be shredded or destroyed.

• You must ensure all answer documents have been accounted for PRIOR to destroying the unused/voided documents.

• Please KEEP the test booklet security checklist for your records.

Return of MaterialsAnswer Documents

– Returned by UPS Overnight or K2 Logistics/AAA Cooper (larger systems).

– Use Pearson’s purple return labels along with UPS airbill (purple) or K2 Logistics/AAA Cooper overnight airbill.

Test Books– Returned by UPS Ground or K2 Logistics/AAA Cooper

(larger systems).– Use Pearson white return labels along with UPS ground

label (red) or K2 Logistics/AAA Cooper freight bill.

Return of Materials – Local Scanning Districts

• Spring 2013 Answer Documents will be returned during a defined window at the conclusion of the administration. – Participating districts will receive a package from Pearson with

directives on how and when to return answer documents.

• Special labels to return the local scanning answer documents will be sent in June 2013. – Please do not use labels sent during the initial

distribution to return scanned documents.

– To check on the status of shipments to and from Pearson follow these steps in PearsonAccess:

1. Click on the Test Setup tab:

Tracking of Materials

Tracking of Materials

2. Select Order Additional Materials and Tracking:

Tracking of Materials

3. Select Order from Pearson or Shipments to Pearson:

Scores and Reports

Five day Rapid Scoring and Reporting of Class Rosters/ISR’s

• Begin posting once we’ve received representative sample, are dependent upon:

– accuracy of answer documents– when answer documents are shipped

and received

Scores and ReportsSystems will receive a full set of reports for each main administration. These reports include: •Preliminary On-Demand Class Rosters (electronic only-PearsonAccess).

– Available for online testers only. – Includes the same data fields as the Preliminary Class Roster Report.– Requested by a test administrator once a student/class submits their online test. – To request the report, go to the “On Demand Reports” section of the Test Results

tab on PearsonAccess. The report will post electronically to the same location.– Contains student level data for a “class.”– Each time the report is requested, it is refreshed with the most current testing

information for a particular class.– Preliminary Class Rosters will still be produced.

Scores and Reports• Preliminary Class Roster (electronic only-PearsonAccess) with

the 5-day turnaround (Rapid Scoring). – Includes Student Name, DOB, GTID, Grade Level and Grade

Conversion.– Posted electronically to the “View Published Reports”

section of the Test Results tab on PearsonAccess within 5 days from the date answer documents are received for scoring.

– Class Rosters will be posted once a representative sample has been received. Once Class Rosters are available, Preliminary Class Roster Reports will be removed from PearsonAccess.

• Class Roster Reports (electronic only-PearsonAccess) will post once a representative sample of subject areas have been received. – Once Class Rosters are posted, Preliminary Reports

will be removed from PearsonAccess. – Includes Scale Score, Performance Level, Grade

Conversion score, and domain level information for each student in a specific class.

– Batch printing is available to print single pdf’s that contain all Class Rosters by subject for a particular day.

• Posted electronically to the Test Results tab and selecting the “School” radio button.

Scores and Reports

• Individual Student Reports (electronic or paper if requested)– Includes Scale Score, Performance Level, Grade

Conversion score.• Lexile scores will be reported on the back of ISR’s for

9th Grade Literature and American Literature– Posted electronically or sent at the end of the

administration with summary reports.– One copy should be filed in the student’s

permanent record and one given to student/parent.– Batch printing is available to print single pdf’s that

contain all ISR’s by subject for a particular day.• Posted electronically to the Test Results tab and selecting

the “School” radio button.

Scores and Reports

Scores and Reports• Summary Reports (system, school and class)

– Generated by subject and present summary statistics for a particular group of students.

• Content Area Summary Reports (system and school) – Provides information for school, system and state at the Domain

Level.• System Data File

– Available on PearsonAccess once class rosters and ISR’s are available.

• Posted to the Test Results tab by selecting the “System” radio button

– Also posted to GaDOE portal at the time summary reports are posted.

Scores and Reports

• EOCT scores must be included in, on or with students’ report cards.

• All districts will receive student report labels included in their shipment of scores and reports.– Student Report Labels should be put on a

student’s permanent record

Delays in Scoring and Reporting Late shipping Errors in packing documents for return Errors in coding answer documents Invalid/incorrect or no form numbers Labels placed incorrectly on answer document Bent/folded or torn answer document Stray marks Students administered the same test twice

Scores and Reports

Important DatesTask Start Date End Date

March Mid-Month/Retest Online Testing March 4 March 15

Spring 2013 Main Administration April 22 May 31

Spring 2013 Materials Delivery Date – First Round April 8 April 10

Spring 2013 Materials Delivery Date – Second Round April 22 April 23

Spring 2013 Materials Delivery Date – Third Round May 6 May 7

Spring 2013 Pickup Materials from systems April 22 June 3

Summer 2013 enrollment counts entered on PearsonAccess March 18 March 29

Summer 2013 local scanning enrollment entered on PearsonAccess March 18 March 29

Summer 2013 Administration & Retest Administration June 17 July 19

EOCT Resources• Student Assessment Handbook• Georgia Assessment Calendar• Test Coordinator’s Manual• Examiner’s Manual/Online Examiner’s Manual• Interpretive Guide• Content Descriptions• Content Weights• Study Guides• CCGPS Coordinate Algebra, GPS Algebra, GPS Geometry, Mathematics I,

Mathematics II Formula Sheets• Physical Science Periodic Table• Physical Science Reference Sheet• Online Testing System Readiness Tools• User Guides found on the Support Tab of PearsonAccess

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Contact Information

Georgia Department of EducationMelissa Faux Tony Eitel404-656-5975 404-656-0478mfaux@doe.k12.ga.us aeitel@doe.k12.ga.us

PearsonSamantha Nelson Robin Jindrich-Cecil888-705-9414 x 21-6559 888-705-9414 x 21-6973samantha.nelson@pearson.com robin.jindrich-cecil@pearson.com

Pearson Customer Call Center

888-705-9414 georgia@support.pearson.com

Questions?