END 3 013 Site Querry

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The purpose of this procedure is to define the guidelines

for handling Site Queries.

The scope of this procedure covers Site Queries raised by

any MMG Department at all project sites.

SITE QUERIES

Are questions raised at a project site which are addressed to

the Customer or Customer Representative for clarification.

REFERENCES

Project Field Change : Procedure No. END-3-004

Change Request : Form No. END-4-004C


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PROJECT MANAGER

In overall charge of the project operation, reviews andapproves all Site Queries raised in the project site.

FIELD ENGINEERING SUPPORT GROUP

SUPERVISING ENGINEER

Supervise the Field Engineering Support Group, raise SiteQueries and review those originating from other

departments.

FIELD ENGINEERS

Raise Site Queries for identified field problems, changes indrawings & specifications, field re-routing problems and

conduct site verification for recommendation of proposed

resolution.


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(continuation)

DOCUMENT CONTROLLER

Responsible for receiving, recording, distribution and

updating all Site Queries passing through the office of the

Field Engineering Support Group.

PROJECT DEPARTMENT HEADS

Responsible for raising Site Queries regarding their

respective work discipline.


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Field Engineering Support Group will review all incoming

construction drawings, specifications and applicable standard

references, conflicts between a drawings and specification for any

applicable standard reference shall be addressed for the attentionof the Customer Representative, in writing, using Site Query Form

No. END-3-013A.

Field Engineers shall conduct a daily field inspection of work in

progress, and take note of any field problem encountered by Project

Team members, Such problems may involve the re-routing of lines(piping, electrical, cables, conduits, ductwork and etc..) obstruction

due to existing facilities, grade elevations, dimensions and

locations on drawings, differing from the actual site condition and

such other field problems requiring clarifications by the Customer

or Customer Representative. The Field Engineering addresses this

in writing, using Site Query Form No. END-4-013A.

The originating Discipline Project Department Heads/Manager and

Field Engineering Support Group Supervising Engineer will review

the Site Query raised in project site, to verify the technical aspects

of the query , and recommend a Proposed Resolution.


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(continuation)

If the Site Query requires clarification from the Customer

or Customer Representative, the Originating ProjectDepartment Heads/Manager and Field Engineering Support

Group Supervising Engineer shall sign the site Query and

forward for approval of the Project Manager.

The approved Site Queries are recorded by the Document

Controller in the Site Query Tracking Log (Form No. END-4-013B) and forward to the Customer or Customer

Representative.

Any response from the Customer Representative shall be

reviewed by the Project Manager and the Field Engineering

Support Group Supervising Engineer before it is forwarded

to Construction Manager / Discipline Superintendent for

implementation. The Document Controller shall complete

the record on the Site Query Tracking Log, and file a copy

of the Site Query.


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PROJECT FIELD ENGINEERING

TASK TITLE

SITE QUERY

(END-3-013)

SUPERVISING / FIELD ENGINEER

Raise Site Queries requiringclarification / decision by

Customer

(END-4-013A)

Transmit Site Queries

Response to the originatingEngineers

Transmit Site Queries

to Customer

START

A1 End

CUSTOMEREvaluation /

Responses

PROJECT DOCUMENT CONTROLLER

PROJECT DOCUMENT CONTROLLERPROJECT DOCUMENTCONTROLLER

Records all Site Queries /Responses

(END-4-013B)


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PROCEDURE FOR SITE QUERY

Site Queries are questions raised at a project site, address to Customer

for clarification. Site Queries are raised by MMG at the project site.

SITE QUERY RAISED BY FIELD ENGINEERING

Field Engineering Support Section will review all incoming

construction drawings, specification, applicable standards, references

and other project documents, issued by the Customer at the project

site. Conflicts between the drawings and specification or any applicable

standard reference shall be addressed for the attention of the Customer

or Customer Representative, in writing, using Site Query Form No. END-4-013A.

Field Engineering shall raise Site Query on problem encountered

during Field Operations, which need clarification / and/or decision by

Customer or Customer Representative before the work can be

performed or continued. Such problem may involve re-routing of lines

(piping, electrical cables, conduits, duct works, and etc) obstructiondue to the existing facilities, grade elevations, and location on the

drawing differing from the actual site conditions, and such other field

problems. Site Query address in writing using the Site Query Form No.

END-4-013A.


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SITE QUERY RAISED BY FIELD ENGINEERING

(continuation)

The originating Discipline Project Department Heads / Managers

and Field Engineering Manager or Supervising Engineer will reviewthe Site Query to verify the technical aspects of the query and

recommend a Proposal Resolution.

Site Query is then forwarded to the Project Manager for approval.

Approved Site Queries are then transmitted to the Customer or

Customer Representative. Site Query is recorded by MMG Document

Controller using the Form END-4-013B (Site Query Tracking Log)

Customer or Customer Representative will evaluate the Site Query.

Customer may either decide to approve the recommended Proposed

Resolution or make comments on the proposed resolution for

implementation.

The Site Query will be forwarded to Originator, Construction

Manager / Discipline Superintendent for implementation. MMG

Document Controller completes the record on the Site Query

Tracking Log and file a copy of the Site Query.

NOTE : In some cases, a Site Query may necessitate the raising of a Change

Request Form END-4-004C shall be prepared by the Field Engineering inaccordance with Procedure END-3-004 Project Field Change?


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END 3 013 Site Querry

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