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8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 1/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
1
Breaking the Barriers of Traditional Records Management
Dr. Ulrich Kampffmeyer DLM Forum Conference
Toulouse, Decembre 12th 2008
P R O J E C T C O N S U L TUnternehmensberatung Dr. Ulrich Kampffmeyer GmbH
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 2/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
2
Edited version for print.
Automation and animation removed.
Original Powerpoint version:
http: //www.PROJECT-CONSULT.net/files/20081212_DLM Forum_Breaking the Barriers_Kff.pps
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 3/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
3
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 4/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
4
Ancient Rec
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 5/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
5
Records Managers love this Type of Record
It‘s handy
It‘s rare
It‘s valuable
It‘s solid
It easily stores in Cabinets
People enjoy looking at it
It carries a Part of our History
Archivists even love it more …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
6
These
Days
are gone.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
7
This presentation is about
Records, Records Management,
Enterprise Content Management
and the Lifecycle Concept of MoReq2.
Challenges for traditional Records
Management in a rapidly changing
digital World.
Implications and future Tasks.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
8
Yes, we got good Definitions …
Information created, received, and maintained
as evidence and information by an organisation
or person, in pursuance of legal obligations or
in the transaction of business.Field of management responsible for the
efficient and systematic control of the creation,
receipt, maintenance, use and dispositionof records, including processes for capturing and
maintaining evidence of and information
about business activities and transactions
in the form of records.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 9/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
9
… but we still got different Perceptions …
The Archivists as “Pre-Preservation” …The Public Sector Records Manager as
Result of a “Bureaucratic Process” …
The Chief Compliance Officer as“Legal Evidence” of his Business Activities …
The IT Manager as “Application” of his
ERP-Solution …
The Programmer as “Structure and Fields”in his Legacy Application …
The Music Fan as the “Directory Functionality”
of his LASTfm Records …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
http://slidepdf.com/reader/full/en-breaking-the-barriers-of-traditional-records-management-dlm-forum-conference 10/74
DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
10
Today we talk about …
Content, Documents, eMails,
Some propose to generally speak of
Information Objects
This is OK, but …
Media Assets,Forms, Files, Images, Videos, Web Pages,
Audios, Twitters, PDFs,Datasets, a.s.o.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
11
There is still the Need
of the Concept of a Record
Not all Information Objects will
become a Record
and
not all Information Objects,either Records,
will end up in an Archive
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
12
Because Records can be defined as well by
their Attributes
• Business Value
• Legal Value
• Context
• Integrity• Persistence
• Authenticity
• Defined Metadata
• Consistency
• Classification
• and more,
which seperate Records from other Objects
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
13
Another
Point
of View
Another
Point
of View
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
14
The Concept of
ECMEnterprise Content
Management
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
15
The Software Industry moved on …
“Enterprise Content Management
is theTechnologies used to
Capture, Manage, Store, Preserve and Deliver
Content and Documents related to
Organizational Processes.”
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
16
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
Collab
A Lifecycle Model …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
17
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
CollabDocument Management
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
18
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
CollabCollaboration
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
19
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
Collab
Web Content Management
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
20
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
Collab
RecordsManagement
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
21
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
Collab
Workflow
Business Process Management
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
22
RECORDS
As well a Lifecycle Model …A Functionality Model …
A Structural Model …A Components Model …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
23
RECORDS
Capture
Preserve
ManageStore
A DLM Model …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
24
RECORDS
Capture
Preserve
ManageStore
Records
Management
The DLM Forum RM Model …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
25
RECORDS
Records
Management
What is the Difference
between the ECM andthe MoReq2 RM Model?
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
26
RECORDS
Focus!
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com© PROJECT CONSULT 2008
27
RECORDS
Case Management
Workflow
Archiving
Records
Management
DocumentManagement
Web Content
Management
Collaboration
Most ECM Components
are only Satelitesin the RM Model!
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
28
CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
W
F/BP
M
DM
Collab
Records Management:
One integrated Module of the Components Model
Records
Management
ECM
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
29
That was
the easyPart!
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
30
The Software Industry moved on …
ECM was enhanced
to really cope with the
Challenges of “2.0”
whilst Records Management and
Electronic Archival are just in an
“experimental Phase” …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
31
This is the
Challenge
This is the
Challenge
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
32
This is the
Challenge
This is the
Challenge
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
33
The positive Aspect is, this
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
34
The positive Aspect is, this Wave has not
arrived in Records Keeping Centers and
Archives by now …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
35
The Technology Challenge
Most „new“ Technologies do not care to provide
Objects suitable to become consistent Records
or to be archived properly …
Think about:
• Personalisation & Individualisation
• Blogs, Twitters, Instant Messages & Wikis
• Proprietary Formats for Multi Media Objects
• Mashups & distributed Ressources
• non-persistent URLs
• a.s.o, a.s.o, a.s.o.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
36
The Technology Challenge
We might even have to come up with the
Discussion,
again,
if we need the Definition of Something like a„Digital Original“
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
37
The Cultural Challenge
New Perceptions, how to generate and use
information.
Think about:
• Social Communities
• Digital Immigrants versus Digital Natives
• „Always Online“
• New Ways of Communication and Interaction
• Rights Management & Data Protection
• a.s.o, a.s.o, a.s.o.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
38
The Cultural Challenge
We might even have to come up with
Discussions,
again,
about the Information Society andSocial Implications of what we are
doing.
And not to forget the Digital Addicts …
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
39
The Information Growth Challenge
Exponential Growth of Information and no
sufficient „Management“ of Information.
Think about:
• Uncontrolled Redundancy
• The Value of Information
• The growing Dependency of the Availibility
and Accurancy of Information
• a.s.o, a.s.o, a.s.o.
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
40
Lets have a Lookto some special
Records Management
Challenges
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
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© PROJECT CONSULT 2008
41
Records Managers love Metadata!
They are used to complex Data Entry Forms.
„2.0“-Users hate complex Data Entry Forms!They want to trust in automatic
Categorization.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
42
Records Managers are excellent in
structured Search!
They are used to Expert Search Forms.
„2.0“-Users hate complex Search Forms!They love „Single Field Search“ á la „Google“
finding Everything Everywhere.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
43
Records Managers are aware of the
Importance of Context Information!
They are used to spent hours to create
orderly Structures.
„2.0“-Users are lazy!
They don‘t mind where they are storing their
stuff.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
44
Records Managers perfectly know to navigate
by Tree Views and Folder-Sub-Folder-Volume-
Hierarchies!
It‘s just about having Fun.
„2.0“-Users will loose temper when the Interface
doesn‘t work like a Media Library or Youtube!
Or they get bored and just stop to search what
they have been looking for.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
45
Records Managers know about the Importance
of Selection and Disposal!
They work until late in the Night to keep their
Repositories clean.
„2.0“-Users know, that a 1-TB-Disk at the
Grocers Store is now only 100 €!
They believe, that there will always be enough
Space for Everything.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
46
Records Managers are Specialists in regard
to determine the Value of Records!
They are working eagerly, to keep Information
accessible and available for all time.
„2.0“-Users have no idea about a record and
who might be responsible to store it safely!
Everbody gets Copies of Everything, so
Somebody will take care of it.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
47
Records Managers are fond of their Fileplans,
Thesaurus, Taxonomies, Ontologies and
Classification Schemes!
They move even through 7 Levels of Hierarchy
to find the right Spot for a Note.
„2.0“-Users believe in Folksonomy!
If there are enough Users choosing the same
Tag, it can not be false.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
48
Records Managers are prepared to learn hard
every Function of their RM Solution!
With extensive Training every Software Interface
can be turned into a usable Tool.
„2.0“-Users love their iPod!
If the User Interface is not sexy and works like
Facebook, they will just shut the Applicationdown.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
49
Records Managers know by Heart (or by their
Retrieval System) the place of every Object!
They are in Control of Everything in the
Electronic Realm and in the World of Paper
Documents.„2.0“-Users, the Digital Natives, started living
in a virtual World …
… and the Systems are no longer jailed in their Silicon Cages. With RFID, Robotics, Cameras,
Sensors they are entering the Real World and
take over Control.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
50
By the Way …
… a lot of DLM Forum Members are even
Senior Digital Immigrants.
… so, are we prepared for all of this?
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
51
Will future Historians call our Time
„The Dark Age of theEarly Information Society“?
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
52
Do not fear Darkness!
Remember „The Tortoise & the Hare“
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
53
Do not fear Darkness!
Remember „The Tortoise & the Hare“
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
54
8/14/2019 [EN] Breaking the Barriers of Traditional Records Management | DLM Forum Conference Toulouse 2008 | Ulrich Kampffmeyer
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
55
Where are we
standing nowwith MoReq2?
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
56
Everything is in Place
• Requirements online and printed
• Test Material available
• XML Schema finished
• Test Center Contract signed
• MoReq2 Governance Board established
• Translations & Chapter 0s coming in …
We can start to gather Experiences, initiate
Improvements and generate Acceptance.
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
57
So what could be
the next Steps
with MoReq?
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
58
… Usefullness
There is a Need to demonstrate theUsefullness and Usability of MoReq2:
• Even a complex Structure can be easily used with
modern Software Architecture, Applications and
User Interfaces
• Used in the right Way, MoReq2 will help to save
Money and to increase Efficiency
• Not Everybody will need every Function. Make the
modular Approach work
• Systems must not only be capable of MoReq2-
Functionality, but must be able to support even
Office Workers with their daily Work
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
59
And the good Thing is:
MoReq2
can do!
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
60
For future Activities …
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
61
… Concentrate on the
DLM Forum Assets
Combining the Competencesof Archives and Records
Management
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
62
… a slight Return to the
MoReq2 Components Model
RECORDS
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
63
… Archiving
RECORDS
• Challenge of new formats
• Interfacing
• other Archive-centric topics
C i i
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
64
… Connectivity
RECORDS
• Testing the Interoperability
and Records Interchange
• XML Schema Evaluation
in Practice
• Pilots
E di
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
65
… Expanding
RECORDS
E di
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
66
RECORDS
… Expanding
• Enhancing the Optional
Modules• Improving the Lifecycle
Di i ti
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
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© PROJECT CONSULT 2008
67
… Dissemination
RECORDS
• Training
• Education• Building Reputation
• Bringing the Message to thePrivate Sector
M i t
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
68
… Maintenance
We can not do Maintenance only
of the MoReq2 Standard
„for ever“.
Technology and the Use of Technology
are changing rapidly!
P di
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
69
… Paradigms
We will need a Paradigm Changein Records Management to
adopt technical and cultural
Change!
Or we will see a Paradigm Shift to
Somewhere where we do not like
to be!
d th
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
70
RECORDS
and then …
• 2010 Scoping of MoReq3 ?
• 2013 Delivery of MoReq3 ?
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 200871
RECORDS
… and with the nextVersion we have to
break the Barriers of
traditionalRecords Management!
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 200872
RECORDS… could be …
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 200873
RECORDS… could be …
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DLM Forum
RM
Dr. Ulrich Kampffmeyer
PROJECT CONSULT
UnternehmensberatungDr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
Thank you very much for your Attention!
Dr. Ulrich Kampffmeyer
E-Mail: [email protected]
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