EMS Budgeting – FY 14 Kim Harvey Winter Conference - 2012.

EMS Budgeting – FY 14Kim Harvey

Winter Conference - 2012

EMS Budget Highlights

Creates separate budget areaCopies current pay/deduction

information into budgeting areaPosition Control (HMS) vacancies can

copy into EMS budgetAllows changes to employee pay and

deduction information to project budget

EMS Budget Highlights

Budget salary and fringe benefitsWage Projection and Account

Distribution reportsMass update pay tablesBudget pay tables copy into “live” filesBudget amounts copy to FMS proposed

budget

EMS FISCAL YEAR CHECKLIST

1. MAKE SURE FMS IS SETUP IN THE NEXT FY 2. SETUP EMS CLIENT MEMBER – EIS.000 (RESA WILL

PROBABLY DO THIS FOR YOU) 3. REVIEW PAYROLL OPTIONS AND DEFAULTS –

PAY.100 4. COPY PRIOR YEAR SETUP – PAY.880 5. SETUP NEXT YEAR PROJECT NUMBERS IN FMS 6. COPY ASSIGNMENTS FROM PRIOR YEAR – PAY.881 7. COPY PRIOR YEAR VOLUNTARY DEDUCTIONS –

PAY.882

11/23/99 FY WEST VIRGINIA TEST CLIENT 16:51:29 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY100: PAYROLL OPTIONS AND CODES 1. Payroll Options and Defaults . . . . . .. . . . . . . . . . . . PAY.100 2. Absence/Leave Codes . . . . . . . . . . . . . . . . . . .. . . . . PAY.121 3. Payroll Group Codes . . . . . . . . . . . . . . . . . . . . . . . . PAI.122 4. Deduction/Contribution Codes . . . . . . . . . .. . . . . . PAY.122 5. Pay Table Codes . . . . . . . . . . . .. . . . . . . . . . . . . . . PAY.125 6. Addenda Codes . . . . . . . . . . . .. . . . . . . . . . . . . . . . PAY.127 7. Job Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAY.124 8. Termination Codes . . . . . . . . .. . . . . . . . . . . . . . . . PAY.130 9. Category Codes . . . . . . . . . . .. . . . . . . . . . . . . . . . EIS.121 10. Payroll Calendar Definition . . .. . . . . . . . . . . . . . . PAY.110 11. Location and Job Code Restriction . . . . . . . . .. . . PAY.120 12. Payroll Check Header . . . . . . . . . . . . . . . . . . . . . PAY.160 13. LOCATION CODES AND CODE LISTINGS . PAY130 MENU 14. Tax Information Maintenance--States Required . TAX.100 15. Build EMS Client File Members . . . . . . . . . . . . . EIS.000 More... Option or Menu Item

11/23/99 FY WEST VIRGINIA TEST CLIENT 16:48:36 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY900: NEW YEAR/YEAR END PROCESSING 1. Build EMS Client File Members . . . . . .. . . . . . . . . .. . EIS.000 2. Fiscal or Calendar Year-End Processing . . . . . . . . . . PAY.810 3. Fiscal or Calendar Year Absence/Leave Accrual . . . . . PAY.831 4. Employee Contracts Initialization . . . . . . . . . . . . . . . . PAY.875 5. Recalculate Assignment Contract Amounts . . . . . . . .. PAY.876 6. Assignment Step Increment/Change Dates . . . . . . . .. PAY.840 7. Copy Assignments From Prior Year . . . . . . . . . . . . .. PAY.881 8. Copy Prior Year Setup . . . . . . . . . .. . . . . . . . . . . . . . . PAY.880 9. Copy Voluntary Deductions from Prior Year … . . . . PAY.882 10. Absence Posting - Non Payroll Run . . . . . . . .. . . . . . PAI.885 11. MISCELLANEOUS PAYROLL PROCEDURES .. PAY910 MENU 12. YEAR-END W-2 REPORTING . . . . . . . . .. . . . . . FRS000 MENU 13. Absence Posting - Non Payroll Run . . . . . . . . . . . . . PAI.980 89. Change Assignment More... Option or Menu Item

11/23/99 FY 00 WEST VIRGINIA TEST CLIENT 16:59:21 QPADEV0007 EMS Copy Prior Year Setup Ref: PAY.880P.01 Selections: Leave and Absence Codes . . . . . . . . Y Deduction Codes . . . . . . . . . . . . . . . Y Job Codes . . . . . . . . . .. . . . . . . . . . . Y Pay Table Codes . . . . .. . . . . . . . . . . Y Addenda Codes . . . . . . . . . .. . . . . . . Y U.S. Bond Codes . . . . . . . . . . . . . . . Y U.S. Bond Employee Information . . Y Docks . . . . . . . . . . . . . . . . . . . . . . . . N Payroll Group Codes . . . . . . . . . . . . Y Calendar Codes. . . . . . . .. . . . . . . . . Y Warning - Running this program will replace all data for files selected. This will also update Account Code Format Changes if found in FMS F3=Exit F5=Reset F12=Cancel Cancel? N

11/23/99 FY WEST VIRGINIA TEST CLIENT 16:48:36 QPADEV0007 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PAY900: NEW YEAR/YEAR END PROCESSING 1. Build EMS Client File Members . . . . . .. . . . . . . . . .. . EIS.000 2. Fiscal or Calendar Year-End Processing . . . . . . . . . . PAY.810 3. Fiscal or Calendar Year Absence/Leave Accrual . . . . . PAY.831 4. Employee Contracts Initialization . . . . . . . . . . . . . . . . PAY.875 5. Recalculate Assignment Contract Amounts . . . . . . . .. PAY.876 6. Assignment Step Increment/Change Dates . . . . . . . .. PAY.840 7. Copy Assignments From Prior Year . . . . . . . . . . . . .. PAY.881 8. Copy Prior Year Setup . . . . . . . . . .. . . . . . . . . . . . . . . PAY.880 9. Copy Voluntary Deductions from Prior Year … . . . . PAY.882 10. Absence Posting - Non Payroll Run . . . . . . . .. . . . . . PAI.885 11. MISCELLANEOUS PAYROLL PROCEDURES .. PAY910 MENU 12. YEAR-END W-2 REPORTING . . . . . . . . .. . . . . . FRS000 MENU 13. Absence Posting - Non Payroll Run . . . . . . . . . . . . . PAI.980 89. Change Assignment More... Option or Menu Item

EMS BUDGETING CHECKLIST

1. COPY EMS CLIENT MEMBER TO BUDGET – PBF.910 2. SETUP HMS IN NEW FY 3. COPY VACANT/OPEN POSITIONS FROM HMS –

PBF.930 (OPTIONAL) 4. RUN WAGE PROJECTION AND DISTRIBUTION

REPORTS – PBF.510 AND PBF.601 5. UPDATE BUDGET INFORMATION AS NECESSARY 6. RUN WAGE PROJECTION AND DISTRIBUTION

REPORTS – PBF.510 AND PBF.601 7. COPY TO FMS BUDGET (OPTIONAL) (Done in FMS)

9/28/99 FY WEST VIRGINIA TEST CLIENT 15:54:49 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU EMS000: EMPLOYEE MANAGEMENT SYSTEM 1. PAYROLL OPTIONS AND CODES . . . . . . . . . ……... PAY100 MENU 2. EMPLOYEE OPTIONS AND CODES . . . . . . . . . …….. EIS100 MENU 3. DIRECT DEPOSIT OPTIONS AND CODES . . . . . . ….PAY110 MENU 4. EMPLOYEE BONDS SYSTEM . . . . . . . . . . . . ………...PAY120 MENU 5. EMPLOYEE RECORDS SYSTEM . . . . . . . . . . . ……... PAY300 MENU 6. EMPLOYEE BALANCES . . . . . . . . . . . . . ……………. PAY360 MENU 7. EMPLOYEE ATTENDANCE SYSTEM . . . . . . . . ….. PAY400 MENU 8. CAFETERIA BENEFITS SYSTEM . . . . . . . . . . ……….CBS000 MENU 9. PAYROLL PROCESSING SYSTEM . . . . . . . . . …….. .PAY600 MENU 10. PAYROLL ENCUMBRANCE SYSTEM . . . . . . . . . ... PRE600 MENU 11. BUDGET FORECASTING SYSTEM . . . . . . . . . ….... . PBF000 MENU 12. NEW YEAR/YEAR END PROCESSING . . . . . . . . ....PAY900 MENU 13. YEAR-END W-2 REPORTING . . . . . . . . . . ………... FRS000 MENU 89. Change Assignment More...

Option or Menu Item

9/28/99 FY WEST VIRGINIA TEST CLIENT 16:00:11 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF000: BUDGET FORECASTING SYSTEM 1. BUDGET FORECASTING SETUP AND REMOVAL . . . . PBF900 MENU 2. BUDGET FORECASTING CODES . . . . . . . . . …………... PBF100 MENU 3. BUDGET FORECASTING EMPLOYEE INFORMATION . PBF300 MENU 4. BUDGET FORECASTING LISTINGS AND REPORTS . . . PBF500 MENU 89. Change Assignment 90. Exit ACS Option or Menu Item

9/28/99 FY WEST VIRGINIA TEST CLIENT 16:05:20 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member ………….... PBF.910 2. Copy Vacant/Open Positions to Budget Member ……………. PBF.930 3. Remove All Budget Members for Current Client …………….. PBF.920 4. Budget Forecasting--Assignment Step Increment …………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . ……………….. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . ………………….. PAY.855 7. Budget Forecasting--Reset Table Amounts . . ……………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

9/28/99 WEST VIRGINIA TEST CLIENT 16:37:11 QPADEV0009 EMS Copy Current Client Member to Budget Member Ref: PBF.910P.01 Press ENTER to continue with the copying of current client members.......... Cancel? N

9/28/99 FY WEST VIRGINIA TEST CLIENT 16:38:05 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF900: BUDGET FORECASTING SETUP AND REMOVAL 1. Copy Current Client Member to Budget Member …………. PBF.910 2. Copy Vacant/Open Positions to Budget Member ………….. PBF.930 3. Remove All Budget Members for Current Client ………….. PBF.920 4. Budget Forecasting--Assignment Step Increment ………….. PBF.840 5. Pay Table Amounts--Mass Update/Listing . . . ……………. PBF.925 6. Copy Budget Forecasting Pay Tables . . . . . ………………. PAY.855 7. Budget Forecasting--Reset Table Amounts . . . …………….. PBF.876 89. Change Assignment 90. Exit ACS Option or Menu Item

9/29/99 FY 00 WEST VIRGINIA TEST CLIENT 16:24:36 QPADEV0009 EMS Copy Vacant/Open Positions to Budget Member Ref: PBF.930P.01 Copy Vacant Positions Only ? Y Copy Open Positions Only ? N Copy both Vacant and Open Positions ? N Cancel? N

9/29/99 FY 00 WEST VIRGINIA TEST CLIENT 16:36:34 QPADEV0009 EMS Pay Table Amounts--Mass Update/Listing Ref: PBF.925P.01 Selections: Increase pay table values by: .00 % and/or $ .00 Include/Exclude (I,E): Pay Tables: Update Pay Tables: N Index: 1 - Pay Tables: F3=Exit F12=Cancel Cancel? N

9/29/99 FY WEST VIRGINIA TEST CLIENT 16:40:30 QPADEV0009 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF100: BUDGET FORECASTING CODES 1. Budget Forecasting--Deduction Codes . . . . . PBF.122 2. Budget Forecasting--Pay Table Codes . . . . . PBF.125 3. Budget Forecasting--Addenda Codes . . . . . . PBF.127 4. Budget Forecasting--Job Codes . . . ….. . . . . PBF.124 89. Change Assignment 90. Exit ACS Option or Menu Item

9/30/99 FY WEST VIRGINIA TEST CLIENT 11:04:41 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF300: BUDGET FORECASTING EMPLOYEE INFORMATION 1. Budget Forecasting--Employee Basic Info . . .. PBF.301 2. Budget Forecasting--Employee Payroll Info . .. PBF.302 3. Budget Forecasting--Employee Assignments . PBF.345 4. Budget Forecasting--Voluntary Deductions . . . PBF.350 89. Change Assignment 90. Exit ACS Option or Menu Item

9/30/99 FY WEST VIRGINIA TEST CLIENT 11:06:49 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF500: BUDGET FORECASTING LISTINGS AND REPORTS 1. Budget Forecasting--Job Codes Listing . . ….. . PBF.224 2. Budget Forecasting--Pay Table Codes Listing . PBF.225 3. Budget Forecasting--Addenda Codes Listing . . PBF.227 4. Budget Forecasting--Wage Projection Report . PBF.510 5. Budget Forecasting--Distribution Report . . . …. PBF.601 89. Change Assignment 90. Exit ACS Option or Menu Item

9/30/99 WEST VIRGINIA TEST CLIENT 11:07:36 QPADEV0008 EMS Wage Projection Report Ref: PBF.510P.01 Selections: Employee group: or Employee number: Employee Detail?: Y Move employee(s) up 1 step?: N Increase pay table values by: .00 % and/or $ .00 Restrict to these job codes: Restrict to these pay tables: Index: 1 - Employee Groups 2 - Employees by Name: 3 - Job Codes 4 - Pay Tables Cancel?: N

9/30/99 FY WEST VIRGINIA TEST CLIENT 11:06:49 QPADEV0008 ACS PRODUCTION WORK AREA FOR PUTNAM COUNTY DATA Ref: ACS.002 .01 MENU PBF500: BUDGET FORECASTING LISTINGS AND REPORTS 1. Budget Forecasting--Job Codes Listing . . ….. . PBF.224 2. Budget Forecasting--Pay Table Codes Listing . PBF.225 3. Budget Forecasting--Addenda Codes Listing . . PBF.227 4. Budget Forecasting--Wage Projection Report . PBF.510 5. Budget Forecasting--Distribution Report . . . …. PBF.601 89. Change Assignment 90. Exit ACS Option or Menu Item

EMS Budgeting – FY 14 Kim Harvey Winter Conference - 2012.

Documents

Transcript of EMS Budgeting – FY 14 Kim Harvey Winter Conference - 2012.