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Empower Your Workforce With Cutting-Edge HR Technology

Empower Your Workforce With Cutting-Edge HR Technology

Technology has transformed everything - including HR.

Advances in personal technology are everywhere you look – smart refrigerators, virtual reality headsets, delivery drones, self-driving cars – with even more new innovations announced every day. It is no surprise then that professional technology is proliferating at the same rate. Countless operational processes and business functions are being streamlined by better, faster and simpler technology.

Human resources is no exception. Intelligent and intuitive software technology can help companies by providing advanced online tools to monitor and manage employees, automate tedious manual HR procedures, and offer employees greater personal autonomy and development opportunities.

Best of all, by utilizing select cutting-edge HR technologies, companies can streamline their HR operations, better manage their costs and ultimately propel their business forward.

Empower Your Workforce With Cutting-Edge HR Technology

Cutting-edge HR technologyFrom hire to retire, there’s now an online application or software program for each stage of the employee lifecycle that allow HR professionals to more efficiently perform their jobs and drive overall workforce productivity.

Below are a few of the areas of human resources on which technology has had the most significant impact:

RecruitmentTime and labor trackingEmployee/manager self-service Benefits enrollmentProfessional development and performance management

Recruitment Identifying and hiring qualified job applicants takes time...and technology.

It’s an age-old conundrum. As you work to grow your business, you find yourself caught between trying to manage the business and trying to find the right people to help you manage the business. There’s no way around it – you have to put time into the recruiting process if you want to find qualified job applicants, and inevitably, that’s time you’re not able to dedicate to more core business activities.

While there is no substitute for personal involvement in certain recruiting activities, like meeting and interviewing applicants face-to-face, at G&A Partners, we’ve found that an automated applicant tracking system (ATS) can effectively handle much of the rest, greatly reducing the time you and your HR representatives have to dedicate to the recruiting process.

• Quickly access and search online applicant databases• Objectively screen applicants’ skills to identify qualifications and reduce risk of discrimination• Conduct background checks to weed out unwanted applicants• Automatically and courteously communicate with applicants

An applicant tracking program can replace manual processes with easy-to-use tools that significantly streamline your recruiting efforts and keep the hiring process moving forward, so resumes don’t get stalled on a desk, communication with applicants is timely, and interviews are relevant. Best of all, you are able to make faster and smarter hiring decisions and bring the right applicant on board as an employee more quickly.

Time and labor management The days of the paper time card are numbered.

Time and labor management (TLM) technology offers a cure for ineffective workforce management. Easy-to-use, web-based TLM tracking systems can replace tedious manual time entry and reporting processes by allowing you to tap into real-time labor data on-demand so you can access, evaluate, and manage work schedules, time and payroll reports, and staffing needs anytime or anywhere.

Empower Your Workforce With Cutting-Edge HR Technology

Scheduling Online visibility to examine employees’ work patterns and routines.

Web Clock-In & Clock-Out Provides the ability for employees to clock in or out from any assigned computer, a specific IP-restricted site or mobile device. Job CostingAllows managers to monitor hours worked by specific project or job.

“Shift Swapping” Management Employees can swap shifts without the pain of countless phone calls or the risk of miscommunication – and with the ability to approve requested shift changes and access to up-to-the-minute shift assignments, managers know shifts are appropriately covered.

PTO, Vacation & Sick Leave Tracking Allows employees to submit, and managers to approve or deny, time-off requests in real-time and on demand.

Overtime Tracking Intelligent technology automatically tracks overtime hours.

Pre-Generated & Customizable Reports Ready-made or customizable report options help managers prepare time and labor reports more quickly and easily make knowledgeable, on-the-spot decisions.

Payroll Reporting Fully web-based and real-time system replaces paper time sheets with electronic timesheets that minimize the need for follow up or error checking.

Payroll System IntegrationAutomatically integrate TLM technology with your payroll system so payroll data can be exported with the click of a button.

Secure Access Anywhere, Anytime Access online time tracking tools through any Internet connection, on any browser, anywhere in the world.

And with a robust online interface, TLM systems can allow more accurate and efficient time tracking and reporting and provide greater transparency into work patterns for more strategic scheduling and labor management.

Of course, the right solution for time and labor management technology must also be equally effective for supervisors, employees and HR managers. Advanced TLM systems can deliver specially-designed service applications and sophisticated features (like those listed below) to meet the distinct requirements of specific user groups.

Empower Your Workforce With Cutting-Edge HR Technology

Employee/manager self-service Empower your employees with self-service capabilities.

Advanced technology now allows employees to manage for themselves functions that once a manager or HR professional had to perform on their behalf – things like setting their payroll tax withholdings or adjusting their 401(k) contributions.

With today’s employee/manager self-service technology, your employees are empowered to manage their own personal data, so your HR professionals have time to focus on more strategic issues, your internal processes can move more quickly and smoothly, and the risk of mistakes is minimized. What’s more, self-service capabilities eliminates time staking manual processes for managers whose plates are already full by allowing them to create and post schedules online or conduct a performance evaluation process electronically.

When considering the latest self-service software, be sure the technology includes these capabilities:

• Viewing pay stubs• Updating personal information (address, phone, etc.)• Monitoring/adjusting payroll tax withholdings• Changing 401(k) contributions• Amending benefit status or selection• Viewing vacation and sick or paid time off (PTO) accruals• Viewing/managing employee schedules• Conducting performance evaluations

Benefits enrollment Automate benefits enrollment by taking it online.

Conducting benefit enrollment is quite possibly the most time intensive function an HR or benefits specialist performs. Think about it: setting aside days for open enrollment; conducting face-to-face meetings; inputting each and every employee’s benefit elections. The solution? Online benefits enrollment technology.

Taking benefits enrollment online allows employees to electronically input their own elections at a time most convenient for them, rather than a time that disrupts their work day. Employees have ample opportunity to review their benefit choices, check over their elections, and even make revisions if necessary, so mistakes are minimal. Then, once employees have entered their elections, the information can be automatically fed to the benefit vendor for processing. To further simplify the administrator’s role, customizable electronic reports allow administrators to follow their employees’ benefit status and track their elections. New employee enrollment and life event changes are simpler too when managed online. Just imagine the time saved and the potential mistakes averted!

A fully-automated online enrollment system can offer a wide range of options that can be tailored to fit all of your needs for open, new hire, life event and special (individual) enrollments. G&A Partners’ system, for example, enforces all applicable rules, preventing administrators and employees from making mistakes. This ensures that your eligibility effective dates and premium bills are accurate.

Empower Your Workforce With Cutting-Edge HR Technology

Enrollment options include:

• Administrator-only or employee self-service enrollments• Passive, semi-passive and active enrollments• Enrollment for only one benefit plan or for each benefit plan offered to an employee• One-page or expanded content benefits information available to the employee during enrollment (i.e. at the “point of purchase”)• Side-by-side plan comparisons that include “drill down” information• Overage dependent notifications, status and change alerts, reminders to complete enrollment• Employee communication tools such as web links, FAQs, glossary, online question submissions

Time and labor management technology not only eliminate time tracking inefficiencies and labor cost overruns, but can also help cut down on “buddy-punching” and other forms of wage theft.

Professional development and performance management To build a high-performance company, you need to drive your talent to perform.

If you’re building a race car, a variety of design components could impact the car’s performance, but how the driver manages the car on the track will ultimately dictate whether the car reaches its full potential.

Building a high-performance company is not so different. Hiring top-notch talent is key to ensuring that you have the componentsnecessary to perform at a high level, but business owners must also be able to manage that talent effectively if they hope to drive performance.

A comprehensive suite of talent management software, including professional development and performance management tools, can help you direct and motivate your employees and ensure that they are engaged and committed contributors to your company.

• Professional Development – Opportunities for professional development are crucial to employee satisfaction. Sophisticated software can allow managers and employees to set performance goals, assess development needs, monitor progress, and map out next steps.

Benefits of Online Benefits Enrollment

Below is a recap of all the advantages taking benefits enrollment online offers employers:

Rather than disrupting the workday, online benefits enrollment allows employees to electronically input their elections at a time convenient for them.

Employees have ample opportunity to review their benefit choices, check over their elections and make revisions if necessary.

Once elections are entered, information can be automatically fed to the benefit vendor for processing, saving time and minimizing errors.

Customizable electronic reports allow benefits administrators to follow their employees’ benefit status and track their elections.

Built-in intelligence enforces all applicable rules, ensuring accuracy of eligibility effective dates and premium bills.

Employers who take the extra time to make the enrollment experience easier and more enjoyable will not only see increased participation, but also help employees make better, more informed benefits decisions that will help keep them healthy all year long.

Empower Your Workforce With Cutting-Edge HR Technology

• Performance Management – Effectively managing performance can ensure that your employees receive the direction and feedback they need to contribute successfully to your organization. Advanced software systems allow companies to build a performance management process that incorporates established evaluation methods with customized procedures to fit your company and its unique culture.

Accessing HR technologyWith all these HR applications out there, you wouldn’t think that accessing an affordable software solution that meets the needs of your company would be that difficult, but it can be. Bundled enterprise solutions can be complicated and costly, and unfortunately, to get the functionality your company needs, you may have to pay for applications that you don’t want and never intend to use.

But building a customized technology solution from scratch can be extremely time consuming and equally costly, and if you aren’t especially savvy, can result in a mish-mash of disintegrated applications that are incapable of working together.

Outsourcing HR can be a portal to the technology your business needs.

As experts in human resources and employee administration, an integrated HR outsourcing company can serve as a portal for companies looking to access intelligent software technology. Many firms that deliver outsourced HR and administrative services can also provide businesses affordable access to the best solutions the market has to offer.

And because they’ve done the legwork to know which applications work best as well as which applications work best together, they can help you customize a technology solution that properly fits your needs, so you aren’t purchasing or paying for more than you want. Best of all, they have experience in installing and implementing HR technology, so they can ensure the solution you choose works effectively and that it is integrated properly with your company’s existing systems and processes.

At the end of the day, a qualified HR and administrative outsourcing company that understands and recognizes the advantages technology has to offer should also be able to partner with you to help your company realize those benefits.

Empower Your Workforce With Cutting-Edge HR Technology

Give your business an upgrade with HR technology.

The advances in HR technology have revolutionized the way businesses interact with their workforce. Businesses can now more effectively manage employees, workers are more engaged and HR professionals have more time to work on strategic initiatives. In short, everyone wins!

As an integrated human resources outsourcing company, G&A Partners offers employers of all sizes access to cutting-edge HR technology solutions that meet their organizational needs as well as the individual needs of their employees.

Our suite of customizable and scalable HR technology applications, simplifies every stage of the employee lifecycle, from hire to retire – allowing you to more seamlessly manage your workforce.

© 2017 G&A Partners

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