EMPLOYEES’ STATE INSURANCE SANATHNAGAR, HYDERABAD … · 2020-04-14 · Sanathnagar, Hyderabad to...
Transcript of EMPLOYEES’ STATE INSURANCE SANATHNAGAR, HYDERABAD … · 2020-04-14 · Sanathnagar, Hyderabad to...
Signature of the tenderer with Stamp Page 1 of 11
No. 799-D/ESICMCH/SNR/Laundry/Genl-2017 Date: 11/02/2020
Invitation of Open Re-tender for providing laundry services
The Dean, ESIC Medical College Hospital, Sanathnagar, Hyderabad, re-
invites open Re-tender under double-bid system for providing laundry services at
ESIC Medical College Hospital, Sanathnagar, Hyderabad” as per details mentioned
in Annexure II attached herewith. The “Tender Documents” are available online as
per schedule and comprises of the Terms and Conditions of Contract (Annexure I),
the Tender details (Annexure-II), the Tender Application Form (Annexure III)
proforma for quoting rates (Annexure IV) and Undertaking (Annexure V). If the
tenderers are in a position to quote for the contract in accordance with the
requirements stated in the attached schedule/annexures, they may submit their
quotations online.
Tenderers are requested that, before quoting their rates or filing tender, the tender
form may please be read out thoroughly (line by line), otherwise purchaser will not
be held responsible for any error / oversight of the tenderer.
The present tender is in standard form. Hence, applicability of certain clauses to the
tenderer may depend on specific facts/ circumstances related to the tender. So,
Tenderers are requested to ignore such clause /clauses, which is/are not applicable in
the instant case. In case of any doubt, the same may be got clarified in the pre-bid
meeting. All payments shall be made by Demand Drafts drawn in favour of ESI
Fund A/c No.1, payable at Hyderabad. Cheques/cash will not be accepted.
If any modification of the schedule is considered necessary, you should
communicate the same by means of separate letter to be submitted at the time of
pre-bid meeting to be held as detailed in Annexure I.
The Dean, ESIC Medical College Hospital, Sanathnagar, Hyderabad, does not pledge
himself to accept the lowest or any tender and reserves to himself the right of
accepting the whole or any part of the tender or portion of the quantity offered and
the tenderer shall supply the same at the rate quoted by them.
Acceptance by the purchaser shall be communicated in due course. The successful
bidder shall comply with the instructions contained in the said communication
immediately / when asked for.
Dean
EMPLOYEES’ STATE INSURANCE CORPORATION SANATHNAGAR, HYDERABAD–500 038 (Ministry of Labour&Employment, Govt.of India)
E-Mail: [email protected]
Signature of the tenderer with Stamp Page 2 of 11
THE TENDERER IS REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF
SUBMISSION OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS LIABLE
TO BE CANCELLED.
CHECK LIST
1 Earnest Money Deposited by
Demand Draft only
(Rs /-)
Whether uploaded [Yes/No] Whether original
Demand Draft
submitted [Yes/No]
2 Valid Trade Licence Whether uploaded [Yes/No]
3 PAN Card
Whether uploaded [Yes/No]
4 GST Registration Certificate Whether uploaded [Yes/No]
5 Registration Certificate under
Shops and Establishment Act.
Whether uploaded [Yes/No]
6 Experience for providing
laundry services for at least 3
years to 100 or more bedded
hospital
Whether uploaded [Yes/No]
7 Technical Bid form completely
Filled Whether uploaded [Yes/No]
8 Price Bid filled Whether uploaded [Yes/No]
9 Tender document signed on
all pages Whether uploaded [Yes/No]
10 Undertaking as per annexure V
Whether uploaded [Yes/No] Whether original
submitted [Yes/No]
11 Document showing atleast
three years experience in
providing laundry services to
100 or more bedded hospital
Whether uploaded [Yes/No]
12 Document showing proof of address of workshop
Note:
i) If valid trade licence constitutes/consists of more than one certificate/page then all the
pages are to be enclosed failing which bid is liable to be cancelled.
ii) In case any licence expires within the period of submission of tender, an application
towards renewal of the same should be uploaded along with the last licence, and attested
photocopies of the same may be submitted. The renewed licence is to be submitted, in case
of award of the contract.
iii) The Original Demand Draft and Undertaking has to be put in a sealed cover and
dropped in the tender box. The cover should be super scribed ‚EMD in respect of Re-tender
for providing laundry services‛.
DEAN
Signature of the tenderer with Stamp Page 3 of 11
Enclosures:
Annexure– I (Tender Terms & Conditions)
Annexure– II (Schedule of Requirements)
Annexure– III (Tender Application Form)
Annexure– IV (Proforma for quoting rates)
Annexure- V (Undertaking)
Annexure I
TERMS AND CONDITIONS FOR Open RE-TENDER ENQUIRY FOR PROVIDING
LAUNDRY SERVICES
PART-A.
Schedule of Tender dates and details
Re-tender document available at ESIC website / e-procurement portal
https://eprocure.gov.in/ eprocure/app
13-04-2020 to 04-05-2020
Pre-Bid meeting 20-04-2020@ 11 AM
Last Date & Time of submission of Re-tender 04-05-2020@ 11 AM
Date & Time of Opening of Re-tender 04-05-2020 @ 11 AM
Bid Security / Earnest Money (to be sent through
Post/Dropped in the tender box in a sealed cover
along with undertaking (Annexure V))
81100/-
Performance security / Security Deposit Money 5% of the annual bid value
PART-B :
The tender document can be downloaded from www.esic.nic.in, Central Public
Procurement Portal: https://eprocure.gov.in/ eprocure/app from as per schedule. The
Bidders are advised to register themselves with e-procurement Portal at:
https://eprocure.gov.in/ eprocure/app to participate in the e- Tender. The Re-tender should
be filled online on eprocurement portal as per prescribed format. Incomplete bids are liable
for rejection. ESIC reserves the right to reject any tender without assigning any reason.
Part -C
1. EMD of Rs. 81100/- should be deposited by the bidder by using ‚SB Collect‛
under SBI Portal (www.onlinesbi.com) which shall be refunded/adjusted to bidders
without any interest after finalization of tender. Copy of receipt generated from SBI
Portal must be submitted in a sealed cover duly super scribed ‚EMD in respect of Re-
tender for providing laundry services‛ and dropped in the tender box located at ESIC
Medical College Hospital, Sanathnagar, Hyderabad 500038.
The EMD will be forfeited
(a) If a bidder withdraws his bid during the period of bid validity specified by the bidder
in the tender form. (OR)
(b) In case of a successful bidder if the bidder fails to furnish performance security: (OR).
(c) If at any stage, any of the information/declaration given/made by the bidder is found
Signature of the tenderer with Stamp Page 4 of 11
to be false.
2. A Pre bid meeting shall be as per schedule mentioned above at Administration Branch,
Conference Hall, ESIC Medical College Hospital, Sanathnagar, Hyderabad to clarify
issues connected with the tender. Prospective bidders are invited to attend the same
3. The bidder should have workshop/facility in Twin Cities of Hyderabad / Secunderabad
4. All documents need to be self attested, stamped, scanned and uploaded. Hard copies of
the documents need not be submitted except for the Demand Draft and undertaking.
5. Price Bid:
a. Prices to be quoted in Annexure IV
b. Prices quoted must be meaningful and measurable in the context.
c. Price must be clearly shown in figures and words in Indian Currency.
d. The rates mentioned should be inclusive of freight charges, packing charges etc.
Price Quoted should be for the supply at Hospital storage, ESIC Medical College
Hospital, Sanathnagar, Hyderabad. No transportation charges will be paid by
the Hospital
e. In respect of each item, separate columns should mention the cost (inclusive of
freight and packing charges), statutory tax(es) and the total price inclusive of all
tax(es).
f. Successful tenderer shall not be entitled to any hike in prices for any reason other
than the statutory levies during the period of contract.
g. The rates quoted should not be higher than those quoted in any other
organization/institution or the M.R.P.
h. Price should be quoted without any overwriting/ erasing / cutting. Use of white
fluid/ correction tape is strictly prohibited.
6. The quantity shown in the tender can be increased or decreased to any extent depending
upon the actual requirement at the discretion of the Hospital.
7. Validity of bid for acceptance should be for a minimum period of 12 months.
8. The rates quoted should not be higher than that quoted in case of any other
organization/Institution (under taking by the tenderer to be enclosed.)
9. The Tenderer must furnish all the details in the Annexure III :
10. The contractor is to be entirely responsible for the execution of the contract in all
respects in accordance with the terms and conditions as specified in the tender
document. The contractor shall not sublet transfer or assign the contract or any part
thereof without the written permission of the Dean/competent authority. In the event
of the contractor contravening this condition, Dean/ competent authority shall be
entitled to place the contract elsewhere on the contractors account at his risk and the
contractor shall be liable for any loss or damage, which the Hospital, may sustain in
consequence or arising out of such replacing of the contract.
11. Performance security: The successful bidder has to deposit 5% of the total cost as the
performance security with Dean by using ‚SB Collect‛ under SBI Portal
(www.onlinesbi.com) which will be released after successful completion of contract.
Whenever any claim for the payment of a sum of money arises out of or under this
contract against the contractor, the Hospital shall be entitled to recover such sum by
appropriating, in part or whole the security/earnest money deposited by the
contractor, when the balance or the total sum to be recoverable, as the case may be
Signature of the tenderer with Stamp Page 5 of 11
shall be deducted from any sum then due or which at any time thereafter may
become due to recoverable under this or any other contract with the purchaser.
Should this sum not be sufficient to cover the full amount recoverable, the contractor
shall pay to the purchaser on demand the remaining balance due.
12. Tenderer should have mechanical washing and drying facilities. The Dean or his
representative may visit the premises of the tenderer before award of contract to
ensure that required washing facilities are available.
13. All tenders should remain valid for acceptance for a period of twelve months from
the date of opening of the tender
14. The contract / tender, if awarded, shall be valid initially for one year from the date
of award of Contract subject to continuous satisfactory performance and on failure
on this aspect by the contractor, the Competent Authority will reserve the right to
terminate the contract. The period of the contract can be extended for further period
at the discretion of the Competent Authority
15. The bidder shall have atleast 3 (three) years experience of providing laundry services
to 100 or more bedded hospital and documentary evidence shall be submitted in
support thereof along with the tender document.
16. In the event of any violation of laws, rules, statutory provisions by the contractor,
this will amount to breach of contract and in such case, the hospital will have the
right for terminating the contract, forthwith, without giving any notice or assigning
any reason
17. The contractor shall be required to submit his bill in triplicate month-wise by 7th of
the subsequent month for further action and payment shall be released as per the
terms & conditions, less deduction at source of Income tax at prevailing rates and
GST, if applicable. The bills shall have to be submitted with the certificate of
completion of job issued by the Sister / In Charge / unit I/C of various wards / units.
18. The tenderer shall be required to collect the used linen everyday from such places in
the hospital, and such times as may be advised to him from time to time.
19. The linen after being washed, dried and ironed shall have to be delivered back to the
respective units from where they have been collected, at such intervals that may be
prescribed to him, and in case of linen belonging to the Operation Theatre, Casualty
etc, the same shall have to be delivered back as fast as possible, but not later than one
day.
20. The tenderer / agency shall use highest grade of washing materials, reagent,
disinfectants, colouring agents, whitening agents, etc. for maintaining proper
washing durability of the linen and attaining adequate disinfection.
21. Woollen items and blankets shall essentially be dry washed and any other items
requiring special treatments due to the nature of fabric shall have to be treated
accordingly
22. If any item / linen is delivered damaged / detoriated / torned after being handled /
washed / dried / treated / ironed by the tenderer / agency, the same shall be rejected
by the competent authority of the hospital. In such cases the tenderer / agency shall
have to replace the items with fresh ones of the same quality or pay the price of such
items at the relevant market price and the decision in this of the authority in this
Signature of the tenderer with Stamp Page 6 of 11
regard shall be final and binding.
23. The tenderer / agency shall be liable to wash/ dry / iron, etc. newer linen / newer
types of linen which may be introduced in the hospital, time to time, on comparable
terms and conditions.
24. If the contractor fails to deliver the Washed linen within the period prescribed for
such delivery in the contract, the Dean may without prejudice to his right to recover
damages for breach of the contract, be entitled at his option
a. To recover from the contractor as agreed liquidated damages, and not by way
of penalty a sum equivalent to Rs 10/- per each item of linen for each day of
delay by the contractor, or
b. To get the linen washed elsewhere, without notice to the contractor, on his
account and at the risk of the contractor,
c. To purchase the linen from the market without notice to the contractor at his
expense to be recovered from his monthly bills/ performance security.
25. Dean reserves the right to reject/accept any or all tenders modifications in the terms and
conditions without assigning any reason thereof. No Correspondence will be
entertained in this regard.
26. This Security deposit will not bear any interest of whatsoever kind.
27. Each page of the Tender document should be signed and stamped by authorized
representative of Tenderer in acceptance of the terms and conditions laid down by ESIC.
28. Tender containing false, misleading information will be rejected and may also be liable
for consequences for submitting false information.
29. All personnel engaged for the Ambulance Service should be registered under ESI and
EPF and should be provided with valid ESIC Cards and EPF numbers.
30. The Dean, ESIC Medical College Hospital, Sanathnagar, Hyderabad-38 does not bind
himself to accept the lowest or any tender and reserves the right to accept or reject any or
all the tenders, either in whole or in part, without assigning any reasons for doing so.
31. The Dean may at his discretion, amend/modify the tender and/or extends the deadline
for submission of tenders at any time prior to the last date for submission of Tenders.
The Dean may for any reason at his own initiative modifies the Tender documents by
amendment and information thereof will be uploaded on Corporation’s website and
shall be binding on all concerned.
32. The competent authority reserves the right to withdraw/relax any of the terms and
conditions mentioned above.
33. All disputes relating to this tender can be legally resolved through Courts in Hyderabad
only.
34. Responsibility for executing Contract: The Supplier is to be entirely responsible for the
execution of the contract in all respects in accordance with the terms and conditions as
specified in the acceptance of tender.
35. The Supplier shall not sublet/ transfer or assign the contract to any part thereof without
the written permission of the Dean. In the event of the Supplier contravening this
condition, Dean shall be entitled to place the contract elsewhere on the Suppliers account
at his risk and the Supplier shall be liable for any loss or damage, which the Dean, ESIC
Medical College Hospital, Sanathnagar, Hyderabad, may sustain in consequence or
arising out of such replacing of the contract.
36. Recovery of sums due: Whenever any claim for the payment of a sum of money arises
Signature of the tenderer with Stamp Page 7 of 11
out of or under this contract against the contractor, the purchaser shall be entitled to
recover such sum by appropriating, in part or whole, from the security/earnest money
deposited by the contractor, when the balance or the total sum to be recoverable, as the
case may be, shall be deducted from any sum then due or which at any time thereafter
may become due to recoverable under this or any other contract with the purchaser.
Should this sum not be sufficient to cover the full amount recoverable, the contractor
shall pay to the purchaser on demand the remaining balance due.
37. Insolvency and breach of contract: The Dean may at any time, by notice in writing,
summarily terminate the contract without compensation to the contractor in any of the
following events, that is to say:- If the contractor being an individual or if firm, any
partner in the contractor’s firm, shall at any time be adjudged insolvent or shall have a
receiving order or orders for administration of his estate made against him or shall take
any proceedings for liquidation or composition under any insolvency for the time being
in force or shall make any convenience or assignment of his efforts or enter into any
arrangements or composition with his creditors or suspend payment of if the firm be
dissolved under partnership act, or
38. If the contractor being a company shall pass a resolution or the court shall make an order
for the liquidation of the affairs or a receiver of Manager on behalf of the debenture
holder shall be appointed or circumstances shall have arisen which entitled the court or
debenture holders to appoint a receiver or Manager
39. If the supplier commits any breach of this contract not herein specifically provided for:
Provided always that such determination shall not prejudice any right of action or
remedy which shall have accrued or shall accrue thereafter to the purchaser and
provided also that the suppliers shall be liable to pay the purchaser for any extra
expenditure, he is thereby put to but shall not be entitled to any gain on repurchased.
40. Arbitration: In the event of any dispute or difference arising out of the terms and
conditions laid down in this tender, the same shall be referred to the Arbitrator
appointed by the Dean. The procedure of the Arbitration will be governed by the
provision of Arbitration Act 1996 as amended and rules framed therein under.
41. Statutory requirements
(i) Right to accept / reject: The hospital authority reserves the right to reject any or all
tender without assigning any reason whatsoever. Also, the hospital authority reserves
the right to award any or part or full contract to any successful agency at its discretion
and this will be binding on the tenderers.
(ii) Assistance to Suppliers: The suppliers shall not be entitled to assistance either, in the
procurement of raw materials required for the fulfillment of the contract or in the
securing of transport facilities.
(iii) The tenderer should have a place of business in and around Hyderabad and the
complete Postal Address, Telephone / Mobile / Fax / E-mail address, etc. should be
provided, while submitting the completed tender form.
Sd/-
Dean
Signature of the tenderer with Stamp Page 8 of 11
ANNEXURE-II
Schedule of Requirements
Sl No
Particulars Expected quantity in a year
A B C
1 Bed sheets 194080
2 Surgeons Gowns (Blue) 14984
3 Plain towels (Green) 3179
4 Hole towels (Green Large) 23864
5 Plain towels (Medium) 24328
6 Plain towels (Small) 25693
7 Surgeons Gowns (White) 2434
8 Hole towels (White) 2094
9 Plain towels (white) 8408
10 Doctor's Shirts 441
11 Doctor's pants 394
12 Doctor's Gowns 22359
13 Hole Towel (Small) 6845
14 Patients/ Attendance Gown 9095
15 Wrapper (Dressing Sets) 4247
16 Pillow Covers 46800
17 Towel 3397
18 Blankets 18412
19 Draw Sheets 600
20 Curtains 360
21 Hand Towels(Big) 360
22 Hand Towels(Small) 360
TOTAL 412734
Signature of the tenderer with Stamp Page 9 of 11
Annexure III
Technical Bid
1 A Name of the firm/Company
B Constitution(Proprietorship/Partnership/Company etc)
C Name of the Proprietor/Managing Partner/ Managing
Director
2 A
(i)
Full Postal Address of Office
(ii) Full Postal Address of Workshop
B Cell Phone No.
C Telephone No.
D Fax No.
E Email Id
3 Name and address of
your Bankers stating
the name in which
the Account stands
a) Name of the Bank
b) Name of the bank branch
c) Account No.
d) IFSC code
e) MICR Number
4 A PAN / GIR No.
B Goods & Service Tax Registration No.
5 Details of
earnest money
deposit
Amount (Rs.)
Receipt No and Date
6 Are you in the list of approved contractors of any other
organizations/ Institution, if any give details
8 Any other information which you consider necessary to
Furnish
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp Page 10 of 11
Annexure IV
PRICE BID
Sl
No
Particulars
Expected
quantity in
a year
Rate
per
unit
(in Rs)
Tax per
unit
(in Rs)
Total rate
per unit
(in Rs)
Total
(in Rs)
A B C D E F=D+E G=CXF
1 Bed sheets 194080
2 Surgeons Gowns (Blue) 14984
3 Plain towels (Green) 3179
4 Hole towels (Green
Large) 23864
5 Plain towels (Medium) 24328
6 Plain towels (Small) 25693
7 Surgeons Gowns (White) 2434
8 Hole towels (White) 2094
9 Plain towels (white) 8408
10 Doctor's Shirts 441
11 Doctor's pants 394
12 Doctor's Gowns 22359
13 Hole Towel (Small) 6845
14 Patients/ Attendance
Gown 9095
15 Wrapper (Dressing Sets) 4247
16 Pillow Covers 46800
17 Towel 3397
18 Blankets 18412
19 Draw Sheets 600
20 Curtains 360
21 Hand Towels(Big) 360
22 Hand Towels(Small) 360
Grand Total G
Note:
a. The bidders have to quote for all the items.
b. For operative convenience, a single agency which is technically suitable and has
quoted for all the items (Sl No 1 to 22 of price bid) will be selected on the basis of
amount at the column No ‘G’ (‘’Grand Total”).
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp Page 11 of 11
Annexure V
Undertaking
1. I, the undersigned certify that I have gone though the Terms & conditions mentioned
in the tender document including annexure and undertake to comply with them.
The rates quoted by me/us are valid and binding on me/us for acceptance for the
period of 6 months from date of opening of tender.
2. It is certified that rate quoted by me are the lowest quoted for any
institution/Hospital in India.
3. Earnest money deposited by me/us viz Rs. /- in the form of Demand Draft in favour
of ESIC saving Fund Account No.1 payable at Hyderabad is attached herewith and
shall remain in custody of the Dean, ESIC Medical College Hospital, Sanathnagar,
Hyderabad. I/we give the rights to Dean, ESIC Medical College Hospital,
Sanathnagar, Hyderabad to forfeit the EMD deposited by me/us if any delay occur
on my/agent’s part or fails to supply the item at the appointed place and time and of
the desired specifications.
4. There is no vigilance/CBI case or court case pending against our firm.
5. On Inspection if any article is found not as per supply order and specifications, it
shall be replaced by me/us in time as asked for, to prevent any inconvenience at
my/our own expenses.
6. I/we hereby undertake to supply the items as per specifications and directions given
in supply order within the stipulated period.
7. I/we undertake to provide guarantee/warranty as mentioned in specifications from
the date of satisfactory installation and inspection.
8. I/we understand that Dean, ESIC Medical College Hospital, Sanathnagar, Hyderabad
the right to accept or reject any or all the tenders without assigning any reasons (s)
thereof.
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp Page 12 of 11
INSTRUCTIONS FOR ONLINE BID SUBMISSION:
The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
REGISTRATION 1) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link
“Online bidder Enrollment” on the CPP Portal which is free of charge. 2) As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts. 3) Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal. 4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized
by CCA India (e.g. Sify/nCode/eMudhra etc.), with their profile 5) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC‟s to others which may lead to misuse. 6) Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, Organization Name, Location, Date,
Value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as Organization Name, Form of Contract, Location, Date, Other
keywords etc. to search for a tender published on the CPP Portal. 2) Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective „My Tenders‟ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document. 3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.
Signature of the tenderer with Stamp Page 13 of 11
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before submitting their bids. 2) Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. 3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document. 4) To avoid the time and effort required in uploading the same set of standard documents which are
required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use
“My Space” or „‟Other Important Documents‟‟ area available to them to upload such documents. These documents may be directly submitted from the “My Space” area while submitting a bid, and need not be
uploaded again and again. This will lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. 2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document. 3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable and enter details of the instrument. 4) Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the concerned official, latest by the last date of bid
submission or as specified in the tender documents. The details of the DD/any other accepted instrument,
physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected. 5) Bidders are requested to note that they should necessarily submit their financial bids in the format
provided and no other format is acceptable. If the price bid has been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are
required to download the BoQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be
changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.
Signature of the tenderer with Stamp Page 14 of 11
6) The server time (which is displayed on the bidders‟ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission. 7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons
until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 125 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that
is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall, the
uploaded tender documents become readable only after the tender opening by the authorized bid openers. 8) The uploaded tender documents become readable only after the tender opening by the authorized bid openers. 9) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid Submission” in
the portal), the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details. 10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings. 11) All documents as per tender requirement shall be uploaded online through CPP Portal Website: http://eprocure.gov.in/eprocure/app and no documents except, original demand draft towards EMD and Tender Cost will be accepted offline.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender. 2) Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
INSTRUCTIONS FOR ONLINE EMD/SECURITY DEPOSIT PAYMENT:
The bidders are required to pay EMD/Performance Security Deposit only by using by using “SB Collect”
under SBI Portal (www.onlinesbi.com).
Path for making online payment :
Click on SB Collect > select State as Telangana > Select type of Corporate/institution as Hospital >
select hospital name as ESIC Medical College Hospital > select payment category as Tenders EMD-SD
> make payment > submit acknowledgment/receipt online as well as with undertaking.