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No:542/D/27/12/MHA/2017.Vol II Date: 21.07.2020

E- TENDER NOTICE FOR HIRING OF STAFF CAR

E-tenders under two-bid system through e-procurement solutions are

invited from reputed Agencies/ Establishments for providing hiring of Staff Car with Driver on monthly rental basis for a period of one year, extendable for a further period of two year (One year at a time). E-Tender documents are available online at https://eprocure.gov.in/eprocure/app

The interested tenderers should obtain Class-IIIB Digital Signature Certificates and Register themselves at https://eprocure.gov.in/eprocure/app. Tender documents with related instructions and Helpdesk Contact numbers for the e-tender process are available for viewing on the website of Employees' State Insurance Corporation i.e. www.esic.nic.in.

Sl

No

Description Details

1 Name of Services Hiring of Staff Car on monthly chargeable basis for ESIC Model and Superspeciality Hospital, Asramam, Kollam

2. Estimated amount of annual

contract

Rs 4,50,000/-

3 Duration of work One Year (extendable by two more year)

6 Earnest Money Deposit(EMD) Rs 10000/- in the form of Demand draft in

favour of ‘ESIC Fund A/c no.2’ payable at

Kollam

7 Date of publishing of e-tender 22.07.2020

8 Last date and time for submission

of tender online and offline

(EMD & Undertaking only)

10.08.2020 up to 5:00pm

9 Date and Time for Opening of

Technical bids

12.08.2020 at 11:00am

Note: In case the date of opening of technical bids happens to be a holiday for any

reason, the activity will be held on the immediate next working day at the same

time & place. Selection of the agency will be at the sole discretion of the

competent authority of the ESIC who reserves right to accept or reject any or all

the proposals. The tender documents for the above work can be downloaded from

https://eprocure.gov.in/ eprocure/app and can also be viewed at www.esic.nic.in

EMPLOYEES’ STATE INSURANCE CORPORATION

MODEL AND SUPERSPECIALITY HOSPITAL, ASRAMAM,

KOLLAM (Ministry of Labour & Employment, Govt. of

India) Website: www.esichospitals.gov.in, E-mail: mh-ashramam@esic.nic.in Ph: 0474–2742833,2766618(M.S) Fax: 0474-

2768837

Chinta Se Mukti

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Sd/-

MEDICAL

SUPERINTENDENT

Place: Kollam

[Instructions Read and Complied with / Terms and Conditions Read and Accepted]

[Sign and Seal of Bidder] The following documents will form part of tender document:

I. General Instructions to the bidders – Annexure – A II. Eligibility and Other Terms and conditions – Annexure – B

III. Technical Bid – Annexure – C

IV Finance Bid – for Plan – 2 – Annexure – D V.

VI

Declaration – Annexure – F Undertaking – Annexure – G

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CHAPTER-1: INSTRUCTION TO BIDDERS -ANNEXURE-A

1. Digitally sealed e-tenders (Two bid system) in the prescribed format

are invited from the eligible Agencies/ Establishments for hiring of Staff

Car on monthly rental basis all) basis to ESIC Model and Super speciality

Hospital, Asramam, Kollam for one year, extendable for two more years.

2. Bids for the tender will be accepted only online through

https://eprocure.gov.in/eprocure/app and a copy of Undertaking (Annexure

F) along with Earnest Money Deposit (EMD) should be dropped in the box

placed at Administrative Section of ESIC Model and Superspeciality

Hospital, Asramam, Kollam or sent to “The Medical Superintendent,

ESIC Model and Superspeciality Hospital, Asramam, Kollam in a closed

cover superscribed as “Tender for Hiring of Staff car at ESIC Model and

Superspeciality Hospital, Asramam, Kollam”. Otherwise the tender will not

be accepted and summarily rejected. No other hard copies of bid need to be

submitted.

3. In addition to e-tender which has to be filed online the bidders shall also be

required to forward the hard copies of Tender documents duly completed

along with documents and the forms (except the price bid), as mentioned in

the tender document which should be submitted with covering letter in a

sealed envelope duly super-scribed with the name of work and should be

dropped in the tender box latest by 5.00 P.M on 10.08.2020.

1. The amount of Earnest Money Deposit (EMD) is ₹. 10000/- (Rupees Ten thousand

only) and should be paid in the form of DD drawn in favour of Employees’ State

Insurance Corporation Savings Fund A/c No. 2 payable at Kollam.

2. For all practical purposes, the e-tender shall be considered for evaluation, however

in case of any dispute, the physical documents would be scrutinized.

3. Each and every page of the tender documents should bear stamp and signature of

the authorized signatory of the quoting firm.

4. The quoted amount should be exclusive of all taxes and final. No change is allowed

at any stage.

5. The bids will be evaluated based on the rate quoted on annexure – D. Lowest rate

will be calculated by the rate quoted for item no.1 that is rate per month. (Inclusive

of salary of driver + Mileage Charge for first 1200Km + other incidental expenses).

The item no.2 is the rate per Km for additional Km beyond 1200 kms [per kms

charges] is for information purpose only and the same will not be used for

calculation of L1.

6. Conditional tenders are liable to be rejected.

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7. Tender form shall be duly filled up and completed in all respects. Incomplete

tenders or tenders without EMD shall be treated as invalid / shall be rejected

8. Bids will be opened online by the Evaluation Committee at the time of bid opening

as mentioned in the document. If the tender opening day is declared as a holiday, the

tenders will be opened by the evaluators at the same time on next working day

9. Incomplete tenders and tenders received through e-mail / fax will summarily be

rejected.

10. The tender is not transferable. Multiple bids should not be submitted by the same

bidder and will be rejected if found

[Instructions Read and Complied with / Terms and Conditions Read and Accepted]

II. Eligibility and Other Terms and Conditions ANNEXURE-B

1. Agencies/ Establishments must have at least two years standing in the field.

Evidence to this effect should be forwarded along with tender.

2. Each tenderer must remit earnest money deposit of Rs.10000/- by means of a

Demand Draft drawn in favour of account No. 2 ESIC and the DD should be attached

with tender

3. The contract will normally be valid for a period of one year but can be extended upto a

maximum of two more years on mutual consent and subject to the instructions of ESIC

Headquarters Office, New Delhi. The Medical Superintendent, ESIC Model & Super

speciality Hospital, Asramam, Kollam reserves the right to terminate the contract at

any time, before the expiry of one year, by giving one month notice. The selected

tenderer should sign an agreement with the Medical Superintendent, ESIC Model and

Super speciality Hospital, Asramam, Kollam.

4. The selected tenderer should deposit an amount equal to 5 % of value of the

estimated tender value for one year as security deposit. The EMD amount is adjustable

to the Security Deposit. The amount shall be refunded after satisfactory completion of

contract without interest.

5. The applicant contractor should have experience of running a fleet of vehicles on hiring

basis. Certificate for experience providing services in any organization should be

attached.

6. The short listed tenderer will have to produce the vehicle for inspection within 10

days of issuing of provisional letter of award. The final selection will be subject to

vehicle inspection.

7. The tenderer should have valid PAN /TAN No. Copy of the same should be attached

with the tender document. Income tax and other taxes due to the Government will be

deducted from the holding charges payable to the contractor every month at the

prevailing rate as per rules.

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8. Contractor should comply with all labour laws and other statutory provisions governing

employment of persons, working hours, payment of minimum wages, bonus and

similar benefits.

9. The contractor’s personnel/staff shall have to maintain strict discipline as per the rules

of the Hospital and maintain absolute integrity at all times.

10. Any loss to ESIC on account of non performance of the contract, deficiency in

performance due to lack of quality, non performance in time or similar deficiencies,

will be recovered from the contractor and contract shall be liable for termination /

forfeiture of security.

SPECIAL CONDITION

1) The staff car should have valid taxi permit and the model should be registered on

or after April 2018. Priority will be given to latest model of Sedan.

2) Driver should have mobile phone with him and he should be available on phone

round the clock. Refusal/non-attendance of call outside retention period will

tantamount to termination of contract.

3) Retention period per day shall be 9 hours, i.e., from 8.00 AM to 6.00 PM. There

may be occasions when services of the driver will be required outside the

normal retention hours, i.e. in case of emergency.

4) The Medical Superintendent, Model Hospital, Asramam reserves the right to

relax any of the conditions in deserving cases.

5) Quote- Monthly retaining charges for the vehicle inclusive of charges such as

vehicle rent driver’s wages /Bata and all incidental charges. Hospital will not

pay any extra amount except the monthly charges quoted.

6) The cost of wages of the driver will be borne by the contractor along with other

allowance applicable. The driver so supplied by the contractor shall not be the

employee of the ESI Corporation. He will not be entitled to get any amount

from the Corporation as allowances, wages, bonus, gratuity or retrenchment

compensation etc.

7) ESIC shall not be liable for any damage to vehicle during the course of use.

8) In case of break down or non supply of vehicle, the loss suffered or expenditure

incurred by the ESIC will be recovered from the contractor.

9) The vehicle shall be made available on all days including Sundays, holidays and

period beyond normal retention time as per the requirement of hospital. No

Bata/Allowances will not be paid for such extra duty

10) The driver will wear neat and ironed white and white uniform and cap, identity

card etc.

11) Mileage will be reckoned from hospital premises and back to the hospital

premises only.

12) Drivers provided to the vehicle should possess valid driving license and also

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should posses the certificates required by RTA . (Licence, Insurance, Pollution,

R.C., Road Tax, Taxi licence, etc.)

13) No mileage charge will be paid for the first 1200 km/ month. Mileage charges

upto first 1200 km each month is to be included in the retainer fee.

14) In the event of non availability of the vehicle on contract for service for any

reason or any alternative vehicle, the hospital will make its own arrangement

and the cost incurred for such arrangements will be realised from the contractor.

15) The drivers / staff to be provided by the firm shall be a qualified driver. He shall

have a valid commercial driving license. He should have a Medical Fitness

Certificate especially with respect to eye sight and problems related to eyes. The

driver should have sufficient driving experience having not less than 25yrs. Of

age. The Driver should be well dressed, should wear proper white colour

uniform and must carry a mobile phone in working condition for which, no

separate payment shall be made by the Corporation. He should be polite and

well behaving and should not have any kind of criminal or adverse record.

16) The driver shall keep documents such as RC, Pollution Check Certificate, Driving

licence etc of the vehicle with him all the time. In case of any penalty for any

violation of rules / law, only the firm / driver shall be solely responsible for the

same.

17) The charges fixed shall remain same for entire period of contract and no interim

hike will be accepted / allowed for whatever the reasons thereof

18) The contractor is required to give a notice of three months in case he wants to

discontinue the services

19) Corrections if any, to be required will be published only in our website.

.

The Medical Superintendent, ESIC Model & Super speciality Hospital, Asramam,

Kollam reserves the right to accept or reject any or all the tender without assigning any

reason. Selected tenderer should sign an agreement with the Superintendent specifying all the

terms and conditions of contract before commencement of the contract.

- Sd -

MEDICAL SUPERINTENDENT

[Instructions Read and Complied with /

Terms and Conditions Read and Accepted]

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[Sign and Seal of Bidder]

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PROFORMA FOR PROVISION OF STAFF CAR

(For submitting Technical Bid) -ANNEXURE.C

1 Name of owner/firm

2 PAN/TAN No. (Scanned copy should be

uploaded)

3 Address with contact No

4 DD ( Details of EMD) Scanned copy should be

uploaded

5 Make of vehicle

6 Model of vehicle with Reg No.

12. Details of vehicles [Model not before 2018] owned by the Tenderer / Firm in its

own name only. [Copies of Taxi Permit & Authorization Certification issued

by the RTO, Current Comprehensive Insurance and Pollution Check to be

uploaded]

Sl. No.

Name/Make/ Model/ Year

Registration

Number

No. of Kms travelled

Details of documents attached

Signature of the Vendor

Name & Address & Telephone No. of the Vendor

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List of Documents should be scanned and uploaded along with the Bid

1. Demand Draft (EMD).

2. Copy of RC book, duly filled Annexure C, Annexure E, and Annexure F.

3. Copy of Taxi permit.

4. Copy of Driving Licence, Badge.

5. Details of Contract Agreement with other parties, if any.

6. Copy of Certificate of insurance, tax payment & Pollution Control.

7. Copy of PAN/TAN.

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ROFORMA FOR PROVISION OF STAFF CAR

(For submitting Financial Bid) - ANNEXURE-D

NB: Lowest rate will be calculated by the rate quoted for item no.1 that is rate per

month. (Inclusive of salary of driver + Mileage Charge for first 1200Km + other

incidental expenses). The item no.2 is the rate per Km for additional Km beyond 1200

kms [per kms charges] is for information purpose only and the same will not be used for

calculation of L1.

Date: Tenderer’s Signature:

Tenderer’s Name:

Stamp / Seal:

Annexure - E

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DECLARATION

I/we……………………………………………………………………………………

…………………………………………Son / Daughter of Shri

…………………………………………………………………………………………

…………………………….is competent to sign this declaration and execute this

tender on behalf of

M/s………………………………..……………………………………………………

…………………………………………………………………. as a/an proprietor /

Partner / Director / Authorised signatory /…………………………………………..

a. I/ We have carefully read and understood all the terms and conditions of the

tender and hereby convey my acceptance of the same.

b. The information / documents furnished along with the tender application are

true and authentic to the best of my / our knowledge and belief.

c. I/ We, am/ are well aware of the fact that furnishing of any false information /

fabricated document would lead to rejection of my tender at any stage besides

liabilities towards prosecution under appropriate law.

d. I/We have appraised myself / ourselves about the job to be done during the

tenure of period of agreement and also acknowledge bearing the consequences of

non-performance or deficiencies in services on my part.

e. Our Company / firm is in the business since last three years.

f. Our Company / firm is not blacklisted by any Government Organisation /

Institutions.

g. I/we cetify that there is no criminal case pending against the driver (Shri. Name

address of the driver) in any police station or court.

h. I/We, am/are aware that the information furnishing in the affidavit are true to

the best of my knowledge and belief and in case of any false information getting

proved, my contract is liable to be terminated.

Date: Place:

Signature of Owner / Partner /

Director Full Name: Company’s Seal:

N.B: Scanned copy of the above declaration, duly signed and sealed, should be uploaded

with Technical Bid. In case of Authorised signatory, Authorisation letter / resolution

should also be uploaded [Instructions Read and Complied with / Terms and Conditions Read and Accepted]

[Sign and Seal of Bidder] Annexure - F

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UNDERTAKING To

The Medical Superintendent,

ESIC, Model and Superspeciality hospital,

Asramam, Kollam

Sir,

I / We do hereby solemnly declare and undertake that:

1) All the terms and conditions of the tender are accepted unconditionally by me /

us.

2) I / We assured the satisfactory performance during the whole period of contract.

3) I / We give the rights to the Competent authority / The Medical Superintendent,

ESIC, Model and Superspeciality Hospital, Asramam, Kollam

a. To reject the tender at any time if any information / declaration

submitted by me / us is found incorrect / false.

b. To forfeit the EMD if I / We withdraw / modify the Bids submitted during

the period of validity.

c. To forfeit the EMD if I / We refused to accept the awarded contract or

fails to submit performance security before the deadline defined.

d. To forfeit the performance security deposited by me / us if any delay /

deficiency / non-performance /failure to pay statutory liabilities arise on

our part during the period of contract.

For and on behalf of the firm (Firms Name &

address)

Signature

Name:

Designation:

Seal: