COST OF FORM: RS. 500/-

EMPLOYEES STATE INSURANCE HOSPITALBASAIDARAPUR: RING ROAD : NEW DELHI-110015

ISO 9001-2008 CERTIFIED 600 BEDS HOSPITAL)

S.NO. OF TENDER : _________________________

Name of the party in whose favourthe Tender form has been issued : _________________________

(SEAL OF THE OFFICER)…………………………………………..........................................................................

SUB: - Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set s installed at ESIC Model Hospital, Basaidarapur for one year.

Dear Sir,

1 I/ we________________________ hereby submit the tender application for the above mentioned worksviz. _______________________________________________________________________________

2 I/We now enclosing Demand Draft/Bankers’ Cheque No. _________dated for Rs. 23250//- payable at New Delhi drawn in favour of “ESI Fund Account No. 1” towards Earnest Money Deposit.( TENDER NOTACCOMPANIED WITH EMD ALONGWITH THE TECHNICAL BID SHALL BE SUMMARILY REJECTED.)

3 The tender document can also be downloaded from the hospital website www.esipgimsrbasai.in which should be accompanied by the requisite tender cost of Rs. 500/- in the form of Demand Draft/ Pay Order payable at New Delhi in favour of ESI Fund Account No. 1.

4 I/We hereby declare that I/we have perused and understood the tender document and accept all the terms & conditions, stipulated by the ESIC in connection with the tender for Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set of installed at ESIC Model Hospital, Basaidarapur

5 I/we confirm that all cuttings and over-writings have been deleted & re-written afresh and initialed wherever required.

6 Each and every page of the tender document has been signed and seal/stamp of thefirm/Agency/Company affixed.

Yours faithfully,(signature of authorized signatory)With seal of the firm/companyM/s_________________________

(2)

CHECKLIST FOR SUBMISSION OF TENDER

Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set of installed at ESIC Model Hospital, Basaidarapur for one year

(TO BE FILLED BY THE TENDERER AND SUBMITTED ALONG WITH THE TECHNICAL BID)

S.NO PARTICULAR YES/NO PAGE NO

1 Tenders Particulars duly filled up and signed by theauthorized signatory

2 Documents/certificates showing details ofexperience of the firm for the similar workscompleted during the last 7 years. They Should have satisfactory completed smiler work which means Compressive Maintenance of DG Sets

3 Technical Bid(Part A) Format-I duly filled upand signed by the authorized signatory

4 Certificates of registration for soleproprietorship/partnership/company

5 Copy of solvency certificate issued by the Bank

6 Statement of turnover/annual balance sheet for thelast three years( 2011-12 & 2012-13, 2013-14) dulycertified by the Statutory Auditors.

7 DD/Pay order/Bankers’ cheque of Rs. 500/-towards cost of tender form if downloaded fromthe website(if applicable)

8 Earnest Money Deposit/ DD/Pay Order/ Bankers’cheque

9 Income Tax Pan No./Income Tax Clearance

Certificate

10 a) Audited Income & Expenditure Statement of lastthree years i.e. 2011-12 & 2012-13, 2013-14) b) Audited Profit & Loss Account for last three yearsi.e. 2011-12 & 2012-13, 2013-14) c) Audit Report of last three years i.e. 2011-12 & 2012-13, 2013-14) d) Service Tax Certificatee) ESI/EPF Registrationf) Valid Labour License

11 Contractor who fulfills the following requirement shall be eligible to apply. Joint ventures are not acceptable. Contractor should have their own workshop in Delhi for Repairs / Top Overhauling up-to 1010 KVA DG Sets

(NAME OF THE TENDERER)WITH SIGNATURE & SEAL

Dated

(3)

Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set of installed at ESIC Model Hospital, Basaidarapur for one year.

TENDERER PARTICULARS1. Names, address of firm/Agency/ _______________________________

_______________________________Company and Telephone _______________________________Numbers. _______________________________

2. Registration No. _______________________________

3. Name, Designation, Address _______________________________and Telephone No. of _______________________________authorized person ._ _____________________________

_______________________________

4. Please specify as to whether _______________________________Tenderer is sole proprietor/ _______________________________Partnership firm/Private or Limited ______________________________Company.

5. Name, Address and ______________________________Telephone No. of Directors/partners ______________________________

______________________________

6. Copy of PAN card issued by ______________________________Income Tax Department and ______________________________Copy of previous Financial ______________________________Year’s Income Tax Return. _______________________________

7. VAT/Work contract Tax _______________________________Registration No. ______________________________

8. Details of Bid Security/Earnest _____________________________Money deposit: _____________________________

(a) Amount: _____________________________(b) Demand Draft/ Pay Order _____________________________

Banker Cheque No . _____________________________(c) Date of issue: _____________________________(d) Name of issuing Bank: _____________________________

9. Any other information: _____________________________

10. Declaration by the bidder: _____________________________

This is to certify that I/We before signing this tender have read and fully understood all the terms andConditions contained herein and undertake myself/ourselves to abide by them.

Signature of the Bidder __________________________(Name and Address of the Bidder)________________________________________________________________Telephone No.__________________________________

(4)

Affix dully AttestedP.P.Size RecentPhotographProspective bidder

I NSTRUCTIONS TO THE TENDERER

1. Sealed offers under two bid system in the prescribed proforma are invited from eligible tenders for providing Annual Repair and Maintenance services listed under scope of services in this bid document.

2. The amount of earnest money deposit (EMD) shall be Rs. 23250/- (Rupees Twenty three thousand two hundred Fifty only) in the form of DD/Pay Order, drawn in favour of ESI Fund Account No. 1 payable at New Delhi.

3. Tender form shall be complete in all respect. Incomplete tenders or tenders without EMD shall be treated as invalid.

4. Last date of submission of tender is 06.07.2015 up to 1.00 P.M.5. Date and time of opening of tender is 06.07.2015 at 2.30 PM6. Each and every page of the tender documents should bear the stamp and signature of the

authorized representative. Format I, II & III enclosed shall be filled without exception. The tenderer shall also enclose the latest Income Tax Clearance Certificate and proof of VAT/works Contract Tax registration where applicable.

7. The rates for each and every item shall be quoted in Figure and words. In case of any discrepancy in rates, the rates written in words shall prevail.

8. The envelop containing tender document shall be sealed and bear address of the tenderer.9. The site for the work is available and can be seen on any working day during office hours by

contacting Estate Branch, Room No.74.10. The competent authority of ESIC, reserves the right to accept or reject any tender or all

tenders without assigning any reason.11. Conditional tender are liable to be rejected.12. The tender for the work shall remain open for acceptance for a period of sixty days (60) from

the date of opening of tender.13. These instructions shall form a part of the contract document.14. The EMD of unsuccessful tenderer shall be refunded within one month after the award of

work to the successful tenderer.15. Rates quoted shall be firm and fixed and are inclusive of cost of manpower, material,

machinery, tools and plant etc., all taxes , duties and levies, insurance etc. No escalation ofwhatsoever nature shall be payable except variation in dues warranted under statute.

16. Eligibility criteria :

16.2 The tenders should have completed the following work in the last 7 yearssatisfactorily in Central Government or Central Automatons Body or Central PSUs or State Government or State Automatons body or State PSUs . A One similar work of value not less than rupees 929800/. (Equals to the 80% value of work to be executed)

OrTwo similar work of value not less than rupees 697300/-.(Equals to 60% of the value of work to be executed)

OrThree similar works of value not less that Rs. 464900/-.(Equals to the 40% value of work to be executed)

C Average annual financial turnover during the last 3 financial years should be at least 30% of the value of the work to be executed (Copy of complete balance sheet signed by Chartered Accountant to be submitted.)

D Following documents to be attached with the Technical bid:a) Audited Balance Sheet for last three years i.e. 2011-12 & 2012-13, 2013-14

(5)

b) Audited Income & Expenditure Statement of last three years i.e.2011-12 & 2012-13, 2013-14

c) Audited Profit & Loss Account for last three years i.e. 2011-12 & 2012-13, 2013-14)d) Audit Report of last three years i.e. 2011-12 & 2012-13, 2013-14)e) Service Tax Certificatef) Registration Certificateg) PAN No.h) Copies of last ESI/EPF returns filed along with copies of challans.E The tenderer should have registered/Branch office in Delhi/NCR.F The tenderer should be covered under ESI Act 1948 and EPF Act . Copy of registration has to

be attached with the Technical bid.17. Submission of bids : proposals should be submitted in two separate envelopes namely,

‘Technical Bid’ and ‘Financial Bid’. The technical and financial bids duly sealed in separate envelopes must be kept inside a single third envelope and clearly superscribed as “Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set Install in ESI Hospital Basaidarapur. The envelope should be clearly marked as ‘Technical Bid’ (Envelope-I) and ‘Financial Bid’ (Envelope-II). The third envelope shall also contain the EMD.

18. Evaluation of Technical Bids : Bids received and found valid will be evaluated by the ESIC to ascertain the best-evaluated bid for the complete work/services under the specifications and documents. The tenderer should take care to submit all the information sought by the ESIC in prescribed formats.

a. Firm’s relevant experience and strength – Profile of agency, registration details, experience of similar works, annual turnover.

b. Qualification/Related experience.19. Financial Bid : The financial bid of the tenderers, whose technical bid is found to be suitable,

will be opened in the presence of the tenderers, who choose to attend the opening of financial bid. Minimum two-day notice will be give to tenderer for this purpose.

20. Award of work :(i) The selection of the agency will be at the sole discretion of the ESIC who reserves its right to

accept or reject any or all the proposals without assigning any reason.(ii) The contract for the Annual Repairs and Maintenance shall be awarded to the best qualified

responsive tenderer.(iii) Upon evaluation of offers the notification on award of contract will be intimated to the

successful tenderer.iv) Interested parties can drop their tender documents complete in all respects from 29.06.2015 to

06.07.2015 from 10.00 AM to 1.00 PM in the tender Box kept in room No.56.21. Delay/Late tenders for whatever the reason will summarily be rejected.22. Self attested copies of valid ESIC Registration/ Employer Number and valid EPF Registration

No. should also be enclosed with Technical Bid. Copies of complete balance sheet for the last three years i.e. 2011-12 & 2012-13, 2013-14 signed by Chartered Accountant to be submitted.)

23. Fraud and CorruptionThe bidders, Suppliers Contractors and consultants, observe the highest standard of ethicsduring the procurement and execution of such contracts. In pursuit of this:-

a) Defines for the purposes of this provision, the terms set forth below as follows:i) “Corrupt practice” means the offering, giving, receiving or soliciting, directly or indirectly of

anything of value to influence the action of a public official in the procurement process or incontract execution;

ii) “fraudulent practice” means a misrepresentation or omission of facts in order to influence aprocurement process of execution of contract.

iii) “collusive practice” means a scheme or arrangement between two or more bidders, with orwithout the knowledge of the borrower, designed to establish bid prices at artificial , nocompetitive levels

(6)iv) “Coercive practice” means harming or threatening to harm directly or indirectly person or their

property to influence their participation in the procurement process of affect to execute on of acontract.

b) Will reject a proposal for award if it determines that the bidder recommended or aware has, directly or through an agency, engaged in corrupt, fraudulent, coercive or collusive practice in competing for the contract in question.

(7)

Tender for Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set of installed at ESIC Model Hospital, Basaidarapur for one year.

Technical Bid (Part - A)

EXPERIENCE OF COMPANY

(Experience of relevant and similar work of construction, pipe laying/annual Repair and Maintenancecompleted during last Seven years preceding March, 2015 and ongoing works) Use separate sheet for each work.

Project title & Location.

Name of the Client and Address.

Describe area of Participation (Specific Workdone/Services rendered by the applicant).

Period of work Done/Services rendered for the project.

Total cost of work/AMC cost

Date of start of the work and the present status

Any other details

NOTE :

Supporting documents like certificates from the client in support of each of the above projects to befurnished.

Dated

(NAME OF THE TENDERER)WITH SIGNATURE & SEAL

(8)Annexure ‘B’

GENERAL CONDITIONS OF CONTRACT

Definitions and Interpretation

1. Definitions.

a) In the Contract (as hereinafter defined) the following words and expressions shall have themeanings hereby assigned to them except where the context otherwise requires.

i) “Employer” means the ESIC and the legal successors in title to ESIC.ii) “Engineer” means the person appointed by ESIC to act as Engineer for the purposes of

the Contract.iii) “Contractor” means an individual or firms (proprietary or partnership) whether incorporated

or not, that has entered into contract (with the employer) and shall include his/its heirs, legal representatives, successors and assigns. Changes in the constitution of the firm, if any shall be immediately notified to the employer, in writing and approval obtained for continued performance of the contract.

b) (i) “Contract” means these conditions, the Specification, the Bill of Quantities, theTender, the Letter of acceptance, the Contract Agreement (if completed) and such furtherdocuments as may be expressly incorporation in the letter of Acceptance or Contract /Agreement ( if completed).

(ii) “Specification” means the specification of the Works included in the Contract and any modification thereof.

(iii) “Drawings” means all the completion drawings, calculations andtechnical information of a like nature provided by the Engineer to be Contractor under the Contract and all drawings, calculations, samples, patterns, models, Repair and Repair and Maintenance manuals and other technical information of a like nature submitted by the Contractor and approved by the Engineer.

(iv) “Bill of Quantities” means the priced and completed bill of quantities forming part of the tender.

(v) “Tender” means the Contractor’s priced offer to the Employer for the execution and completion of the works and the remedying of any defects therein in accordance with the provisions of the Contract, as accepted by the Letter of Acceptance. The word Tender is synonymous with “Bid “and the words “Tender Documents” with “Bidding Documents”.

(vi) “Letter of Acceptance” means the formal acceptance of the tender by ESIC.(vii) “Contract Agreement” means the contract agreement (if any) referred

to in Sub Clause(viii) “Appendix to Tender” means the appendix comprised in the form of Tender annexed to

these Conditions.c) (i) “Commencement Date” means the date upon which the Contractor receives the notice to

commence the works. (ii) “Time for completion” means the time period for which the contract for Annual

Comprehensive Maintenance has been awarded by the employer to the contractor.d) “Taking over Certificate” means a certificate issued by employer evidencing successful

completion of the awarded work.e)(I) “Contract Price” means the sum stated in the Letter of Acceptance as payable to the

Contractor for the execution and completion of the Works and the remedying of any defects therein in accordance with the provisions of the Contract.

ii) “Retention Money” means the aggregate of all monies retained by the Employer.

(9)f) i) “Works” means the Permanent Works and the Temporary Works or either of them to be

executed in accordance with the contract.Iii) “Cost “means all expenditure properly incurred or to be incurred, whether on or off the site,

including over head and other charges but does not include any allowance for profit.

2. ENGINEER

Engineers Duties and Authority

a) The Engineer shall carry out the duties specified in the Contract.

3. Custody and Supply of Drawings and DocumentsThe Drawings shall remain in the sole custody of the employer/Engineer, but copies as required thereof as per availability in the record shall be provided to the Contractor free solely for the purpose of this contract.

4. Sufficiency of TenderThe Contractor shall be deemed to have based his Tender on the data made available by the employer and on his own inspection and examination of this site conditions.

5. Contractor’s EmployeesThe Contractor shall provide on the site qualified and experienced technical staff in connection with the Repair and Maintenance of the Works and the remedying of any defects therein. The minimum staff shall be as per description of work mentioned in BOQ and format-III.

6. Engineer at Liberty to object.The Engineer shall be at liberty to object to and require the contractor to remove forthwith from the Works any person provided by the contractor who, in the opinion of the Engineer, misconducts himself, or is in incompetent or negligent in the proper performance of his duties, or whose presence on Site is otherwise considered by the Engineer to be undesirable, and such person shall not be again allowed upon the Works without the consent of the Engineer. Any person so removed from the works shall be replaced as soon as possible by a qualified person approved bythe Engineers.

7. Safety, Security and Protection for the EnvironmentThe Contractor shall, throughout the execution and completion of the Works and the remedying of any defects therein:

I) Have full regard for the safety of all persons entitled to be upon the Site and keep the Site ( so far as the same is under his control) and the Works ( so far as the same are not completed or occupied by the Employer) in an orderly state appropriate to the avoidance of danger to such persons, and

ii) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching, when and where necessary or required, by the Engineer or by any duly constituted authority for the protection of the Works or for the safety and convenience of the public or others, and

iii) Take all reasonable steps to protect the environment on and off the Site and to avoid damage or nuisance to persons or to property of the public or others resulting from pollution, noise or other causes arising as a consequence of his methods or Repair.

(10)(a) Insurance of work by the Contractor for his liability:I) During the Repair and Maintenance period for loss or damage to property and life arising

from a cause for which contractor is responsible.8 . Damage to Persons and Property

The Contractor shall, except if and so far as the Contract provides otherwise, indemnify theEmployer against all losses and claims in respect of:

a) death of or injury to any person, orb) loss or damage to any property (other than the Works): Which may arise out of or in

consequence of the Repair and Maintenance of the Works and the remedying of anydefects therein, and against all claims, proceedings, damages, costs, charges and expenses whatsoever in respect thereof.

9. Accident or injury to WorkmenThe Employer shall not be liable for or in respect of any damages or compensation payable to any workman for death or injury resulting from any act or default of thecontractor. The Contractor shall indemnify and keep indemnified the Employer against all such damages and compensation and expenses whatsoever in respect thereof or in relation thereto.

10 Evidence and Terms of InsuranceThe Contractor shall take out appropriate insurance to cover his workers and staff employed by him fully. The contractor shall provide evidence to the Engineer/Employer as soon as practicable after the respective insurance have been taken out but in any case prior to the start of work at the Site that insurance required under the Contract have been effected.

11. Compliance with Statutes, RegulationsThe Contractor shall conform in all respects, including by the giving of all notices and the paying of all fees, with the provision of:

a). Any national or State Statute, ordinance, or other law, or any regulation, or bye-law of any local or other duly constituted authority in relation to the execution and completion of the works and the remedying of any defects therein, and

b) The rules and regulations of all public bodies and companies whose property or rights are affected or may be affected in any way by the works, and the Contractor shall keep the Employer indemnified against all penalties and liability of every kind for breach of any such provision.

c) Any changes required for approval due to revision of the local laws.

12. Time for completion :-The Repair and Maintenance work shall be for a period of One year or as mentioned in the letter of commencement and shall start from the date issue of lettercommencement and shall stands terminated after the expiry of One Year .

13. Extension of Time for Completion.The Annual Comprehensive Maintenance contract may be extended on the written mutual consent of both Employer and Contractor for a further period may be up to one year(up to 10%/ as per direction of Hospital Administration). However, employer reserve it’s right to terminate the Annual Comprehensive Maintenance contract by giving 15 days notice at any time during the currency of the contract if the services of the agency are not satisfactory as per the opinion of employer or its representative.

(11)14. Defect identification and its rectifications.

Agency shall immediately attend the defects and complaints noticed at site. The agency shall provide and develop a system for regular Repair and Maintenance of all the services which includes defect identification and its immediate rectification so, that services are not affected. It shall be the sole responsibility of the Repair and Maintenance agency that all the services are kept in functional condition round the clock during the currency of thecontract. Defect Liability period shall be 12 months from the date of completion of work under BOQ measurable works. The contractor shall rectify at his own expenses any defect in the work carried out by him during this period. On failure of the contractor to do so, the same shall be completed by the employer at risk and cost of the contractor.

15. Liquidated damages for delay.If the Contractor fails to attend any complaint or defect in due course of time and if in the opinion of engineer delay is on the part of Annual Comprehensive Maintenance agency, the employer can impose liquidated damages on the contractor as detailed in the particular conditions.

16. Contractor’s Failure to carry out Instruction.In case of default on the part of the Contractor in carrying out defect rectification works, theEmployer/Engineer and IMO In charge shall be entitled to employ and pay other persons to carryout the same and if such work, in the opinion of the Engineer, the Contractor was liable to do at this own cost under the Contract, then all costs including penalty for delay in attending to the complaint consequent thereon or incidental thereto shall be determined by the Engineer and shall be recoverable from the Contractor by the Employer, and may be deducted by the Employer from any monies due or to become due to the Contractor.

17. Instructions for Variations(a) Quantities given in the BOQ are estimated quantities. The quantity of any particular item

may vary to any extent. Variation in quantity in particular items or total exclusion of certain items of BOQ from the work executed or overall cost, does not entitle contractor to claim any extra cost.

(b) Notice to be given by the contractor for execution of Planed civil and electric works :-It shall be duty of the contractor to give notice of at least three working days for execution of planned civil Works like whitewashing, painting, replacement of window glass panes which is other than day to day maintenance jobs so that prior sanction may be obtained to start the work and also to check the quality of materials to be used. If no notice is given, the work executed will not be considered for payment.

MEASUREMENT

18. Works to be measured for BOQ itemsThe Engineer shall be determined by the measurement of the value of actual work done inaccordance with the Contract and the Contractor shall be paid proportionately. Part rate shall be made for any part of BOQ items not fully executed. Engineer shall be at liberty to decide the breakup of Lump Sum items and to decide the part rate for any particular item. In case overtime working of staff under item no. 1 is required, specific instructions of the engineer is to be obtained. Payment shall be made at applicable overtime rates.

19. Method of MeasurementThe works shall be measured net, notwithstanding any general or local custom, except where otherwise provided in the Contract.

(12)CERTIFICATES AND PAYMENTS

20. Monthly StatementsThe contractor shall submit a bill in 3 copies to the Engineer by 7th day of each month for the work executed up-to the end of previous month in tabulated form approved by the Engineer, showing the amounts to which the Contractor Considers himself to be entitled. The bill must be supported with the documents as per standard form.( Part A as per Standard Form)

21. Deduction of Income TaxThe amount to be deducted towards the advance income tax shall be at the rate applicable.

22. Monthly PaymentsAfter submission of monthly bill complete in all respects by the contractor, Engineer shall check the bill with the help of contractor and certify for payment within 15 days.

23. Performance GuaranteeWithin two weeks of award of work, the Contractor shall submit a Performance Security for proper performance of the contract in the format enclosed as Enclosure –III. The performance guaranteeshall be valid for the duration of the contact period plus 60 days. The performance security can be encased by the Employer to recover any amount which is payable by the contractor to the Employer on any account for a cause arising out of the contract(as per direction of Engineer-in-Charge/GFR Rules)

24. Correction of certificatesThe Engineer may be any Interim Payment Certificate make any correction or modification in any previous interim payment Certificate which has been issued by him, and shall have authority, if any work is not being carried out to his satisfaction, to omit or reduce the value of such work in any Interim Payment Certificate.

25. Final CertificatesWithin 28 days after receipt of the Final Statement, and the written discharge, the Engineer shall issue to the employer (with a copy to the Contractor) a Final Certificate stating:

a. The amount which, in the opinion of the Engineer, is finally due under the contract, andb. After giving credit to the Employer for all amounts previously paid by the Employer and for

all sums to which the Employer is entitled under the Contract.26. Default of Contractor26.1 If the performance of the contract and is not satisfactory and not corrected within 15 days

of receiving notice, then employer shall be at liberty to terminate the contract and get the work executed through other means at the risk and cost of the Contractor.

26.2 Payment on TerminationIn the event of termination of the contract, employer shall be at liberty to get balance work done at the risk and cost of the contractor and due payment of the contractor, if any, shall be released after the completion of whole of the works.

27. Amicable Settlement of DisputeThe party shall use their best efforts amicably all disputes arising out of or in connection this contract or the interpretation thereof.

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28. ArbitrationAny dispute and differences relating to the meaning of the specifications, designs, drawings and instructions herein before mentioned and as to the quality of workmanship of materials used in the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions or these conditions or otherwise concerning the works or the execution or failure to execute the same whether arising during the progress of the work or after the completion or abandonment thereof in respect of which:-

Amicable settlement has not been reached.Shall be referred to the Sole Arbitration of the Chief Engineer, ESIC who shall proceed as per the Arbitration Act, 1996.

28.1. The work under the contract shall continue, during the Arbitration proceedings.28.2. The award of the Arbitrator shall be final, conclusive and binding on both the parties.

(14)Tender for Annual Comprehensive Maintenance of 2x140 KVA , 2x160 KVA , 1x56 KVA , 2x125 KVA and 1010 KVA DG Set of installed at ESIC Model Hospital, Basaidarapur for one year.

Financial Bid(Part B)

ABSTRACT OF COST

S.No. Description of Items Quantity

Rate Unit Amount (Rs.)

1. Annual compressive maintainance of the following capacity DG set each including confectioning / associated installation /equipment such as AMF panel , LT panel, control and relay panel,, B-Check twice in a year, self started AVR, Hseset/ Belt,descaling of radiator colleent , battery charger and as power the terms and condition attached.

140 KVA DG Set kirlosker make

2 No for 12 Months

Each for 1 Month

160 KVA DG Set kirlosker make

2 No for 12 Months

Each for 1 Month

56 KVA DG Set kirlosker make

1 NO for 12 Months

Each for 1 Month

125 KVA DG Set Cummines Engine make

2 No For 12 Months

Each for 1 Month

1010 KVA DG Set Cummines Engine make

1 NO for 12 Months

Each for 1 Month

Total

Dated:-(NAME OF THE TENDERER)

WITH SIGNATURE & SEAL

(15)

ADDITIONAL CONDITIONS

1. The work shall be carried out as per CPWD General Specifications for Electrical work Part-I (Internal E.I.) 2005, Part-II (Ext. EI) 1994 & DG Set Part-VII, 2006 as amended up to date.

2. The contractor shall also be required to give two visits of Mechanical/Electrical/Computer Engineer per month to carry out the preventive maintenance checking and service of Generating sets and allied equipments at site. The contractor shall get challan signed from the In-charge in token of attending the complaints/servicing as and when required by the department.

3. Besides the regular visits, the firm shall also attend the complaints/Breakdowns within 24 hours otherwise deduction will be made @ Rs. 1000/- per day from the bill.

4. The contractor has to carry out A & B, check as per manufacturer’s recommendation and replacement of the parts (as and when required) with in the scope of work. The following spare will be included in the scope of work during the B check twice a year against item No. Labour quantum is inclusive of these spares in the scope of work against item no. 1.

Supply & Replacement of All Filters & Complete Servicing Of DG Sets As Below -B Check:*Element Lub Oil Filter (P/NKIT3238204)(12 Nos.)*Fuel Filter Kit (P/N KIT3238493)(08 Nos.)*Super By Pass Filter Kit (P/NKIT3879488)(08 Nos)*O Ring Seal (PN3010937)(06 Nos)*Spinon Oil Filter(P/N06.436.01.0.00)(04 Nos)*Fuel Filter Kit (P/N48.999.20.0.00)(02 Nos)*Oil Filter(P/N06.040.01.0.00)(04 Nos)*Inhibitor Corrosion (P/N3167218)(10 liters)*Petronas Urania CH4 20 Liter Pack (P/N P 3117)(18 Packs)*Petronas Urania CH4 210 Liter Pack (P/N P 3110)(02 Packs)*Elements Air Cleaner (P/N 4020551)(02 Nos)*Elements Air Cleaner (P/N 4020552)(02 Nos)*Air Filter (P/N F6.729.08.0.00)(01 No)*Air Filter (P/N F6.729.09.0.00)(01 No)*Element Air Cleaner (02 Nos) P/N4055583)*Element Air Cleaner (02 Nos) P/N4055584)*Cap Filler P/N 107981(01 No)*Hose Flexible (P/N AK 16020SS)(1 No)*Thermostat 135675 (4 No)*Gasket rocker lever (P/N 3629140)(12 No)*Gasket Thermostat Housing (P/N206443)(02 Nos)*House Hump P/N 3030768 (1 Nos)*Clamp t bolt P/N3627206 (2 Nos)*Indicator P/N 3872812(2 Nos)*Hose Elbow P/N3030778(2 Nos)*Clamp t bolt P/N140313(02 Nos)*Hose Plane P/N3630125(02 Nos)*Clamp t bolt P/N3633974(04 Nos)*Hose Flexible AK10030(05 Nos)*Hose Flexible P/N AK16030 MS(1 Nos)*Belt V P/N178577(03 Nos)

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*Separator Fuel Water P/N3873233(1Nos)*Rubber Block P/N4021131(Nos12)*Valve Shut off P/N3017993(1Nos)*Door Assembly P/N03195010(1 Nos)*Thermostat P/N135675(2 Nos)*Seal Thermostat P/N186780(2 Nos)*Gasket Thermostat P/N70441(02 Nos)*Valve Solenoid P/N3239599(02 Nos)*Seal Ring P/N154087(08 Nos)*Hose Plane P/N67185(4 Nos)*Hose Plane P/N63495(04 Nos)*Hose Plane P/N505062(2 Nos)* Clamp P/N43828 D(16 Nos)*Clamp Hose P/N43828B(8 Nos)*Hose Clamp P/N43828A(4 Nos)*Hose Flexible P/NAK5033(2 Nos)*Hose Flexible P/NAK6045SS(2 Nos)*Hose Flexible P/NAK6065ST(2 Nos)*Hose Flexible P/NAK6054ST(2 Nos)*Hose Flexible P/NAK16013 6 MC(2 Nos)*Belt v P/N134809(4 Nos)* Belt v P/N 178570(2 Nos)*Belt v P/N 178567(2 Nos)*Separator fuel water P/N3231787(2 Nos)*AVR P/N AX1006887(1 Nos)*AVR P/N AX1001054(1Nos)* Desacaling of Radiator.

5. The firm should have a telephone and mobile phone facility so that complaint can be lodged and attended immediately.

6. The contractor shall arrange all T & P required for the above work from his own sources and nothing extra shall be paid on this account.

7. The quoted rates shall be inclusive of VAT. But exclusive of service tax as and when will be appreciable as per govt norms.

8. Material such as fuel, will be provided by the department free of cost.9. Annual Comprehensive Maintenance Charges is inclusive of AMF Panel Of DG Sets10. The Contractor Shall Depute experienced and qualified staff for maintenance.11. The complaint book to be arrange by contractor and same should be got verified by the

Engineer – incharge.12. If the repair /replacement arises out of negligence of the contractor or his staff the same shall be

carried out by the contractor at his own cost.

(17)Scope of work maintenance.A) Mechanical: -

1. Checking the engine for its smooth running, unusual noise/sound.2. Checking of leakage of fuel, lube oil and coolant.3. Checking and adjusting Fan belts and Water pump belt tensions.4. Cleaning of Air filters of engine and air-washer to increase their life as well as proper

inflow of air. Also changing them if required.5. Carrying out Valve Tappet setting as and when required.6. End play checking of Crankshaft, Accessory Drive and Turbo Charges whenever

required.7. Carry out periodical maintenance check A/B.8. Checking of proper functioning of various instruments on instrument panel.9. Diagnosis of various faults and its rectification.

B) Electrical: -

1. Checking and fault finding in the Electrical System associated with the Engine.2. General maintenance of Alternator.3. Maintenance of instrument, relays and contactor fitted in Gen. set control Panel.4. Checking of wiring system for its loose and dry connections.5. Checking diodes whenever required on Alternator.6. Checking of mounting bolts.7. Diagnosis of various faults and its rectification at site.8. Insulation testing of Alternators, once in six months.9. Cleaning battery terminals for sulphation and checking its state i/c filling the distilled

water in the battery as & when reqd.

C) Maintenance: -

The requirement of parts, consumables or any other item which is not in the scope of work required for maintenance of DG set will be supplied by the department free of cost for which intimation of parts & consumable may be furnish by the contractor in advance so that timely procurement may be done.

D) Scope of work excluded: -

1. TopMajor overhauling and replacement of Head Gasket.2. Supply of any kind of consumables i.e. Diesel.3. Repairs of sub-assemblies i.e. Cyl. Heads, Turbo, Self starter & Repairs & Calibration

of PT Pump & Injectors.4. Re-winding and bearing replacement of Alternator.

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Enclosure :-III

FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND

In consideration of the ESIC having agreed under the term and conditions of the Agreement No. __________dated ___________________ made between ESIC and Second Party (hereinafter the said Construction Agency _________for the work ______hereinafter called the said agreement ) to production of irrevocable bank guarantee for Rs._____________ (Rupees _________________) as a security/Guarantee from the Construction Agency for compliance ofhis obligations in accordance with the terms and conditions in the said agreement, We__________ (hereinafter referredas to “the Bank” hereby) (Indicate the name of the bank)Undertake to pay to the ESIC an amount not exceedingRs._____________ (Rupees ______ only) on demand by the ESIC.2. We ___________________do hereby undertake to pay the amounts due and payable under this Guarantee without any demure, merely on a demand from the ESIC stating that the amount claimed is required to meet the recoveries due or likely to be due from the Second Party. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs._____________________ ( Rupees _________________only).3. We, the said bank further undertake to pay to the ESIC any money that is demanded notwithstanding any disputeor disputes raised by the Second Party in any suit or proceeding pending before any court or Tribunal relating thereto, aliability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a validdischarge of a liability for payment there under and the Second Party shall have no claim against us making suchpayment.4. We ____________________ further agree that the guarantee herein. contained shall remain in full force andeffect during the period that would taken for the performance of the said agreement and that it shall continue toenforceable till all the dues of the ESIC under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or Engineer-in-Charge on behalf of the ESIC certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Second Party and accordingly discharges this guarantee.5. We_______________ (indicate the name of Bank) further agree with the ESIC that. The ESIC shall have thefullest liberty without our consent and without effecting in any manner our obligations hereunder to very any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the ESIC against the said Second Party and to bear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved form our liability by reason of any such variation, or extension being granted to the said contractor or for any forbearance, act of omission on the part of the ESIC or any indulgence by the ESIC to the said contractors or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.6. This guarantee will not be discharged due to the change in the constitution of the Bank or the contractor.7. We_______________ lastly undertake not to revoke this guarantee except with the previous consent of the ESIC in writing.8. This guarantee shall be valid upto__________ . Unless extended on demand by ESIC. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs.______(Rupees __________________only) and unless a claim in writing is lodged with us within six months of the date of expiry of the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged. Date____________ the Day of __________________For__________________ ( indicate the name of bank)

Signature of Contractor

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CONTRACT AGREEMENT

This CONTRACT (hereinafter called the “Contract”) is made the….......................... day of the month of…....................... 2015 between Employees’ State Insurance Corporation , Medical Superintendent on theone hand (hereinafter called the Employer) and on the other hand…........................................................................................... (hereinafter called the Contractor) Whereas a. The Client has accepted the offer of the Contractor to provide certain services for the maintenance

of…..............................................................................................................................................................…...........................................................................................................................................................................................................................................................................................................................

b. The Contractor, having represented to the client that they have the required professional skills, personnel and technical resources, have agreed to provide the services on the terms and conditions set forth in this Contract Agreement. Now therefore the parties hereto hereby agree as follows:

c. The following documents attached hereto shall be deemed to form an integral part of this Contract:

S.No. Heading Page No.

1 Notice Inviting Tender & Instructions to Tenderers.

2 General Conditions of Contract

3 Technical Bid(Part A)

4 Additional Conditions

5 Financial bid (Abstract of cost)(Part B)

2.0 The mutual rights and obligations of the Employer and the Contractor shall be as set forth in the Contract, in particular:

a. The Consultants shall carry out the services in accordance with the provisions of the contract; andb. The Client shall make payments to the Consultants in accordance with the provisions of the contract.

In witness whereof, the parties hereto have caused this contract to be signed in their respective names as of the day and year first above written

FOR AND ON BEHALF OF [CLIENT]

Medical SuperintendentESI Hospital BasaidarapurRing Road, New Delhi-110015

FOR AND ON BEHALF OF[CONTRACTOR]

…................................................. Signature of Contractor

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