Employee Training

February 12, 2014

Training Agenda

• Injury & Illness Prevention Program (IIPP)

• Ergonomics

Injury and IllnessPrevention Program (IIPP)

Injury and IllnessPrevention Program (IIPP) is a Legal

Requirement Mandated by OSHA!

Who, or What is OSHA?

OSHA is a Government Agency, as in EPA, DOT, NASA & CIABut OSHA Specializes in

Safety for Employees: Occupational Safety & Health Administration

There are two OSHA’s: Federal and State

Fed OSHA Cal OSHA Employee

Federal State EmployeesIndustry

Direction of Flow

Fed OSHA Cal OSHA Employee

Rules

Regulations Requirements

Program Responsibilities

10

Human

Resources

Provide info on Worker’s

Compensation

Manage Worker’s Comp claims, filing,

forms & questions

Supervisors /

Managers

Educate / train Emp. on hazards & safe

work practices

Ensure unsafe equip is out of

service

Address safety issues to safety

committee

Report & investigate accidents within

24 hours

Management

Active leadership in EHS issues

Provide adequate resources

Complete all EHS training

Follow safe work procedures

Correct and/or report safety violations &

unsafe conditions

Know location & operation of

safety & emergency equipment

Maintain good housekeeping in

work spaces

EmployeesHuman

Resources

Provide info on Worker’s

Compensation

Manage Worker’s Comp claims, filing,

forms & questions

Supervisors /

Managers

Educate / train Emp. on hazards & safe

work practices

Ensure unsafe equip is out of

service

Address safety issues to safety

committee

Report & investigate accidents within

24 hours

Identification of Workplace Hazards

• New Equipment & Process Reviews – Ensure new equipment and processes meet EHS guidelines

• Safe Work Practices– Operating guidelines which include environment, health and

safety rules, and personal protective equipment (PPE) requirements

• Safety Inspections– Conducting safety walkthroughs

• Incident Investigations– Corrective actions

• Employee suggestions

Correction of Unsafe Practices/Conditions

• Substitute/Elimination of Hazard• Engineering Controls

– Equipment Design– Ventilation

• Administrative Controls– Standard Operating Procedures– Personal Hygiene

• Personal Protective Equipment– Safety Glasses– Gloves– Lab coats

Most Effective

Least Effective

Employee Responsibilities if Injured

1

2

3

Tell someone immediatelyKeep people clear if necessary

Get first aid, seek medical attention, or dial 9-911

Notify a supervisor

Post Accident/Incident Process

14

Employees

Report all incidents, accidents immediately to SupervisorsGet first aid / medical attention (as needed)

Supervisors & Managers

Work with HR to provide Employees’ Claim form for Workers Compensation to Employee within 24 hours (as needed)Complete and submit the Accident Incident Report Form (located on shared drive) to the Safety Director within 24 hoursCommit resources to and implement the corrective action plan

Management

Notify appropriate agencies, e.g., Cal-OSHA, in a timely manner (as needed)Record injury or illness in Cal-OSHA 300 log (recordable cases only)Assist with accident/incident investigation Document corrective actions

Recordkeeping/Documentation

• Safety Inspections and Audits• Employee Training Records• Medical Records• Accident Statistics – CalOSHA Log 300

– Posted Feb. 1 to April 30 of following year

• Accident Incident Investigations• Employee Concerns• Corrective Actions

Ergonomics

Ergonomics is the science of fitting workplace conditions and job demands to the capabilities of the working population.

What is Ergonomics?

Ergonomics includes the use of hand tools, power tools, as well as computers and desk items

Ergonomics is not Just forDesk Jockeys*!

* a person whose job involves working at a desk (Merriam-Webster Dictionary)

Common Signs and Symptoms

Muscle fatigue

Pain / discomfort

Inflammation / swelling

Numbness / tingling

Decrease range of motion

Loss of function

Chronic injury cycle

Take Action Early and before the injury becomes serious!!

• Proper set up and use of equipment is key• When making changes, start with

the chair, then work up to the keyboard, desk height, mouse, and monitor

• Try changes for at least a week • Vary your tasks and positions

throughout the day• Take periodic breaks to stretch• Report symptoms to Manager

Desk Ergonomic Solutions

Best Practices

• Position chair to allow 90 degree angles for the arms and legs

• Position monitor 18-24” away (about an arm’s length)

• Position monitor at or just below eye level (Top 1/3 of screen)

• Keep items used most close to the body or within arms reach

• Evaluate frequency, force, and duration of each task

• Notify Manager when symptoms start

Exercise

Injury & Illness Prevention23

For ergonomic requests, please contact Ann Kelly in the Human Resources Department at extension 4212 or akelly@stmarys-ca.edu.

You will be scheduled for an ergonomist to perform an evaluation

For additional information, contact EH&S

Ergonomic Evaluation Requests

Thank You