EMPLOYEE PROFILE

1. EMPLOYEE PROFILE 1.1 Employee Personal Details Employee Personal details

Allows the employee to view or update edit their details. Employees can view or update their details depending on their user privileges.

1.1.1 Business

Advantages:

Employee can view their personal details and update their details. Employee personal details like employee designation, blood group, age, place of

birth, ethnic race can be viewed or updated. Salutation and ethnic race are also available.

Benefits:

Quick data entry of employee information. Consistency of information: Instant access to data and variety of management

reports. Security of data against breach / loss of data: Employee data is safe from any

security breach or hardware failure. Further only authorized employee can access the employee data with a multiple

login available.

1.1.2 Functional:

Should have provision to save the Employee Personal details. Should have the provision to attach a Employee video by using Browse button. Should have the provision to cancel the Employee person details screen and

navigate to home page.

1.1.3 Technical:

Table for managing the employee personal information. Employee video browses control for adding a Employee Video.

1.1.4 Past/Present/Future:

In past application, Employee personal details have to maintain paper documentary.

In present application, employees personal details were maintained in excel via window application.

In future application, Employee personal details were maintained in databases which we can retrieve through online.

1.1.5 Screen Shots:

1.2 Employee Contact Details Allows the employee to edit their contact details such as name, address, mobile no and e-mail Id, etc.,It contains some mandatory field such as photo, temporary address, permanent address as well as email-Id.

1.2.1 Business

Advantages:

Employee can view their personal details and update their details. Include mobile no, e-mail Id, temporary address and permanent address.

Employee is the only authorized person to edit, view and save the contact details.

Benefits:

Avatar of each employee can also be displayed. Basic contact details can be maintained. Employee contacts will be maintained up-to-date.

1.2.2 Functional:

Should have the provision to edit the contact details. Should have the provision to save the contact details. Should have the provision to cancel the contact details. Reset can be used to clear the textbox content.

1.2.3 Technical:

Picture box is used to display the employee’s photo. Multi-line text box is used to add the multiple rows.


In past application, Employee contact details have to maintain paper documentary.

In present/future application, Employee contact details were maintained in databases which we can retrieve through web application.

1.2.5 Screen Shots:

1.3 Employee Family Details Employee family details we can store the information about the family members relationship and their employment details.

1.3.1 Business

Advantages:

Employee can add their family member’s details. Employee is the only authorized person to edit, view and save the contact details. Administrator can only view the employee family details it cannot be altered.

Benefits:

Quick family data entry. Family details are maintained to send and receive the occasional reminders.

1.3.2 Functional:

Should have the provision to add the family details. Using edit button we can edit or add the family members details. Should have the provision to save the family details. Reset can be used to clear the textbox content.

1.3.3 Technical:

Drop down list box to select the family relationship. Date-time picker to select the date of birth. Radio button to select the relation employment details.


In Past application, Employee family details cannot be maintained. In Present application, Employee family details were maintained as optional. In Future application, Employee family details are mandatory.

1.3.5 Screen Shots:

1.4 Employee Emergency contact

The details are maintained to contact the employee’s family members incase of emergency.

1.4.1 Business

Advantages:

Employee can be add and update the emergency contact Employee can only alter the records. Emergency contact can be viewed by everyone in the organization/company.

Benefits:

Using the clinical reports we can easily recover the affect person quickly.

1.4.2 Functional:

Add button can be used to add the employee emergency contact details. Any changes in the entry using edit button to change the details and finally save

the changes. Reset can be used to clear the textbox content.

1.4.3 Technical:

Plug in Drop down list box to select the family relationship. Plug in Multi-line text box to enter the home address.


In Past application, Employee emergency contact only address were maintained. In Present application, Employee emergency contact such as blood group,

relations mobile no. In Future application, Employee emergency contacts are stored in intranet.

1.4.5 Screen Shots:

1.5 Employee Banking Details Employee banking details are maintained like branch , account typeand loan details.

1.5.1 Business

Advantages:

Employee can edit particular field such as available loan, date of applicable loan. Employee can alter the field with the help of administrator.

Benefits:

To view the past loan history whether he/she is eligible for another loan. Each employee can apply more than one loan dependent upon the designation. We can suggest which type of loan will be suitable for employee depending upon

their designation?

1.5.2 Functional:

Employee can only edit what type of loan is applicable.

1.5.3 Technical:

Table for managing the employee banking details. Using edit button we can edit and update the records.


In Past application, Employee Banking details can be maintained in written work. In Present application, Employee banking details were maintained to view the

details. In Future application, using e-banking system we can get the useful services like

balance transfer, bill payment.

1.5.5 Screen Shots:

1.6 Employee Soft Skills and Certification Details To maintain the employees skill like technical and communication skills and the type of certification details.

1.6.1 Business

Advantages:

Employee can edit and view their skills details and update their details. Employee skills are maintained in two categories

Technical Skills Communication Skills

Employee can mention the type of certification done in various platforms.

Benefits:

Security of data against loss of data: Employee data is safe from any security breach or hardware failure.

Further only authorized employees and administrator can view the skills and employee certification.

Quick data entry of employee skills information.

1.6.2 Functional:

Maintaining the certification details gives the additional preference to the company.

Every one can be viewed the skills and certification details but authorized person can be only edit and update the details.

1.6.3 Technical:

Table for managing the employee skills and certification. Using add button to add and save the new records..


In Past application, Employee skills details can be maintained. In Present application, Employee skills and certification details can be

maintained. In Future application, skills and certification will be maintained to estimate the

employees’ performance.

1.6.5 Screen Shots:

1.7 Employee Project Summary To maintain the past, current and future project detail to be performed by the each employe.

1.7.1 Business

Advantages:

Employee can add and update the project details Employee project details like work experience, project title, team strength ,role in

project and duration of project. Task and reminders are also available.

Benefits:

To know the employee skill based on previous project performance. Can track the current project day-to-day. Every employees can view the project summary .

1.7.2 Functional:

Should have the provision to save the Employee Project summary. Employee should have edit new project summary using edit button.

1.7.3 Technical:

Table for managing the employee project summary.


In past application, Employee project summary were maintain as a text format. In present / future application, Employee project summary are maintain with

screen shots and data flow diagram. So it is very useful to understand the project in better way.

1.8 Employee Personal Scheduler and Calendar Employee personal scheduler is to maintain the important task and reminders to be done.

1.8.1 Business

Advantages:

Employee can edit and save the schedule date and time. Employee personal schedule maintain the calendar. Task and reminders are done in the calendar.

Benefits:

To know the Day-to-day activity should be performed. To reduce the barrier.

1.8.2 Functional:

Should have the provision to set the task using save button. Any changes in the schedule using edit button to change the task or reminder. Employee can view and edit only the individual schedule.

1.8.3 Technical:

Plug in calendar. Table for managing the employee project summary. By clicking the particular date it will redirect to the employee scheduler form.


In past application, It was very difficult to maintain the personal schedule. In present application, we use the phone reminders to know about the schedule. In future application, the reminders are shown in the pop-up menus on the

desktop.

1.8.5 Screen Shots:

1.9 Employee Pay-slip Information Pay slip can be used to view the monthly and yearly pay details of the individual employee.

1.9.1 Business

Advantages:

Employee can select the pay month and pay-slip can be automatically generate for the individual employee.

Benefits:

To know the net salary, gross salary and allowance of the month

1.9.2 Functional:

Should have the provision to select month and year to generate the pay-slip for an particular month.

Pay-slip can be viewed only. It cannot be altered.

1.9.3 Technical:

Grid view to view the yearly reports. Table for managing pay-slip information.


In past application, pay-slip was maintained by ledger. In present application, pay-slip is maintained with excel via window application. In future application, the reports can be imported by either of these format ( word

document, excel document, text format in notepad).

1.10 Employee Immigration Details While the movement of employee has thought throughout history at various levels.

1.10.1Business

Advantages:

Employee can view the immigration category and visa expiry date. Employee’s immigration details like nationality, work permit type, passport

renewal date and country of birth.

Benefits:

Onsite project opportunities can be given to the employee having passport and visa.

1.10.2Functional:

Should have the provision to save the Employee Immigration details. Should have the provision to cancel the Employee Immigration details.

1.10.3Technical:

Table for managing the employee immigration details.


In past application, cannot be maintained. In present/future application, It is maintained in online.

1.10.5Screen Shots:

1.11 Employee change password

Using change password we can alternatively change the password for confidentiality.

1.11.1Business

Advantages:

It is more useful for security purpose.

Benefits:

Changing the password alternatively can keep our records securable.

1.11.2Functional:

Should have the provision for button save to change the password which is currently provided in the text box.

Should have the provision for button cancel .

1.11.3Technical:

Table for managing the employees changing password..


In past application, they use the standard password. In present/future application, It is possible to change the password when ever it is

required.

1.12 Insurance:

Allows employees to view, the type of insurance company is providing, like Health life,

life insurance, property insurance, vehicle insurance and disability insurance.

1.12.1 Business

Advantages:

Allows employee to view the details about insurance, such as health insurance, life insurance and disability

.

Benefits:

Allows the user to track the Insurance details for an Employee in an Organization

1.12.2 Functional:

Should have provision to update the employee insurance details.

Should have provision to delete and edit employee data.

System displays the insurance details like health insurance, life insurance, and disability insurance.

1.12.3 Technical:

Tables to maintain the employee insurance details.

Insurance details displayed in Grid.

Should Display the following Fields:

a. .Insurance typeb. Premium typec. Premium amountd. Employee namee. Plan IDf. Dependant nameg. Relationship

1.12.4 Past / Present / Future:

a. In past application, insurance details are maintained outside of the company via the insurance agent.

b. In present application, companies are using hard copies like paper. Employees have to get the form and submit it

back to higher officials.

c. In future application, employee can edit and update data through online.

1.12.5 Screen Shots:

1.13 E-Claims:

E-Claims helps Employee can claim legally to obtain money through online for Leave Travel Allowance, Medical Reimbursement,

transport allowance, Holiday pay, and disability allowance.

1.13.1 Business

Advantages:

a. Allows employee to claim/obtain cash through online

Benefits:

a. Reduce in time

b. Improved efficiency

c. To motivate the employee to work in holidays

1.13.2 Functional:

a. System displays the employee leave travel allowance, medical reimbursement, disability allowance, and transport allowance

b. Should have provision to submit the details of employees to the higher officials.

c. Should have provision to update the details of the employees.

1.13.3 Technical:

a. Tables for managing e-claim details.


a. In past application, there were no facilities to claim for reimbursement and holiday pay

b. In present application, there are options to claim offline but not online.

c. In future applications, employees can claim legally to obtain money through online


1.14 Retirement plan:

Retirement plan allows the employee to apply monthly pension based on their salary, designation and experience via online.

1.14.1 Business

Advantages:

a. Allows employee to view and apply the pension amount through online.

Benefits:

a. Allows the user can easily track the retirement plan for an employee in an organization.

1. 14.2 Functional:

a. Should have a provision to view the Employee department, designation, salary, and experience, of the employee.

b. Should have provision to apply the pension.

1. 14.3 Technical:

a. Tables for managing retirement plan.


a. In past application, it was very difficult to get monthly pension, as it takes long time to get the papers verified.

b.In present application, employee need to fill it manually.

c.In future, using online we can make it faster end easier.


Employee Goals And Achievements / Home Page 1.15.Employee Career Development:

Employee career expansion is used to improve the performance of employee skills, and how they are departing to achieve the goals

1.15.1 Business

Advantages:

Employee competencies will improve the level of self-confidence, Intelectual capacity towards the work.

Benefits:

self-confidence and accountability of those employee skills should be improved.

self-confidence of employee should be improved. .

1.15.2 Functional:

.Sholud have provision to measure self confidence,responsibility drive and academic capacity.

Should have provision to save self confidence,responsibility drive and academic capacity.

should have a provision to cancel and go to main form.

1.15.3 Technical:

Tables for measuring self confidence,responsibility drive and academic capacity.

.


In past application employees cant analyze their self assment

about their competencies

In present application employee analyze thier performance

skills from higher officials

In future application make the human resources in the

organization be able to judge their skill and performance

designed for career to be developed.


Employee Strengths And Development:

Business:

Advantages:

Employee can view the duration period, types of skills, description about strengths and development

Benefits: .

Employee can monitor his different competencies levels in different projects sothat he can improve himself.

Employee can measure himself and improve his skills..

Function:

Should have provison to monitor his competencie level. Should have a provison to measure the time duration of the project

Technical:

A table for storing competencies level .

A table for storing time duration and activity type. plugins for check list.

Past/Present/Future:

In past employee cant compute their performance,strengths and developments.

In present application employee can measure their performance depending upon their competencie level.

In future application employee can measure their strengths via online .

Screen shot:

Employee Current And Development:

Business:

Advantages:

Current & development of an employee will display the approval status,and activity types,competencies.

Employee will be able to summarize the development activity details to improve their activity levels.

c.Employee will set the target date for current development,and also set date for the next assessment to be presented.

Benefits:

Employee can plan and work according to the date scheduled. Employee can finish the project before the target date. Employee can start preparing for the next review.

Should have provision for activity status,activity type competency target date and next review date.

Should have a provision for opening a new employee current and development form.

Should have a provision for updating the details.

Technical:

Table for maintaining next review date,target date,approval status,activity type and competency.

plugins for checklist and multiple textboxes for entering the data.

Past/Present/Future:

In past application employees don’t know what are the current activities their going to be develop.

In present application employee know only the target date about the project.

In future application employee can know the current developments regarding the project via online.

Screen shots:

Employee Performance:

Employee performance will be measured with goal and achievements for career development.

Goals:

Business:

Advantages:

Employee sets the goal and goal type. Employee can be aware of the next review dates. Employee understands the status level of performance.

Benefits:

Employee can achieve the goal. .Work can be completed in time. Employee can set the primary and secondary goal.

Functional:

Should have provision for selecting primary goal and secondary goal. Should have a provision to set next review date,due date and status. Plugin for checklist,multiple textboxes.

Technical:

Plugin for checklist,multiple textboxes and data will be stored in the database for retrieving the data

Past/present/feture:

In past application organization can’t able to measure the

employee performance In present application employee can validate the goals of the

organization. Infuture application employee can analyze the performance and

status level via online.

Screenshot:

Employee Achievements:

Business:

Advantages:

Employee can know the requirements needed for their achievements. According to key challenges,strengths,and competencies employee can

improve performances.

Benefits:

Employee can know the duration period about the project. Employee skills will be improved.

Functional:

Should have the provision to save button for achievements of employee. Should have the provision to cancel button for achievements of

employee.

Technical:

Table for storing personal goals, key challenges, key strengths and competencies.

plug in for combo box, and multiple textboxes. .

Past/present/Feature:

In past application employee cant able to measure performance status and what are the requirements are needed.

In present application employee depends upon their performance. In future application employee can measure performance via online.

Screenshots:

Employee Forms

1.16Leave Forms

This system should allow employees in a current organization to apply for leave via online

System should show display the number of leaves remaining. The online leave forms can be filled directly and apply leave online Employee can also cancel the applied leave using this option.

1.16.1 Business

Advantages Limits the usage of human resource .No need to go to higher

authorities and get leave form and get the leave the leave application and fill it manually, instead of that employee can fill it online directly and apply leave.

With this system, it will save your company's time and money because you don't need to process lots of messy and error prone leave forms filled by employees also reduce the risk of unrecorded leave taken.

Benefits

Reduce the time and efforts of the employees

1.16.2Functional

a) Leave form should have a provision to apply leave and cancel leave.

b) Should have a provision for leave type date applied and reason of the leave.

1.16.3 Technical

a) Forms are done in MS word 1.16.4ScreenShots

1.16.5Past/present/feature In present employees are using leave applications which they

want to get it from HR people and have to fill it manually In future, using leave forms employees can fill application online

and can get permission from the higher authority.

Employee cash out payment Form

1.16.6Employee cash out payment Forms

This system should allow employees in a current organization to apply for leave cash out payment

1.16.7 Business

Advantages Limits the usage of human resource .No need to go to higher

authorities and get leave form and get the leave the leave application and fill it manually, instead of that employee can fill it online directly and apply leave.

With this system, it will save your company's time and money because you don't need to process lots of messy and error prone leave forms filled by employees also reduce the risk of unrecorded leave taken.

Benefits

Reduce the time and efforts of the employees

1.16.8Functional

c) Leave form should have a provision to a display leave type and hours to be cashed out

.

1.16.9 Technical

b) Forms are done in MS word

1.16.10Past/present/feature In present employees are using leave applications which they

want to get it from HR people and have to fill it manually In future, using leave forms employees can fill application online

and can get permission from the higher authority. 1.16.11 Screen shots

EMPLOYEE PROFILE

Documents

Transcript of EMPLOYEE PROFILE