Professional Portfolio  Emma Curran  

       

Emmajoe794@hotmail.com  087  457  2116    

     Thank  you  for  taking  the  @me  to  view  my  porDolio.  Please  find  within  this  folder  some  of  my  professional  achievements.  I  have  loved  my  journey  from  event  administrator  to  event  coordinator  over  the  last  three  years  and  the  opportuni@es  I  have  been  given.  I  will  con@nue  to  develop  and  up  skill  as  I  have  plans  to  further  my  educa@on  within  events  and  marke@ng  to  fund  my  long-­‐term  goal  of  working  within  the  events  industry.    I  believe  that  if  you  love  what  you  do  you  will  never  work  a  day  in  your  life!    My  background  is  diverse  but  I  believe  that  gives  colour  to  my  career  and  without  the  steps  I  have  taken  I  would  not  have  made  the  achievements  I  have  today.      

•  Development  of  department  SOP          •  Support  event  coordinators  in  extra  du@es  •  Implementa@on  of  filing  system    •  Budge@ng,  invoicing  •  Development  of  email  templates  to  ensure  

consistency  within  the  department  and  amongst  event  coordinators    

•  Organiza@on  of  internal  mee@ngs  and  events    

   

Job  Descrip,on  and  Summary  2012  –2015    

2012-­‐  2013  

   

Daily  Administra,on  &  Event  Coordina,on  Du,es    •  Check  event  schedule  daily  

–  Schedule  mee@ngs  and  ensure  @melines  are  meet  

•  Deal  with  client  queries,  respond  to  emails,  answer  calls,  walk-­‐ins  and  provide  facility  tours    

•  Invoicing,  sales  including  cold  calling,  prospec@ng,  and  budge@ng    

•  Daily  mee@ngs  for  the  next  two  day  events    

   

•  Con@nued  administra@on  support  to  event  coordinators    

•  Stronger  sales  strategy  implemented  to  generate  business  and  revenue    

•  More  ac@ve  role  as  event  coordinator,  events  include  weddings,  corporate  galas,  trade  shows,  government  mee@ngs,  internal  mee@ngs  and  events      

2014  

   

2015      

•  Implementa@on  of  new  booking  system  DELPHI,  the  change  in  system  allowed  us  to  prospect  and  track  revenue  accurately    

•  Major  events  worked  on  included:  Aerosmith  Concert,  Firefighter  Gala,  Two  CFL  football  games,  Western  Canada  Summer  Games  

Duties and Responsibilities    •  Support Arts and Culture department with

understanding facility event space

•  Working with Alberta Ballet creative director to ensure the audio visual and stage allocations are within the creative specification for the event

•  Negotiate discount within the Arts and Culture department for event rental space

•  Organization of print material and ticket sales with our marketing department and box office

•  Maintain and update function sheets as event specifications change

•  Develop and submit floor plans to audio visual department

•  Liaise with audio visual technicians on the day of the event to ensure set up timeline was on schedule

•  Coordinate food for crew and production team

•  Organize hotel accommodation •  Airport pick up and drop of •  Organize car rental    

Duties and Responsibilities    •  Coordination with marketing department to

ensure posters and print materials are to specification

•  Ensure marketing and media was in accordance with facility obligations and event day proceedings

•  Complete planning from start to finish of event through coordination with team in kitchen and banquets department

•  Responsibility for budgeting of the event, keeping costs low to maximize revenue.

•  Connecting with local vendors to donate door prices in return for a marketing opportunity

•  Organization of children’s entertainment •  Development of function sheet, coordination

with the audio visual department •  Responsibility of implementing an

emergency safety procedure •  Track ticket sales to ensure success of the

event, weekly and daily as event approached

Duties and responsibilities  •  Developed function sheets for band and

crew dressing rooms •  Responsibility for the development of

contracts and invoicing pertaining to food and beverage

•  Coordinated with kitchen and banquet staff for meals and rider requests

•  Ensured access to dressing rooms for crew and band members

•  Responsible for taking dressing rooms offline in a timely manner and ensure enough space was allocated to band and crew members

•  Day of contact to band and crew members parting to food and beverage requests

•  Organization of security personal and briefing security staff on any matters involving the band and crew

•  Development of traffic routes along with a detailed facility map for crew members

•  Organization of food for crew members on set up days, event days and tear down days

•  Arrange stage coolers and responsibility for distributing them on stage in the correct locations  

   

Duties and responsibilities  •  Member of two year planning committee •  Role as volunteer coordinator

•  Coordinated with community liaison for the committee to ensure we had the 2,000 volunteers needed to support event staff

•  Organized volunteer food to be donated by local supermarket

•  Development of volunteer duties and roles, Development of volunteer wavier

•  Organization of volunteer training and placement

•  Distribution of volunteer merchandise, including t-shirt, hats

•  Support coordinator for 4 days of back to back events including concerts, Guinness book of world records ribbon cutting, food vendor area, player meet and greet

•  Development of function sheets for team dressing rooms

•  Support sports and recreational department with event coordination

•  Support banquet staff day of event to ensure stock and merchandise were accurately distributed to correct vendor areas

•  Organization of media giveaway’s