SLA Library Design Awards 2013 - Comberton Village College, Cambridge
EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton...
-
Upload
daniel-jones -
Category
Documents
-
view
213 -
download
0
Transcript of EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton...
![Page 1: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/1.jpg)
EMIS Web Dispensing Overview from a Users perspective
Kay Lawrence – dispensary manager, Comberton surgery
Helen Kirkham – Emis consultant trainer
![Page 2: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/2.jpg)
Agenda
Hints and Tips using Dispensing during FS Dispensing Upgrade Preparation Overview of Dispensing functionality Go Live Bar Code Scanning Considerations Summary
![Page 3: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/3.jpg)
FS - Hints and Tips
RBAC Activities B0570 Perform Pharmacy Activities B0572 Manage Pharmacy Activities
• B8029 Manage detailed records• (Configure dispensing staff as global viewers)
Register Dummy Patients (Dispensing and Non-Dispensing) TH777 Registering dummy patients
![Page 4: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/4.jpg)
FS - Hints and Tips cont’d
Is each medication being prescribed consistently? E.g. dipyridamole / persantin
Full Stock Control Perform NPDT of Stock from your legacy system
Review and check import of stock items are correct, e.g. stock level, batch numbers, expiry dates
• TH827 EMIS Web Non Patient Data Transfer from EMIS LV
• TH828 EMIS Web Non Patient Data Transfer from EMIS PC
![Page 5: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/5.jpg)
FS – Hints and Tips cont’d EMIS Web Drug Database
Mapped to DM&D Medication such as inhalers, nasal sprays, ear drops may have different
forms, for example Inhalers in LV/PCS will have the form of “inhaler”, Web had “dose”.
Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade.
NPDT dispensing queue (Stock Control only) Perform NPDT of dispensing queue from your legacy system Note: Dispensers must still continue to dispense medication as normal
in your legacy system Perform dispense/owe workflows in EMIS Web
![Page 6: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/6.jpg)
FS - Hints and Tips cont’d
No stock control
Create a dummy stock
Add medication to dummy patients and perform dispense/owe workflows
![Page 7: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/7.jpg)
FS - Hints and Tips cont’d
Wholesalers Create a ‘dummy’ wholesaler Add items to an order Check ordered items into stock Manually amend stock levels
![Page 8: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/8.jpg)
Upgrade Preparation QF961 Site Readiness Checklist
Lose access to dispensing 6 working days before upgrade
• NPDT test dispensing is cleared down by support
• Ensure all dispensary staff have received training prior to this
• Ensure any label printer/bar code scanner settings applied in FS have been noted in preparation for re-configuring
Re-configure dispensing Perform final NPDT of stock – day before upgrade (Full stock control)
• Allow enough time!
• Verify imported data correct Create dummy stock if appropriate Setup Wholesaler account/s Wholesaler Orders – check if there are any orders outstanding and print
out, add manually to Web if needed following the upgrade. Third Party Product suppliers informed e.g. Dispense-IT
![Page 9: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/9.jpg)
Upgrade Preparation cont’d
UG167 EMIS Web Pre-Go Live system configuration guide Dispensing configuration (Organisation)
• General (Dispensary settings)• Locations and Stock • Wholesaler configuration• NPDT Stock
Dispensing configuration (Local)• General (Bar code scanning sounds)• Printing (Labels)
![Page 10: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/10.jpg)
Upgrade Preparation cont’d
EMIS Web Drug Database Mapped to DM&D Medication such as inhalers, nasal sprays,
ear drops may have different forms, e.g. Inhalers in LV/PCS will have the form “inhaler”, Web has “dose”
Amend stock of these medications following upgrade – preparing a list of these in advance of the upgrade.
![Page 11: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/11.jpg)
Pheonix EDOS
Place details regarding the issues currently highlighted.
![Page 12: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/12.jpg)
EMIS Web Go LIVE Hints and Tips
Ensure dispensers set their default dispensing location. LV and PCS wholesaler order codes may not import as
part of the NPDT of stock – these details will be blank. (TC to check any work arounds)
Unable to find manufacturer Hint and tip look for some under THE in the drop
down list.
![Page 13: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/13.jpg)
EMIS Web Go LIVE Hints and Tips
Manufacturer details from LV/PCS may not match details in Web (NPDT)
![Page 14: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/14.jpg)
Bar Code Scanning considerations
Reduces dispensing errors Importing Stock from LV or PCS
Scanning and adding pack descriptions ensure pack description matches the existing stock
Imported Re-order codes ???? Add if no manufacturer details Ensure matches pack details
Ensure stock matches pack device type on the script
![Page 15: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/15.jpg)
Bar Code Scanning considerations
Not importing stock from LV/PCS Option 1
Go live with dummy stock 2/3 weeks – Add stock by bar code scanning Manufacturer matches pack description Device name matches pack description Branded items – stock must match script e.g. if script is
for rosuvastatin, stock must be on as rosuvastatin not crestor
Do not set EMIS re-order settings for items you may have to purchase minimum quantities in a month.
![Page 16: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/16.jpg)
Bar Code Scanning considerations
Option 2 Add stock in LV prior to go live – perform an
NPDT of stock prior to upgrade
Option 3 Close dispensary day before go live and add
stock using bar code scanner
![Page 17: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/17.jpg)
Dispensing documentation
UG122 EMIS Web Dispensing User Guide
TH902 EMIS Web Dispensing Configuration
Common Room/ Role Based Sections
![Page 18: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/18.jpg)
Summary
Hints and Tips using Dispensing during FS
Dispensing Upgrade Preparation
Overview of Dispensing functionality
Go Live
Bar Code Scanning considerations
![Page 19: EMIS Web Dispensing Overview from a Users perspective Kay Lawrence – dispensary manager, Comberton surgery Helen Kirkham – Emis consultant trainer.](https://reader035.fdocuments.in/reader035/viewer/2022071805/56649ce45503460f949b0961/html5/thumbnails/19.jpg)
EMIS Web Dispensing
Any Questions