EMIS Updates & Period N Reporting
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Transcript of EMIS Updates & Period N Reporting
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EMIS UPDATES & PERIOD N REPORTING
OAEP SPRING CONFERENCEMAY 7, 2012
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• What is StudentInformation?• ProgressBook Suite
– StudentInformation– GradeBook– VendorLink– SpS– DataMap
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SHARED STUDENT DATA PAGE
• Updates Include – Addition of Admitted from IRN to EMIS-FS view– Addition of Withdrawn to IRN to EMIS-FS view– Assessments– Course History– Special Education Events
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SHARED STUDENT DATA PAGE
• EMIS - FS View– Addition of Admitted from IRN to EMIS-FS view– Addition of Withdrawn to IRN to EMIS-FS view
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SHARED STUDENT DATA PAGE
• Assessments include OGT, OAA, OTELA, PS ASQ/SE, PS ECO, PS GGG and KRAL
• Can be viewed with any other trusted district, JVS, ESC, etc.
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SHARED STUDENT DATA PAGE• Choose to view one or all assessments types
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SHARED STUDENT DATA PAGE• Special Education Events
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SHARED STUDENT DATA PAGE• Course History
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SHARED STUDENT DATA PAGE• Course History
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ASSESSMENT VERIFICATION UPDATES
• OTELA – summer withdrawn students not included
• GGG - – Students missing record get error
message• ASQ/SE-
– Verification process added
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ASSESSMENT VERIFICATION UPDATES
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ASSESSMENT UPDATES• Updates to Score Not Reported values• Updates to Accommodations values• All assessments now fall under the same
record type, Student Assessment Record (FA)
• Data Entry screens for assessments in DASL will not change, changes will be made behind the scenes
• All assessment transfers included in the Transfer – Student Assessment (FA)
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ASSESSMENT UPDATESSCORES NOT REPORTED VALUES
• Values added:– I - Students who have taken the test, but
the test was, for good cause, invalidated by the Ohio Department of Education or the school district
– R – Parents request results not be reported to the state
– S – Non-Scorable Assessment (only valid for that Standards-Based Alternate Assessment)
– U – Unable to answer sample items
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ASSESSMENT UPDATES
• Accommodations values:– Y4 removed for FY12 – Valid values, ‘**’, NO, Y1, Y2 and Y3
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STUDENT ASSESSMENT RECORDS (FA)• Assessment records combined into the
new Student Assessment Records (FA) record type. – OAA (GA)– OGT (GX)– OTELA (GF)– Preschool Get It, Got It, Go (GB)– Preschool ECO (GM)– Preschool ASQ/SE (GS)– KRAL (GO) – Only reported in Period K– CTE Student Assessment (GY)– CTE Industry Assessment (GU)
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STUDENT ASSESSMENT RECORDS (FA)
• All assessment records – transferred in one file
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ASSESSMENT TRANSFER UPDATES
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STUDENT ASSESSMENT RECORDS (FA)
• Some assessment transfers now have multiple records in transfer– Preschool Get It, Got It, Go (GB)– 3 FA rows per GB record
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STUDENT ASSESSMENT RECORDS (FA)
• Some assessment transfers now have multiple records in transfer– Preschool ECO (GM)– 2 FA rows per GM record, one for test
score, one for progress score (6 total)
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STUDENT ASSESSMENT RECORDS (FA)
• Some assessment transfers now have multiple records in transfer– OTELA (GF)– 4 FA rows per GF record
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STUDENT ASSESSMENT RECORDS (FA)
• Some assessment transfers now have multiple records in transfer– CTE Student Assessment (GY)– 0, 1, or 2 FA rows per GY row
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STUDENT ASSESSMENT RECORDS (FA)
• CTE Student Assessment (OCTCA) and CTE Industry Assessment• If duplicate records exist for the same
assessment code, the latest record is transferred.
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STUDENT ASSESSMENT RECORDS (FA)
• CTE Student Assessment (OCTCA)– The CTE Teaching Professions Portfolio
Score field must be completed for screen to save
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OGT TRANSFER LOGIC UPDATE
• FY12 Transfer Logic updated in the FA transfer of OGT (GX) assessment records– The transfer file will include only OGT records
for the current year– ODE has past years’ records on file– ‘Test Required for Graduation’ no longer
reported as part of OGT record (Part of FE transfer record)
– ‘Test Required for Graduation’ required for transcripts and grad verification process
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SPECIAL EDUCATION IMPORT UPDATES
• The following additions have been made to allow the import of the following records:• Student Special Education Graduation
Requirement (FE)– File updates existing record if it has same
date type, event date and assessment area code
– File imported if no exact match is found
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SPECIAL EDUCATION IMPORT UPDATES
• The following imports have been reinstated and now allow the accommodations values to be updated to the correct value:– Student Achievement Test– Student Ohio Graduation Test– Student Kindergarten Readiness Assessment
(KRAL)
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SPECIAL EDUCATION IMPORT UPDATES
• Assessment Imports (FA) for (1) Student Achievement Test (GA); (2) Student Ohio Graduation Test (GX); and (3) KRAL (GO)– File updates the Accommodations value on
existing record if it has same test date, required test part, assessment type code and existing accommodation equals ‘No’
– No record is imported if a match is not found
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SPECIAL EDUCATION IMPORT UPDATES
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CLISEMIS/CTRMEMIS UPDATE• Vocational Course sections (Curriculum
value begins with V) with no students will be created automatically, even if Include Records for Course Sections with No Students Assigned is not checked
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STUDENT ACCELERATION (FB)• Student Acceleration (FB) replaces the
acceleration fields that used to be on the Student Profile FN tab (Home » SIS » Student » Assessment » Student Acceleration (FB) )
• Reported During Period N only
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STUDENT SPECIAL EDUCATION &STUDENT SPECIAL EDUCATION GRAD REQ
• Screen updated with 2 tabs (Home » SIS » Student » Special Education )– Events = Special Ed Events (GE Records)– Grad Requirement = Special Education Graduation
Requirements (FE Records)
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STUDENT SPECIAL EDUCATION &STUDENT SPECIAL EDUCATION GRAD REQ
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STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)
• FE records are reported in both Period K and N:– IEP determination to add, confirm or cancel an
exemption from the graduation assessment area (OGTs)
– Students never exempted do not report an FE record
– Report one FE record for each subject type that is exempt
– If reported in K, must be reported again in N, even if no change in value
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STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)
– Exemption is reported, with a matching special ed event, each year student continues to be exempt
– If exemption is removed or cancelled, it is reported in both K and N of that year (if occurred after 12/1, then in N only of that year), optional reporting in following years
– Must be reported with matching Event/Date– FE records are school year specific, but
displayed in future years– Must update the Required for Graduation value
on the OGT record; no longer reported to EMIS, but needed for Grad Verification process
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VERIFY - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)
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VERIFY - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)
• Verify Student Special Education provides verification errors when running Verification messages, Student Special Ed. Events or Student Special Ed. Grad. Req.
• The File Download provides a downloadable file with only the records selected, ex. Student Special Ed. Grad. Req. will include only the FE records
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TRANSFER - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)
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STUDENT SPECIAL EDUCATION• Additional Outcome ID codes added for
CNST Date Type• CNGI, CNGO, CNGR (optional for FY12,
required in FY13)
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ADMITTED FROM & WITHDRAWN TO IRN
• For JVSDs and ESCs –Disabled on FS Standing Tab– Disabled on Student
Registration Wizard–UNCLEMIS updated to no longer
validate these elements
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POWER WITHDRAW UPDATES• The following options have been added
to the search criteria:– Grade Next Year– Home School IRN– Ad-Hoc Membership
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POWER WITHDRAW UPDATES• At JVSDs or ESCs, the Withdrawn to IRN
value is disabled and given value of ‘******’
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POWER WITHDRAW UPDATES& WITHDRAW STUDENT UPDATES
• FS and FD records with dates after the date of withdrawal in current year, are removed.
• FS and FD records in future years for students withdrawn in current year are not removed
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WITHDRAW STUDENT UPDATES
• At JVSDs or ESCs, the Withdrawn to IRN value is disabled and given value of ‘******’
• 2nd Semester Vocational Courses will be dropped instead of removed with an end date same as the start date – Curriculum Code must begin with ‘V’– Student Subject Record must have been
reported in ‘K’
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BUILDING WITHDRAW• Withdraw to School IRN
– ‘999999’ removed, update as needed– No erroneous pending enrollments created
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CALENDAR DATES WIZARD UPDATES
• Teacher History Records end dates are updated in the following situations– Changes to School Year End Date
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STUDENT PROFILE BULK UPDATE
• Field added to FS Standing & FD Attributes Tab – – Withdrawn to IRN
• Fields added to FN Graduate Tab– Military Compact Graduation Alternative
with updated values– CORE Graduation Requirement Exemption
with updated values
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REGISTRATION/REGISTRATION WIZARD
• Pending enrollments – Registration Wizard– StudentInformation is moving toward one
registration option – registration wizard (13.0)– Pending enrollments for intra-district transfers
will pull in the student via Registration Wizard
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WEBXAM EXPORT ENHANCEMENTS
• Updated to include 9th and 10th grade students
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WEBXAM EXPORT ENHANCEMENTS
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12.6 UPDATES (6/8/12)
• Civil Rights Report, Phase I• Additional CTRMEMIS Verification Errors
– Student has same start date for multiple assignments of same course section
– First 10 characters of course code are not unique/CTRMEMIS update will not run
• Family Groups for Contacts, Phase I (work begins, but won’t yet be seen)
• Teacher History Maintenance process• Period G Transfers combined into one transfer
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Q & A