EMERGING - virology- · PDF fileIn recent decades, the issue of emerging and re-emerging...

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SPONORSHIP AND EXHIBITION PROSPECTUS

www.virology-education.com

THE INTERNATIONAL CONFERENCE ON

ADDIS ABABA, ETHIOPIA • 1ST QUARTER 2018

EMERGING VIRUSES

KEY ISSUES THAT WILL BE ADDRESSED

• GENOMICS AND EVOLUTION• CROSS- SPECIES TRANSMISSION• EMERGENCE, EPIDEMIOLOGY AND

SURVEILLANCE• DIAGNOSIS, DETECTION AND

CONTAINEMENT• VACCINES TRAGETTING HIGH RISK

GROUPS• THERAPUETIC OPTIONS• PREVENTION PROGRAMS

ADVANCING HEALTH

GLOBALLY THROUGH

INNOVATIVE PROGRAMS

DESIGNED FOR THE

HEALTHCARE PROFESSIONAL

3International Conference on Emerging Viruses in Africa - Meeting Prospectus

TABLE OF CONTENTS

Welcome 4

Organizing Committee 5

Introduction 7

Conference description 8

Sponsorship opportunities 5

Sponsorship levels 11

Satellites 12

Corporate support items 13

Exhibition 14

Conference participation grants 15

Enduring materials 16

4 International Conference on Emerging Viruses in Africa - Meeting Prospectus

John Nkengasong, MD PhD Meeting Co-Chair

Charles Boucher, MD, PhD Meeting Co-Chair

Dear Colleague,

In recent decades, the issue of emerging and re-emerging infectious diseases, especially those related to viruses, has become an increasingly focal area of concern in public health. In its 2007 report, the World Health Organization warned that infectious diseases are emerging at a rate that has not been seen before. Since the 1970s, about 40 infectious diseases have been discovered, including commonly mentioned SARS, MERS, Ebola, chikungunya, avian flu, swine flu and Zika and the more recent ones such as Itaya, Iquitos, Ngari and Ilesha.

It is with immense pleasure that we invite you to the 1st International Conference on Emerging Viruses, which will be held in the 1st quarter of 2018 in Addis Ababa, Ethiopia.

Organized by Virology Education in collaboration with Africa CDC, ICEV is a global platform that will bring together experts from around the world involved in emerging viruses in an interactive conference setting. Being the first to be held on the continent, we invite healthcare professionals, researchers, public health experts, policy makers, industries involved in treatment, research, discovery and development of drugs and vaccines in the field of emerging viruses.

We aim at creating a highly scientific and educative abstract- driven conference consisting of key note speeches, state-of-the-art lectures, oral and poster abstract presentations, roundtable discussion and debates and in depth discussions to exchange knowledge on latest clinical developments, updates on ongoing and new trials on various emerging and re-emerging viruses.

We believe the conference will provide an opportunity where new data will be translated to treatment and intervention guidelines and it will create a unique opportunity for community building and networking in the region and globally.

We look forward to welcoming you to ICEV 2018!

The conference chairs,

John Nkengasong Charles Boucher

WELCOME

5

ORGANIZING COMMITTEE

John Nkengasong, MD PhD

Africa CDC, Addis Ababa, Ethiopia

Philip Onyebujoh MD, PhD, FRCP

WHO- regional office Africa, Zimbabwe

Charles Boucher MD, PhD

Erasmus Medical Center, Rotterdam,

the Netherlands

Alash'le Abimiku MSc, PhD

Institute of Human Virology, Abuja, Nigeria

Peter Trevor,MD, MPH, PhD

Clinton Health Access, Botswana

Pascale Ondoa MSc, PhD

AIGHD, The Netherlands

Amadou Alpha Sall PhD

WHO Collaborating Center for arboviruses and viral haemorrhagic fevers, Institut Pasteur

de Dakar, Senegal

Virology education which takes lead in putting together the faculty and the general planning and organization.

ORGANIZING COMMITTEE

To support the chairs an organizing committee has been established. They are actively involved in selecting the topics to be included in the conference the final program of the conference. In addition, they are acting as ambassadors for the conference and ensure the right target audience is reached. These are renown experts, active in the (re-) emerging viruses, involved at a global level in the field of emerging viruses.

SCIENTIFIC COMMITTEE

A large scientific committee with diverse backgrounds on emerging viruses shall consist of 12 to 15 members, like the organizing

committee, they shall be drawn from a wide pool of experts in the Virology Education’s network both from the African region and international. They will augment the organizing committee to ensure the program and topics covered are of high scientific and educational quality.

SPEAKERS

The faculty will consist of 12 to 15 members both regional and international renowned speakers and experts. In addition, (young) investigators whose abstracts are accepted and the abstracts are deemed to be of high quality shall be invited to speak during the conference.


STRENGTHENING THE MEDICAL

COMMUNITY IN THE FIELD

OF EMERGING VIRUSES; AFRICA

CENETERED WITH GLOBAL PERCEPTION


NEEDS STATEMENT

According to WHO, the initial list of disease priorities needing urgent research and development (R&D) attention comprises:

• Crimean Congo haemorrhagic fever• Ebola virus disease(EVD)• Marburg• Lassa fever• MERS• SARS• Nipah

• Rift Valley fever (RVF)

In addition, the following are 'serious', requiring action as soon as possible;

• Chikungunya

• Severe fever with thrombocytopaenia syndrome

• Zika

• Dengue fever

All the above 12 diseases are caused by viral agents. 8 of the above have their origins in Africa; Crimean Congo, EVD, Marburg (which was first reported in Marburg Germany but was associated with laboratory work using African green monkeys from Uganda), Lassa fever, RVF, Chikungunya, Dengue, and Zika (which even though the first outbreak was in the Federated states of Micronesia its origin is traced back to Africa).

Currently there are reports of sporadic episodes of Ebola in Democratic Republic of Congo and dengue fever has been reported in Kenya.

Whereas there is a lot of progress in understanding these viruses through surveillance, development of

vaccines and other therapeutic measures as well as preventive measures and emergency preparedness, these developments have not been disseminated globally to healthcare providers who are faced with imminent calamity and do not have access to these novel discoveries.

Thus, to face the current and future challenges, continuous update and exchange of knowledge amongst different stakeholders is vital. To facilitate this, the first global international conference exclusive to emerging viruses is organized targeting HCPs and policy makers involved in the field of (re-)emerging viruses. This will be to be held in Addis Ababa, Ethiopia in March 2018.

PROGRAM DESCRIPTION

ICEV is a global platform that will bring together experts from around the world involved in (re-)emerging viruses in an interactive conference setting. It will target healthcare professionals, researchers, public health experts and policy makers involved in treatment, research, discovery and development of drugs and vaccines in the field of emerging viruses.

MISSION STATEMENT

To exchange knowledge & science on ways to predict, prevent, prepare to respond and manage emerging and re-emerging viruses of public health interest, centered on Africa, with global potential for pandemics.

INTRODUCTION


CONFERENCE DESCRIPTION

ICEV is a global platform that will bring together experts from around the world involved in (re-)emerging viruses in an interactive conference setting. It will target healthcare professionals, researchers, public health experts and policy makers involved in treatment, research, discovery and development of drugs and vaccines in the field of emerging viruses.

MISSION STATEMENT

To exchange knowledge & science on ways to predict, prevent, prepare to respond and manage emerging and re-emerging viruses of public health interest, centered on Africa, with global potential for pandemics.

meeting Goals

Facilitate a neutral, scientific knowledge exchange regarding (re-)emerging viruses

Foster new and lasting cross-disciplinary partnership and collaborations among various researchers to improve knowledge sharing with aim of understanding the ecology, epidemiology and pathogenesis of emerging viruses to be able to manage any impending occurrence

Attract, showcase and maintain new, early career, and underrepresented investigators to this rapidly changing field of research and to translate novel findings into clinical practice

Facilitate a robust dialogue among participants through interactive networking, career mentoring workshop, networking reception and distribution of participant contact information to all registrants.

Summarise the current research findings and assess their contribution on detecting, treating managing and containing (re-)emerging viruses

To translate new data to treatment and intervention guidelines while creating awareness on the social, economic and political impact of (re-)emerging viruses

LEARNING OUTCOMES/ IMPACT

Enhanced collaboration and communication among novice and experienced researchers, regional and international researchers, researchers from industry, academia, government and clinicians, thus promoting exchange of ideas, results, technologies and at the same time promoting science and enhancing the understanding of emerging viruses.

A collateral outcome is strengthening of the medical community in Africa in terms of quality of research, dissemination of the findings and collaboration at a regional and international level.

FORMAT

This will be a 2-day highly scientific and educative, abstract driven global conference consisting of key note speeches, state-of-the-art lectures, oral and poster abstract presentations, roundtables and debates and ample time for discussion with ample time being allocated for Q&A.

Being an abstract driven meeting, it is an excellent platform for (young) investigators to present their research. To ensure the quality of the accepted abstracts, all submitted abstracts shall go through a blind, peer-reviewed process conducted by the members of the Organizing and Scientific Committees.

LANGUAGE

The main language of the conference will be English. However, translation to French will also be possible during lectures.

TARGET AUDIENCE

This being the 1st international conference on emerging viruses that focuses on topics ranging from purely basic science on genomics and evolution to more translational and policy related topics, participants from diverse backgrounds are

40%

Healthcare Professional

Industry Academia Other

25% 15% 10% 10%

Basic Science Researcher


expected. The ambition is to attract a minimum of 300 participants from around the globe.

Consequently, representatives from the following are expected to be in attendance:

• Hospitals

• Academia

• Industry

• Governmental institutions

• Non-governmental organizations

CONFERENCE THEME

The conference can be best described as predict, prevent and manage (re-) emerging viruses

PREDICT

What can aid in predicting an impending (re-) emergency of new viral outbreak?

• Genomics and evolution

• Molecular basis of cross-species transmission

• Impact of climate change

• Animals as reservoirs of human diseases (Reservoirs)

• Emergence, epidemiology and surveillance

PREVENT

Once a (re-) emergency has been predicted, what can be done to avoid an outbreak?

Diagnosis- being able to identify

Immune and host Reponses

Vaccines in high risk groups

Prevention

public health policy discussions

historical reports based on research

analysis of emerging disease issues

MANAGE AND CONTROL

If an outbreak occurs, what can be done?

• Emergency preparedness

• Source identification and containment

• Treatment and vaccines –

• developments in antimicrobial drugs,

• development vaccines, or

• infectious disease prevention programs

• elimination programs

OVERARCHING TOPICS

• Mathematical modelling in prediction, prevent and management

• Economic impact of (re)- emerging viruses

ENDORSEMENT

We will request endorsement from the international and regional societies.

ACCREDITATION

To further ensure the program is independent and of high quality, we will apply for accreditation from and in collaboration with the local professional society.


SPONSORSHIP OPPORTUNITIES

As a sponsor of this conference, you will have exclusive access to scientists and researches from academia, government, and industry in search of the latest advancements and information about emerging and re-emerging viruses. Supporter benefits include:

• Extensive visibility to a highly targeted, expert audience via the conference’s promotional campaign

• On-site exposure during the conference

• Press and media coverage

• Post-event information dissemination

• Unique one-on-one networking opportunities during the conference

• Exhibiting opportunities and complimentary passes to the conference

PRE-EVENT MARKETING

As a conference supporter, your organization will receive extensive exposure, enabling you to reach out to thousands of targeted researchers, clinicians, patients, and scientists. These channels include targeted print and email campaigns, as well as web advertising. Your support delivers to you branding as a supporter on the event website, to which traffic is driven by:

• Banner ads strategically positioned on the homepages of our sponsors.

• Traffic from the Virology Education website, which receives thousands of visitors monthly.

• Advertisements placed in the Newsletters delivered to thousands opt-in subscribers.

• Electronic advertising posted on several calendars, which will link to the event website.

ONSITE BENEFITS

You will benefit as a supporter from many onsite marketing and networking opportunities at the event, including:

• Branding for your organization via on-site signage throughout the conference

• Highlighted position in the conference program distributed to all attendees

• Promotion option to display marketing materials such as pamphlets, flyers, postcards, and other materials on the marketing table (subject to approval)

• Complimentary passes to the event to increase your networking opportunities with attendees


ICEV SUPPORT LEVEL TITANIUM PLATINUM GOLD SILVER

SPONSOR AMOUNT €230.000 €180.000 €125.000 €80.000

PREMIUM BENEFITS

PRIVATE DINNER - Exclusively for representatives of your organization (max 3) and members of the Program Committee

√

COMPLIMENTARY MEETING ROOM √

ATTENDEE LIST - Conference attendee list sent 1 week prior to the conference ✓

√

PLENARY SYMPOSIUM

1 hr. PLENARY SYMPOSIUM - preferred timeslot (first come - first served)

√

1 hr. PLENARY SYMPOSIUM - late morning timeslot (if available, first come - first served)

√

1 hr. PLENARY SYMPOSIUM - late afternoon timeslot (if available, first come - first served)

√

EXHIBITION in a high traffic area

Exhibition Space - reduction on m2 price 50% 25%

COMPLIMENTARY SLOTS

Complimentary slots for company representatives 8 4 2 1

Complimentary slots for HCP's 40 20 10 5

ADVERTISEMENTS & BAG INSERTS

Full page color advertisement in the program book - preferred position (first come - first served)

2 1

Full page color advertisement in the program book - position to be appointed

1

Bag insert 2 1 1

ACKNOWLEDGEMENT

Logo on Conference Bag √

Logo acknowledgement branding by tier:

Conference website supporter section √ √ √ √

Conference E-announcements √ √ √ √Conference flyers √ √ √ √

Acknowledgement Board at venue √ √ √ √

Walk-in/out slide loop at opening & breaks and closure √ √ √ √

Conference Program Book √ √ √ √

Post-conference thank you note √ √ √ √

SPONSORSHIP LEVELSCONFERENCE BUDGET The estimated budget needed for delivering this workshop in 2018 is 679. 852,86 EUR. This amount includes 50 workshop participation grants for HCP’s.

Sponsors have a variety of options to choose from. B

elow are the various sponsor levels. A

ll prices are in euros.


Titanium, platinum and gold sponsors are offered the opportunity to organize a satellite session. Satellite sessions take place in the conference centre, but are fully organized and coordinated by the host organization.

The Program Committee will review the content and speakers of the satellite meetings to ensure that they meet the scientific and ethical principles of the conference.

Criteria for approval include the following:

• Satellites should reflect and/or support the vision and goals of the conference

• Satellites should address (re-)emerging viruses or issues faced by individuals, populations organizations affected by or measures towards addressing the issue of emerging viruses either in diagnosis, vaccines or other therapeutic measures.

• The satellite program should reflect conference policies and goals of diversity and inclusion.

FORMAT Several formats are offered. Please contact the Organizing Secretariat for more the options and details.

TIME SLOT ALLOCATION Time slots are assigned according to the level of sponsorship and on a first come, first served basis, according to the dates when applications are received. Time slots will be assigned to companies

in the following order:

1. Titanium sponsors,

2. Platinum sponsors,

3. Gold sponsors

SATELLITE ORGANIZATION Companies that host their symposium at ICEV 2018 can outsource the planning and organization of the symposium to Virology Education. This will include:

• Development of the scientific program

• Slide preparation

• Faculty arrangement and management

• Logistical organization

• Publicity

• Recording of the satellite symposium (recording on actual costs)

• Evaluation report

RESERVATION CONDITIONS All reservations must be made in writing to the Organizing Secretariat.

All rooms shall be equipped with all the standard equipment required to run a meeting. Satellite organizers who have paid for their slot will receive the satellite manual including information on the session room set up and AV as well as information on how to order extra equipment if needed.

SATELLITES

INCREASE YOUR VISIBILITYPROMOTE

YOUR BRAND


ADDITIONAL BAG INSERTSAdditonal bag inserts can be purchased buy industry and non-industry organizations. This could include one or more of the following:

• A4 or A5 ads or flyers

• Booklets and/ or journals

• Pamphlets

• A3 posters that can be folded (anything larger or heavier than 2kg must be consulted with the organizing secretariat)

ABSTRACTS ON USB STICKSUSB sticks with the oral and poster presenations will be given to delegates at the conference. Your logo will be placed on the insert with USB stick acknowledging your company for the support.

PROGRAM BOOK CONTENTYou can purchase additional space in the program book. The spcae can be used for advertisements, op-ed pieces (there is a maximum word count, please contact us for more information), Interviews or other announcements. We are at your disposal if you would like to discuss other opporti=unities.

BOTTLED WATERBy sponsoring the bottled water, your logo will be

placed prominently next to the events logo.

EVENT MOBILE PHONE APPWith the conference app, delegates will have access to the program, list of participants, abstracts and faculty bios. most importantly, they can connect with other delegates, exchange details and receive updates on the prorgam sessions including symposiums.

Your logo will be placed in the opening page with an acknowledgmenet note.

EMAIL MARKETINGReach thousands with one of the pre-planned newsletters scheduled to gop out until the meeting. If you have a symposium planned, this is an excellent opprtunity to send out an announcement on your symposium.

BRANDED STATIONERYProviding delegates with a functional item used throughout the conference is a great way to get exposure. you have the option of sponsoring:

• notepads

• pencils

CORPORATE SUPPORT ITEMS

INCREASE YOUR VISIBILITYPROMOTE

YOUR BRAND


EXHIBITION

ICEV 2018, will offer a unique opportunity to both commercial and non-commercial organizations to showcase their products and services to the world’s leading professionals in the field of (re)-emerging viruses. With more than 300 delegates expected, your organization cannot afford to miss the chance to reach so many key players in the scientific response to emerging viruses which, whereas they start at a focal point, they can virtually become pandemic in a very short time.

Delegates will comprise clinicians, researchers, scientists and other health care providers.

The exhibition area will be located near the plenary session room and includes a coffee area ensuring a constant flow.

Tentative opening hours: 10.00 - 18.00 hrs.

EXHIBITION SPACE The price shall be per square meter “bare floor space” I and a discount shall be offered to non-commercial organizations and early birds. Titanium and platinum sponsors will also be entitled to an additional discount.

To ensure your participation, book your space at ICEV 2018 early, as applications will close if capacity is reached.

The exhibitor shall be responsible for the set-up and installation of the stand. Additional shell scheme packages are available.

RESERVATION CONDITIONS All reservations must be made in writing to the Organizing Secretariat. Exhibitors who have paid for their space or shell scheme package will receive the exhibition manual including information on how to order additional materials and services such as furniture, electricity, security

and cleaning.

SHELL SCHEME PACKAGE

includes:

• Shell scheme frame, basic lighting, electrical socket, carpet

• Fascia panel with standard lettering

• 1 table, 3 chairs, 1 counter

• 100 word company/product profile in the Final Programme

• Cleaning of public areas and gangways

SHELL SCHEME BARE

Includes:

• Shell scheme frame, basic lighting, electrical socket, carpet

• Fascia panel with standard lettering

• 100 word company/product profile in the Final Programme

• Cleaning of public areas and gangways

SPACE ONLY

Includes:

• Space only

• Self-built booths will require written approval for design based on technical specifications and scale drawin


CONFERENCE PARTICIPATION GRANTS

The conference participation grants provide healthcare professionals with the opportunity to attend a conference they would otherwise be unable to attend due to financial restrictions. All applications include a CV, a motivation letter, and potentially an abstract (requirements vary depending on the workshop). These are submitted via an independent CPG portal and are evaluated against the assessment criteria using robust, impartial and independent peer review processes by the Grant Review Committee. This process will ensure that only the highest quality, most relevant and most competitive research is accepted but that it is.

The grants are supported by the financial contributions allocated by the sponsor, who, has no control, influence, or involvement in the selection process of the attendees whatsoever. Priority is given to applicants who have actively participated

in original research or scientific work that is being presented at the meeting and/or those who will profit most from participating in order to improve their daily clinical management.

These grants help defray costs for registration, travel and accommodation for delegates and foster their ability to form valuable professional networks and develop vital collaborations. Conference participation grant applications will be solicited, selected and awarded by an expert Grant Review Committee.

Please note that the TITANIUM, PLATINUM and GOLD support levels will reduce the costs for conference participation grants. Supporters can indicate a desired number of CPGs to be granted in the response form further below.

OPTIONSREGISTRATION

Conference registration including access to all scientific sessions and exhibition, a delegate bag including the abstract book and final program and refreshments during the breaks.

Please contact the Organizing Secretariat for discount for large groups (>50)

ACCOMODATION

2-night accommodation

TRAVEL

Flight to/from Ethiopia


ENDURING MATERIALS

INFECTIOUS DISEASES ONLINEEnduring information presented at the conference will be freely retrievable and widely disseminated to reach thousands of virtual participants beyond the walls of the conference center. Infectious Diseases Online is a premier online platform offering scientific materials in special topical areas and proceedings of conferences. By accessing the website, visitors have full access to:

• Abstract Books

• Meeting Reports

• Workshop Presentations

• Webcasts

All the data on Infectious Diseases Online is organized by workshop and date, making the materials highly organized and easy to find.

WWW.INFECTIOUSDISEASESONLINE.COM


expertmedical events

FOR MORE INFORMATION, PLEASE CONTACT US AT:

VIROLOGY EDUCATION

Biltstraat 106

3572 BJ Utrecht

the Netherlands

www.virology-education.com

[email protected]

+31 30 230 7146

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