echominnesota.org

March 9, 2012

Emergency Preparedness Committee Meeting

echominnesota.org

Agenda• Welcome and Meeting Objectives – Valerie• Report Out & Updates:

– ECHO Activity in Q1 2012 – Lillian/Rose– MDH Update – Buddy/Jane– Public Health Emergency Coordinators (PHEC) Update – Lisa/Howard

• Committee Working Session:– Committee Structure– Identify opportunities for expansion to Greater MN counties in 2012– Annual Exercise Planning – Emergency Preparedness Community Engagement Efforts– Adding value to Committee Member’s organizations

• 2012 Meeting Schedule - Rose• Adjournment – Bill

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Meeting Objectives• Provide committee members with an update on Q1 2012

activities of ECHO, MDH, PHEC and other groups• Discuss Committee structure & objectives for 2012• Identify opportunities for expansion to Greater MN counties in

2012• Identify opportunities for Annual Exercise Planning for ECHO • Discuss and Identify Emergency Preparedness and Community

Engagement Efforts• Identify areas where ECHO can add value to Committee

Member’s organizations and identify tool/program changes needed for 2012

• Review 2012 Meeting Schedule

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Agenda• Welcome and Meeting Objectives• Report Out & Updates:• Committee Working Session:• Co-Chair Nominations & Election• 2012 Meeting Schedule• Adjournment

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Agenda• Welcome and Meeting Objectives • Complete Emergency Preparedness Advisory

Committee Evaluation• Report Out & Updates:– ECHO Activity in Q4 – 15 minutes – Lillian/Rose– Committee Member Updates – 40 minutes

• Committee Working Session• Co-Chair Nominations & Election• 2012 Meeting Schedule• Adjournment

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ECHO Activity in Q1 2012• New Strategic Plan 2012-2015 Underway• MEMA(and other EP) Presentations• MMRS / UASI Grants submitted • Hennepin / Ramsey Deliverables • MDH Outreach Deliverables TBD• EOP / FOG Annexes – JAS – Fee Schedule – C-Flop

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Committee Member UpdatesEach Committee Member to discuss top priorities & ECHO alignment opportunities for 2012

Public Sector• Minnesota Dept. of Health –

Buddy/Jane• Metro PHEC – Lisa/Howard• Olmstead County Update –

Marv Klug• Stearns County Update –

Kari Etrheim• Clay County Update – Kathy

MacKay• Houston County Update –

Deb Rock• MMRS Update – Laurie

Burns

Private/Nonprofit Sector• Regional Hospital Compact

Update – Mark Lappe• Minnesota Public Safety,

Division of Emergency Management - Krysta Reuter

• Metropolitan Airports Commission – Kristi Rollwagen

• American Red Cross Update – Viviana Sotro

• MNVOAD Update – Charlie O’Brien

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Agenda• Welcome and Introductions• Complete Emergency Preparedness Advisory Committee

Evaluation• Report Out & Updates• Committee Working Session:

1. Committee Structure2. Identify opportunities for expansion to Greater MN counties in 20123. Annual Exercise Planning 4. Emergency Preparedness Community Engagement Efforts5. Adding Value to Committee Member’s Organizations

• 2012 Meeting Schedule• Adjournment

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2012 Working Session Committee Structure

Discussion• Clarify role and expectations of committee members• Look at committee membership• Finalize 2012 committee work plan and follow-up actions

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Emergency Preparedness Advisory CommitteeECHO’s Mission: to collaborate with diverse communities to deliver programs

and services that help people be healthy, contribute and succeed

ECHO’s Emergency Preparedness Advisory Committee provides:• A liaison between ECHO and major public sector emergency response

entities at the state and local levels, and local private sector stakeholders to provide for public/private sector alignment as ECHO’s capabilities mature and expand

• Support the communities we both serve by identifying grants for emergency preparedness & response priorities and other funding opportunities to leverage ECHO’s capabilities & relationships to reach these communities for emergency preparedness so that this resource can be used effectively for emergency response situations

• Committee members will continue to be the liaisons to their institutions, and will provide their perspectives, expertise and advice to ECHO’s Board of Directors and Executive Director on emergency preparedness programs and related community engagement activities

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Committee Member Expectations• Identify and partner in opportunities to jointly serve communities

with limited English proficiency– ECHO can be a resource to help reach these populations effectively

• Help your organization ensure project funding & success for emergency preparedness and response activities undertaken by ECHO in support of joint initiatives– Funding is currently a gating factor for ECHO engagement, a situation we

don’t see changing until our development programs begin to bear fruit in 2013

• Be the point of contact for opportunities that impact these communities but are more preventative in nature– e.g. HHS Grants for hospitals & community health centers & CDC grants

for disease awareness (HIV, etc) often include a LEP outreach – ECHO can partner with your organizations to provide cultural context and better reach into our local communities

• Provide feedback on ECHO Emergency Response materials, including the EOP/FOG material, exercise opportunities

Ratify Committee Description and Responsibilities

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ECHO - Emergency Preparedness Committee MembersAs of January 1, 2012

Grey text indicates participation is not yet confirmed

Chairs:Bill Belknap, Hennepin County Public Health Protection – Community Co-ChairValerie Donovan, ECHO Board of Directors – Director Co-Chair

Members:Jane Braun, Minnesota Department of HealthLisa Brodsky, PHEC Leadership Representative Laurie Burns, MMRS Emergency Response CoordinatorKari Etrheim, Olmsted County Public HealthHoward Epstein, Dakota County Public HealthBuddy Ferguson, Minnesota Department of HealthMarvin Klug, Stearns County Emergency ManagementMark Lappe, Metropolitan Hospital Compact Representative Rose Lindsay, ECHO Staff - Associate DirectorKathy McKay, Clay County Public HealthCharlie O’Brien, MNVOAD Representative Michael Olesen, ECHO Board of DirectorsJacob Owens, Minnesota Department of HealthDeb Rock, Houston County Public HealthKrysta Reuter, Minnesota Public Safety, Division of Emergency Management Kristi Rollwagen, Metropolitan Airports Commission Viviana Sotro, American Red Cross RepresentativeTBD, AMEM Representative TBD, Business Continuity Planner’s Association Representative TBD, City of Minneapolis Emergency Preparedness RepresentativeTBD, Ramsey County RepresentativeTBD, Saint Paul Department of Emergency Management Representative

Do we have the right organizations & people on the EP committee?

Emergency Manager representation?

Public Utility representation?

More healthcare representation?

Other groups?

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2012 Committee Work Plan

Discussion• Review draft Committee Work Plan and provide feedback

Potential Follow-up Actions:

1. Work to recruit 2 committee members from private sector/critical infrastructure – Valerie Donovan

2. Emergency Manager/EOC engagement - define the compelling reasons for participation and identify potential committee members – Marv Klug

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2012 Working Session

1. Committee Structure2. Identify opportunities for expansion to Greater MN

counties in 20123. Annual Exercise Planning 4. Emergency Preparedness Community Engagement

Efforts5. Adding Value to Committee Member’s

Organizations

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2012 Expansion in Greater MN

Discussion• How can the MDH Regional Coordinators support and

propagate the use of the templates created in 2011?• What other opportunities exist in Olmsted & Stearns

counties?

Potential Follow-up Actions:

1. Identify opportunities to use MDH Regional Coordinators to extend the use of the templates created in 2011 for MDH into Greater MN – Jacob Owens

echominnesota.org

2012 Working Session

1. Committee Structure2. Identify opportunities for expansion to Greater MN

counties in 20123. Annual Exercise Planning 4. Emergency Preparedness Community Engagement

Efforts5. Adding Value to Committee Member’s

Organizations

echominnesota.org

2012 Annual Exercise Planning

Discussion• May 2012 Post Office exercise – Deliverables overview – Logo, branding activities

• What additional exercise opportunities are a potential for ECHO participation– Metro Area - Curtain Call tabletop in 2012?– Metro Area - Curtain Call simulation in 2013?– American Red Cross Opportunities?– MNVOAD opportunities?

echominnesota.org

2012 Working Session

1. Committee Structure2. Identify opportunities for expansion to Greater MN

counties in 20123. Annual Exercise Planning 4. Emergency Preparedness Community Engagement

Efforts5. Adding Value to Committee Member’s

Organizations

echominnesota.org

2012 Expansion of Activities

Discussion• Emergency Preparedness & Community Engagement in

2012: – What additional cooperative opportunities exist for ECHO &

Committee organizations in 2012?

Potential Follow-up Actions:• Committee members to work offline to identify 1-2 emergency

preparedness or community engagement opportunities in their organizations – All Committee Members

echominnesota.org

2012 Working Session

1. Committee Structure2. Identify opportunities for expansion to Greater MN

counties in 20123. Annual Exercise Planning4. Emergency Preparedness Community Engagement

Efforts5. Adding Value to Committee Member’s

Organizations

echominnesota.org

Adding Value to Committee Organizations

Discussion

1. Discuss, Identify & Define the key outcomes from this Committee that would add value to your organization in 2012

2. What new ECHO tools & formats would help support your organization’s outreach into communities in 2012?

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Agenda• Welcome and Introductions• Complete Emergency Preparedness Advisory

Committee Evaluation• Report Out & Updates• Committee Working Session• 2012 Meeting Schedule - Rose• Adjournment

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Future Meeting Dates• Meetings held on the 2nd Friday of the

last month of each quarter, from 2-4 pm – June 8, 2012– September 13, 2012– December 13, 2012– March 8, 2013– June 7, 2013

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Agenda• Welcome and Introductions• Complete Emergency Preparedness Advisory

Committee Evaluation• Report Out & Updates• Committee Working Session• 2012 Meeting Schedule• Adjournment – Bill