Emergency Preparedness and Protection of Field Equipment

DPLE 280 • September 7, 2016

RLI Design Professionals is a Registered Provider with The American Institute of Architects Continuing Education Systems. Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of Completion for non-AIA members are available on request.

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Course Description

Wherever you work, you’re exposed to situations that may require an emergency response. You might

encounter natural disasters like windstorms, floods, earthquakes and winter storms, or man-made disasters

like fires, chemical spills, or terrorism.

Do you know your risks and do you have a plan to protect your business, your employees, and the public

when disaster strikes?

Learning Objectives

Participants will:

Learn how to implement a process to protect employees and the public in emergency situations

Gain a better understanding of the duty to protect the public’s health, safety, and welfare

Examine the critical features of disaster recovery plans and how they work to protect business operations, employees, and citizens

Recognize the risk posed to business property and field equipment

Exposure

Natural DisastersEarthquakesFloodsHurricanesSevere StormsTornadoesWildfires

Man-Made DisastersFiresTerrorismWorkplace Violence

Response Priorities

Protect

Employees Property Operations

What is Disaster Preparedness?

Has complied with preventive measures;

Is in a state of readiness to contain

the effects of a forecasted disastrous

event to minimize loss of life, injury, and

damage to property;

Can provide rescue, relief,

rehabilitation, and other services in the aftermath of the disaster; and

Has the capability and resources to

continue to sustain its essential

functions without being overwhelmed

by demand

Hurricane Forecast

Credit: NOAA

2016 Disasters by Peril

DISASTER NUMBER

Wildfires 24

Severe Storms and Flooding 7

Severe Storms, Tornadoes, Straight-line Winds, & Flooding 6

Severe Winter Storm and Snowstorm 4

Severe Winter Storm and Flooding 2

All Other 11

2016 Disasters by State

Shocking Statistics

43% Have a plan

25-40%

Never reopen

$3,000 Income lost each day

$89,000Average flood claim

National Flood Insurance Program

NON-RESIDENTIAL: Preferred Risk Policy (ZONES B, C, X)

**Flood Insurance Program - Premium Rates

Emergency Planning Process

Analyze Prepare Respond Recover Restore

Assess Your Risk

https://www.fema.gov/determine-your-risk

Identify Hazards

Review Maps Of

Your Area

Use Assessment

Tools

Learn about FEMA’s

Mitigation Activities

Hazard Types

Damage Types

Shutdown Impacts

Cost & Lost Revenue Estimates

Available Resources

Recovery &

Alternative Survival

Analyze

Prepare

Establish an Emergency

Response Plan

Document Contingencies and Checklists

Create a Phone Tree

Establish a Meeting Location

Train your Staff Conduct Drills

Maintain Proper Response

Equipment

Respond

Evacuate all Employees and Visitors

Report Emergencies

Contact Appropriate Regulatory Agencies

Notify Appropriate Internal Personnel

Recover and Restore

Salvage Property

Employ Business Continuity Plan

Data Back-Up

Protection of Real Property

Building protection

and life safety systems

Preventative, mitigating

actions and handy

emergency supplies

Insurance coverages

Emergency Evacuation

Do you need an emergency action plan?

OSHA –

>10 employees

NFPA –

In a high-rise building

Drills -

> 500 people in building or >100 people above or

below the street level.

High-rise -

Require 2 exits

500-999: 3 exits

>1,000 : 4 exits

Tenant Obligations

Plan Communicate Practice

And what if you’re asked to perform services after an

emergency?

Good Samaritan Laws

Insurance Protections

RLI Insurance Coverage

• “Employee” renders services that he/she is legally qualified to perform on behalf of employer, regardless of fee collection

Moonlighting/Volunteer Policy

• Prohibit or require management approval

Contracts

What is the scope of your services?

Can you get an adequate fee in consideration of the risk?

Do you have a Limitation of Liability or Indemnification provision and Ownership Rights?

Protection of Field Equipment

“You’re not going to believe what just

happened…”

Damaged by a bicyclist…

$45,000 loss

Protection of Field Equipment

Florida Theft Data:

*National Equipment Register (NER) and National Insurance Crime Bureau (NICB) 2014 Equipment Theft Report.

Year Est. Value of Losses (FL only)

2014 $986,729

2013 $124,821

2012 $75,000

2011 $178,620

2010 $370,172

2009 $584,888

2008 $565,012

Loss Control Techniques

Tips for Equipment in Vehicles

• Lock equipment in vehicles in truck bed boxes or under covers

• Install wire screens in vans between passenger and cargo areas

• Add heavy-duty locks to rear and side doors

• Use safety rings or holes in cases to fasten equipment down

Tips for On-Site Equipment

• Secure with chains or cables

• Add fencing and “No Trespassing” signs

• Consider surveillance cameras or watchmen

• Maintain accurate and thorough equipment schedules

• Permanently label owned equipment with company information

Loss Control Techniques

Advanced Tips

• Install GPS tracking devices

• Add Personal Identification Numbers (PINs) or passwords for activation

• Purchase equipment with separate control units

• Create radio or cell phone links between robotic field equipment and control unit

• Request authorization to set up operational work areas for a receiver

• Use the National Equipment Register or manufacturer’s registration and database systems

National Preparedness Month

August 28 – September 3: Kickoff to National Preparedness Month

September 4-10: Multigenerational Preparedness

September 11-17: Community Service

September 18-24: Individual Preparedness

September 25-30: Lead up to National PrepareAthon Day (the 30th)

www.ready.gov

Resources

Disaster Recovery Plans• www.ready.gov/make-a-plan

• www.fema.gov/recovery-resources

• www.fema.gov/small-businesses

• https://www.sba.gov/managing-business/runningbusiness/emergency-preparedness/disaster-planning.

Emergency Evacuation Plans• https://www.osha.gov/SLTC/etools/evacuation/

• www.cdc.gov/niosh/docs/2004-101/emrgact/emrgact.doc

• https://www.fema.gov/media-library-data/1388775706419-f977cdebbefcd545dfc7808c3e9385fc/Business_EmergencyResponsePlans_10pg_2014.pdf

This concludes The American Institute of Architects Continuing Education Systems Program

Alayne McDonald, Professional Development Coordinator

Alayne.McDonald@rlicorp.com

Abbey Brown, Client Solutions Manager

Abbey.Brown@rlicorp.com