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EmergencyOperationsPlanningWorkshop“FunctionalAnnexes”

INTERMEDIATE UNIT 08FRIDAY, FEBRUARY 23RD, 2018

IntroductiontoCourseEOP PLANNING WORKSHOP –

FUNCTIONAL ANNEXES

Whoarewe?• RAIN PUBLIC PLANNINGGARRET RAINGARRETRAIN@RAINPUBLICPLANNING.COM717-623-2255

• ONE STAR EMERGENCYMANAGEMENTGENE KOMONDORGENE@ONESTARTRAINING.COM

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Whyarewehere?• PROVIDED WITH A NATIONAL BEST PRACTICE MODEL SCHOOL

EOP, FUNCTIONAL ANNEXES, AND OTHER PLANNING AIDS. • SCHOOL TEAMS WILL LEARN IN THE PROCESS OF DRAFTING

FUNCTIONAL ANNEXES FOR THEIR SCHOOL/DISTRICT EOP • THIS IS HANDS-ON TRAINING DESIGNED TO CREATE A

RELEVANT AND PRACTICAL PLAN.

Whoareyou?FROM EACH GROUP NOMINATE ASPOKESPERSON

•WHO ARE YOU?•WHY DID YOU COME?•WHAT DO YOU HOPE TO LEARN?

Whatdoweneed?• LAPTOP COMPUTER CAPABLE OF EDITING WORD DOCX

DOCUMENTS

• CURRENT COPY OF YOUR SCHOOL’S SAFETY PLAN

• MATERIAL PROVIDED BY IU08 AT TRAINING

• LET’S VISIT WWW.RAINPUBLICPLANNING.COM

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WhatisanEOP?EOP – A PLAN IN THREE PARTS

TheThreePartsofthePlan

TheBasicPlan(Public)• OVERVIEW INFORMATION FOR SCHOOL/DISTRICT

• HAZARD ANALYSIS SUMMARY

• CONCEPT OF OPERATIONS

• INCIDENT COMMAND SYSTEM USAGE

• ROLES AND RESPONSIBILITIES

• DIRECTION, CONTROL, AND COORDINATION

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FunctionalAnnexes(CoreTools)• TIED TO PROTECTIVE ACTIONS

• LOCK-DOWN, SHELTER-IN-PLACE, EVACUATION, REVERSEEVACUATION, SAFE-COVER, ETC.• COMMUNICATIONS, REUNIFICATION, ACCOUNTING FOR

ALL PERSONS

• IDENTIFIES• TASK: WHO DOES WHAT, WHEN, & WHY• TIME: BEFORE, DURING, AND AFTER THE INCIDENT

Threat-HazardAnnexes(DocDifferent)• TIED TO SCHOOL’S THREAT –HAZARD ASSESSMENT

• COMMON THREAT-HAZARDS INCLUDED:• SEVERE WEATHER, TRANSPORTATION ACCIDENT, HAZMAT,

ARMED INTRUDER, FIRE, BOMB THREAT

• IDENTIFIES

• TASK: WHO DOES WHAT, WHEN, & WHY• TIME: BEFORE, DURING, AND AFTER THE INCIDENT

• INFORMATION IS NOT REPEATED

IsMyPlanan“EOP?”• AN ANNEX IS DIFFERENT FROM A CHECKLIST

• CHECKLIST IS OUTPUT OF TEXTBOOK EOP • IN GROUPS, REVIEW CURRENT PLAN

• EVALUATE HOW ALIKE OR NOT ALIKE TO DISCUSSED EOP• IDENTIFY PRIMARY SEGMENTS THAT NEED CHANGED

• REVIEW AND REPORT IN 10-MIN.

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EOPFunctionalAnnexesWorkshop

WORKSHOP MATERIAL

EvacuationAnnex (Pg.1-5)• PURPOSE & SCOPE

• CONCEPT OF OPERATIONS

• LOCATION (RALLY OR REUNIFICATION…)• ROLE REVIEWS

• OTHER SPECIAL PROCEDURES

• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOLOR DISTRICT INFORMATION

ReverseEvacuationAnnex (Pg.6-7)• PURPOSE & SCOPE

• CONCEPT OF OPERATIONS

• ROLE REVIEWS

• OTHER ROLES NEEDED?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

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Lock-DownAnnex (Pg.8-12)• PURPOSE & SCOPE

• CONCEPT OF OPERATIONS

• ROLE REVIEWS

• “KEEP-OUT” & “STAY-PUT” CALLS

• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOLOR DISTRICT INFORMATION

Shelter-in-PlaceAnnex (Pg.13-15)• PURPOSE & SCOPE

• HAZ-MAT (RESPIRATORY RISK)• CONCEPT OF OPERATIONS

• ROLE REVIEWS - ANY OTHERS?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

Safe-CoverAnnex (Pg.16-18)• PURPOSE & SCOPE

• TORNADO (WARNED WEATHER RISK)• CONCEPT OF OPERATIONS

• ROLE REVIEWS - ANY OTHERS?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

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Drop,Cover&HoldAnnex (Pg.19-21)• PURPOSE & SCOPE

• TORNADO (SHORT-WARNING WEATHER RISK)• CONCEPT OF OPERATIONS

• ROLE REVIEWS - ANY OTHERS?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

Hold-StudentsAnnex (Pg.22-24)• PURPOSE & SCOPE

• WEATHER STORM (AFTER DISMISSAL HOURS HOLD)• CONCEPT OF OPERATIONS

• ROLE REVIEWS - ANY OTHERS?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

AccountingforAllPersonsAnnex (Pg.25-27)• PURPOSE & SCOPE

• ACCOMPANY MANY OTHER ANNEXES “ANNEX”• LET’S TALK, “GRADE BOOK”

• GENERAL

• ROLE REVIEWS - ANY OTHERS?• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOL

OR DISTRICT INFORMATION

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CommunicationsAnnex (Pg.28-33)• PURPOSE & SCOPE

• ACCOMPANY ALL OTHER ANNEXES “ANNEX”• MORE, “PRINCIPLE THAN PRESCRIPTIVE”

• SPECIALIZED PROCEDURES

• (B. 2. I.) BEFORE INCIDENT COMMUNICATION IDEAS?• (B. 2. II. A.) IN-INCIDENT LIST | 2-WAY RADIO…• (B. 2. II. B.) OTHER INTERNAL STAFF>STUDENT WAYS?

CommunicationsAnnex (Pg.28-33)• SPECIALIZED PROCEDURES

• (2. II. B. 1.) EXTERNAL TO PARENTS, LIST “HOW’S”• (2. II. B. 2.) EXTERNAL “STATIONS” LIST…• (2. II. B. 3.) WHO IS BEST TO BE PIO?• (2. II. B. 3.) PRE-DESIGNATED MEDIA STAGING SITES

• (2. II. B. 3.) REPORTERS ON CAMPUS???• (2. II. B. 4.) SOCIAL MEDIA RUMOR CONTROL...

CommunicationsAnnex (Pg.28-33)• SPECIALIZED PROCEDURES

• (2. III.) AFTER AN INCIDENT “WILL-DO” WORDS

• ROLE REVIEWS - ANY OTHERS?• PRE-SCRIPTED MESSAGES?

• IN GROUPS UPDATE ABOVE SEGMENTS WITH YOUR SCHOOLOR DISTRICT INFORMATION

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M.E.R.P.– Plan&EventAid• MOBILE EMERGENCY RESPONSE PLAN• SAFEGUARD RISK SOLUTION PRODUCT

• WWW.MOBILEEMERGENCYRESPONSEPLAN.COM• ONLINE INFORMATION VIDEO FOUND HERE.

• DEMONSTRATION

• PURCHASE PRICE VALUE

M.E.R.P.– Plan&EventAidFor the Web based version of the M.E.R.P.• mobileemergencyresponseplans.com• Username: demo@email.com• Password: password

For the mobile App version of the M.E.R.P. Go to the Apple or Android App Store• Search Safeguard Risk Solutions M.E.R.P.• Download is FREE • Username: demo@email.com• Password: password

CourseClosingEOP PLANNING WORKSHOP –

FUNCTIONAL ANNEXES

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CourseClosing…• IU08 COURSE EVALUATION FORMS

• QUESTIONS SUPPORT – PHONE A FRIEND…• 717-623-2252• GARRETRAIN@RAINPUBLICPLANNING.COM

• MANY THANKS FOR YOUR TIME, ATTENTION, AND EFFORT!