EMERGENCY MANAGEMENT PLAN · which do not negate or dilute the roles or responsibilities. As...

EMERGENCY MANAGEMENT PLAN

Kapi’olaniCommunityCollege,EmergencyManagementPlan

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Blank


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RevisionandUpdates

• RevisedJuly15,2013(v1)• RevisedJuly30,2913(v2)• RevisedAugust8,2013(v3)• RevisedAugust12,2013(V4b)• RevisedSeptember9,2013(V5)• RevisedOctober10,2013(V6)• UpdatedOctober14,2013(V7)• UpdatedJune10,2014(V8)• UpdatedJune22,2014(V8A)

DetailedChangeLogasofJune2014

DATE AREA GENERALTOPIC GENERALACTIONS

6/10/14 ActiveShooter Sectionwasneverdeveloped.AddedbyVCAS.

6/10/14 Violence ActsofViolenceRemovedblank,duplicativesectiontitled“ActsofViolence”

6/10/14 Scripts NotificationRevisednotificationscriptstoensuretheyfitintextmessageandremovedunnecessarywordsandpunctuation.

6/10/14 ALL Reformattedforeaseofadditionandrevisioninfuture.

6/10/14 SexualHarassment RemovedfromEmergencyResponsePlan.Didnotfit.

6/22/14 ActiveShooterProtocol

ActsofViolence

Addedsectiononprotocolasseparatesectiontoplan.Plancanstandaloneandwillbeappliedtoallviolentsituations.

6/22/14 ActiveShooterProtocol

ActsofViolence Removedforfurtherrevisions.


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PLANDISTRIBUTION

DATEDEPARTMENT,SECTION,ORINDIVIDUAL

HARDCOPYQUANTITY

SENTPDFFILE(YES/NO)


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TABLEOFCONTENTS

EMERGENCYmanagementPLAN............................................................................................1

EXECUTIVESUMMARY.............................................................................................................i

FORWARD...............................................................................................................................ii

CAMPUSEMERGENCYRESPONSE&EVACUATIONPLAN.........................................................8

INTRODUCTION......................................................................................................................9Purpose............................................................................................................................................................................................9Scope................................................................................................................................................................................................9LawsandAuthority...................................................................................................................................................................9Mission...........................................................................................................................................................................................10

CAMPUS-SPECIFICTHREATS,CATEGORIES,ANDPLANNINGPRIORITIES.................................................10NaturalThreatstoCampus..................................................................................................................................................10Human-InducedThreatstoCampus................................................................................................................................11

THECAMPUSRESPONDERS..............................................................................................................................................12CampusSecurityDepartmentPersonnel(primaryresponder)............................................................................12CampusCrisisManagementTeamPersonnel(secondaryresponder)..............................................................12CampusSecurityAuthorities(tertiaryresponder)....................................................................................................12

CampusEmergencyManagementLeadershipandLeadershipTeam......................................14CAMPUSEMERGENCYMANAGEMENTCOORDINATOR..........................................................................................14CAMPUSINCIDENTCOMMANDANDTHECAMPUSCRISISMANAGEMENTTEAM...................................14RolesandResponsibilitiesRelatedtotheCCMT/CEMCLeader...........................................................................14QualificationsoftheCCMT/CEMCLeader.....................................................................................................................15PrimaryCCMT/CEMCLeaderandAlternates..............................................................................................................15PrimaryDutiesoftheOn-DutyCCMT/CEMCLeader&Authority..............................................................................15

FailsafeforCCMTLeadership.............................................................................................................................................16

First-LineCEMCStaff.............................................................................................................17

CAMPUSSECURITYAUTHORITIES..........................................................................................18RolesandResponsibilitiesofCampusSecurityAuthorities....................................................................................18IdentifyingCSA’s........................................................................................................................................................................18

CAMPUSPUBLICSAFETYCOMMITTEE...................................................................................19DeterminingCampusPublicSafetyCommitteeRepresentation..........................................................................19GeneralDutiesoftheCPSC:..................................................................................................................................................19

CAMPUSEMERGENCYMANAGEMENTCENTERORGANIZATIONCHART.................................20


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CAMPUSCONCEPTOFOPERATIONS......................................................................................21DiscoveryofanEmergencyorPotentialEmergency................................................................................................21InitialCampusRespondersandOn-ScenePriorities.................................................................................................21IncidentTypesandCommandandControl(bytypeofincident).......................................................................21

IncidentTypesandDescriptions............................................................................................23TYPE1INCIDENT.....................................................................................................................................................................23InitialFieldNotificationProtocolsandMethodologyforaType1Incident...........................................................24ConveningtheCampusCrisisManagementTeamforaType1Incident.................................................................24

TYPE2INCIDENT.....................................................................................................................................................................26InitialFieldNotificationProtocolsandMethodologyforaType2Incident...........................................................26ConveningtheCampusCrisisManagementTeamforType2Incidents...................................................................27ResponsibilitiesandTransfersofCommand........................................................................................................................28RequiredInitialNotificationstoUHSystemEmergencyManagementTeamLeaderforType2Incidents...................................................................................................................................................................................................................28ExpansionandContractionoftheCEMCinType2............................................................................................................29

TYPE3INCIDENT.....................................................................................................................................................................31InitialFieldNotificationProtocolsandMethodologyforaType3Incident...........................................................31ConveningtheCampusCrisisManagementTeamforType3Incidents...................................................................32ResponsibilitiesandTransfersofCommand........................................................................................................................33RequiredInitialNotificationstoUHSystemEmergencyManagementTeamLeaderforType3Incidents...................................................................................................................................................................................................................33ExpansionandContractionoftheCEMCinType3............................................................................................................34

Recovery/ReturntoNormalcy.............................................................................................35COMMUNICATIONPROTOCOLSFORALLTYPESOFINCIDENTS.......................................................................35TIMELYWARNING(whatisit?).........................................................................................................................................36UHALERTSYSTEMANDTIMELYWARNING...............................................................................................................38EVACUATIONPROCESSES(howdoesthecampusconductanevacuation)...................................................40GeneralEvacuationProcesses.............................................................................................................................................40SHELTER-IN-PLACEORHYBRIDEVACUATION..........................................................................................................41EMERGENCYRESPONSEANDEVACUATIONPLANREVIEWANDUPDATES...............................................41EXERCISESANDDRILLS........................................................................................................................................................42MONITORINGIMPROVEMENTS.........................................................................................................................................43

THREATANNEXES..................................................................................................................45

ANNEXESFORNATURALTHREATStoCAMPUS.....................................................................45

ANNEXA:HURRICANES..........................................................................................................1

ANNEX(B)TSUNAMI..............................................................................................................1

ANNEX(C)FORFLOODRAIN/RUN-OFF...................................................................................1

ANNEX(D)EARTHQUAKE.......................................................................................................1

ANNEX:EWILDFIRE...............................................................................................................1

AnnexF:LandslideorOtherDebrisDisplacement..................................................................1

ANNEXG1:TORNADOES.........................................................................................................1


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ANNEXG2:MICROBURSTS.....................................................................................................1

ANNEXG2:WATERSPOUTS.....................................................................................................1

AnnexH: FloodfromRiverine..............................................................................................1

HUMAN-INDUCEDTHREATStoCAMPUS................................................................................3

ANNEX(A)ACTIVESHOOTER..................................................................................................1

ANNEX(B)WORKPLACEVIOLENCE/DOMESTICVIOLENCE.......................................................1

ANNEX(C)IMPROVISEDEXPLOSIVEDEVICE............................................................................1

ANNEX(D)RIOT......................................................................................................................1

ANNEX(D)TERRORISTATTACK...............................................................................................1

ANNEX(G)FIRE-STRUCTURAL.................................................................................................1

ANNEX(H)HAZARDOUSMATERIALRELEASE..........................................................................1

ANNEX(I)FIREEQUIPMENTORVEHICLE.................................................................................1

ANNEX(J)UTILITYOUTAGE....................................................................................................1

ANNEX(K)PANDEMIC............................................................................................................1

APPENDIces............................................................................................................................1

Appendix1:............................................................................................................................1

EMERGENCYMANAGEMENTPERSONNELQUALIFICATIONSANDEQUIVALENCEGUIDELINES.1

APPENDIX2............................................................................................................................1

AUTHORIZEDpersonnelforsystemandcampusnotificationresources..................................1UHALERTSYSTEM....................................................................................................................................................................1CODEBLUEREVERSEENUNCIATOR.................................................................................................................................1VOIPALLSTATIONS..................................................................................................................................................................2FIREALARMENUNCIATOR....................................................................................................................................................2

APPENDIX3............................................................................................................................1

UHALERTSYSTEMPRE-APPROVEDSCRIPTS...........................................................................1HURRICANE...................................................................................................................................................................................2TSUNAMI........................................................................................................................................................................................2FLOOD-RAIN/RUN-OFF,RIVERINE....................................................................................................................................2EARTHQUAKE..............................................................................................................................................................................3WILDFIRE......................................................................................................................................................................................3LANDSLIDEOROTHERDEBRISDISPLACEMENT........................................................................................................3TORNADO,METEORLOGICALMICROBURST,WATERSPOUT.................................................................................4ActiveShooter..............................................................................................................................................................................5WorkplaceViolence/DomesticViolence...........................................................................................................................5ImprovisedExplosiveDevice..................................................................................................................................................5Riot....................................................................................................................................................................................................6


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Hostages.........................................................................................................................................................................................6Fire,HazardousMaterials......................................................................................................................................................6HazardousMaterialsforFollow-upandWebPosting...............................................................................................7UtilityOutage...............................................................................................................................................................................7

APPENDIX4............................................................................................................................1

ELEMENTSOFAHOTWASH&INCIDENT/EVENTAFTERACTIONREVIEW................................1HOTWASH.....................................................................................................................................................................................1AFTERACTIONREVIEW..........................................................................................................................................................1

APPENDIX5............................................................................................................................3

EXAMPLESOFTYPE1,2,AND3INCIDENTS.............................................................................3EXAMPLESOFTYPE1INCIDENTS.....................................................................................................................................3EXAMPLESOFTYPE2INCIDENTS.....................................................................................................................................5EXAMPLESOFTYPE3INCIDENTS.....................................................................................................................................7


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E X ECUT IVE SUMMARY

Tothelayperson,emergencymanagementisoftenthoughtofastheprocessofpreparingforadisastersuchasHurricaneKatrina.However,totheexperienced,suchastheFederalEmergencyManagementAgency(FEMA),emergencymanagementincludesprocessesfarbeyondpreparedness.

Afterdecadesofoperationalexperiencewithpresidentiallydeclareddisasters,inadditiontoexperienceinpost-incidentreviewsandanalyses,FEMAdevelopedbestpracticesinemergencymanagementplanningmethodologywhichidentifies4distinctareasoffocus:

1)Preparedness,2)Response,3)Recovery,and4)Prevention/Mitigation.

Additionally,theUnitedStatesDepartmentofEducation(USDOE)recognizedthatinstitutionsofhighereducation(IHE)facedistinctivechallengesinimplementingemergencymanagement.ToassistIHEinemergencyresponseplanning,theUSDOEpublishedits2011ActionGuideforEmergencyManagementatInstitutionsofHigherEducationwhichparallelsFEMA'splanningpracticesandintegratesadditionalbestpractices.ThepublicationaddressesissuesthatarespecifictotheuniquenessofIHE–suchaslargegeographicareas,open-spaceenvironments,multiplebuildings/complexes,multipleprograms,housing,extensiveauxiliaryandenterpriseservices,andtransientpopulations,tonameafew.

Thecurrent2008versionoftheUniversityofHawaiìSystemEmergencyManagementPlan(SystemPlan)codifiesroles,responsibilities,procedures,andprotocolsattheexecutivelevel.OurobligationattheCommunityCollegecampuslevelistocodifycampusactionsthatsupport,andisconsistentwith,theSystem'splan.

Thisdocumentistheresultofcampusplanningeffortsthatutilizedthereferencesforbestpractices;and,alsoconsideredthecompliancerequirementsofthefederalCleryAct,theHigherEducationOpportunityAct,andHomelandSecurityPresidentialDirective5-NationalIncidentManagementSystem.Thisdocumentcodifiestheroles,responsibilities,procedures,andprotocolsforcampus-levelactionswhichareintendedtoensure:

-Compliancewithfederallaws

-Effectiveandefficientresponsetoemergencyincidents

-Campusresiliencyintheaftermathofemergenciesanddisasters

Now,therefore,asChancellorforKapiòlaniCommunityCollege,IsigninapprovalofourenhancedandofficialKapiòlaniCommunityCollegeCampusEmergencyResponseandEvacuationPlan.

ChancellorLeonRichards

DateofAdoption:


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FORWARD

ASSUMPTIONSONCONSISTENCY&CLARIFICATIONONCERTAINTERMINOLOGIES

Whileallplansshouldbedevelopedandmaintainedonaregularbasis,theircontentshouldbeconsistentwithcontentinhierarchicalplans(e.g.,adepartmentalplanthatsupportsanover-archingcorporateplan).ThisdocumentisbasedontheassumptionthatthecontentwithintheUniversityofHawai`iSystemEmergencyManagementPlan(SystemPlan)hasbeenupdatedtomeetcurrentexpectations,standards,statutes,andanyotherregulatoryrequirements.

ThisCampusResponseandEvacuationPlan(CampusPlan)isconsistentwiththeprocessesstatedintheSystemPlan.However,atthecompletionofeachannualthreatassessment,theKapi`olaniCommunityCollegePublicSafetyCommitteemayidentifyadditionalthreatsthatareuniquetothecampus;and,maydevelopandintegrateadditional,campus-specificprocessesandterminologyintotheCampusPlan.ThoseinclusionsshallnotnegateorminimizetheintentsorprioritiesoftheSystemPlan.

EMERGENCYPLANNING–AFLUIDPROCESS

Noemergencyplanisastaticdocument.Emergencyplanningisahighlyfluidprocess;and,plansmustchangewhenneeds,requirements,andregulationschange.

Inlessthan10yearsaftertheattackontheWorldTradeCenter(September11,2001),emergencymanagerswerefacedwithamultitudeofchangesinemergencyplansrangingfromchangesinlawsandauthorities,changesinstandardizedterminology,andchangesintrainingrequirementstoaddcoursesintheNationalIncidentManagementSystem/IncidentCommandSystem.And,thesearejustaminutesamplingofexamplesthatdemonstratethefluidityofemergencyplanning.

Themaintake-awayoftheseexamplesisthatchangemustbeexpected;and,withchangecomesaconsciouscommitmentforcontinuousplanningactivities.

DEDICATEDPERSONNEL

Campuspublicsafetyrequirescontinuous,year-roundactivitiestoensurethatallfourareasofemergencymanagementreceiveattentiontoensureoptimumreadinesstomeetthedemandsofanemergencyincident;and,thatrequiredchangestotheCampusPlanaremadeinatimelymanner.

Toensurethatemergencyreadinessismaintained,campusadministrationhasadedicatedCampusEmergencyManagementCoordinator(CampusEMCoordinator)whoseresponsibilitiesinclude


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overseeingplanmaintenance,validatingtheplanthroughexercises,andmaintainingopencommunicationwiththeUniversityofHawai`iSystem'sEmergencyManagementCoordinator.

PLANNINGMETHODOLOGY

ThisCampusPlanwassystematicallydevelopedtofirstaddresspurpose,roles,organization,andfunction.Thoseareasare,then,followedbyclearlydescribedresponsibilitiesandprocessesunder"ConceptofOperations."

TheThreatAnnexesprovidedetailedactivitiesandtasksforeachspecificthreatthatisidentified.TheAppendicesprovidereferenceinformationandguidelinesthatsupportoperations.

REMOVALOFAMBIGUITIESANDCLARIFYINGTERMINOLOGIES

ThecurrentSystemPlanutilizesterminologythatcancauseconfusionormiscommunication.Toclearlydelineatetheterminologydifferences,thisCampusPlanutilizescompletelydifferentwordswhichdonotnegateordilutetherolesorresponsibilities.

Asexamples:

ITEM

FIRSTRESPONDERAGENCIES&PERSONNEL

UHSYSTEMTEAMS&PERSONNEL

CAMPUSTEAMS&PERSONNEL

Thefirstperson

on-scene"FirstResponder" "SystemResponder" "CampusResponder"

Asinglepersonorgrouppeoplewhosefieldexpertiseisimmediatelyavailable,on-scene

"FirstResponderFieldCommand"

Generally,theSystemwillnotestablishaFieldCommand;

SystemRespondersaretofirstreporttothe"CampusEmergencyManagementCenter"beforeenteringthescene

"CampusFieldCommand";ifnoFirstResponderFieldCommandhasbeenestablished


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ITEM

FIRSTRESPONDERAGENCIES&PERSONNEL

UHSYSTEMTEAMS&PERSONNEL

CAMPUSTEAMS&PERSONNEL

Commandandcontrol.

Generally,astructuredgroup*whichisusuallylocatedcloseto,but,apartfromtheactualresponderson-scene

*Incertaininstances,commandandcontrolcanbeassumedandimplementedbytheon-sceneresponder

Commandandcontroltobeconductedthroughan"IncidentCommandCenter"or"UnifiedCommandCenter"or"ICC"/"UCC"

Note:Insmall-scaleincidents,anon-sceneFirstRespondercanassume"FirstResponderIncidentCommand"leadership

Generally,theSystemwillnothavecommandandcontroloveranyon-sceneresponse.However,SystemExecutiverepresentationintheICC/UCCcanaffectoperationaldecisions.

Commandandcontrolofrespondersaresite-specific.

Campuslevelincidentcommandandcontroltobeconductedthroughthe"CampusEmergencyManagementCenter".

Note:Insmall-scaleincidents,anon-sceneCampusRespondercanassume"CampusIncidentCommand"leadershipuntilsuchtimeleadershipistransferredtoaFirstResponder

Adesignated,remotelocationfromwhichresourcesandcostsarecoordinatedandtrackedbyastructuredteamofpeople

"EmergencyOperationsCenter"or"EOC"

Theterm"EOC"isreservedforpoliticalgovernments(e.g.,StateEOCorCountyEOC)

"SystemEmergencyManagementCenter"or"SEMC"

(asopposedtoEOC)

"CampusEmergencyManagementCenter"or"CEMC"

Astructuredteamofpeoplewhoseprimarytasksaretoprovidecoordinationsupporttotherespondersandtotrack/recordresourcesandcosts

Namecanvary(e.g.,StateCrisisResponseTeam)

"EmergencyManagementTeam"or"EMT"

"CampusCrisisManagementTeam"or"CCMT"

Thepersonwhooverseesactivitiesoftheteamthatcoordinatesandtracksresources

Namecanvary(e.g.,StateCrisisResponseTeamLeader)

"SystemEMTLeader"(asopposedto"Executive"orplain"EMTLeader")

"CCMTLeader"

Note:Incertaininstances,theon-sceneCampusRespondercanbetheLeaderifnoCCMTLeaderisavailable


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END-TO-ENDAPPROACH

TheKapiòlaniCommunityCollege’sCampusResponseandEvacuationPlanwasdeliberatelydesignedtoensurethatallfacetsofemergencymanagementhavebeencoveredfromoneendtotheother–end-to-end.Simply,KapiòlaniCommunityCollegehasmadeadeliberateefforttoclosetheplanninggaps.Bydoingso,thisCampusPlanfollowsthebestpracticeofviewingemergencymanagementasacyclewithnoend–anon-goingefforttoensureahighlevelofreadinessandresilience.

COMPLIANCEWITHFEDERALLAWSGOVERNINGCAMPUSPUBLICSAFETY

InadditiontovariousotherCleryActrequirements,acampusmustdisclosetothepubliccertainelementsofitsemergencyplans.BecauseSystemandCampusPlansareregularlyreviewedandupdated,alleffortismadetoreviewandupdateKapiòlaniCommunityCollege’sCleryActdisclosuretexttoensurethattheinformationbeingprovidedtotheCampusCommunityiscurrentandconsistentwiththeCampusPlan.

TheHigherEducationOpportunityAct(HEOA)requiresacampustotakecertainactionsduringincidentsinvolvingsexualharassmentandsexualoffenses.LiketheCleryAct,thecampusrequirescertainpublicdisclosures;and,measuresaretakentoensurethatthosedisclosuresarealsocurrentandconsistentwiththeCampusPlan.

TovalidatetheconsistencyofinformationbetweentheCampusPlanandthepublicdisclosuredocuments,allpublicpolicystatementsareregularlyreviewedbyKapiòlaniCommunityCollege’sPublicSafetyCommitteeandapprovedbytheViceChancellorforAdministrativeServicespriortoreleasetothecampuscommunity.

ENCHANCINGCOMMUNICATIONPROTOCOLS

Emergencyresponseplanningrequirestheestablishmentofclearthresholds,clearlinesofauthority,andclearcommunicationprotocolstoensurethesafetyofallwhoareinvolvedinanemergencyincidentorcatastrophicdisaster.Thatbeingsaid,KapiòlaniCommunityCollegehasintegratedbestpracticesthatweresetforthbythenationalIntegratedPublicAlertandWarningSystem(IPAWS)programwhichisimplementedthroughtheFederalEmergencyManagementAgency.IPAWSutilizesaCommonAlertingProtocol(CAP)whichissoftware-embeddedterminologywithinadedicatedpublicsafetyinternetportalbywhichemergencyofficialscanefficientlyandeffectivelydisseminateemergencyinformationand/orinstruction.

Asanaddedenhancement,thisCampusPlanidentifiestheequivalentCAPterminologynexttotheSystemPlanterminology.Thedifferentiationisindicatedas"(SystemPlan)"and"(CommonAlert


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Protocol)"aftertheapplicableterminology.ThoughnotyetfullyadoptedbytheSystemPlan,theintentofincludingCAPinthisplanistoassistcampusrespondersinmakingaquickerandsmoothermigrationtowardsfullIPAWScapabilityoncefederalmandatesforcechangesintheSystemPlan.

NOCAMPUS-LEVELAUTHORITYTOISSUEAN"ALLCLEAR"

Oneofthemostdangeroussituationsinanyresponsetoanemergencythatrequiresevacuationiswhenan"AllClear"messageoriginatesfromanunauthorizedsource.

Onlyagovernmentofficialhastheauthoritytoapprovean"AllClear"declarationforreturntoapreviouslyevacuatedareaorreturntonormaloperationswhichhadbeenunderthecontrolofaFirstResponderagencyorundercontrolbytheGovernoroftheStateofHawai`iunderemergencydeclaration.

Theofficial,government"AllClear"maybeconveyedinthefollowingmanner:

- Throughradioortelevision(usuallyarepresentativefromacountyMayor'soffice,civildefenseagency,orotherdesignatedagency)

- Throughon-scenepoliceorfiredepartmentpersonnelastheyarereceivingdirectcommunicationfromtheirFieldorIncidentCommanders

- Throughdirectcommunicationfromdesigneesofon-scenepoliceorfiredepartmentpersonnel(canbetheCampusEmergencyManagementCenterLeaderoraCampusResponder;notethatthecommunicationmustbeincludedintheincidenttrackingdocumentation)

Noreturntopremiseshalleverbeauthorizedthroughthird-partycommunicationwithnon-responsedutiesorcommunicationwithacquaintancesataremotelocation(e.g.,afriendatthedistrictsub-stationordispatchcenter).

Campusofficialsmayannounceadowngradeofasituationtolowerthestresscausedbyheightenedvigilance,providednounauthorizedpersonnelareallowedbackintoanevacuatedareaprematurely.Whendowngradingthesituationalstatus,campusofficialsmayusetheterms"threatiscontained"or"threathasbeenabated"orsimilarwordswhichconveythatfirstresponseagenciesarestillon-sceneandreturntopremisesisnotyetauthorized.

RECORDATIONANDARCHIVES


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AllcampusemergencymanagementactivitiesareformallyrecordedandfiledwiththeCampusEmergencyManagementCoordinator.Back-upcopiesarefiledwiththeCampusSecurityDepartmentandtheViceChancellorforAdministrativeServices.

Anyhardcopydocumentshavebeendigitizedtopromulgatelong-term,paperlessarchiving.AlldigitaldocumentationhasbeenarchivedonCD-ROM(orbettertechnology)andretentionisfor20years.After20years,onlydocumentscontainingfinaloutcomesordecisionswillbekeptinperpetuityoftheinstitution.Finaloutcomesordecisionsinclude,butarenotlimitedto,formalafteractionreports,recommendationsforimprovementalongwithofficialcommunicationrelatedtoimplementationofstudies,assessments,andplans.


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CAMPUS EMERGENCY RESPONSE & EVACUAT IONPLAN


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I N TRODUCT ION

PURPOSE

ThepurposeofKAPIÒLANICOMMUNITYCOLLEGE’SCampusEmergencyResponseandEvacuationPlan(CampusPlan)istoestablishstandardized,campus-levelproceduresandprotocolsconsistentwith,andinsupportof,theUniversityofHawaiìSystemEmergencyManagementPlan(SystemPlan).

SCOPE

TheuseofthisdocumentisspecifictotheKAPIÒLANICOMMUNITYCOLLEGEcampus;and,isintendedtoprovideguidancetotheCampusCrisisManagementTeamonmattersofmanagingemergenciesanddisasters.ThisCampusPlanoutlinesspecificareasofresponsibility,actions,andactivitiesthataretobeimplementedtoensureeffective,efficient,andorderlyresponse.Additionally,thisCampusPlanoutlinesactionsandactivitiesthathelpthecampustoachieveahigherlevelofresilienceagainstabroadrangeofthreats.

LAWSANDAUTHORITY

Thefollowingareapplicablepoliciesandlawsthatpromulgatecampusemergencymanagementactionsandactivities:

FederalGovernment

1) JeanneCleryDisclosureofCampusSecurityPolicyandCampusCrimeStatisticsAct(CleryAct),20U.S.C.1092(f),TitleIIofPublicLaw:101-542(S.580)

2) HigherEducationOpportunityAct(HEOA),TitleIXoftheEducationAmendmentsof1972,34CodeofFederalRegulations(C.F.R.)Part106.31SubpartD–DiscriminationontheBasisofSexinEducationProgramsorActivitiesProhibited

3) UnitedStatesDepartmentofHomelandSecurity,PresidentialDirective;HSPD-5,Section16(a),NationalResponsePlanandNationalIncidentManagementSystem

StateofHawaiìGovernment

1) HawaiìRevisedStatutesChapter128,CivilDefenseEmergencyAct2) CityandCountyofHonolulu3) RevisedOrdinancesfortheCityandCountyofHonolulu

UniversityofHawaiì

1) BoardofRegents11-5PublicHealth,SafetyandSecurity2) ExecutivePolicyE2.203PlanforEmergencyandCivilDefenseActions3) ExecutivePolicyE9.210WorkplaceNon-Violence4) AdministrativePolicyAPMA9.730WorkplaceNon-ViolenceCampusProcedures5) CommunityCollegesPolicyUHCCP9.730WorkplaceNon-ViolencePrograms6) CommunityCollegesPolicyUHCCP11.500SafetyandSecurityPrograms


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MISSION

InalignmentwiththeUniversityofHawaiìSystemPlan,themissionofKAPIÒLANICOMMUNITYCOLLEGEistoprepareforandrespondtoanemergencyordisasterincidentinawell-organized,safe,effective,andtimelymannertoaccomplishthefollowing(bypriority):

PriorityI Protectlifeandpreserveproperty

PriorityII Assessandaddressthreattocriticalinfrastructureandfacilities

PriorityIII Restorecampusoperationalfunctionstonormalcyandresumethedeliveryofeducationalprograms

CAMPUS-SPECIFICTHREATS,CATEGORIES,ANDPLANNINGPRIORITIES

ThisCampusPlanidentifiesandratescampus-specificthreatswithintwodistinctcategories—naturalandhuman-inducedthreats.However,itispossibleforanormally-occurringnaturalthreattoalsobehuman-induced(e.g.,awildfireignitedfromasparkfromaroadsidefirestartedbyadiscardedcigaretteasopposedtoawildfirecausedbyalightningstrike).Insuchinstances,planningactivitiesmustbeconductedforwildfiresinbothcategories.

Categoriesprimarilyassistinplanningprocessesasitrelatestoavailablecampuspersonnelandresources.Asanexample,mostnaturalthreats(e.g.,hurricanes,tropicalstorms,distant-generatedtsunami)generallyhavepredictablethresholdswithcertainrequiredactionswherebypersonnelcanberecallediftheyarenotoncampus.But,mosthuman-inducedthreatsoftenoccurwithoutpredictablethresholds(e.g.,activeshooter,chlorinetankrupture)andmayrequirecertainurgentactionswithintimeframesthatmakeitimpracticaltodependonthesupportofrecalledoff-campuspersonnel.

Theratingofplanningpriorities(thenumericalorderofitemslistedbelow)isbasedonanalysesconductedbyKAPIÒLANICOMMUNITYCOLLEGE’SCampusCrisisManagementTeam(CCMT)whoconsidersfactorssuchasprobabilityandfrequencyofoccurrence,statisticalinformationfromstudiesandreports,threattolife,andthreattoproperty,tonameafew.

Theorderinwhichthethreatsappearindicatesthecampus'prioritiesfordevelopingstrategiestoaddressissuessuchaspersonnelshortages,budget/financerequirements,training/exerciseneeds,mitigationactivities,andotherissuesthat,ifnotaddressed,couldadverselyaffectresponseandevacuationcapabilities.

Thefollowingarecampus-specificthreatsinorderofplanningprioritiesforfiscalyear2015(July1,2014toJune30,2015).

NATURALTHREATSTOCAMPUS

(listedbyplanningpriority)

1) Hurricane2) Tsunami


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3) Flood-Rain/Run-off4) Earthquake5) Wildfire6) LandslideorOtherDebrisDisplacement7) Tornado,MeteorologicalMicroburst,Waterspout8) FloodfromRiverine

HUMAN-INDUCEDTHREATSTOCAMPUS

1) ActsofViolencea) ActiveShooterb) WorkplaceViolence/DomesticViolencec) ImprovisedExplosiveDeviced) Riote) TerroristAttackf) Hostages

2) Fire,HazardousMaterialsa) Fire-Structuralb) HazardousMaterialReleasec) Fire-EquipmentorVehicle

3) UtilityOutage4) Pandemic5) SexualHarassment/SexOffense6) Publicdemonstration


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THECAMPUSRESPONDERS

Generally,aresponderisanyonewhoiseitheron-scene,approachesascenetoinvestigateareportedincident,approachesascenetoconductanassessment,orapproachesascenetoattendtotheemergency.Becauseoftheresponsecomplexitiesandresponsibilitiesinvolvedincampuspublicsafety,KAPI`OLANICOMMUNITYCOLLEGEhasidentified3majorcategoriesofCampusResponderswhoaretrainedandskilledtomeettheneedsoftheCampusCommunityinanemergencyincident.

AllCampusRespondersareresponsibleforconscientiouslyexecutingtheirdutiesaccordingtocampuspoliciesandprocedures.TheChancellorisresponsibletoensurethatallidentifiedCampusRespondersareprovidedwiththeadequateresources,essentialsupplies,equipment,andnecessarytimefortrainingandexercisingthatarerequiredtoefficientlyandeffectivelyrespondtoandmanageemergencyincidents.

CAMPUSSECURITYDEPARTMENTPERSONNEL(PRIMARYRESPONDER)

ThemainroleofCampusSecurityDepartmentpersonnelinanemergencyincidentistoserveastheprimaryfirstlineofresponseamongtheotheridentifiedCampusResponderswhichcanincludemembersoftheCampusCrisisManagementTeam(CCMT)andcapableCampusSecurityAuthorities.Unlessattendingtoanexistinglife-savingincident,CampusSecurityDepartmentpersonnelshallceasenormal,dailytasksandproceedtoallemergencyincidentsorcallsforemergencyassistance.Allcallsshallbetreatedasanactualemergencyoranactualneeduntilotherwiseconfirmedtobedown-gradedordeterminedtobeafalsealarm.

CampusSecurityDepartmentpersonnelareresponsibleforunderstandingandexecutingproceduressetforthinthe"CONCEPTOFOPERATIONS"below;and,forconductingself-assessmentsofpersonalknowledge,skills,abilities,andcompetenciestoexecutetheirduties.Theyarealsoresponsibleforparticipatingintraining,workshops,andotheropportunitiesthatwillsustainorenhanceperformancecapabilities.

CAMPUSCRISISMANAGEMENTTEAMPERSONNEL(SECONDARYRESPONDER)

CCMTpersonnelcanalsoserveasaCampusResponder.Whennecessary,CCMTpersonnelaresummonedfromtheirnormalacademicandadministrativedutiesandareconvenedtomanageincidentsattheexecutivelevel.However,theremaybeinstanceswhenaCCMTmembermaybethefirston-sceneormaybecalledupontosupportanotherCampusResponderorvictimuntiladditionalassistancearrives.

CAMPUSSECURITYAUTHORITIES(TERTIARYRESPONDER)

Certainpersonnel,who,bytheirpositionand/orduties,haveearnedthedistinctionofbeingdesignatedasaCampusSecurityAuthority(CSA).WhenaCSAreceivesinformationofacrimeoremergency,theCSAwillreporttheincidenttotheCampusSecurityDepartment(orto9-1-1


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Policeiflifesafetyisatrisk).However,theremaybeinstanceswhenaCSAmaybethefirston-sceneorbecalledupontosupportanotherCampusResponderorvictimuntilhelparrives.EachCSAisresponsibleforattendinginitialtraining,requestinganyneededrefreshertraining,oraskingforclarificationifanyoftheCSArolesandresponsibilitiesareunclear.

CAMPUS EMERGENCY MANAGEMENT L EADERSH IP AND L EADERSH I P T EAM

CAMPUSEMERGENCYMANAGEMENTCOORDINATOR

Inanemergencyincidentordisaster,theprimaryroleofCampusEmergencyManagementCoordinator(CampusEMCoordinator)istodirectlyassisttheCampusExecutiveRepresentativeandserveasthecommunicationliaisonbetweentheCampusExecutiveRepresentativeandCampusEmergencyManagementCenterstaffwhenrequired.ForcertainincidentstheCampusEMCoordinatorwillbecalledupontoassisttheCampusCrisisManagementTeamLeader.

Duringnon-emergencyperiods,theCampusEMCoordinatorisresponsibleformanagingemergencymanagementprograms.Programactivitiescaninclude,butarenotlimitedtoplanmaintenanceandupdates,validatetheplan(e.g.,exercises),planoutreachandeducation(e.g.,presentations,drills),andmaintainopencommunicationwiththeUniversityofHawai`iSystem'sEmergencyManagementCoordinator.

CAMPUSINCIDENTCOMMANDANDTHECAMPUSCRISISMANAGEMENTTEAM

Duringanemergencyincidentordisaster,theprimaryroleoftheCampusCrisisManagementTeam(CCMT)istoassumetherolesandresponsibilitiesofCampusEmergencyManagementCenter(CEMC)staffpositionswhichareconsistentwiththosepositionsdetailedintheSystemPlan'scommandstructure.ThemainobjectiveistomanageemergenciesinanorderlymannerbyfollowingtheprinciplesoftheNationalIncidentManagementSystem(NIMS)andimplementingactionsfollowingtheNIMS'guidelinesontheIncidentCommandSystem(ICS).

Duringnon-emergencyperiods,theCCMT'sprimaryresponsibilityistoconductannualthreatassessments,toreviewandanalyzepost-incident"HotWash"and"AfterActonReview"reports,initiatinganyurgentlyneededproposedaddendumstotheCampusResponseandEvacuationPlan(CampusPlan),toconductformalannualreviewsofthisCampusPlan,andtosubmitrecommendedamendmentstotheCampusPlantotheViceChancellorforAdministrativeServicesforapproval.

ROLESANDRESPONSIBILITIESRELATEDTOTHECCMT/CEMCLEADER

WhiletheChancellorhasthefinalresponsibilityforensuringtheexistenceofaqualified,capable,andcohesiveCCMT,theViceChancellorforAdministrativeServiceshastheresponsibilitiesofidentifyinganddesignatingpersonneltotheCCMTinadditiontogeneraloversightofCCMTactivities.

TheCCMTLeaderwillserveastheCEMCLeader.IftheincidentescalatesandtheFirstResponderagencyestablishesanIncidentCommandCenter(ICC)orUnifiedCommandCenter(UCC),theCCMTLeaderwillassumearoleintheICCorUCCastheCampusExecutiveRepresentative.TheCCMTalternate(ornextalternate)willassumethepositionastheCEMC


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Leaderandwillcoordinatecampusactions,inadditiontoconductinganysupportactivitiestofulfillrequeststhatarerelayedfromtheICC/UCCviatheCampusExecutiveRepresentative.

QUALIFICATIONSOFTHECCMT/CEMCLEADER

Asameasuretocurbrisksandliabilities,onlytheon-dutyCCMTLeaderwhoisphysicallyonthecampuscanserveastheCEMCLeader.Additionally,onlyqualifiedpersonnelcanbedesignatedasaCEMCLeaderandCEMCStaff(primaryoralternate).

SEEAPPENDIXAFORCAMPUSEMERGENCYMANAGEMENTCENTERPERSONNELQUALIFICATIONSANDEQUIVALENCEGUIDELINES

PRIMARYCCMT/CEMCLEADERANDALTERNATES

TheViceChancellor(VC)forAdministrativeServicesshallserveastheprimaryCEMCLeaderforKAPI`OLANICOMMUNITYCOLLEGE.ThefollowingisthelistofdesignatedCCMTalternatesbyorderlisted:

1) VCforAcademicAffairs(1stalternate)2) DeanforArtsandSciences(2ndalternate)3) DeanforHealthSciences(3rdalternate)4) VCforStudentServices(4thalternate)5) DeanforBusiness,Legal,Technology,Hospitality(Vacant)

PRIMARYDUTIESOFTHEON-DUTYCCMT/CEMCLEADER&AUTHORITY

1) TheCampusCrisisManagementTeam(CCMT)Leadershallhaveameanstotracktheon-campusavailabilityofallCCMTmembersinordertoefficientlyandexpeditiouslyconveneandmigratetotheCampusEmergencyManagementCenter(CEMC)structureshouldtheneedoccur.

2) TheCCMTLeaderwillbetheinitialpointofcontactforallnotificationsofescalatingcampusincidentsorcampusincidentsthathavepotentialtoescalate,inadditiontobeingtheinitialpointofcontactforanyothermattersthatinvolvetheCCMT.

3) TheCCMTLeaderisresponsibleformaintainingopencommunicationwiththedesignatedUniversityofHawai`iSystemEmergencyManagementTeamLeaderpersonneltoshareinformationandstrengthenrelations.

4) TheCCMTLeader,whoison-campus,isresponsibletokeepCampusSecurityDepartmentpersonnelinformedofhis/heravailability.

5) TheCCMTLeaderisresponsibleforconveningCCMTmembersandhastheauthoritytorecallanyothercampuspersonnelasneeded.

6) TheCCMTLeaderisresponsibleforactivatingtheCampusEmergencyManagementCenter(CEMC)whennecessary;and,isresponsibleforassumingthepositionofCEMCLeaderuntiltransferofcommandtakesplace.

7) UponassumingtheCEMCleadershiptheCEMCLeaderhastheauthoritytore-purposecampusfacilitieswhenrequired(e.g.,underorderoftheGovernor'semergencypowers;underorderoftheGovernor'sAuthorizedRepresentative


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authorizedbyaGovernor'sStateEmergencyDeclarationorPresidentialEmergencyDeclaration).

FAILSAFEFORCCMTLEADERSHIP

1. IfnoqualifiedCEMCLeaderisavailableatthetimeofneed,thebest-qualifiedCampusResponderwillactastheCEMCLeaderandwillbeauthorizedtomakecampusexecutivedecisions,takeappropriateactions,orconductpersonnelrecallactions–allingoodfaithtopreventlossoflife.Thebest-qualifiedCampusResponderinorderofpriorityarethecampusSafetyandSecurityDirector,AuxiliaryServicesOfficer,otherCCMTpersonnel,ordesigneefromCampusSecuritypersonnel,ororanyotheremployeewhohasbeenidentifiedbytheCCMTaspossessingdocumentedcredentialsthatsupportactionsofaCampusResponder.

2. UponthearrivaloftheFirstResponder,thesameCampusResponder(actingastheCEMCLeader)willconductanofficialtransferofIncidentCommandtotheFirstResponder.TheCampusRespondermaybeaskedtoassumedutiesasaCampusFieldCommandLeaderuntiladditionalFirstRespondersarrivetoassumeFieldCommandoperations.OncetheFirstRespondersareinplace,theCampusResponderandavailableCCMTmembersshallprovideanyandallsupportandassistancetotheFirstRespondersuntilsuchtimeaformalCampusEmergencyManagementCenter(CEMC)structureisestablished.


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F I R S T - L INE CEMC S TAFF

Atminimum,aprimaryand2alternatesshallbedesignatedforthefollowingfirst-lineCEMCStaff.Whennecessary,rolesmayhavetobecombined.However,theCampusPublicInformationOfficerpositioncannotbecombinedwithanyotherpositionduetothehighdemandsinherentincoordinatinganddisseminatingaccurateandtimelyinformationaswellascontrollingrumorstominimizeunnecessarypanic.

CampusOperationsSectionChief

1. VC,AcademicAffairs2. DeptChair,Language,Linguistics,andLiterature(2ndAlternate)3. AuxiliaryServicesDirectorandAssistantDirectorassistOperationsSectionandotherCEMC

Staffasnecessary.

CampusPlanningSectionChief

1. Dean,Arts&Sciences2. HeadLibrarian(2ndAlternate)3. HumanResourcesDirectorandAssistantDirectorassistPlanningSectionandotherCEMC

Staffasnecessary.

CampusLogisticsSectionChief

1. Director,OFIE2. Dean,HealthAcademicPrograms(2ndAlternate)3. FiscalAdministrator(FiscalOfficer)andAssistantFA/FOassistLogisticsSectionandother

CEMCStaffasnecessary.

CampusAdministrative/FinanceSectionChief

1. DeptChair,CulinaryArts2. FiscalAdministrator(FiscalOfficer),AssistantFA/FO,andBusinessOfficeStaffassist

Finance/AdminSectionandotherCEMCStaffasnecessary.

CampusPublicInformationOfficer

1. Dean,CommunityandCollegeRelations2. VC,StudentAffairs(2ndAlternate)


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CAMPUS S ECUR I TY AUTHOR I T I E S

OneoftheCleryActcompliancemeasuresrequiresacampustoestablishandmaintainalistofCampusSecurityAuthorities.TheprimaryroleofaCampusSecurityAuthority(CSA)istobeanavailablepointofcontacttoanymemberoftheCampusCommunitywhoneedshelporwantstoconveyinformationofacrimeoremergency.

ROLESANDRESPONSIBILITIESOFCAMPUSSECURITYAUTHORITIES

TheChancellorisresponsibletoensurethatampleresourcesareavailabletoprovideadequatetrainingforallCSAs.TheViceChancellorforAdministrativeServicesisresponsibletoensurethattheCSAlistismaintainedandupdated,toensurethattrainingsessionsaremadeavailablefornewCSAs;and,toensurethatrefreshertrainingsessionsareavailableuponrequestforexistingCSAs.

TheresponsibilityoftheCSAistoreport,withoutfail,allcriminaloremergencyincidentsorrequestsforassistancethathavebeenbroughttotheCSA'sattentionwhetherdirectly,throughanacquaintance,orthroughapersonwhohasnorelationtotheaffectedperson,victim,orthesituation.TheCSAshallreportsuchincidentstotheCampusSecurityDepartmentinatimelymannersoastopromulgateatimelywarning(ifneeded)andtoinitiateanyotheractionsasrequiredbyfederallaw(e.g.,requiredactionsunderTitleIXforincidentsinvolvingsexualharassmentandsexualoffenses).IfCampusSecurityDepartmentpersonnelareunavailable,anymemberoftheCampusCrisisManagementTeam(CCMT)mayreceivethereportandareresponsibletoinitiatethetimelywarningandotherfederallymandatedactions.Ifpossessingthecapabilityandskills,aCSAmaytakeactionsasaCampusResponderintheabsenceofCampusSecurityDepartmentorCampusCrisisManagementTeampersonnel.

IDENTIFYINGCSA’S

TheViceChancellorforAdministrativeServicesisresponsibleforconvening(atleasttwiceayearbeforethefallandspringsemesters)appropriatemembersoftheCCMTforthepurposesofreviewingthecurrentlistofCSAsandidentifyingnewmembersoftheCampusCommunitywhoneedtobeaddedtothatlist.KAPI`OLANICOMMUNITYCOLLEGEhasestablishedthefollowingcriteriafordeterminingwhatconstitutesaprospectiveCSA.ThecampuscriteriabelowexceedtheminimumguidancesetforthbythefederalCleryAct:

1. UniversityCampusSecurityOfficers2. Campuspersonnelorofficesdesignatedundercampuspolicyasthosetowhomcrimes

shouldbereported3. Non-policesecuritystaffresponsibleformonitoringinstitutionalproperty4. Campusofficialswithsignificantresponsibilityforstudentandcampusactivities5. Administrativesupportpersonnelwho,bythenatureoftheirposition,placesthemin

directcontactwiththeCampusCommunityaffairsonaregularbasis.


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CAMPUS PUBL I C SAFETY COMMITTEE

TheKAPI`OLANICOMMUNITYCOLLEGE’SCampusPublicSafetyCommittee(CPSC)isamulti-disciplinedgrouptaskedtoensurethatthepublicsafetyneedsandrequirementsofthecampuscommunityarebeingmet.

DETERMININGCAMPUSPUBLICSAFETYCOMMITTEEREPRESENTATION

TheChancellorisresponsiblefordeterminingwhatconstitutesthemostpractical,but,widestrepresentationfortheCampusPublicSafetyCommittee(CPSC).TheViceChancellorforAdministrativeServicesisresponsibleforidentifyinganddesignatingappropriatepersonnelwhohaveearnedthedistinctionofservingontheCPSC.TheCampusEmergencyManagement(CampusSafety)Coordinatorisresponsibleforconveningandleadingmeetings;and,recordingallactivitiesoftheCPSC.

TheCPSCpersonnelmustpossessadequatelevelsofauthoritytorepresenttheirdepartment,section,campusorganization,orembeddedcampusteamorfocusgroupwithinthefollowingareas:

1. CampusSecurity2. BehavioralInterventionTeamledbythementalhealthcounselor3. HumanResources4. Academics5. Facilities.6. VCforStudentServices7. FacultySenate8. StudentGovernment

GENERALDUTIESOFTHECPSC:

1. Conductingmeetingsatleastonceamonthorasnecessarytoexchangeinformationandintelligencewithregardtocampuspublicsafety;

2. ConductingsurveysoftheCampusCommunityatleastonceeveryacademicyeartodetermineifthecampuscommunity'ssafetyandsecurityexpectationsarebeingmetanddevelopingandproposinginitiativesorprogramstominimizethegaps.

3. MakingotherrecommendationstotheChancelloronmattersthatpromulgateenhancementsinpublicsafetyplans,policies,andpractices.

4. Providingaforumforeventdebriefings5. Conductingsurveysfollowinganeventifappropriateinrelationtopolicy,

procedures,andeffectivecommunications(surveymonkey).


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CAMPUS EMERGENCY MANAGEMENT CENTER ORGAN I ZAT ION CHART

COMMANDSTAFFVCofAdminServices

PIO:DeanforCollege&CommunityRelations

Alternates:StudentAffairsCoord.

Director,OFIE

SafetyOfficer:CampusSafetyOfficer

Alternates:DeanforHealthDCforNursing

LiaisonOfficer:ExecutiveAssistantAlternates:

Dir.College&CommunityRelations

Proj.Coord.forTitleIII GENERALSTAFF

OperationsSection:VCforAcademicAffairs

Alternates:DCforLLL

AuxSvcsDirector

PlanningSection:DeanforArts&Sciences

Alternates:HeadLibrarianHRDirector

LogisticsSection:Dir,OFIE

Alternates:Dean,Health

Finance/AdminSection:DeptChair,Culinary

Alternates:DCforBusinessFiscalOfficer


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CAMPUS CONCEPT OF OPERAT IONS

DISCOVERYOFANEMERGENCYORPOTENTIALEMERGENCY

EmergencyincidentsarebroughttotheattentionofaCampusResponderinthefollowingmanner:

1. On-scenediscoverybyCampusSecurityDepartmentpersonnel2. In-personnotificationtoCampusSecurityDepartmentpersonnelwhoareonpatrol3. In-personnotificationattheCampusSecurityDepartmentoffice

• Kapi`olaniCommunityCollege,Olopua1034. DirectphonecalltotheCampusSecurityDepartment24/7.Directnumber:

• (808)734-99005. CampusCodeBlueEmergencyPhoneStations(generatesadirectcalltotheCampus

SecurityDepartment)6. RadioorotherinteroperablecommunicationdeviceutilizedbyCampusSecurity

DepartmentandCampusCrisisManagementTeampersonnel

INITIALCAMPUSRESPONDERSANDON-SCENEPRIORITIES

CampusSecurityDepartmentistheprimary,designatedCampusRespondersforemergencyincidents.TheremaybeoccasionswhenamemberoftheCampusCrisisManagementTeamoratrained(minimumleveloftrainingNIMS100&200)anddesignatedCampusSecurityAuthoritymaybecalledupontoactastheCampusResponderoractinanassistingcapacitytotheCampusSecurityDepartmentpersonnel.Basedontheirdesignations,allofthesepersonnelhavetheresponsibilitytoensurethatanyrequestforassistanceorreportofanemergencyincidentreceivespromptandproperattention.

1. On-sceneprioritiesandimmediateactions(generally)2. Onapproachtothescene,assesstheareaforimmediatesafetyissues(dangertoselfand

others)3. Atthescene,conductanassessmenttodetermine:4. Typeofincident(Type1,2,or3asidentifiedinSectionCbelow)5. Commandandcontrolrequirements6. Evacuationorshelteringrequirements7. Determineanyassistancerequirements8. Needforon-sceneassistance9. Needforassistanceinnotifying:10. Internalemergencyresponsecomponents(e.g.,otherCampusSecurityDepartment

personnel,CampusCrisisManagementTeampersonnel)11. Externalfirstrespondercomponents(police,fire,ambulance;serviceprovideragencies)12. ConveyallinformationtootheravailableCampusSecurityDepartmentpersonnelortheon-

dutyCampusCrisisManagementTeamLeader13. Afterconfirmingthattheaboveinformationhasbeenreceived,initiateanyrequiredlife-

savingactions.

INCIDENTTYPESANDCOMMANDANDCONTROL(BYTYPEOFINCIDENT)


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Thissectiondelineates

1. actionablethresholds(basedonthetypeofincident);2. thecommandandcontrolauthoritiesandareasofresponsibilitiesbasedonthetypeof

incident;and,3. clearprotocolsandmethodologiesforcommunication.

SeeAnnexesattheendofthisdocumentfordetails,bythreat,ofminimumdepartmentalresponseactionsrequiredthroughouttheentiredurationofanemergency.Departmentaltasklistsarebrokendownintothe4phasesofemergencymanagement,identifiesspecificfunctions,andthespecificresponsiblepersonorpersonstooverseethosefunctionstocompletion.

Thefollowing3sub-sectionshavebeenseparatedbypagebreakstoenablequickreference.Eachsub-sectioncontainsthefollowingcomponents:

1. DefinitionofaType(__)Incident2. SeverityLevelDesignation3. FirstOn-SceneCommandandControlActionsforaType(_)Incident4. NextonSceneCommandandControlActions5. ConveningtheCampusCrisisManagementTeam6. ActivationoftheCampusEmergencyManagementCenter(CEMC)7. ExpansionoftheCEMC8. ContractionoftheCEMC9. On-SceneIncidentClose-OutforType(_)IncidentsandDe-ActivationoftheCCMC


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I NC IDENT T YPES AND DESCR I PT IONS

TYPE1INCIDENT

1. DefinitionofaType1Incident

a. TheType1incidentislocalizedorinasmallareaandcanbequicklyresolvedwithexistingcampusresourcesandutilizeslimitedUniversityofHawai`iSystemresourcesorlittleassistancefromoutsideagencies.

b. Thereislittletonoimpacttothecampuspersonnelortothenormalcampusoperationsoutsidethelocallyaffectedarea.

2. SeverityLevelDesignationforaType1Incident

a. MinorIncident(SystemPlan)

b. Minor(CommonAlertProtocol)

c. Minimaltonoknownthreattolifeorproperty

d. Certaintylevelforincidentescalationis"Unlikely"(notexpectedtooccur)

e. Levelof"Certainty"forIncidentEscalation(CommonAlertProtocol)

Thoughrare,itispossibleforaType1"Minor"toquicklyescalatetoaType2orType3incident.

Thefollowingshallbeusedtodeterminationthelevelof"certainty"forincidentescalation(theterminologybelowwillaidinthedeliveryoftheproperpublicmessagethroughthenationalIntegratedPublicAlertandWarningSystem):

• "Possible"(escalationprobabilityislessthan50%)

• “Likely"(escalationprobabilityisgreaterthanorequalto50%)

• "Observed"(escalationdeterminedtohaveoccurredortobeongoing)

3. FirstOn-SceneCommandandControlActionsforaType1Incident

a. ResponsibilitiesoftheFirstonSceneforaType1Incident

• IftheincidentisType1,theCampusResponderwillassumeIncidentCommandleadershipasthefirstonthescene.

• TheCampusResponderisresponsibleforassessingthesceneforpotentiallife-safetyissuesand,ifthesituationdictates,notifyingothersbeforeengaginginthenecessarycampusresponseactions.ItisimperativethattheCampusResponderconveysanyneedforon-sceneassistance,assistanceinnotifyingtheFirstResponders,andassistanceinnotifyingtheCampusCrisisManagementTeam(especiallyifatimelywarningismerited).

• IfnootherCampusSecurityDepartmentpersonnelareavailabletoassiston-sceneortoassistinconductingnotifications,theCampusResponderisresponsiblefordirectlynotifyingFirstRespondersandtheCCMTLeader(ornextalternates).


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INITIALFIELDNOTIFICATIONPROTOCOLSANDMETHODOLOGYFORATYPE1INCIDENT

• Person-to-personvoicecommunication(phone)orradioacceptablemeansofcommunicationundercertaincircumstances.NoemailshallbeutilizedtoconductemergencynotificationstotheCCMTLeader.

• Iftheincidentdoesnotinvolvepeople,voicecommunication(person-to-person;voicemessage)orradiotmaybeutilizedtocontacttheCCMTLeader.IftheCCMTLeadercannotbereachedwithin10minutes,thenextalternatescanbecontactedutilizingvoicecommunicationorradiot.Responsefromthefirstalternatemustoccurwithin2minutes;otherwise,contactofthenextalternatesmustcommenceutilizingonlyperson-to-personvoicecommunication.

• Iftheincidentinvolvespeople,utilizeonlyperson-to-personvoicecommunicationtocontacttheCCMTLeaderoranyofthenextalternates.

1. NextonSceneCommandandControlActionsforaType1Incident

a. ArrivalofOthersOn-Scene

i. WhenadditionalCampusRespondersarrive,campuscommandwilltransfertothebest-qualifiedCampusResponderwhowillretainCampusIncidentCommandleadershipunlesscircumstancesoftheincidentdictateotherwise.

ii. IffirstrespondersarecalleduponinaType1incident,thefirstresponderwillassistindeterminingwhetherIncidentCommandshouldremainwiththecampusortransfertothefirstresponderagency.Generally,theCampusResponderretainscommandandcontrolovertheincidentbecausethefirstresponder'sdurationofserviceisshort-term.Ifforsomereason,thecommandandcontrolofaType1incidentistransferredtothefirstresponder,theCampusResponderisresponsibleforimmediatelyinformingtheCCMTLeader(oralternate)ofthedecision.

iii. IfincidentescalationmeritstheactivationoftheCampusEmergencyManagementCenter,theCampusResponder/LeaderwilltransfercommandtotheCCMTLeaderwhentheCEMCisestablishedandpopulated.TheCampusResponder/LeaderwillthenassumetheFieldCommanduntilthearrivalofthefirstresponder.

CONVENINGTHECAMPUSCRISISMANAGEMENTTEAMFORATYPE1INCIDENT

Generally,mostType1incidentsdonotrequireanyformalconveningoftheCCMT.ForthemajorityofTypes1incidents,anon-sceneCampusIncidentCommandSystemstructureforsingleresourceresponsethatismanagedbytheCampusRespondermaybesufficient.However,ifescalationoccurs,theconveningprocesseswillneedtobeconsistentwiththetypeofescalatedincident(Type2orType3).

1. ActivationoftheCampusEmergencyManagementCenter(CEMC)foraType1Incidentwillfollowtheproceduresconsistentwiththetypeofescalatedincident(Type2orType3).


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a. Generally,formalactivationoftheCampusEmergencyManagementCenter(CEMC)foraType1incidentisnotnecessary.However,theCampusRespondermaycalluponothersforassistancethatwilllikelyfulfilldutiesconsistentwiththeCommandStaffpositionsforOperations,Logistics,andthePublicInformationOfficer.

b. ShouldaType1incidentescalateortheCampusResponder/Leaderdeterminethepotentialforescalation,theCCMTLeaderwillberesponsibleforimmediatelyconveningtheappropriate,availableCCMTpersonneland/orrecallingadditionalpersonnelandactivatingtheCEMC.

c. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-scenewillretainCampusIncidentCommandleadershipandhastheauthoritytoconveneavailableCCMTmembersandactivatetheCEMC.ThebestqualifiedCCMTmemberwillassumetheroleasaCampusExecutiveAdvisortotheCampusResponder/Leader.AllothersupportingCCMTpersonnelwillreceiveinstructionthroughtheCampusResponder/LeaderuntilthepositionoftheCEMCLeaderisfilled.

d. ResponsibilitiesandtransfersofcommanduponactivationoftheCEMCwillfollowtheproceduresconsistentwiththetypeofescalatedincident(Type2orType3).

e. IftheCEMCisactivated,therequirednotificationsandupdatestosystem-levelpersonnelwillfollowtheproceduresconsistentwiththetypeofescalatedincident(Type2orType3).

2. ExpansionoftheCEMC

a. TheCCMTLeaderisresponsibleforexpandingandpopulatingtheCEMCinamannerthatisconsistentwiththetypeofescalatedincident(Type2orType3).

3. ContractionoftheCEMC

IftheCEMCwasestablished,thedecisionsandactionsforstructurecontractionmustbeconsistentwiththetypeofescalatedincident(Type2orType3).

a. On-SceneIncidentClose-OutforaType1IncidentorDe-ActivationoftheCCMC

b. ProvidednoformalCEMCwasestablished,theincidentcanbeclosedon-scenebytheCampusResponder.

c. AhotwashandafteractionreviewwillonlybenecessaryforType1incidentsthathavebeenidentifiedasrequiringsuchactions(refertothesectionon"HOTWASH&AFTERACTIONREVIEWREQUIREMENTS"forguidance).

d. IftheCEMCwasestablished,thedecisionsandactionsforde-activationandfollow-onactivitiesmustbeconsistentwiththetypeofescalatedincident(Type2orType3).

SEEAPPENDIX(5)FOREXAMPLESOFTYPE1INCIDENTS


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TYPE2INCIDENT


a. TheType2incidentdisruptsasizableportionoftheCampusCommunityandrequiressomecoordinatedresourcesfromtheUniversityofHawai`iSystemandfromoutsideagencies.

b. AType2eventcouldalsoincludeasmallareaofthesurroundingcommunity.


a. "Emergency"(SystemPlan)

b. "Moderate"or"Severe"(CommonAlertProtocol)

a. Type2"Moderate"(possiblethreattolifeorproperty)

b. Type2"Severe"(significantthreattolifeorproperty)

c. Levelof"Certainty"forIncidentEscalation(CommonAlertProtocol)

ItispossibleforaType2"Moderate"toquicklyescalatetoaType3"Extreme"incident(extraordinarythreattolifeorproperty;"Extreme"isCommonAlertProtocolterminology).

Thefollowingshallbeusedtodeterminationthelevelof"certainty"forincidentescalation(theterminologybelowwillaidinthedeliveryoftheproperpublicmessagethroughthenationalIntegratedPublicAlertandWarningSystem):

• "Possible"(escalationprobabilityislessthan50%)

• “Likely"(escalationprobabilityisgreaterthanorequalto50%)

• "Observed"(escalationdeterminedtohaveoccurredortobeongoing)



i. IftheincidentisType2,theCampusResponderwillassumeIncidentCommandleadershipasthefirstonthescene.

ii. TheCampusResponderisresponsibleforassessingthesceneforpotentiallife-safetyissuesand,ifthesituationdictates,notifyingothersbeforeengaginginthenecessarycampusresponseactions.ItisimperativethattheCampusResponderconveysanyneedforon-sceneassistance,assistanceinnotifyingtheFirstResponders,andassistanceinnotifyingtheCampusCrisisManagementTeam(especiallyifatimelywarningismerited).

iii. IfnootherCampusSecurityDepartmentpersonnelareavailabletoassiston-sceneortoassistinconductingnotifications,theCampusResponderisresponsiblefordirectlynotifyingFirstRespondersandtheCCMTLeader(ornextalternates)..



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a. Person-to-personvoicecommunication(phone)orSMS/textareacceptablemeansofcommunicationundercertaincircumstances.NoemailshallbeutilizedtoconductemergencynotificationstotheCCMTLeader.

b. Iftheincidentdoesnotinvolvepeople,voicecommunication(person-to-person;voicemessage)orSMS/textmaybeutilizedtocontacttheCCMTLeader.IftheCCMTLeadercannotbereachedwithin2minutes,thenextalternateswillbecontactedutilizingonlyperson-to-personvoicecommunication.

c. Iftheincidentinvolvespeople,utilizeonlyperson-to-personvoicecommunicationtocontacttheCCMTLeaderoranyofthenextalternates.


a. ArrivalofOthersOn-Scene

i. WhenadditionalCampusRespondersarrive,CampusIncidentCommandwilltransfertothebestqualifiedCampusResponderwhowillretainCampusIncidentCommandleadershipuntiltheseparateCampusEmergencyManagementCenterstructureisestablishedandpopulated.

ii. IfincidentescalationmeritstheactivationoftheCampusEmergencyManagementCenter,theCampusResponder/LeaderwilltransfercommandtotheCCMTLeaderwhentheCEMCisestablishedandpopulated.TheCampusResponderwillthenassumetheFieldCommanduntilthearrivalofthefirstresponder.WhenthefirstresponderassumesFieldCommand,theCampusResponderwillassumeasupportroletothefirstresponder.

b. IftheCCMTLeaderestablishesonlya1-or2-personmonitoringcell,theCampusResponderwillretainCampusIncidentCommandleadershipuntilsuchtimeaformalCEMCstructureisestablishedandpopulated.AllactionsofthemonitoringcellmustgothroughtheCampusResponder/Leader.

CONVENINGTHECAMPUSCRISISMANAGEMENTTEAMFORTYPE2INCIDENTS

ForallType2incidents,theCCMTLeaderisresponsibleforconveningappropriatemembersoftheCCMTinordertoestablishaCampusEmergencyManagementCenter(CCMC)whichisstructuredforsingleresourcemanagement.

Note:ForType2incidents(exceptfortheoptionalmonitoringcell),theCampusRespondermustnotbeexpectedtoconcurrentlyretainCampusIncidentCommandleadershipandconductthemultitudeoftasksrequiredoftheCampusResponder.

1. ActivationoftheCampusEmergencyManagementCenter(CEMC)forType2Incidents.

a. TheCCMTLeaderisresponsibleforestablishingtheCEMCinatimelymannertoensurethatnon-scene;essentialfunctionsareaccomplishedandtrackedproperly.MostoftheinitialCEMCactivitiesattheonsetofaType2incidentwilllikelyfulfilldutiesthatareconsistentwiththeCommandStaffpositionsforOperations,PublicInformation,Planning,andLogistics(inorderofpriority).

b. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-scenewillretainCampusIncidentCommandleadershipandhastheauthorityto


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conveneavailableCCMTmembersandactivatetheCEMC.ThebestqualifiedCCMTmemberwillassumetheroleasaCampusExecutiveAdvisortotheCampusResponder/Leader.AllothersupportingCCMTpersonnelwillreceiveinstructionthroughtheCampusResponder/LeaderuntilthepositionoftheCEMCLeaderisfilled.

c. OptionalCEMCMonitoringCellStructureforCertainType2Incidents

Insomeinstances(e.g.,ahurricanewatchthatisat50%"Likely"toescalatetoawarning),itisacceptabletoestablishonlya1-or2-personmonitoringcelltoserveastheseparateCEMCstructure.

ThemonitoringcellwillcompletealltheinitialCEMCfacilityset-up,conductnotificationsfor"stand-by"personnel,andmaintainsituationalawareness.Shouldthemonitoringcellreceiveconfirmationthatescalationwilloccur,theCCMTLeaderwillbecontactedimmediatelyinordertoreadilyexpandtheCEMCstaffstructuretotheappropriatelevel.Whilethemonitoringcellisactive,theCampusResponderretainstheCampusIncidentCommandleadershipuntilsuchtimeaformalCEMCstructureisestablished.AllmonitoringcellactionsmustgothroughtheCampusResponder/Leader.

RESPONSIBILITIESANDTRANSFERSOFCOMMAND

1. TheCampusResponderisresponsibleforconveyingfieldresponseneedstotheCCMTLeader.

2. TheCCMTLeaderisresponsibleforconveningtheappropriatemembersoftheCCMTtopopulatetheCEMCbasedonthefieldresponseneedsconveyedbytheCampusResponder(asopposedtowhattheCCMTLeaderbelieves/thinkstheneedsshouldbe).

3. UponestablishmentoftheCEMC,theIncidentCommandleadershipwilltransfertotheCCMTLeaderunlessthefirstresponderhasalreadyestablishedanICCorUCC.

4. WhenthefirstresponderagencyestablishesitsICCorUCC,theCCMTLeaderwillreporttotheICCorUCCastheCampusExecutiveAdvisor.ThealternateCCMTLeaderwillassumeleadershipdutiesintheCEMC.

5. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-sceneretainstheCampusIncidentCommandleadershipuntilthearrivalofthefirstresponder.

6. UponestablishmentofthefirstresponderICCorUCC,thebestqualifiedCCMTmemberwillactasaliaisonforthecampusintheICCorUCC.LiaisonrequestswillgothroughtheCampusResponder/LeaderaslongasthereisanabsenceofaqualifiedCCMTLeader.

7. Re-positioningcampuspersonnelwilltakeplacewhentheCCMTleadershipassumestherespective,requiredpositions(primarybecomestheCampusExecutiveRepresentativeintheICC/UCC;thealternateCCMTLeaderassumesCEMCleadership).

REQUIREDINITIALNOTIFICATIONSTOUHSYSTEMEMERGENCYMANAGEMENTTEAMLEADERFORTYPE2INCIDENTS

1. TheCCMTLeader(ordesignee)isresponsibleforimmediatelynotifyingandbriefingthepersonslistedbelowuponlearningoftheincidentescalation.TheSystemEmergencyManagementCoordinatorisresponsibleforprovidingthecampuseswithacurrentcalllist(primaryandalternatepointsofcontact).TheCampusEmergencyManagementCoordinatorisresponsiblefordisseminatingtheUHSystemcalllisttotheCCMTLeaderandalternates.

2. Atminimumthefollowingmustbenotified:

a. UniversitySystemEMTLeader


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b. CommunityCollegesSystemExecutiveIn-Charge

c. UHPresident,ExternalAffairsandUniversityRelations

Person-to-personvoicecommunication(phone)orSMS/textareacceptablemeansofcommunication,providedconfirmationcanbeobtainedbytheprimarySystempointofcontactwithin5minutes.Iftheprimarypointofcontactisnotavailable,alternatesmustbecontactedutilizingonlyperson-to-personvoicecommunication(phone).

EXPANSIONANDCONTRACTIONOFTHECEMCINTYPE2

a. ExpansionoftheCEMC

ShouldanincidentupgradefromaType2toaType3(ortheType2indicatesfast-risingpercentagestoupgradetoaType3),theCEMCLeaderisresponsibleforexpandingtheCEMCbasedonthegrowingon-scenesupportrequirements(asopposedtowhattheCEMCLeaderbelieves/thinkstheexpandingneedsshouldbe).

a. IfnofirstresponderwasrequiredfortheType2incident,theCampusResponderwilldeterminethegrowingsupportrequirements.

b. IfafirstresponderwassummonedandnoICC/UCCwereestablished,thefirstresponderwilldeterminethegrowingsupportrequirements.

c. IfafirstresponderICC/UCCisalreadyestablishedwithadesignatedFieldCommandcomponent,theFieldCommanderwilldeterminethegrowingsupportrequirementswhichwillbeconveyedtothecampusthroughtheCampusExecutiveRepresentativeintheICC/UCC.

b. ContractionoftheCEMC

TheCEMCLeaderhastheauthoritytocontracttheCEMCstructurebasedonthelesseningon-scenesupportrequirementsasconveyedbythesameon-scenecomponentsthatdeterminedexpansion(seeabove).

a. On-SceneIncidentClose-OutforType2IncidentsandDe-ActivationoftheCCMC

i. TheICC/UCCCommanderisresponsibleformakingthefinaldeterminationtocloseoutallon-sceneactivitiesbasedontherecommendationsofthefirstresponderFieldCommandasreportedtotheOperationsSectionChief.Ifcommandandcontrolwasretainedbythecampus,theCEMCLeaderisresponsibleformakingthefinaldeterminationtocloseoutallon-sceneactivitiesbasedontherecommendationsofthemostqualifiedon-sceneresponderwhichcanbeafirstresponderoraCampusResponder.

ii. ForaType2incident,appropriatecomponentsoftheCampusEmergencyManagementCenterstructuremustremainactiveuntilatleast50%ofrecoveryactivitiesarecomplete,unlesscircumstancesjustifyotherwise.TheCEMCpositionscanbeminimizedtoamonitoringteamtocontinuetotrackrecoveryactivities(andbepreparedshouldthreatrecuroranewthreatoccur).Uponde-activationoftheCEMC,thedepartments/officesthathaveremainingrecoverytaskswillassumeresponsibilityfortrackingtheiractivitiesandwillberesponsibleforsubmittingfinaldocumentationtothedesignatedpersonnelwhoseCEMCdutieswereconsistentwiththeFinance/AdministrationSectionChief.


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iii. AhotwashandafteractionreviewisrequiredforallType2incidents–evenforaType2monitoringcell(refertothesectionson"HOTWASH&AFTERACTIONREVIEWREQUIREMENTS"forguidance).



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TYPE3INCIDENT


a. TheType3incidentdisruptsasizableportionoftheCampusCommunityandrequiressubstantialamountofcoordinatedresourcesfromtheUniversityofHawai`iSystemandfromoutsideagencies.

b. AType3eventcanhaveserioustocatastrophicconsequencesforcriticalcampusfunctionsand/orlifesafetyandcansignificantlyimpactawideareaofthesurroundingcommunity.


a. "Disaster"(SystemPlan)

b. "Extreme"(CommonAlertProtocol)

i. Extraordinarythreattolifeorproperty

ii. Incidentmayhavebeenre-classifiedfromaType1"Minor"orType2"Moderate"/"SeverethatescalatedtoaType3"Extreme"

c. Levelof"Certainty"forIncidentEscalation(CommonAlertProtocol)

d. Notapplicable.Theincidentreachedthemaximumlevelofescalation.



i. IftheincidentisType3,theCampusResponderwillassumeIncidentCommandleadershipasthefirstonthescene.

ii. TheCampusResponderisresponsibleforassessingthesceneforpotentiallife-safetyissuesandimmediatelynotifyingothersbeforeengaginginthenecessarycampusresponseactions.ItisimperativethattheCampusResponderconveysanyneedforon-sceneassistance,assistanceinnotifyingtheFirstResponders,andassistanceinnotifyingtheCampusCrisisManagementTeam(especiallyifatimelywarningismerited).

iii. IfnootherCampusSecurityDepartmentpersonnelareavailabletoassiston-sceneortoassistinconductingnotifications,theCampusResponderisresponsiblefordirectlynotifyingtheFirstRespondersandtheCCMTLeader(ornextalternates).


a. ForaType3incident,person-to-personvoicecommunication(phone)istheonlyacceptablemeansofcommunication.NoSMS/textemailshallbeutilizedtoconductemergencynotificationstotheCCMTLeader.

b. Utilizeonlyperson-to-personvoicecommunicationtocontactanyofthenextalternates.



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a. IftheType3incidentisaresultofanescalatedType1orType2incident,theFirstRespondermayormaynothaveassumedFieldCommandleadership.IftheCampusResponderretainedFieldCommandleadership,theCampusResponderwillimmediatelytransferFieldCommandleadershiptotheFirstResponder.

b. IftheType3incidentoccurssuddenly,thefollowingapplies:

i. WhenadditionalCampusRespondersarrive,CampusIncidentCommandleadershipwilltransfertothebestqualifiedCampusResponderwhowillretainleadershipuntiltheseparateCampusEmergencyManagementCenterstructureisestablishedandpopulated.

ii. WhentheCEMCisestablishedandpopulated.TheCampusResponderwillthenassumetheFieldCommanduntilthearrivalofthefirstresponder.WhenthefirstresponderassumesFieldCommand,theCampusResponderwillassumeasupportroletothefirstresponder.

CONVENINGTHECAMPUSCRISISMANAGEMENTTEAMFORTYPE3INCIDENTS

1. ForType3incidents,theCCMTLeaderisresponsibleforconveningallavailablemembersoftheCCMTandrecallingadditionalpersonnelinordertoestablishaCampusEmergencyManagementCenter(CCMC)whichisstructuredformulti-agencyresourcemanagement.

2. IftheType3incidentisaresultofanescalatedType1orType2incident,theCCMTLeaderwillhavealreadyconvenedsome(orallavailable)membersoftheCCMTandactivatedtheCEMC(structuredformulti-agencyresourcemanagement).TheCEMCLeaderwilltakeactiontoconvenetheremainingavailableCCMTpersonnelinordertoexpandtheCEMCstructureformulti-agencyresourcemanagement.

3. IftheType3incidentoccurssuddenly,theCCMTLeaderisresponsibleforimmediatelyconveningallavailableCCMTpersonnelandrecallingadditionalpersonnelinordertoestablishaCEMCstructureformulti-agencyresourcemanagement.

4. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-scenewillretainCampusIncidentCommandleadershipandhastheauthoritytoconveneavailableCCMTmembersandactivatetheCEMC.ThebestqualifiedCCMTmemberwillassumetheroleasaCampusExecutiveAdvisortotheCampusResponder/Leader.AllothersupportingCCMTpersonnelwillreceiveinstructionthroughtheCampusResponder/LeaderuntilthepositionoftheCEMCLeaderisfilled.

5. ActivationoftheCampusEmergencyManagementCenter(CEMC)forType3Incidents.

a. TheCCMTLeaderisresponsibleforimmediateactivationoftheCEMCandpopulatingittothefullestextentpossibleinordertomeetthehighdemandsofcoordinationandcommunicationinaType3incident.MostoftheinitialCEMCactivitiesattheonsetofaType3incidentwilllikelyfulfilldutiesthatareconsistentwiththeCommandStaffpositionsforOperations,PublicInformation,Logistics,andPlanning(inorderofpriority).

b. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-scenewillretainCampusIncidentCommandleadershipandhastheauthoritytoconveneallavailableCCMTmembersandactivatetheCEMC.ThebestqualifiedCCMTmemberwillassumetheroleasaCampusExecutiveAdvisortotheCampus


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Responder/Leader.AllothersupportingCCMTpersonnelwillreceiveinstructionthroughtheCampusResponder/LeaderuntilthepositionoftheCEMCLeaderisfilled.

RESPONSIBILITIESANDTRANSFERSOFCOMMAND

IftheType3incidentisaresultofanescalatedType1orType2incident,mostofthetransfersofcommandwillhavetakenplaceandexpansionoftheCEMCwillberequired.

1. IftheType3incidentoccurssuddenly,thefollowingapply:

a. TheCampusResponderisresponsibleforconveyinginitialfieldresponseneedstotheCCMTLeader.

b. TheCCMTLeaderisresponsibleforconveningallavailablemembersoftheCCMTtopopulatetheCEMCbasedonthefieldresponseneedsconveyedbytheCampusResponder(asopposedtowhattheCCMTLeaderbelieves/thinkstheneedsshouldbe).

c. UponestablishmentoftheCEMC,theIncidentCommandleadershipwilltransfertotheCCMTLeaderunlessthefirstresponderhasalreadyestablishedanICC/UCC.

d. WhenthefirstresponderagencyestablishesitsICCorUCC,theCCMTLeaderwillreporttotheICCorUCCastheCampusExecutiveAdvisor.ThealternateCCMTLeaderwillassumeleadershipdutiesintheCEMC.

e. IfthereisnoqualifiedCCMTLeaderavailable,thebestqualifiedCampusResponderon-sceneretainstheCampusIncidentCommandleadershipuntilthearrivalofthefirstresponder.

f. UponestablishmentofthefirstresponderICCorUCC,thebestqualifiedCCMTmemberwillactasaliaisonforthecampusintheICCorUCC.LiaisonrequestswillgothroughtheCampusResponder/LeaderaslongasthereisanabsenceofaqualifiedCCMTLeader.

g. Re-positioningcampuspersonnelwilltakeplacewhentheCCMTleadershipassumestherespective,requiredpositions(primarybecomestheCampusExecutiveRepresentativeintheICC/UCC;thealternateCCMTLeaderassumesCEMCleadership.

REQUIREDINITIALNOTIFICATIONSTOUHSYSTEMEMERGENCYMANAGEMENTTEAMLEADERFORTYPE3INCIDENTS

1. TheCCMTLeader(ordesignee)isresponsibleforimmediatelynotifyingandbriefingthepersonslistedbelowuponlearningofanescalatedType1orType2incidenttoaType3incident;or,uponlearningaType3incident.TheSystemEmergencyManagementCoordinatorisresponsibleforprovidingthecampuseswithacurrentcalllist(primaryandalternatepointsofcontact).TheCampusEmergencyManagementCoordinatorisresponsiblefordisseminatingtheUHSystemcalllisttotheCCMTLeaderandalternates.

2. Atminimumthefollowingmustbenotified:

a. UniversitySystemEMTLeader

b. CommunityCollegesSystemExecutiveIn-Charge

c. UHPresident,ExternalAffairsandUniversityRelations

Person-to-personvoicecommunication(phone)istheonlyacceptablemeansofcommunicationtoconducttheinitialnotificationtotheprimarypointofcontactoralternate(s)istheprimarycannotbereached.


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EXPANSIONANDCONTRACTIONOFTHECEMCINTYPE3

1. ExpansionoftheCEMC

IftheType3incidentisaresultofanescalatedType1orType2incident,theFirstResponderwillhaveassumedFieldCommandleadershipandwillberesponsiblefordeterminingthegrowingsupportrequirements.IfthereisnoCampusExecutiveRepresentativeintheFirstResponderICC(oriftheICCwasnotestablished),theCampusResponderwillrelaythegrowingsupportrequirementstotheCEMCLeaderwhowillinitiatemeasurestoexpandtheCEMCstructure.

ForaType3incidentthatoccurssuddenly,theCampusResponderisresponsiblefordeterminingconveyingtheinitialscopeofsupportrequirementsandwhattheCampusResponderbelieveswillbethegrowingsupportrequirements.TheCCMTLeaderisresponsiblefortakingappropriateactionstomeettheimmediatesupportneeds.

2. ContractionoftheCEMC

InaType3incident,theCampusExecutiveRepresentativeintheICC/UCChastheauthoritytocontracttheCEMCstructurebasedonthelesseningon-scenesupportrequirementsasconveyedbytheICC/UCCfieldcomponents.WhentheICC/UCCde-activatestheCEMCLeaderhastheauthoritytocontracttheCEMC.

3. On-SceneIncidentClose-OutforType3IncidentsandDe-ActivationoftheCCMC

a. TheICC/UCCCommanderisresponsibleformakingthefinaldeterminationtocloseoutallon-sceneactivitiesbasedontherecommendationsofthefirstresponderFieldCommandasreportedtotheOperationsSectionChief.Uponthede-activationoftheICC/UCC,theCampusExecutiveRepresentativewilleitherreturntotheCEMCtoreceivetransferofcommandastheCEMCLeaderortakeotheractionsasthesituationdictates.

b. IftheICC/UCCclosesoutFirstResponderactivitiesandcampuscircumstancesdictateneed,theCEMCLeaderhastheauthoritytocontinueon-sceneactivitieswhichinvolvetheCampusResponders.TheCampusResponderswillassumeFieldCommandleadership.

c. ForaType3incident,appropriatecomponentsoftheCampusEmergencyManagementCenterstructuremustremainactiveuntilatleast35%ofrecoveryactivitiesarecomplete,unlesscircumstancesjustifyotherwise.TheCEMCpositionscanbeminimizedtoamonitoringteamtocontinuetotrackrecoveryactivities(andbepreparedshouldthreatrecuroranewthreatoccur).Uponde-activationoftheCEMC,thedepartments/officesthathaveremainingrecoverytaskswillassumeresponsibilityfortrackingtheiractivitiesandwillberesponsibleforsubmittingfinaldocumentationtothedesignatedpersonnelwhoseCEMCdutieswereconsistentwiththeFinance/AdministrationSectionChief.

d. AhotwashandafteractionreviewisrequiredforallType3incidents(refertothesectionson"HOTWASH&AFTERACTIONREVIEWREQUIREMENTS"forguidance).



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R ECOVERY / R ETURN TO NORMALCY

1. RecoveryResponsibilities

Eachaffecteddepartment,office,orindividualwillberesponsibletoengagein,assistwith,orlendsupporttoactivitiesthathelprecoverfromtheincidentandlessenthetimerequiredtoreturntonormaloperations.

2. DocumentingRecoveryActivities

a. DocumentationofrecoveryactivitiesisrequiredforType2andType3incidents.

b. DocumentationforType1incidentsrequires,atminimum,documentationofuseofresourceswhichhaveregulatory,proceduralimplications,aswellascostandinventoryimplications.

3. DocumentationSubmission

a. Type2andType3documentationaretobesubmittedtotheCampusEmergencyManagementCoordinator(CampusEMCoordinator)throughtheirimmediatesupervisor.TheCampusEMCoordinatorisresponsibleforassistingtheCampusEmergencyManagementCenterLeaderordesigneeinthecompilationofdocumentationforsubmissiontotheappropriateentity.

b. Type1documentationcanremaininternaltothedepartment,office,orindividualunlessotherwiserequired.

COMMUNICATIONPROTOCOLSFORALLTYPESOFINCIDENTS

1. EstablishingEarlyCommunication

EstablishingearlycommunicationisarequirementandmustfollowingtheproperlinesofcommunicationbasedonthechainofcommandprocessessetforthintheNationalIncidentManagementSystem'sIncidentCommandSystem(ICS).

2. MaintainingRegularandBroad-RangeCommunication

Maintainingregularandbroad-rangecommunicationisrequiredforanyType2orType3incident.Type2incidentsareincludedinthismandatebecauseofthepotentialtoescalatequickly,itisimperativethattheUniversityofHawai`istakeholdersatthesystem-andcampus-levelareprovidedwithsufficient,advancesituationalawareness.Suchawarenesswillassistpersonnelinprioritizingandorganizingtheirday-to-dayactivitiestoensurequickresponseshouldanincidentescalate.Thiscommunicationmethodologyalsoappliesforreversesituations,wheretheUniversityofHawai`iSystemEmergencyManagementTeamismanaginganincidentthathasthepotentialtoaffectanothercampusormultiplecampuses.

3. MaintainingaCurrentCallList

TheCampusEMCoordinatorisresponsiblefordisseminatingthecurrentcalllistofsystem-levelpointsofcontact(primaryandalternates)whowillreceivethesituationreports.DuringanincidentinwhichtheCampusEmergencyManagementCenterhasnotbeenactivated,the


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CampusCrisisManagementTeamLeaderisresponsibleforestablishinginitialdirectcommunicationwiththeSystemEmergencyManagementTeamLeader.

4. ConfirmingCommunication

Ifothermeans(otherthanperson-to-personvoicecommunication)isutilized,communicationmustbeconfirmedandNOTassumedtohavebeenreceived.

5. DocumentationofallCommunication

TheCampusCrisisManagementLeader(orCampusEmergencyManagementCenterLeader)hasthefinalresponsibilitytoensurethatthereareadequatemeanstodocumentallessentialcommunication–whetherthroughtheuseofcomputersorhand-writtenbysupportpersonnel.Atminimum,documentationmustincludedateandtimeofcommunication,methodofcommunication,personsendinginformation,personconfirmingreceiptofinformation,andthemessageorcontentofmessage.

TIMELYWARNING(WHATISIT?)

UnderfederalCleryActguidelines,"timelywarning"istheissuanceofanemergencymessageundercircumstancesthathave"imminentorimpendingthreat"totheCampusCommunity.

Issuingatimelywarningisacampusresponsibility.Therefore,aswithallotherexecutive-level,emergencydecision-makingprocesses,alldiscussionandactivitiesleadingtothedisseminationofthetimelywarningmustbeconductedonlybythosewhoareoncampusandthosewhohavefirst-handknowledgeoftheentiretyofcircumstances.Remotecommunicationandcoordinationisnotanacceptablepracticeasitishighlyinefficientandhighlyvulnerabletoinformation/communicationgaps,whichallcontributetosignificanttimelossorerroneouswarningmessages.

1. PersonnelResponsibilities

BecausetheCampusCrisisManagementTeam(CCMT)Leaderhasfinalresponsibilityfortimelywarning,itisincumbentuponallCCMTmemberstoavoiddeviationfromtimelywarningprocesses.Anyexternalinterferenceincampustimelywarningprocessesmustbehaltedimmediately.InaccordancewiththeNationalIncidentManagementSystem's"IncidentCommandSystem,"rankorpositionstatusoftheexternalsourceofinterferencehasnostandinginemergencyprocesses.SuchinstancesofinterferencemustbedocumentedandisrequiredtobepresentedduringtheformalincidentAfterActionReview.

2. LegalandFinancialImplications

Afailuretofollowtimelywarningprocessesmayresultinthedelayofatimelywarningandexposureofthecampustoliabilityissues–nottomentionassessedfinesforCleryActnon-compliance.

3. ExceptionsthatMayPreventaTimelyWarning

TheCampusResponderisresponsibleforusingprofessionaljudgmenttoensurethatthewarningnotificationwillnotcompromiseanyefforttoassistavictim;notcompromiseeffortstocontaintheemergencysituation;and,notcompromiseanyotherresponsethatwouldmitigate


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theemergency.IfprofessionaljudgmentoftheCampusResponderdeterminesthatanyofthosecompromisingsituationsareprevalent,thewarningnotificationmustbewithheld.TheViceChancellorforAdministrativeServicesisresponsibleforinformingthosewhoaretaskedwithtimelywarningdutiesofthisprotocolforexceptions.

4. Additionalexceptionsthatmaypreventatimelywarningareforcrimesthatarereportedtopastoralpersonnelorprofessionalcounselors,providingthatbestjudgmentprevailswhenlifesafetyisatstake.

5. FERPAExemptionandAccesstoProtectedInformation

TheFamilyEducationalRightsandPrivacyAct(FERPA)DOESNOTAPPLYunderthecircumstanceslistedbelow.

Afterreceivinginformationofthepriorityforlifesafety,anyindividualwhointerfereswiththereleaseofprotectedinformationforatimelywarningrequirementwillbeimmediatelyremovedbytheCampusCrisisManagementTeam(CCMT)Leaderfromsuchdecision-makingactivities.TheCCMTLeaderwill,then,havetheauthoritytodirectanyavailablepersonnelintherecordssectiontoaccessinformation.IfthereisnoqualifiedCCMTLeaderatthetime,thebestqualifiedCampusResponderwillhavetheauthoritytotakesuchactions.TheViceChancellorforAdministrativeServicesisresponsibleforfollow-oneducationofthosewhorequiremoreinformationonFERPAexceptionsandthetransferofauthorityundercertaincircumstances.

a. Asaquickguide:i. Inthecaseofanemergency,informationthatisnormallyprotectedunder

FERPAcanbereleasedwithoutconsentwhenneededtoprotectthehealthandsafetyofothers.

ii. IfinstitutionsutilizeinformationfromtherecordsoftheCampusSecurityDepartment,FERPAisnotimplicatedasthoserecordsarenotprotectedbyFERPA.

iii. ThispolicywillabidebyFERPAandHIPPAinplanningandapplicationwiththeexemptionsabove.

6. UtilizingAllAvailableMeanstoIssueaTimelyWarning

TheCleryActrequiresacampustoutilizeallavailablemeanstodisseminateatimelywarning.KAPI`OLANICOMMUNITYCOLLEGEutilizesthefollowingtodisseminatetimelywarningmessages:

a. UHALERTSMS/Textb. UHALERTEmailBroadcastc. CodeBlueemergencystationreversecallsandenunciators(loudspeakers)d. Whenapplicable,thefirealertsystemenunciatorse. Whenapplicable,cooperationwithradioandtelevisionmedia

7. DecisionCriteriaforaTimelyWarning

Everyincidenthasdifferentcircumstancesthatwillinfluencewhattypeofmessageisdisseminated.Whenindoubt,"timely"shouldbeelected.

Belowaresomeofthehelpfulquestionstoaskwhendetermininghowfasttoissuethewarning:


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a. Whatkindofthreatisit?(activeshooter,fire,flood,buildingcollapse,etc.)b. Whatisthenatureofthehazard?(apersonorpersons,gaseous,liquid,etc.)c. Isitfastmoving/escalating;spreadingquickly?(notewinddirectionandspeedwith

airbornethreats)d. Cantheresultofexposuretothehazardbetreated?(sometoxinshaveirreversible

effects)e. Whoorwhatisatriskandhowclosearethey?(populatedopenarea,buildings

with/withoutairhandlers,downwindarea,etc.)f. Aretherespecialneedspopulations?(needwarnsoonerifpopulationneedsextratime

toevacuationorrelocate)g. Whatisthepotentialforthesituationtoescalateandexposeagreaterportionofthe

campus?h. Howmanywillbeexposedbeforethesituationiscontrolled?

UHALERTSYSTEMANDTIMELYWARNING

(And,howistheCampusCommunitywarnedofimminentorimpendingthreat)

ThefederalCleryActrequireseveryTitleIVinstitutiontohave,withoutexception,emergencyresponseandevacuationproceduresinresponsetoemergencyanddangeroussituations.Additionally,theinstitutionisrequiredtoimmediatelynotifytheCampusCommunityofanimminentorimpendingthreatinatimelymanner.

Theintentoftimelywarningistoaidinthepreventionofsimilarcrimes,injury,orharmbyimmediatelyprovidinginformationthatenablespeopletotakepersonalactiontoprotectthemselves.

1. Thresholdsa. Whatis"Timely"

BasedonAdvancedCleryActtraining(D.StaffordandAssociates,2012),"timely"generallyfallswithin20MINUTESORLESSFROMTHETIMEOFDISCOVERYOFANIMMINENTORIMPENDINGTHREAT.

b. Whatis"ImminentorImpendingThreat"

Alsobasedontheabovetraining,differentiationhasbeenmadeinthisplanbetweentimelywarningforan"imminentorimpendingthreat"andanemergencynotificationfora"significantemergencyordangeroussituationinvolvinganimmediatethreattothehealthorsafetyofstudentsoremployeesoncampus."

i. "Imminentorimpendingthreat"infersthatapersonisatriskorhasthehighprobabilitytobeplacedatriskinalife-threateningsituationwithverylittletimetotakepersonalsafetyactionsand/orverylimitedcoursesofactiontoavoidthethreat–thus,the"timelywarning."

ii. “Significantemergency”ordangeroussituationinvolvinganimmediatethreattothehealthorsafetyofstudentsoremployeesoncampus"implieshavingslightlymoretimetoconductnotifications.ThemainobjectiveofanemergencynotificationistoprovidetheCampusCommunitywithsufficient


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informationandwithasufficientamountofleadtime,thatwillassistthemintheirdecision-makingprocessestotakecertainactions,seekoptions,ordevelopalternativestotheirnormalroutine–thusminimizingexposuretoanydanger/threatand/orminimizinganypersonalinconvenience.OverviewoftheUHALERTSystem

Toaidintheoutreachofstudents,faculty,andstaff,theUniversityofHawaiìSystem(consistingof10campuses)combinedbothanSMS/textcapabilityandanemergencyemailemergencybroadcastcapabilityintoasinglesystemcalledthe“UHALERTSystem.”Thisisaninternet-basedsystemthatisdesignedtobeaccessedusingthesamelog-inprotocolsthatisusedtoaccessUniversityofHawaiìemails.

TheUHALERTSystemalertstheCampusCommunityintheeventofanatural,health,civilemergency,campusclosures,orotheremergentthreats.TheUHALERTSystemisintendedforuseintheeventofanemergencythatimpactsthehealthandsafetyofthecampuscommunityorclosuresofwholecampuses;and,notforday-to-daynotifications.TheUniversityofHawaiìSystemdoesnotgive,rent,sell,orvoluntarilysupplyyourinformationtoanythirdpartyforanyreasonotherthanemergencynotification.

2. UHALERTSystemAuthorizersandAuthorized"Senders"

ProtocolshavebeenestablishedbytheUniversityofHawaiìSystemrelatedtoalistofcampuspersonnelwhohavetheauthorizationtoaddordeletepersonnelandwhocanaccessthe"send"functionintheUHALERTSystem.

RefertoAnnexAforcurrentAuthorizersandAuthorizedSenders

3. TestingofUHALERTSystem

Asidefromactualuseduringemergencies,theUHALERTSystemwillbetestedtwiceayearduringthefallandspringsemesters.AlthoughtestingequipmentandsystemsarenotoneoftheCleryActcompliancemeasures,itisapolicyoftheUniversityofHawaiìCommunityCollegessystemtodoso.

4. UHALERTSystemSignUp

Currently,theUHALERTSystemsignupforemergencyemailmessagesisanautomaticfunctionwhenapersonisassigneda"Hawaii.edu"emailaccount.FortheSMS/textemergencymessages,itisan"optin"method;meaningthatpersonswillneedtophysicallysignupfortheservice.IfapersonelectsNOTtoreceiveSMS/textmessages,theywillstillreceiveemergencyemailmessagesthroughtheir"Hawaii.edu"account.

Note:SomepeoplemayincurchargesforeachSMS/textreceivedbasedontheircarrier'splan.ItisimportantthatthisbeconveyedwheneducatingtheCampusCommunityontheUHALERTSystem.Additionally,whileeveryeffortismadetodelivertimelyemergencymessagesthroughtheUHALERTSystem,duetolimitationswithpubliccarriernetworkstheUniversityofHawaiìSystemcannotguaranteeeveryreceiptofanemergencymessage

5. CampusCommunityOutreachResponsibilities


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TheChancellorisresponsibleforapprovingoutreachprogramsthatpromotetheacceptanceofreceivingSMS/textemergencymessagesthroughtheUHALERTSystem;and,educatetheCampusCommunityonpersonalsafetymeasures.

TheViceChancellorforAdministrativeServicesisresponsibleforoverseeingtheimplementationofthoseprogramsandforensuringthatotheremergencynotificationsystemsareavailable,especiallyforthosewithvisual,hearing,andlanguagelimitations.Interpretersneedtobeavailableforemergencies.

EVACUATIONPROCESSES(HOWDOESTHECAMPUSCONDUCTANEVACUATION)

1. ResponsibilitiesandPersonnelDesignations

TheViceChancellorforAdministrativeServicesisresponsiblefordesignatingaCampusEvacuationCoordinatortoensurethecoordination,control,andrecordationofevacuationlogisticsfromincidentonsetoftheincidenttoclosureoftheevacuationarea.EvacuationprocessescannotbeassignedtoanyCampusResponsepersonnelastheyareresponsibleformultipleotherprotectivemeasuresthatmustbeaccomplishedinatimelymanner.

2. TheCampusEvacuationCoordinatora. Designeesareassignedbybuildingsorcomplexes(seeAnnexBforspecific

designees).b. ResponsibilitiesoftheCampusEvacuationCoordinator

i. Pre-incidentplanningtoidentifyappropriateevacuationsitesbasedontypesofhazard,winddirection,andsafeandquickaccess.

ii. Pre-incidentdevelopmentofvisualmediaandothertoolstobepostedorutilizedtofacilitateevacuation(e.g.,exit/evacuationsignage,doorhangersindicatingthataroomisempty).

iii. Pre-incidentoutreachandtrainingforthecampuscommunity.Outreachtopicsmustincludethefollowing:understandingmandatoryevacuationactionsuponhearingafire/alertalarmsoundingorverbalorder;knowledgeofexitpaths;knowledgeofsecuringanevacuatedroom;needforweeklybackupofworkfiles/documents;recordationofpropertyuponorderforevacuation(canalsoutilizedphonecamerastorecordthelastimageofpropertybeforeevacuation).Outreachwillalsoserveasaforumtorecruitassistingpersonnel(especiallyinhigh-risebuildingsorfacilitieswithavastnumberofrooms).

iv. Trackingandregistrationofspecialneedspersonsv. Conducting/coordinatingtheevacuationprocessesvi. Recordationofallactionseithermanuallyorelectronically(uponevent

closing,allmanualdocumentationmustbescannedtodigitalformatforarchiving)

GENERALEVACUATIONPROCESSES

1. TheCampusEvacuationCoordinatorwillbenotifiedoftheneedforevacuationbythefollowingmeans:

a. CampusEvacuationCoordinatorisdirectlycontacted(byphoneorinperson)byeithertheCampusResponder,memberoftheCCMT,oranyotherpersonuponthediscoveryofthethreat


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b. Soundingofafirealarmorotherenunciatorsystemc. Unilateraldecisionbasedonpersonalobservationandknowledgethatdictated

requiredactiontopreservelifesafety2. TheCampusEvacuationCoordinatorwillassessthesituationanddeterminetheappropriate

safezonesiteandcommunicatethelocationtotheassistingpersonnelandaffectedCampusCommunity

3. TheaffectedCampusCommunitywilleitherself-evacuateorbeusheredawayfromthethreatbyassistingcampuspersonnel.Thisprocessmustbeinanorderlyandquick(butsafe)fashion.

4. TheCampusEvacuationCoordinatorwiththehelpofassistingpersonnelwillaccountforevacuatedpersonnelatthesite

5. TheCampusEvacuationCoordinatorwillcommunicatewiththeCCMTLeaderdirectlyregardingpersonnelwhoareunaccounted(oranyoneelsewhoisinanoperationscapacitythatcanbereachedimmediately;couldevenbethepoliceorfiredepartment)

6. TheCampusEvacuationCoordinatorwillmaintainvigilanceovertheevacuationsiteandwatchforanymedicalneedsorothersafetyissues

7. TheCampusEvacuationCoordinatorwillcurbrumorandpaniccontrolattheevacuationsitebyprovidingevacueeswithregularstatusreports

8. ThereturntopremisecanonlyoccurwhentheCampusEvacuationCoordinatorreceivesdirectcommunicationfromtheCampusResponder,CCMT,CampusIncidentCommand,orfirstresponder–thatthepremiseissafeforreturn.Onlyagovernmentofficialcandeclarean"AllClear."Nopersonattheevacuationsitecantakemattersuponthemselvestoconductafinalevaluationofsafety;notevenifanevacueeisreceivingoutsideinformationfromafriendatthedistrictsub-stationordispatchcenter

9. TheCampusEvacuationCoordinatorwillrecordallactionseithermanuallyorelectronically(uponeventclosing,allmanualdocumentationmustbescannedtodigitalformatforarchiving)

SHELTER-IN-PLACEORHYBRIDEVACUATION

(HowwilltheCampusCommunityknowwhattodo)

1. ActiveShooterandCampusShutDowna. CodeBlueSystemorFireAlarmSystemb. Educatecampuscommunityaboutseekshelterc. Seekadvicefromprofessionalsinthefield.Conductanassessmentofthecampus

todeterminevulnerabilityandrecommendwaystolockdown.

EMERGENCYRESPONSEANDEVACUATIONPLANREVIEWANDUPDATES

1. AnnualReviewsandUpdatesRequired

AformalreviewmustbeconductedannuallybeforethelastworkingdayofJulyinordertomeettheendofAugustdeadlinetoensuretimelycompletionofthecampusAnnualSecurityReport.


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TheCampusPublicSafetyCommitteeisresponsibleforconveningandconductingrequiredreview/updatesessions.

2. PlanAddendums

Planaddendumactivitycanbeconductedatanytimeasneeded(generallyforplansectionsthatinvolvesignificantchangesincriticalprocesses).Addendumsmaybepublishedatanytimeasdeemednecessarytoaddressanycritical,unscheduledchangesinprocessesorprotocols.

EXERCISESANDDRILLS

(Validatingtheplanandpracticingtheprocess)

1. MeetingCleryActComplianceMeasuresa. Testing(Validating)theEmergencyPlan

OneoftheCleryActcompliancemeasuresistherequirementtotestcampusemergencyresponseandevacuationplansandconductdrills.Everyacademicyear,theCampusCrisisManagementTeamwillconductanexercisetotestelementsoftheKAPI`OLANICOMMUNITYCOLLEGE’SCampusResponseandEvacuationPlaninadditiontoconductingpracticedrillsduringthefallandspringsemesters.

b. NotificationstotheCampusCommunityofExercisesandDrills

AllexercisesanddrillsaretobescheduledandtheCampusCommunitywillreceivecertainnotificationinformationofexerciseanddrillactivitiesbothinadvanceandaftertheevent.Note:Items"a"through"d"willapplyforanytestsinvolvingenunciatorsortestsofequipmentthatwillhaveanaudibletone/noise.

i. 30daysprior;notificationtotheCampusCommunitythatanexercise/drillhasbeenscheduled

ii. 1weekprior;notificationtoremindCampusCommunitythatanexercise/drillbeheld

iii. 1daybefore;notificationtoremindandnotifythosewhodidnotreceivepreviousemailmessages

iv. Dayof;notificationthatexercise/drillactivitywillbetakingplace(providegeneralideaofwhattoexpect)

v. Within7daysafter;notificationtoCampusCommunityofsignificantoutcomesorlessonslearnedandhowthecampuswillbeaddressingareasthatneedimprovement

2. TrainingPre-Requisitesa. TheChancellorhasthefinalresponsibilitytoensurethatallcampuspersonnelwho

havearoleinemergencyresponseandevacuationprocessescompletethetrainingthatisrequiredofthem;thatadequateresourcesandtimeareapprovedtoconductexercisesanddrills;and,thattheseactivitiesarecompletedwithintimeframesthatwillbeincompliancewiththeCleryAct.

b. TheViceChancellorforAdministrativeServicesisresponsibleforidentifyingthepersonnel(whoareexpectedtoengageinemergency/disasteractivities),conveyinginformationontherequiredNIMS/ICScourses;and,foroverseeingthecourse


43of145

completioncomplianceinordertoensurethatpersonnelcanproperlyandefficientlyexecutivetheirdutiesinanemergencyordisastersituation..

c. TheCampusEmergencyManagementCoordinatorisresponsibleforassistingtheVCASinoversightactivitiesandcompilingcoursecompletionstatisticsfortheSystemEmergencyManagementCoordinatorwhowillsubmitannualreportstotheU.S.DepartmentofHomelandSecurity.

3. ActualEventsDoNotCountTowardCleryActCompliance

ActionsduringanactualeventorincidentdonotcountascompliancewiththeCleryActexerciseanddrillrequirements.

4. AdherencetoHSEEPGuidelinesa. Allexercisesanddrillsaretobedevelopedandimplementedaccordingtonational

HomelandSecurityExerciseandEvaluationProgram(HSEEP)guidelines.Notonlyaretherestringentguidelinesinthedevelopmentofexercisesanddrills,therearestringentpost-activityrequirementssuchas:

i. HotWashii. FormalAfterActionReviewiii. Exercise/DrillAfterActionReportiv. PlanforImprovement(attachedtotheAfterActionReport)

b. ExerciseplanningmustinvolveapersonwhohassuccessfullyearnedacertificateintheHSEEPcourse(developedandapprovedbytheFederalEmergencyManagementAgency).

c. Exercise/DrillPlanandReportApprovalsRequired

TheExercisePlanandtheFinalAfterActionReportmustreceivepriorapprovalbytheChancellorbeforedissemination.Nodesigneeisacceptableunlessitisanappointed“ActingChancellor."

5. NotificationstoFirstRespondersandOtherStakeholders

Becauseexercisesanddrillsarescenario-driven,thereisalwaysapossibilityofcausingconcernoralarmthatmaygenerateinquiriestotheFirstResponderagenciesandothernearbybusinesses,offices,orindividuals.ThedesignatedCampusExerciseCoordinatorisresponsibletoensurethatthepropernotificationsaremadeinthesametimeframesasthenotificationtotheCampusCommunity.

MONITORINGIMPROVEMENTS

TheCampusEmergencyManagementCoordinator(CampusEMCoordinator)isresponsibleformonitoringanddocumentingtheprogressoftheobjectivesintheExercisePlanforImprovement.TheCampusEMCoordinatorisalsoresponsibleforinformingtheViceChancellorofAdministrativeServiceofanyissues(whicharebeyondthecontroloftheCampusEMCoordinator)thatsignificantlydelaytheimplementationofanyimprovementactivities.


44of145

TheViceChancellorofAdministrativeServicesisresponsiblefortakingtheappropriateactionsthatwillminimizefurtherdelayswhichcouldjeopardizeemergencyreadiness.


45of145

THREAT ANNEXES

TheThreatAnnexescontainadetailedplanofactionforEACHdepartment,section,office,orindividualwhoareinvolvedinEACHkindofthreatthatisidentifiedinthisplan.

TheAnnexesdetailthecriticaltasksbefore,during,andafteranemergencyincidentordisaster,inadditiontoprovidingnamesoftheresponsiblepersonsanddesignatedalternates.

Becausepersonnelandcontactnumberschangefrequently,theAnnexpagescanbereviewedandupdatedwithoutconveningtheCampusPublicSafetyCommittee.However,theCampusEmergencyManagementCoordinatorisresponsiblefortrackingandrecordingallinputandpresentingthefinaladjustmentstotheViceChancellorofAdministrativeServicesforapproval.TheCampusEmergencyManagementCoordinatorisalsoresponsibletoensurethatalldistributedhardcopiesofthisplanhavereceivedtheupdates.

ANNEXES FOR NATURAL THREATS TO CAMPUS

Annex A: Hurricane

Annex B: Tsunami

Annex C: Flood-Rain/Run-off

Annex D: Earthquake

Annex E: Wildfire

Annex F: Landslide or Other Debris Displacement

Annex G: Tornado, Meteorological Microburst, Waterspout

Annex H: Flood from Riverine

HurricanePlan,1of5

ANNEX A : HURR ICANES

DEPARTMENT/OFFICE:

Page[_1_]of[_3_]

HURRICANES

POINTSOFCONTACT:

NAME CALLFIRST CALLNEXT CALLNEXT OTHER

Rivera,Keith 734-9334

Edmonds,Chris 734-9124

Furuto,Brian 734-9572

PREPAREDNESSACTIONS(beforetheincident)

ITEM DESCRIPTIONRESPONSIBLE

PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Warnings: TheNationalWeatherServicecanusuallyforecasthighwinds,heavyrain,flooding,damagingsurfandhurricaneswithahighdegreeofaccuracy.

1.HurricaneWatch:meansthathurricaneconditionsarepossiblewithin36hours.Duringawatch,listentoradioandtelevision(TV)broadcastsandchecktheUniversityofHawai`iWebsite.

2.HurricaneWarningisissuedwhensustainedwindsof74mphorhigherassociatedwithahurricaneisexpectedwithin24hours.CountyCivilDefensesirenswillsound.ContinuetolistentoradioandTVbroadcasts

HurricanePlan,2of5

andchecktheUniversityofHawai‘iWebsite.

3.CoastalFlooding:Hurricanesalsoproducecoastalflooding.Therefore,allshouldplanforandbepreparedtorespondtocoastalfloodingasdescribedintheIncidentActionPlanforTsunamiandCoastalFlooding.

RequiredActions:

Iftimeandconditionspermit,theUniversitywillconveneitsEMTandissueinstructionsvialocalradio,TV,emailandtelephonetreeonwhetherclassesand/orworkscheduleswillbesuspended.Designatedandessentialemployeesmaybeaskedtoreporttotheirworksitetoimplementemergencypreparationandemergency/securityduties.

Priortoanevent,secureanylatchesandskylights.Removeorsecurealloutsidestaging/scaffolding/plankingandothermaterialthatcanblowaway.Facilitiesshoppersonnelhavetrucksandequipmentavailabletoassistandcanbereachedat734-9900.

EMERGENCYOPERATIONS(duringincident;responseoperations)

ITEM DESCRIPTIONRESPOSIBLE

PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

RequiredActions: Ifseverewindsorafloodwatchoccurswhileclassisinsession,employeesor

HurricanePlan,3of5

visitorsareonsite,thefollowingEmergencyActionsshouldbefollowed:

1.SeekshelterindesignatedbuildingsonCampus

2.Ifadesignatedshelterisnotavailableorshelterlocationsareunknown,students,staffandvisitorsshouldgotoadesignatedCountyCivilDefenseshelter.Inthecaseofhurricanesorhighwindswherenoknownsheltersareavailable,seekshelterinalargebuildingandstayawayfromwindowsandexteriordoors.Inthecaseofpossibleflooding,leavebasementsorlowlyingbuildingsandgotodesignatedsheltersortotheupperfloorsforshelter.Donotseekshelterinbasementsofbuildingsunlessithasbeendesignatedasashelter.

3.Personsresponsibleforbuildings,classroomsorlaboratoriesshallensurethatallhandicappedpersonshavebeenassistedtoreachashelterorcover.

4.Avoidgymnasiumsandotherstructureswithlargeroofspans.Ifinabestavailablebuildinginsteadofadesignatedshelter,evacuateroomssubjectto

HurricanePlan,4of5

fullforcewindandremainnearaninsidewallawayfromwindows.Closeallwindowsandblinds.

5.Ifavailable,checkoutmobileemergencypumpingequipment.Iftimepermits,checkandcleanoutallbuildingwalkwaysandcatchbasinstokeepdebristoaminimumandpermitfreeflowofwater.

6.Duringoraftertheevent,notifyFacilitiesofanybreak,damageorsuspectedprobleminanyutilitysystem.

7.KeeptunedtoalocalEmergencyAlertSystem(EAS)radiostationforthelatestadvisories.

RequiredActions:

Afterwindshaveabatedandanallclearnotificationhasbeengiven,securedamagedbuildingstopreventfurtherweatherdamage.Ifpossibleremovefallentrees,branchesanddebrisfromroads.Thiswillallowsafeaccessforemergency,fireandmaintenancepersonnel.CallFacilitiesmaintenanceat734-9157orCampusSecurityat734-9900forassistanceifnecessary.

RECOVERYOPERATIONS(afterresponseoperationsceases)

HurricanePlan,5of5


PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

POST-INCIDENTACTIONS


PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Documentation Gatherallincidentdocumentationof

actions.

Report Preparefinaldamagereport.

Review Afteractionreviewsession.

TsunamiPlan,1of3

ANNEX ( B ) T SUNAMI

DEPARTAMENT/OFFICE:

Page[1]of[_2_]

TSUNAMI

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Warning CivilDefenseAttention/Alertsignalforallareas.Subsequentsirensignalswillbesoundedforcoastalareasonly

HonoluluObservatoryWarningissuedbyCivilDefense

Assessthreat Estimatedtimeofarrivalofatidalwavewilldictatethecourseofactiontobetaken

CampusResponder

Evacuation Presidentordesigneewillorderevacuationofcampusifitmaybeaffectedbysuchwateraction

Chancellor

TsunamiPlan,2of3

Convertthecampusaction

Ifofficialrequestismade,partsofthecampusmaybeusedfortemporaryshelter.Chancellordesignatesuseofcertainbuildings

Chancellor



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

ReporttoCEMC CoordinateCCMTactivities

CEMC/CCMTLeader

Operations Operationstroublecall




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Preliminarydamageassessment

Allstructures CCMT

Debris Debrisremovalstage1and2

Aux.Serv.&County

Countydamage Assessmentteam



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Documentation Gatherallincident

CCMT

TsunamiPlan,3of3

documentationof

actions.


CCMT


CCMT

FloodPlan,1of3

ANNEX ( C ) FOR F LOOD RA IN /RUN -OFF

DEPARTAMENT/OFFICE:

Page[1]of[_2_]

FLOODRAIN/RUN-OFF

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Warning CivilDefenseAttention/Alertsignalforallareas.Subsequentsirensignalswillbesoundedforcoastalareasonly

HonoluluObservatoryWarningissuedbyCivilDefense

Assessthreat Estimatedtimeofarrivalofflood/run-offwaterwilldictatethecourseofactiontobetaken

CampusResponder

Evacuation Presidentordesigneewillorderevacuationofcampusifitmaybeaffectedbysuchwateraction

Chancellor

FloodPlan,2of3

Convertthecampusaction

Ifofficialrequestismade,partsofthecampusmaybeusedfortemporaryshelter.Chancellordesignatesuseofcertainbuildings

Chancellor



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

ReporttoCEMC CoordinateCCMTactivities

CEMC/CCMTLeader

Operations Operationstroublecall




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County

Countydamage Assessdamage Assessmentteam



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Documentation Gatherallincident

FloodPlan,3of3

documentationof

actions.



EarthquakePlan,1of4

ANNEX (D ) EARTHQUAKE

DEPARTAMENT/OFFICE:

Page[1]of[_2_]

EARTHQUAKE

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Education Earthquakesstrikewithoutwarning.Learnwhattodoifanearthquakeoccurs

Plan Developapersonalemergencyplanandknowthecampusemergencyplan



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

InsideBuilding Personin

EarthquakePlan,2of4

authoritydirectstudentstostandagainstthewallawayfromwindowsorgetunderthedesksortables.Avoidglassandfallingobjects.Moveawayfromwindowsandoutfromunderheavysuspendedlightfixtures.ImplementEvacuateBuildingwhenearthquakeisover.Donotblindlyrunoutside.Donotreturntobuildingsuntiltheyhavebeendeclaredsafe.Guardsshouldbepostedatasafedistancefromallbuildingentrancestoensurethatnoonere-entersthebuildings.Donotlightanyfiresaftertheearthquake.Avoidtouchingelectricalwires,whichmayhavefallen.Renderfirstaidifnecessary.Chancellorwilldeterminetheadvisabilityofclosingthecampus.Ifnecessaryhewilltrytoproducethe

EarthquakePlan,3of4

adviceofcompetentauthorityaboutthesafetyofthebuilding.Turnonradioforlatestbulletins.Subsequentshocksmayfollowtheinitialtremor.Donotreturntobuildingsuntilofficialsdeclarethemsafe.

OnCampus Safestplaceisintheopen.Staythereuntiltheearthquakeisover.Moveawayfrombuildings,trees,andexposedwires.Donotrun.

Incarorbus Ifpossible,pulltothesideoftheroadawayfromanybuildingsandcrouchorliedowninthecar.Onmountainroad,thesideoftheroadmaynotbethesafestplace,hencethedrivershouldquicklyconsiderterrainbeforedecidingwheretostop.Setbrakes.Turnoffignition.Waituntiltheearthquakeisover.


EarthquakePlan,4of4


PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


actions.

CCMT


CCMT


CCMT

WildFirePlan,1of3

ANNEX : E W I LD F I RE

DEPARTAMENT/OFFICE:

Page[_1_]of[_2_]

WILDFIRE

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Notification Ifyouseeafireapproaching,reportimmediatelybydialing

9-1-1.Stayonthephonetoansweradditionalquestionstheemergencydispatchermayask.

CampusResponder



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Requiredactions: Call911andCampusSecurityat734-9900toreportthefire.Providelocationandseverityoffire.CampusSecuritywillimmediatelydispatchaCampusSecurityOfficertoaidinevacuationand

CampusResponder

WildFirePlan,2of3

reportingtotheCCMT.

Ifthefireposesanimmediatethreattothebuildingoroccupantsactivatethefirealarmandevacuatethebuildingtoasafelocationawayfromthefire.

Personsinchargeofthebuilding,classroomorlaboratoryshallmaintaincontrolofstudentsandstaffatasafedistancefromthefireandassurethatallhandicappedpersonsareassistedtosafetyplaces.

TheCCMTwillissuedirectionstostudentsandstaffviaemail,text,and/orvoicemailonthestatusofthebuildingsaffectedandcontinuanceofclasses.

StudentsandstaffshouldnotreturntothebuildinguntilFireDepartmentofficialsdeclaretheareasafe.

Ifabuildinginspectorhasplacedacolor-codedsignonthebuilding,donotenterituntilyougetmoreinformation,adviceandinstructionsaboutwhatthesignmeansandwhetheritissafetoenterthebuilding.

Usecautionwhenenteringburnedareasashazardsmaystillexist,includinghotspots,whichcanflareupwithoutwarning.

Ifyoudetectheatorsmokewhenenteringadamagedbuilding,evacuate

WildFirePlan,3of3

immediately.

Avoiddamagedorfallenpowerlines,polesanddownedwires.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Documentation Gatherallincidentdocumentationofactions.

CCMT

Report Preparefinaldamagereport. CCMT

Review Afteractionreviewsession. CCMT

LandslideorFallingDebrisPlan,1of3

ANNEX F : LANDSL IDE OR OTHER DEBR I S D I S P LACEMENT

DEPARTAMENT/OFFICE:

Page[1]of[_2_]

LANDSLIDEorOTHERDEBRISDISPLACEMENT

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Education Landslidesnormallyoccurduetowetweather,earthquakes&otherconditionsthatdestabilizethesoilorrockformations.Otherdebrisdisplacementnormallyoccursduetoacombinationofwetweatherandvolcanicactivity.

PlanandPrepare Takenecessaryactionstoplanforandtoprepare


emergencyprocedures

Report ReporttoCampusSecurityanyareaswherelandslidesandotherdebrisdisplacementcanoccur.

CCMTwilltakeactiontosurvey,researchpotentialproblems,andtakepreventativeaction.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Report Reportlandslideordebrisdisplacementtocampussecurity

Campusresponder

NotifyHPD HPDwillinformcivildefense

CCMTLeader

Alertandwarnings

Sendalert/warningtocampus

CCMT



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County





PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


CCMT


CCMT


CCMT

TornadoandHighWindsPlan,1of5

ANNEX G1 : TORNADOES

DEPARTAMENT/OFFICE:

Page[_1_]of[_3_]

TORNADOES

POINTSOFCONTACT:






ITEM DESCRIPTIONRESPONSIBE

PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

TornadoWatch: ATornadoWatchmeansthatconditionsarefavorablefortornadosandseverethunderstormsinandclosetothewatcharea.Bepreparedtoseekshelterifthewatchisupgradedtoawarning.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

TornadoWarning: ATornadoWarningisanurgentannouncementthatatornadohasbeenreportedandwarnsyoutotakeimmediateactiontoprotectlifeandproperty.Youmayreceivethiswarningelectronically,(TV/Radio,computer),text,or


voicemail.Youmayheartheoutdoorwarningsirens.

Note:Theoutdoorwarningsirensaredesignedtoalertpeoplewhoareoutside,andarenotintendedtoalertpeopleinsidebuildings.

Indoors: 1.Stayindoors,donotexitbuildingoruseelevators.Youcouldbetrappedinthemifthepowerislost.

2.Immediatelygotothedesignated“SevereWeatherShelterArea”inyourbuilding.StaythereuntiltheallclearisgiventoyoubyanappropriateUniversity/Collegeauthority.

3.Ifunabletogettoadesignatedshelterarea:

-Godirectlytoanenclosed,windowlessareainthecenterofthebuilding,cornersorbuildingsupportcolumnsarebest.Avoidmiddleofexteriorwalls.

-Stayawayfromallwindowsandlargeglassobjects.

-Crouchdownandcoveryourhead.Interiorstairwellsareusuallygoodplacestotakeshelter,andifnotcrowded,allowyoutogettoalowerlevelquickly.

-Avoidbeingunderneathheavierobjectssuchaslights,wallhangingsandotheritems,whichmayfall.

4.Remaininsideuntiltornadohaspassedoryouareclearedtoleave.


5.Donotusematchesorlighters,incaseofleakingnaturalgaspipesorfueltanksnearby.

6.Helpdirectpeoplewithspecialneedstoasafeplace,ifnecessary.

7.Ifinstructedtoevacuate,followtheevacuationprocedures

Outdoors:

1.Moveawayfromtrees,buildings,walls,andpowerlines.

2.Seekthelowestpossibleground,i.e.ditch,smalltrench.Lyingflatinaditchorlow-lyingareamaybetheonlythingavailable.Note:Neverenteranopeningortrenchwherea“CaveinorFlooding”maybepossible.

3.Stayawayfrompowerlinesandpuddleswithwiresinthem,theymaybe“Live”.

4.Donotusematchesorlighters,incaseofleakinggaspipesorfueltanks.

5.Remaininpositionuntil“noiseandhighwinds”havestopped.

6.DonotenteranybuildingthatisdeemedorlooksUNSAFE.

7.Totheextentpossible,University/Collegeofficialswillprovideinstructionsforimmediateactionsbymeansofdoor-to-dooralerting,firealarmsorbull-horns.

Safetyprecautionsthatcouldhelp

1.Continuetomonitoryourbattery-poweredradioor


youavoidinjuryafteratornado:

televisionforemergencyinformation.

2.Wearsturdyshoesorboots,longsleevesandgloveswhenhandlingorwalkingonorneardebris.

3.Becarefulwhenenteringanystructurethathasbeendamaged.

4.Beawareofhazardsfromexposednailsandbrokenglass.

5.Donottouchdownedpowerlinesorobjectsincontactwithdownedlines.Reportelectricalhazardstothepoliceandtheutilitycompany.

7.Cooperatefullywithpublicsafetyofficials.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT

Debris Debrisremovalstage1and2 Aux.Serv.&County

Countydamage Conductassesment Assessmentteam



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME



CCMT

Report Preparefinaldamagereport. CCMT


MicroburstsPlan,1of4

ANNEX G2 : M ICROBURSTS

DEPARTAMENT/OFFICE:[_EXAMPLEDEPARTMENT_]

Page[_1_]of[_2_]

MICROBURSTS

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Education Amicroburstisasmall,veryintensivedowndraftthatdescendstothegroundresultinginastrongwinddivergence.Thesizeoftheeventistypicallylessthan2milesacross.Microburstsarecapableofproducingwindsofmorethan100mphcausingsignificantdamage.Thelifespanofamicroburstisaround5-15minuteslong.

Whenrainfallsbelowacloudbaseorismixedwithdryair,itbeginstoevaporateandthisevaporationprocesscoolstheair.Thecoolairapproachestheground,itspreadsoutinalldirectionsandthisdivergenceofthewindisthesignatureofthemicroburst.Inhumidclimates,microburstcanalsobegeneratedfrom


heavyprecipitation.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Indoors:

1.Stayindoors,donotexitbuildingoruseelevators.Youcouldbetrappedinthemifthepowerislost.

2.Stayawayfromallwindowsandlargeglassobjects.

3.Crouchdownandcoveryourhead.Interiorstairwellsareusuallygoodplacestotakeshelter,andifnotcrowded,allowyoutogettoalowerlevelquickly.

4.Avoidbeingunderneathheavierobjectssuchaslights,wallhangingsandotheritems,whichmayfall.

5.Remaininsideuntilstormhaspassedorclearedtoleave.

6.Donotusematchesorlighters,incaseofleakingnaturalgaspipesorfueltanksnearby.

7.Helpdirectpeoplewithspecialneedstoasafeplace,ifnecessary.

8.Ifinstructedtoevacuate,followtheevacuationprocedures.

Outdoors:

1.Moveawayfromtrees,buildings,walls,andpowerlines.

2.Seekthelowestpossibleground,i.e.ditch,small


trench.Lyingflatinaditchorlow-lyingareamaybetheonlythingavailable.Note:Neverenteranopeningortrenchwherea“CaveinorFlooding”maybepossible.

3.Stayawayfrompowerlinesandpuddleswithwiresinthem,theymaybe“Live”.

4.Donotusematchesorlighters,incaseofleakinggaspipesorfueltanks.

5.Remaininpositionuntil“noiseandhighwinds”havestopped.

6.Donotenteranybuildingthatisdeemedorlooksunsafe.

7.University/Collegeofficialswillprovideinstructionsforimmediateactionsbymeansofpersonalalerting,orbull-horns.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT

Debris Debrisremovalstage1and2 Aux.Serv.&County



ITEM DESCRIPTION RESPONSIBLE TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


PARTY


CCMT


CCMT


CCMT

WaterspoutsPlan,1of3

ANNEX G2 : WATERSPOUTS

DEPARTAMENT/OFFICE:

Page[_1_]of[_2_]

WATERSPOUTS

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Education Awaterspoutisatornadolikewhirlwindoccurringoverwaterthatcanmoveinlandnearthebodyofwaterwhereitoccurs.Thewhirlingwindandwaterinawaterspoutcanreachhighspeedsandcauseseveredamage.University/Collegefacilitiesandvesselsatorneartheoceanaresubjecttodamagefromwaterspouts.

Warning:

A.Sincewaterspoutscannotbepredicted,warningscanonlyoccurafterawaterspoutissighted.

B.Oncesighted,CoastGuard,StateandCounty


CivilDefenseAgenciesshouldbenotified.TheseagencieswilltakethenecessaryactionstoprovidewarningsandkeepthepublicinformedviaradioandTV.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

RequiredActions:

A.AffectedUniversity/Collegefacilitiesandvesselsshouldtakethenecessaryactionstoplanforandprepareemergencyproceduresforwaterspouts.

B.Reportwaterspoutsightingsand/ordamagetotheCoastGuard,StateandCountyCivilDefenseAgencies.

C.Ifawaterspoutisreportedinyourarea;takethenecessaryactionstoclosewindows,doors,portholesandhatches.Removeorsecurelooseequipmentandmaterialatexteriorandoutsideareas.

D.Remaininsidevesselsatseaortakeshelterinthebestavailablebuildingonshore.Evacuationmaybenecessarydependingontheseverityofthewaterspoutandtheavailabilityofsheltersonsite.Takethesameprecautionswithinbuildingsaswithhurricanesandhighwinds.

CampusResponder




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


CCMT


CCMT


RavineorRiverFloodPlan,1of3

ANNEX H : F LOOD FROMR IVER INE


Page[1]of[_2_]

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Warning CivilDefenseAttention/Alert

Assessthreat Assesslevelofthreattothecampus

CampusResponder

Orderevacuationifitmaybeaffected

Presidentordesignee

Chancellor

Onofficialrequest,executetheConvertCampusaction

Partsofcampusmaybeusedfortemporaryshelter.Chancellordesignatesuseofcertainbuildings

Chancellor


ITEM DESCRIPTION RESPOSIBLE TIMEFRAME COMPLETION


PARTY DEADLINE DATE/TIME

ReporttoCEMC Coordinateactivities

CCMT

Operations Troubleshoot CCMT



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures CCMT


Aux.Serv.&County




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


CCMT


CCMT


CCMT


HUMAN- INDUCEDTHREATS TO CAMPUS

AnnexA:ActiveShooter

AnnexB:WorkplaceViolence

AnnexC:IED

AnnexD:Riot

AnnexE:TerroristAttack

AnnexG:FireStructural

AnnexH:HazardousMaterialRelease

AnnexI:FireEquipmentorVehicle

AnnexJ:UtilityOutage

AnnexK:Pandemic

ActiveShooterPlan,1of4

ANNEX ( A ) ACT IVE SHOOTER

Page[1]of[_2_]

ACTIVESHOOTER

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

AssessThreat CampusResponder

Non-Confrontational

Ifpersondisplaysweaponorfirearm,donotattempttoconfrontordisarm.Ifpossibletodososafely,exitthebuilding,moveawayfromdanger,notifyanyoneyouencountertoseekshelter.Call911&CampusSecurity&givename,incidentlocation,numberofshooter(s),numberofpersonsinvolved,yourlocation,injuriesifknown.

CampusResponder


Waitforpolice.

Lockdown Initiatelockdown,beclear&specificabouttheemergency

ICCLeader&teamorUCCLeader&team

Lockdown Classroom–barricadeclassroomdoor,blockwindow,turnofflights,securestudentsandyourselfincorneroftheroomawayfromthedoor,waitforfurtherinstructionfromPoliceorrecognizedauthority

ICCLeader&teamorUCCLeader&team

IncidentOutsideBuilding

Criminalactorpersonactinginsuspiciousmanneroncampus–notifySecurityandreportincident,natureoftheincident,location,descriptionofperson(s)involved,descriptionofpropertyinvolved.

CampusResponder

Priorities Life&safety,incidentcontainment

Communicate Provideregularupdatesaboutincident




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


CCMT

UnifiedCommand

WorkwithHPDandotherfirstresponderagencies

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

CrimeScene Ensurethatcrimesceneisunalteredsoinvestigationcanbeconducted

UnifiedCommand

Stabilizingorde-escalatingincidents

Incidentmanagementreductionandtransferofcommand

UnifiedCommand

Demobilization Implementdemobilizationplan

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

CloseoutBriefing Incidentsummary

Majoreventsthatmayhavelastingramifications

Documentation

Agencyofficials

UnifiedCommand


bringupconcerns

Finalevaluationofincidentmanagementbyagencyexecutiveofficials

TeamClose-outMeeting

IncidentMgmt.Teamsholdacloseoutmeeting

UnifiedCommand

Review Afteractionreview

UnifiedCommand

WorkplaceViolence/DomesticViolencePlan,1of3

ANNEX ( B ) WORKPLACE V IOLENCE /DOMEST I C V IO LENCE

ANNEX(B)Page[_1_]of[_2_]

WORKPLACEVIOLENCE/DOMESTICVIOLENCE

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Awarenessasaprovenmethodforincreasedpersonalsafety:

Beawareofwhatisgoingonaroundyouatalltimes.

-Tellyoursupervisorwhenyounoticeunusualorsuspiciousbehavior.

-Attendaviolencepreventionseminarthatincludestraininginconflictresolutionandpositivewaysofdealingwithhostileindividuals.

Contactyoursupervisor,theHumanResources(HR)office,or

Policetoinquireabouttheseservices.

-Referemployeesexhibitinginappropriatebehaviortothelocal


campusDean,CampusSecurityortheOHR

-RefertothePolicyandProceduresManual,yoursupervisor,OHR,forguidanceindealingwithaggression,violence,andotherinappropriatebehaviors.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Duringincident: Leavetheareaimmediately,ifpossible.Ifyouareunabletoleavethearea,trytolockyourselfinasecureroom,closet,etc.

Ifpossible,dial9-1-1.GivePoliceasmanydetailsasyoucan.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


UnifiedCommand

Report Writeandsubmitreports UnifiedCommand




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME



Documentation

Agencyofficialsbringupconcerns


UnifiedCommand



UnifiedCommand

Review Afteractionreview UnifiedCommand

IEDorHomemadeBombResponsePlan,1of3

ANNEX ( C ) IMPROV I S ED EXP LOS IVE DEV I CE

Page[1]of[_2_]

IMPROVISEDEXPLOSIVEDEVICE

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

ThreatAnalysis Keepcalleronline

CampusResponder

Askforbomblocation

Informcallerthatbuildingisoccupiedanddetonationofabombcouldresultindeathorseriousinjurytomanyinnocentpeople.

Payattentiontopeculiarbackgroundnoises

Listencloselytothevoice

Notification Reportinformationimmediatelyto

Chancellor


CEMTleadertheHPDandOfficeoftheVPforUHCC

Action Decidetoevacuate,nottoevacuate,and/orsearchonalimitedbasis.OfficialsearchbyHPDBombSquad



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


CCMT

UnifiedCommand

WorkwithHPDandotherfirstresponderagencies

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


UnifiedCommand

Report Writeandsubmitreports

UnifiedCommand




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME



Documentation

Agencyofficialsbringupconcerns


UnifiedCommand



UnifiedCommand

Review Afteractionreview

UnifiedCommand

RiotResponsePlan,1of2

ANNEX (D ) R IOT

Page[1]of[__]

RIOT

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Assesssituation

Findsafelocation

CallPublicSafety

Call911 Givelocationdescription



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

ReporttoCEMC

Ordertoendriot

Disperseassembly


RiotResponsePlan,2of2


PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Incidentscene

Evacuate



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Gatherallincidentdocumentationofactions

fieldnotes/comments

Preparefinalreport

Afteractionreviewsession

TerroristAttackResponsePlan,1of5

ANNEX (D ) T ERROR I S T ATTACK

ANNEXEPage[_1_]of[_3_]

TERRORISTATTACK

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

WarningSystem: TheFederalGovernmenthassetupahomelandwarningsystembasedonthreatlevel.Hawai`iStateCivilDefense(SCD)hasmodifiedtheFederalSystemandestablishedaHawai‘iHomelandSecurityAdvisorySystemandhasitprintedintheeachCountytelephonebook.Bothsystemsusesimilarcolorcodedthreatlevelstoaidinthewarningprocess.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


RequiredActions:

AllstudentsandemployeesoftheUniversity/CollegeshouldreadandunderstandtheHawai‘iHomelandSecurityAdvisorySystemprintedinthetelephonebook.Italsoprovidesadviceonhouseholdandneighborhoodpreparedness.InformationonthissystemcanalsobefoundontheSCDwebsiteatHawai`i.scd.gov.

Hawai‘iHomelandSecurityAdvisorySystemLevels:

ChangesinthreatlevelsareannouncedbytheFederalGovernmentviathemedia.AnyStatechangestoordifferencesfromtheFederalthreatlevelwarningswillbeannouncedviathemediabytheGovernor.

Green–

Lowriskofterroristattacks.

Blue–Guardedgeneralriskofterroristattacks.

Yellow–Elevatedsignificantriskofterroristattacks.

Orange–

Highriskofterroristattacks.

Red–Severeriskofterroristattacks.

Black–AterrorismincidenthasoccurredinHawai‘i.


ListenfortheCountyalarmsystemandturnonradioortelevisiontotheEASandlistentotheadvisoriesandprecautionsgivenbyFederalandStateauthorities.

Advisoryandprecautionaryactions:

TheCCMTwillconsultwithSCDandtheGovernortodecidewhatadvisoryandprecautionaryactionsshouldbetaken.TheCCMTLeaderwillissuedirectivesviatheUniversity/Collegewebsite,andDeanofCollege&CommunityRelationsasIncidentCommandPIO

PutEmergencyActionPlansintoeffect:

a.Ifrequired,suspendclasses,operationsandresearch.

b.Personnelthatarerequiredtoworkand/orremainoncampusareidentifiedintheEmergencyResponse&EvacuationPlan

c.Activateprocedurestominimizeinjuryandthepossibilityofbeingstruckbyflyingglassanddebris.

Ensurethatallhandicappedpersonsareapprisedofthenatureoftheactivityorthreatandareprovidedassistanceifevacuationorshelteringisnecessary.

CCMT


ActivateCampusSheltersasrequired:

a.AssurethatallactivatedsheltershaveShelterManagersonsite.

b.AssurethatallShelterManagerscompletetheirrequiredreportstotheCCMT.

CCMT

ProvideReports:

ProvideCollegeStatusReportstotheSCDat6AMandthroughoutthedayatevery6thhour.

CCMT-PIO

FalloutShelters:

FalloutsheltersareidentifiedintheCollegeEREP&maybeusedifradiationfalloutoranuclearblastoccurs.

TheActionPlanforfalloutshelterswillbeactivatedwhendirectedbytheCCMTLeader.

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Ifyouareavictimofaterroristincident,expecttoundergodecontaminationonscene.Thiswillprobablyinvolvethefiredepartmentusingwatertowashyoudown.

Donottrytoenterthescenefromasafelocationtohelpaffectedindividuals.Youmaybecomeavictimyourself.Reportanysuspiciousactivitytolawenforcement.

UnifiedCommand


Remember,someofthevictimsmayactuallybesuspects.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


UnifiedCommand


UnifiedCommand


UnifiedCommand

StructuralFireResponsePlan,1of2

ANNEX (G ) F I R E - S TRUCTURAL


Page[1]of[_2_]

FIRE-STRUCTURALPOINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Alarm Activatealarm CampusResponder

Evacuation Evacuatethebuilding

CampusResponderBuildingmonitor

Notification Notifycampussafety,CCMTLeader

CampusResponder

Action ActivateCCMT CCMTLeader



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Life&Safety Maintainsafety&controlofstudents,staff,

CCMT&Tertiaryresponders

StructuralFireResponsePlan,2of2

faculty

IncidentContainment

Maintaincontrolofincident,workwithHPD,HFD

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Allstructures UnifiedCommand


Aux.Serv.&CountyTeam

Assessment Assessdamange UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


actions.

UnifiedCommand


UnifiedCommand


UnifiedCommand

HazardousMaterialReleaseinAtmosphereResponsePlan,1of3

ANNEX (H ) HAZARDOUS MATER IA L RE LEASE

Page[1]of[_2_]

HAZARDOUSMATERIALRELEASEPOINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Notification ImmediatelynotifytheCCMTLeader

CampusResponder

Action Takeimmediateactionforsafetyofstudents

CampusResponder,CCMTLeader

Evaluatesituation Determineneedtoevacuatethebuilding/campus.Ifyes--

CCMT

Evacuatebuilding/campus

Faculty,staff,andstudentsshouldbesituatedcrosswindtoavoidfumes,gases,orotheraerosols

CCMTandTertiaryresponders




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Notification NotifyappropriateCity&Stateagenciesandseekmedicalassistanceasmayberequired

CCMT

Report ReporttoCEMC CCMT

Command CCMTworkwithHPD,HFD,…

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME








PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


UnifiedCommand


UnifiedCommand



UnifiedCommand

EquipmentorVehicleFireResponsePlan,1of3

ANNEX ( I ) F I R E EQU IPMENT OR VEH IC LE

Page[1]of[_2_]

FIRE-EQUIPMENTorVEHICLEPOINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Notification ImmediatelynotifytheCCMTLeader

CampusResponder

Action Takeimmediateactionforsafetyofstudents,faculty,staff.CallHFD,HPD.

CampusResponder,CCMTLeader

Evaluatesituation

Ifequipmentorvehicleisnearcampus/building

determineneedtoevacuate.Ifyes--

CCMTLeader

Evacuatebuilding/campus

Faculty,staff,andstudentsshouldbesituatedcrosswindtoavoidfumes,gases,etc.

CCMTandTertiaryresponders




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Life&Safety Maintainsafety&controlofstudents,staff,faculty

UnifiedCommand

IncidentContainment

Maintaincontrolofincident,workwithHPD,HFD

UnifiedCommand



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME








PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


actions.

UnifiedCommand


UnifiedCommand


UnifiedCommand

UtilityOutageResponsePlan,1of2

ANNEX ( J ) UT I L I T Y OUTAGE

ANNEXJPage[1]of[__]

UTILITY OUTAGE

POINTSOFCONTACT:







PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

Emergencylighting

Flashlights

Communicationplan



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME


Assessment

Notification

Elevatorcheck

Buildingoccupants

UtilityOutageResponsePlan,2of2

Electrical

Windows

Classcancellation

Campusphones

Operationstroublecall



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Gatherallincidentdocumentationofactions

fieldnotes/comments

Preparefinaldamagereport

Afteractionreview

PandemicResponsePlan,1of6

ANNEX ( K ) PANDEMIC


ANNEXKPage[_1_]of[_3_]

PANDEMIC

POINTSOFCONTACT:






PARTY/ALTS

TIMEFRAME

DEADLINE

COMPLETION

DATE/TIME

HealthServiceStaffeducationandpreparation:

-Engagestaffinpandemicplanningandprovideexerciseanddrillstorehearseplan

-Provideregularupdatesforstaffonthelatestdevelopment

-Vaccinations

-FittestingforN95s

-InservicesonPPE

-Encouragestafftomakepersonalemergencyplan

-Identifyresourcesforfood/oncampusshelter.




PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Phase1Inter-pandemic

Lowriskofhumancases.

-BecomefamiliarwithUniversityplan,andremaininformed.

-ComplywithallUniversityrecommendationsregardingpandemicfluresponse.

Phase2Newvirusinanimals

Nohumancasesbuthigherrisk.

-BecomefamiliarwithUniversityplan,andremaininformed.

-ComplywithallUniversityrecommendationsregardingpandemicfluresponse.

Phase3PandemicAlert

Noorverylimitedhuman-to-humantransition.

Students/Faculty/StafftravelingtoandreturningfromaffectedareasareexpectedtocompleteTravelAssessmentwithSHS.

Appropriateliaison

establishedwithcommunityagencies.

Phase4

Newviruscauseshumancases

Evidenceofhuman-to-humantransition.

Students/Faculty/StafftravelingtoandreturningfromaffectedareasareexpectedtocompleteTravelAssessmentwith


SHS.

(Virusonnon-U.S.soil)Classesremaininsessionwithsteppedupeffortstoeducateaboutinfectioncontrol;PandemicFluplanisactivatedandERTmeets

regardingimplementation.

(VirusonU.S.soil)Classesmaybesuspendedalongwithco-curriculartravel;

Operationscontinue;Studentsmaybeadvisedtoreturnhomeuntilfurthernotice.

Phase5

Newviruscauseshumancases

Evidenceofsignificanthuman-to-human.

Students/Faculty/StafftravelingtoandreturningfromaffectedareasareexpectedtocompleteTravelAssessmentwithSHS.

(Virusonnon-U.S.soil)Continuationofclasseswillbemanagedonaday-to-day

basisbutsuspensionislikelyandcurtailmentofallexternaloperationswillbegin.Onceclassesaresuspended,administrative,academic,andsupportoperationswillbereducedwiththeexceptionofpre-


determinedessentialfunctions.

(VirusonU.S.soil)Alloperationswillceasewiththeexceptionofcriticalfunctions.Facilitieswillbesecuredtopermitaccessbyessentialpersonnelonly.Employeeswhomustmoveaboutcampusbetweenbuildingswillbeinstructedinmethodsofinfectioncontroltolimitthespreadofgerms.Ventilationsystems,foodandsupplydeliveries,andusageofcommonbathroom/kitchenareaswillbemonitoredtominimizeexposure.

Phase6PandemicPeriod

Efficientandsustainedhuman-to-humantransmission.

Thecampuswillcloseandonlycriticalfunctionsandessentialpersonnelwill

persist–thelistmaybealteredintheeventtheCollegeisdeclaredacommunity-basedfacility

ConsultUniversityinfluenzaupdatesatleastdaily.

ComplywithallUniversityrecommendations


regardingpandemicflueresponse.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Post-PandemicPeriodRecovery:

A.Facultyandstaffshouldassessthebacklogofusualwork,anddevelopandimplementplansto“catch-up”deferredworktoreturntonormalcy.

B.Facultyshouldcommunicatewithstudentsregardingplansformakeupwork,andreturntousualmodeofinstruction.

C.Studentsshouldcommunicatewithfacultyregardingaccommodationsrequiredasaresultoftheevent.

D.AllgroupsshouldmonitortheSchoolwebsiteforadditionalinformationorinstructionsandfollowasdirected.



PARTY

TIMEFRAMEDEADLINE

COMPLETIONDATE/TIME

Gatherallincidentdocumentationofactions.


Preparefinaldamagereport.

Afteractionreviewsession.


APPENDICES


1of3

A PPEND IX 1 :

EMERGENCY MANAGEMENT PERSONNEL QUAL I F I CAT IONS AND EQU IVALENCE

GU IDE L INES

TheUniversityofHawaiìSystem(System)isrequiredtocomplywithminimumtrainingstandardssetforthbytheDepartmentofHomelandSecurity.ThetrainingcoursesareontheNationalIncidentManagementSystem(NIMS)andIncidentCommandSystem(ICS).TheserequirementshavebeenformallycommunicatedtotheSystembytheStateofHawaiì,DepartmentofDefense–CivilDefenseDivision.

UndertheNIMS/ICSstructure,commandandcontrolgoestothemostqualifiedpersonnel;and,notbyseniority,rank,ortitle.Qualificationsarebasedoncredentialedtrainingandfull-timeprofessionalexperience.

Belowisadescription,byposition,oftheminimumqualificationsthatarerequiredforcriticalpositionsintheCampusEmergencyManagementCenter.Assignmentofpersonnelwithless-than-minimumqualificationsplacestheCampusCommunityatrisk.Therefore,onlytheChancellormaygrantequivalencebasedontheequivalenceguidelineswhicharestatedinparentheses.ItistheresponsibilityoftheViceChancellorofAdministrativeServicestoensurethatallcredentialfilesaretrackedandmaintainedbyresponsiblepersonnel.

CampusCrisisManagementTeamLeader,CampusIncidentCommandLeader,orIncidentCommandCenterExecutiveAdvisor

TrainingRequirements: IS-100,IS-700,IS-800,IS-200,ICS-300,ICS-400

TrainingEquivalence: Noequivalenceacceptable

ProfessionalExperience: 2yearsexperienceinaUniversityofHawaiìpositionofViceChancellorofAdministrativeServicesorhigher

OR

ProfessionalExperienceEquivalence:

1. 2yearsexperienceasaUniversityofHawaiì-ViceChancellorofAcademicAffairs2. 2yearsexperienceinanyotherinstitutionofhighereducationpositionwithsimilar

rolesandresponsibilities(noK-12institutionsastheydonothavethesamefederalsafetyandsecuritycompliancerequirementsasinstitutionsofhighereducation)

3. 2yearsexperienceinaprivate-sectorcompanypositionwithsimilarrolesandresponsibilities(companywithmorethan500employees)


2of3

4. 4documenteddeploymentsasafederal,state,orcountyfirstresponderinthecapacityasaField,Incident,orUnifiedCommandCenterCommander.

5. 4documenteddeploymentsinanemergencyoperationscenter(EOC)asaleadforcontrolpointorcrisisresponseteam,EOCCommand,EOCSectionChiefforOperations,Planning,orLogisticsfromaminimumof2ofthefollowing:

• FederalEmergencyManagementAgencyjointfieldoffice• State-levelEOC• County-levelEOC(parish-levelordepartment-levelcoordinationcenterswill

notbeconsideredasequivalence)

CampusIncidentCommand-SectionChiefs(Operations,Planning,Logistics,Finance/Administration)



ProfessionalExperience: 3yearsexperienceinaUniversityofHawai`ipositionasadirectororhigherwithemphasisonpossessingexpertiseinthespecificICSSectionforwhichtheyaredesignated.Atleast60%oftheiremployedpositionshouldincluderesponsibilitiesinprogramadministration

OR

ProfessionalExperienceEquivalences:

1. 4yearsexperienceinaUniversityofHawai`ipositionasamanager2. 2yearsexperienceinanyotherinstitutionofhighereducationpositionwithsimilar

rolesandresponsibilities(noK-12institutionsastheydonothavethesamefederalsafetyandsecuritycompliancerequirementsasinstitutionsofhighereducation)


4. 3documenteddeploymentsasafederal,state,orcountyfirstresponderinthecapacityasanICSBranchDirectororhigher

5. 3yearsexperienceasafederal,state,orcountyPlanner(incivildefense,transportation,oranyeconomicsdisciplines)equivalenttoanSR-26orhigher

6. 3documenteddeploymentsinanemergencyoperationscenter(EOC)asadesignatedequivalenttoanyICSBranchDirectorfromaminimumof2ofthefollowing:• FederalEmergencyManagementAgencyjointfieldoffice• State-levelEOC• County-levelEOC(parish-levelordepartment-levelcoordinationcenterswillnot

beconsideredasequivalence)


3of3

CampusIncidentCommand-PublicInformationOfficer



ProfessionalExperience: 3yearsexperienceinaUniversityofHawai`ipositionasapublicinformationofficerormarketingofficerorhigherwithfocusoncrisiscommunicationknowledge,skills,andabilities

OR

ProfessionalExperienceEquivalence:

1. 6yearsexperienceinaUniversityofHawai`ipositionasanEmergencyManagementCoordinatorwithfocusoncrisiscommunicationknowledge,skills,andabilities

2. 2yearsexperienceinanyotherinstitutionofhighereducationpositionwithsimilarrolesandresponsibilities(noK-12institutionsastheydonothavethesamefederalsafetyandsecuritycompliancerequirementsasinstitutionsofhighereducation)


4. 3documenteddeploymentswithafederal,state,orcountyfirstresponderagencyinthecapacityofaPublicInformationOfficerorsimilarwithfocusoncrisiscommunicationknowledge,skills,andabilities

5. 3documenteddeploymentsinanemergencyoperationscenter(EOC)asaPublicInformationOfficerorInformationCoordinationOfficerwithsimilarresponsibilitiesfromaminimumof2ofthefollowing:

• FederalEmergencyManagementAgencyjointfieldoffice• State-levelEOC• County-levelEOC(parish-levelordepartment-levelcoordinationcenterswillnot

beconsideredasequivalence)


1of3

A PPEND IX 2

AUTHOR I Z ED PERSONNEL FOR S Y STEM AND CAMPUS NOT I F I CAT ION RESOURCES

UHALERTSYSTEM

AuthorizedSenders(whohaveaccessrightstothe"send"functions):

# NAME(LAST,FIRST) DEPT/OFFICE CONTACT#1 CONTACT#2 CONTACT#3

1 Furuto,Brian AdminSvcs

2 Rivera,Keith SEM

3 Hoshiko,Carol OCCR

Authorizers(whohasauthoritytoadd/deleteauthorizedsenders):


1 Furuto,Brian AdminSvcs.

2

3

CODEBLUEREVERSEENUNCIATOR



1 Furuto,Brian Admin.Svcs.

2 Rivera,Keith SEM



2of3



1 Furuto,Brian Admin.Svcs

2

3

VOIPALLSTATIONS



1 Naito,Karl CELTT


3 Rivera,Keith SEM

4 Furuto,Brian VCAS



1 Naito,Karl CELTT

2

3

FIREALARMENUNCIATOR




2 Naito,Karl CELTT

3 Rivera,Keith SEM


3of3




2

3


1of8

A PPEND IX 3

UH A LERT S Y STEM PRE -APPROVED SCR I PT S

ThefollowingemergencyscenariosandassociatedUHALERTSystemmessagetemplateshavebeenpre-approvedbycampusadministratorsandeligibleforuse.ThesescriptsareculledfrombestpracticeexamplesfromMaricopaCommunityCollegeandothercollegesanduniversitiesacrossthenation.

GeneralGuidelines:

• Textmessagesmaynotbelongerthan160characters.• E-mailandvoicemailmessagesshouldgenerallybethesamemessage.• Therearetwocategoriesofnotices:EmergencyandUrgentSituation.

o Emergency–Anincidentorcondition,expectedorunexpected,thatthreatenslifeorsafetyandrequiresimmediateaction.

o UrgentSituation–Anincidentorconditionthatdoesnotposeanimmediatethreattolifeorsafety,butthatisofanaturewheretimelyreceiptofinformationorinstructionsmaydirectlyaffectthewell-beingoftherecipient.

• Adheretoprinciplesofpublicinformationofficers:BeFirst,BeRight,andBeCredible.Makesuremessagesaretimely,accurate,anduseful.

• Everymessageshouldconsistofthefollowingthreecomponents:o Alerting(attentionmanagement)–calluser’sattentiontotheissueathando Informing(informationtransfer)–whatishappening,andwhattheusershouldand

shouldnotdo.o Reassuring(affectiveoremotionalpayload)–beawareoftheaudience’sdegreeof

sensitivity.

[NEWMESSAGETEMPLATESWILLUNDERGOAPPROVALPROCESS]


2of8

EMERGENCYNOTIFICATIONSCRIPTS

NATURALEMERGENCIES

HURRICANE

TEXT/EMAIL/VOICEMAIL:KapCCAlert:AhurricanereportindicatespotentialimpacttoKapiòlaniCommunityCollege.Thecampusisnowclosed.See(emergencywebsite)fordetails.WEB:KapiòlaniCommunityCollegeAlert:AhurricanereportindicatespotentialimpacttoKapiòlaniCommunityCollege.Thecampusisclosedfor(durationoftime).WebFollow-upWEB:Atapproximately(time)today,ahurricanereportwasreceivedthatindicatespotentialimpacttoKapiòlaniCommunityCollege).Asaresult,thecampusisclosedfor(durationoftime). Anupdatewillbepostedonthissiteat(time).EMAIL/VOICEMAIL:ThisisaKapiòlaniCommunityCollegeAlertmessageforKapiòlaniCommunityCollege.Atapproximately(time)today,ahurricanereportwasreceivedthatindicatespotentialimpacttoKapiòlaniCommunityCollege.Thecampusisclosedfor(durationoftime).Formoredetailsandupdates,visittheWebat(emergencywebsite).

TSUNAMI

TEXT:KapCCAlert:AtsunamiwarninghasbeenissuedthatindicatespotentialimpacttoKapiòlaniCommunityCollege.Thecampusisnowclosed.See(emergencywebsite)fordetails.EMAIL:KapiòlaniCommunityCollegeAlert:Atsunamiisimminent.Ifyouareinthearea,seekhighergroundimmediately.Ifyouareathomeoroncampus,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis(name,title)withanemergencyalertfromKapiòlaniCommunityCollege.Atsunamiisimminent.Ifyouareinthearea,seekhighergroundimmediately.Ifyouareathomeoroncampus,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).

FLOOD-RAIN/RUN-OFF,RIVERINE

TEXT:KapCCAlert:Emergency!KapiòlaniCommunityCollegeiscurrentlyflooding.Pleaseavoidarea(affectedlocation).


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EMAIL:KapiòlaniCommunityCollegeAlert:(Affectedlocation)iscurrentlyflooding.Ifyouareinthearea,seekhighergroundimmediately.Ifyouareathomeoroncampus,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis(name,title)withanemergencyalertfrom(KapiòlaniCommunityCollege).(Affectedlocation)iscurrentlyflooding.Ifyouareinthearea,seekhighergroundimmediately.Ifyouareathomeoroncampus,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).

EARTHQUAKE

TEXT:KapCCAlert:Anearthquakehasoccurred.YoushouldevacuateallKapiòlaniCommunityCollegebuildingsandremainoutsideuntilfurthernotice.EMAIL:EMERGENCY!Anearthquakehasjustoccurred.Foryoursafety,evacuateallKapiòlaniCommunityCollegebuildings.Remainoutsideandwaitforfurtherinformation.Wewillprovideupdatesaswereceivemoreinformation.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis(name,title)withanemergencyalertfromKapiòlaniCommunityCollege.Anearthquakehasjustoccurred.Foryoursafety,evacuateallKapiòlaniCommunityCollegebuildings.Remainoutsideforfurtherinformation.Wewillprovideupdatesaswereceivemoreinformation.Foradditionalinformationandupdatesgoto(emergencywebsite).

WILDFIRE

TEXT:KapCCAlert:ThereisafastmovingwildfirenearKapiòlaniCommunityCollege.Ifyouareoncampus,evacuateimmediatelyandheadtowards(location).EMAIL:KapiòlaniCommunityCollegeEmergency!.ThereisafastmovingwildfirenearKapiòlaniCommunityCollege.Evacuationshavebeenordered.Ifyouareoncampus,evacuateimmediatelyto(location).Ifyouarenotinthearea,stayaway.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis(name,title)withanemergencyalertfromKapiòlaniCommunityCollege.ThereisafastmovingwildfirenearKapiòlaniCommunityCollege.Evacuationshavebeenordered.Ifyouareoncampus,evacuateimmediatelyto(location).Ifyouarenotinthearea,stayaway.Foradditionalinformationandupdatesgoto(emergencywebsite).

LANDSLIDEOROTHERDEBRISDISPLACEMENT

TEXT:KapCCAlert:A(landslideordebrisdisplacement)hasoccurred.Pleaseavoidarea(affectedlocation).


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EMAIL:KapiòlaniCommunityCollegeAlert:A(landslideordebrisdisplacement)hasoccurred.Avoidarea(affectedlocation).Ifyouareathomeoroncampusinanon-affectedarea,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis(name,title)withanemergencyalertfromKapiòlaniCommunityCollege.A(landslideordebrisdisplacement)hasoccurred.Avoidarea(affectedlocation).Ifyouareahomeorinanon-affectedarea,staywhereyouare.Foradditionalinformationandupdatesgoto(emergencywebsite).

TORNADO,METEORLOGICALMICROBURST,WATERSPOUT

TEXT: KapCC Alert: A (tornado, meteorological microburst, or waterspout) warning has been issued for Kapiòlani Community College. Visit (emergency website) for more details.

EMAIL:KapiòlaniCommunityCollegeAlert:A(tornado,meteorologicalmicroburst,orwaterspout)warninghasbeenissuedforKapiòlaniCommunityCollege.Thewarningmeansthata(tornado,meteor,waterspout)hasbeensightedandyoushouldtakeimmediateactiontotakecover.Stayawayfromwindows,doorsandwallsthatfacethebuilding’sexterior.Gotoashelterarea:

• Basementorthelowestlevelinthebuilding• Ifnobasement,gotothecenterofaninteriorroomonthelowestlevel

(closet,interiorhallway)awayfromcorners,windows,doorsandoutsidewalls

• Putasmanywallsaspossiblebetweenyouandtheoutside• Getunderasturdytableanduseyourarmstoprotectyourheadand

neck• Donotopenthewindows

Ifa(tornado,meteorologicalmicroburst,orwaterspout)hitsandyousustaininjuries,orwitnessothersbeinginjured,callAuxiliaryServicesandFacilitiesOfficerat734-9124Ifthewarningisextendedorlifted,anupdatewillbepostedat(emergencywebsite).VOICEMAIL:ThisisKapiòlaniCommunityCollegeAlertemergencymessageforKapiòlaniCommunityCollege.A(tornado,meteorologicalmicroburst,waterspout)warninghasbeenissueduntil(time)today.A(tornado,meteorologicalmicroburst,waterspout)warningmeansthatonehasbeensightedandyoushouldtakeimmediateactiontotakecover.Formoredetailsandupdates,visitthewebat(emergencywebsite).


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EMERGENCYNOTIFICATIONSCRIPTS

HUMAN-INDUCEDEMERGENCIESACTS OF VIOLENCE

ACTIVESHOOTER

TEXT:KapCCEmergency!Asuspectwithaweaponisoncampus.Gointonearestroomandlockdoor.Followinstructionsfromauthorities.EMAIL:KapiòlaniCommunityCollegeEmergency!Thereisasuspectwitha[type]weapononcampus.[Shotshavebeenfired.]Ifyouareoncampus,gointothenearestavailableroomandlockthedoor.Ifyouarenotoncampus,stayaway.THISISNOTATEST!WaitfortheallclearnotificationfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis[nametitle]withanEmergencyalertfromKapiòlaniCommunityCollege.Thereisasuspectwitha[type]weapononcampus.[Shotshavebeenfired.]Ifyouareoncampus,gointothenearestavailableroomandlockthedoor.Ifyouarenotoncampus,stayaway.THISISNOTATEST!WaitfortheallclearnotificationfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(EmergencyWebsite).

WORKPLACEVIOLENCE/DOMESTICVIOLENCE

TEXT:KapCCEmergency!Aviolentdisturbanceisoccurringoncampusnear[building].Leavethearea.Followinstructionsfromauthorities.EMAIL:KapiòlaniCommunityCollegeEmergency!AviolentdisturbancehasbrokenoutontheKapiòlaniCommunityCollegecampusnear[building].Thereisariskofdangertoparticipantsandbystanders.Foryourownsafety,leavethearea.Ifyouarenotinthearea,stayaway.FollowinstructionsfromCollegeofficialso0rlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis[name,title]withanEMERGENCYalertfromKapiòlaniCommunityCollege.AviolentdisturbancehasbrokenoutontheKapiòlaniCommunityCollegecampusnear[building].Thereisariskofdangertoparticipantsandbystanders.Foryourownsafety,leavethearea.Ifyouarenotinthearea,stayaway.FollowinstructionsfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).

IMPROVISEDEXPLOSIVEDEVICE

TEXT:KapCCEmergency!Abombhasbeenfoundoncampusin[building].Preparetoevacuate.Followinstructionsfromauthorities.


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EMAIL:KapiòlaniCommunityCollegeEmergency!AbombhasbeenfoundontheKapiòlaniCommunityCollegecampusinthe[building].Avoidthevicinityofthe[building].Avoidthevicinityofthe[building],prepareimmediatelyforpossibleevacuation.Ifyouarenotinthearea,stayaway.ListenforinstructionsfromCollegeofficialsorlocalauthoritiesandfollowthemquicklyandcarefully.Repeat,abombhasbeenfoundinthe[building].Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis[nameandtitle]withanemergencyalertfromKapiòlaniCommunityCollege.AbombhasbeenfoundontheKapiòlaniCommunityCollegecampusinthe[building].Avoidthevicinityofthe{building],prepareimmediatelyforpossibleevacuation.Ifyouarenotinthearea,stayaway.ListenforinstructionsfromCollegeofficialsorlocalauthoritiesandfollowthemquicklyandcarefully.Repeat,abombhasbeenfoundinthe[building].Foradditionalinformationandupdatesgoto(EmergencyWebsite).

RIOT

TEXT:KapCCEmergency!Aviolentdisturbanceisoccurringoncampusnear[building].Leavethearea.Followinstructionsfromauthorities.EMAIL:KapiòlaniCommunityCollegeEmergency!AviolentdisturbancehasbrokenoutontheKapiòlaniCommunityCollegecampusnear[building].Thereisariskofdangertoparticipantsandbystanders.Foryourownsafety,leavethearea.Ifyouarenotinthearea,stayaway.FollowinstructionsfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis[name&title]withanEmergencyalertfromKapiòlaniCommunityCollege).AviolentdisturbancehasbrokenoutontheKapiòlaniCommunityCollegecampusnear[building].Thereisariskofdangertoparticipantsandbystanders.Foryourownsafety,leavethearea.Ifyouarenotinthearea,stayaway.FollowinstructionsfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).

HOSTAGES

TEXT:KapCCAlert–AHostageIncidentisunfoldingin[location]. Evacuateimmediatelyandavoidthisarea.Check(Emergencywebsite).EMAIL/VOICEMAIL/WEB:

FIRE,HAZARDOUSMATERIALS


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TEXT:KapCCAlert!Thereisa[fire,hazardousspill]oncampusnear[building].Preparetoevacuate.Followinginstructionsfromauthorities.EMAIL:KapiòlaniCommunityCollegeEmergency!Thereisa[fire,hazardousspill]ontheKapiòlaniCommunityCollegecampusinthe[building].Ifyouarenearthe[building]leavenow,allothersstayawayfromthislocationsothatemergencyunitsand[hazmat]teamscanworkunimpeded.FollowinstructionsfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).VOICEMAIL:Thisis[name&title]withanEmergencyalertfromKapiòlaniCommunityCollege.Therehasbeena[fire,hazardousspill]onthecampusat[location].Ifyouareinthearea,leavenow,allothersstayawayfromthislocationsothatemergencyunitsand[hazmat]teamscanworkunimpeded.FollowinstructionsfromCollegeofficialsorlocalauthorities.Foradditionalinformationandupdatesgoto(emergencywebsite).

HAZARDOUSMATERIALSFORFOLLOW-UPANDWEBPOSTING

TEXT/EMAIL/VOICE/WEB:Atapproximately[time]today,apotentiallyhazardousmaterialwasreleasedontheKapiòlaniCommunityCollegein[building].Asaresult,{building]isbeingevacuatedwhileCollegeandEnvironmentalHealth&Safetyofficialsareconductingathoroughinvestigation. Occupantsof[building]shouldtakeshelterin[location]untilfurthernotice.Allothermembersofthecampuscommunityshouldavoidthearea. {Building}willbere-openedonceitisdeterminedthatthebuildingissafeforoccupancy.Anupdatewillbepostedonthissiteat[time].

UTILITYOUTAGE

TEXT/EMAIL/VOICEMAIL:KapCCAlert:Autilitiesfailurehasoccurredin[building(s)]onKapiòlaniCommunityCollege[building(s)]is/aretemporarilyclosed.See(emergencywebsite)fordetails(limitto160characterswithspaces)WEB:KapiòlaniCommunityCollegeAlert:Autilitiesfailureoccurredin[building(s)]ontheKapiòlaniCommunityCollegecampus.{Building(s)]istemporarilycloseduntilpowerisrestoredandtheareaissafeforre-entry.EMAIL/WEB:Atapproximately[time]today,autilitiesfailureoccurredin[building(s)]ontheKapiòlaniCommunityCollegecampus[Building(s)]is/arebeingevacuatedandwillbecloseduntilp-oerisrestoredandtheareaissafeforre-entry.Anupdatewillbepostedonthissiteat[time]. TheCollegeappreciatesyourpatience,cooperationandunderstandingduringthisincident. ThisisaKapiòlaniCommunityCollegeAlertemergencymessagefortheKapiòlaniCommunityCollegecampus.Atapproximately[time]today,autilitiesfailureoccurredin[building(s)].[Building(s)]is/aretemporarilycloseduntilpoweris


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restoredandtheareaissafeforre-entry.Formoredetailsandupdates,visittheWEBAT(EMERGENCYWEBSITE).TheCollegeappreciatesyourpatience,cooperationandunderstandingduringthisincident.Pandemic

TBD

Public Demonstration (prior to event)

TEXT/EMAIL/VOICEMAIL/WEB:KapCCPublicSafetyhavelearnedthatdemonstratorsarepreparingforactionon[date].Exactlocationisunknown.Reportsuspiciousactivitytopolice.PublicDemonstration(duringevent)TEXT/EMAIL/VOICEMAIL/WEB:DemonstratorsaregatheringinfrontoftheKapi`olaniCommunityCollegegcampus.Donotconfront.Kapi`olaniCommunityCollegePublicSafetyismonitoringthesituation.


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A PPEND IX 4

E L EMENTS OF A HOT WASH & INC IDENT /EVENT AFTER ACT ION REV I EW

HOTWASH

TheprimarypurposeoftheHotWashistoobtainimmediatefeedbackfromkeyparticipantsinanincident,exercise,drill,oranyotheractivitiesthathavecriticalprocesses–thatifnotconductedeffectivelyandefficiently–mayhavenegativeconsequences.

Generally,HotWashesareinformalanddonottakemorethan15minutesimmediatelyaftertheendorclose-outoftheactivity.Eachparticipantthathadakeyroleandresponsibilitywillbeaskedtoprovideobjectivecommentson:

• -2areas/processesthatworkedwell• -2areas/processesthathadobviousneedofimprovement

ParticipantsthatcannotremainfortheHotWashmayprovidetheircommentstoothers.

ThecommentsmustbeimmediatelyreviewedbytheCampusPublicSafetyCommittee.AnyareasthatinvolvegapsincriticalprocessesmustbeaddressedbytheresponsiblepartywhowillsubmitanaddendumtotheirdepartmentannexorsubmitadetailedaddendumtoprocessesintheCampusEmergencyResponseandEvacuationPlan.

AFTERACTIONREVIEW

TheprimarypurposeoftheAfterActionReviewistoobtainbroaderandmoredetailedcommentsfromthekeyparticipantsinanincident,exercise,drill,oranyotheractivitythathascriticalprocesses–thatifnotconductedeffectivelyandefficiently–mayhavenegativeconsequences.

Generally,theAfterActionReview(AAR)isinaformalformatandcantakeupto2hours.AnAARshouldbeheldwithin30daysoftheevent.Eachdepartment,office,orindividualthathadcriticalrolesandresponsibilitieswillberequiredtosendarepresentativetotheAARsession.Usually,adepartmentheadorsupervisorattendstheAARwithakeystaffmembertoprovidesupporting


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processdetails.Ifthedepartmenthead/supervisorisunabletoattend,thedesigneemustbeabletoanswermanagement/oversightquestionsthatmayariseduringtheAAR.

Keyparticipantsareexpectedtopreparealistofitems(withsupportingdetails)basedonthefollowing:

• -3areas/processesinprocedures,plans,policiesthataresoundandworkwell• -3areas/processesinprocedures,plans,policiesthathaveneedofimprovementAND

suggesttext

AARcommentstendtobebasedonissuesthatfallunderanyofthefollowingcategories:Administrative,Operational,Financial/Budgetary,orTraining/Education/Outreach.TheAARgroupisresponsibleforcategorizingtheareas/processesthathaveneedofimprovement.Thegroupwilldeterminewhatneedstobedonetomaketheimprovement,howitwillbedone,whenitwillbedone,andwhoisresponsibletooverseetheactionsforimprovement.Thefinaldocumentationofthisprocesswillbethe"PlanforImprovement"thatwillbeattachedtothefinalAARReport.

ThefinalAARReportwillbeinaformatsimilartoanannualreportwhichwillprovideanoverviewofthecampusadministrativepoliciesandproceduresrelatedtotheevent,backgroundontheeventthatwasreviewed,descriptionofanypreparednessoperations,responseoperationsandlogistics,andrecoveryoperations.TheAARmustalsocontaininformationonfinancialimpactsaswellasprevention/mitigationmeasurestobetaken.


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A PPEND IX 5

E XAMPLES OF T YPE 1 , 2 , AND 3 INC IDENTS

EXAMPLESOFTYPE1INCIDENTS

TYPE1INCIDENT DESCRIPTION PRIMARYRESPONSIBLEPERSONNEL

Odordetection

Sourceidentified;noindicationofcriminalactivity;nophysicaleffectsotherthanmalodorous

EscalatetoType2immediatelyifsourcecannotbeidentifiedandodorspreadssignificantly,ifthereareanyindicationsofcriminalactivity,iftherearereportsofphysicalaffects

Campusfirstresponderandcampusoroutsidepersonnelwhoareadequatelyequippedandtrainedtodetectandremediate

Hazardousmaterialexposure

Identifiablesource;localizedandcontained;noindicationofcriminalactivity;nophysicaleffects

EscalatetoType2immediatelyifsourcecannotbeidentified,ifmaterialspreadssignificantly,ifthereareanyindicationsofcriminalactivity,iftherearereportsofphysicaleffects

Campusfirstresponderandcampusoroutsidepersonnelwhoareadequatelyequippedandtrainedtodetectandremediate(andreportifrequiredbylaw)

Utilityfailure(small,confinedsite)

Identifiablesource;noindicationofcriminalactivity;plumbingissuethatcanberepairedwithin2orlesshours;canberepairedinmorethan2hourswithalternateaccommodationsareavailable

ConsiderescalationtoType2ifsourcecannotbeidentifiedandsituationisprotractedandsignificantlyaffectsnormaloperations

Campusfirstresponderandcampuspersonnelorcontractorswhoareadequatelyequippedandtrainedtodetectandrepairtonormalfunction;or,temporarilyrepairtousablefunctionuntilpermanentrepairscanbemade


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TYPE1INCIDENT DESCRIPTIONPRIMARYRESPONSIBLEPERSONNEL

Workplaceviolence(verbalintimidation)

Initialinterventionsuccessful;partiescooperative;noindicationofphysicalthreatorinjuries

Considerre-classificationtoType2ifsubjectindicatesbehaviorconsistentwithescalationtophysicalviolenceorthreatensuseofaweaponoruseofadangerousinstruments

Campusfirstresponderandcampusadministrativeunitresponsibleforthisarea


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Structuralfire

Canbecontainedwitheitherinternalfiresuppressionsystemorassistancefromfiredepartmentpersonnel;norisktostructuralintegrityorrisktootherinfrastructure

EscalatetoType2immediatelyiffirespreadsquicklyorappearstobeburningveryfastandhot

Campusfirstresponderandcampusoroutsidepersonnelwhoareadequatelyequippedandtrainedtoconductproperfiresuppression(andfollowoninvestigationifnecessary)

ImprovisedExplosiveDevice(threatorconfinedareadetonation)

Confinedanddoesnotthreatenotherareas.Non-threatenedareascancontinueoperationsprovidingfirstresponseagenciesconcur

CampusfirstresponderandcamoroutsidepersonnelwhoareadequatelyequippedandtrainedtotakeappropriateactionsinincidentsinvolvingIEDs

Utilityfailure(multiplebuildings/complexes)

Seriouslyimpactsmultiplecampusoperationsandfunctions;maytakesignificantamountoftimetorestore(days);criticalinfrastructureatrisk(e.g.,laboratoryrefrigerationunits)

Campusfirstresponderandcampusoroutsidepersonnelwhoareadequatelyequippedandtrainedtotroubleshootinordertorequestproperadditionalresources

Workplaceviolence(verbalthreatofphysicalviolenceoractualphysicalviolencewithoutinjuries)

Considerre-classificationtoType2"Severe"iftheverbalthreatsescalatesandinfersthefutureuseofadangerousinstrument

BepreparedtotakequickactionsunderaType3eventifthesubjectappearanceindicatesaconcealedweaponorthesubjectexhibitsbehaviorconsistentwithextremephysicalviolence

Campusfirstresponderandcampusadministrativeunitresponsibleforthisarea;lawenforcementifrequestedbyvictim


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Workplaceviolence(actualphysicalviolenceinvolvingadangerousinstrumentthathasbeencontrolled;noinjuries)

Considerre-classificationtoType3"Extreme"ifthesubjectleavescampusafterverbalthreatsforreturnwithaweapon

BepreparedtotakequickactionsunderaType3eventifthesubjectappearanceindicatesaconcealedweaponorthesubjectexhibitsbehaviorconsistentwithextremephysicalviolence

Campusfirstresponderandcampusadministrativeunitresponsibleforthisarea;lawenforcementrequiredbycampus

SevereTropicalStorm(highprobabilityofupgradetoahurricane)

Somefloodingandwinddamagestobuildings,roadwayandinfrastructure;lightdebrisandlittletonohazardousmaterials;minorpowerdisruption

Campuspersonnelresponsibleforpreparedness,responseactivities

Flood(severe)

Somefloodingandwinddamagestobuildings,roadwayandinfrastructure;lightdebrisandlittletonohazardousmaterials;minorpowerdisruption



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Hurricane(all)

Uninhabitablebuildings,roadwayandinfrastructuredamage;heavydebrisandhazardousmaterials;extendedpowerdisruption


Tsunami(extreme)



Earthquake(extreme)



Flood(extreme)Exampleisthe40-daycontinuousrainonOahu;heavydamageanddebris


Workplaceviolence(actualphysicalviolenceinvolvinganuncontrolledweapon)

Uncontrolledmeanstheweaponisinthepossessionofthesubjectwhetherconcealedorvisible

Campusfirstresponderandcampusadministrativeunitresponsibleforthisarea;lawenforcementrequired


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EMERGENCY MANAGEMENT PLAN · which do not negate or dilute the roles or responsibilities. As...

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