EMERGENCY CHECKLISTsalvationarmy.ca/maritime/files/2008/07/CampEmergPlan12.pdf · Shelter all...

THE SALVATION ARMY MARITIME DIVISION

SCOTIAN GLEN CAMP

EMERGENCY CHECKLIST

Version 1. June 2012. ARW

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MARITIME DIVISIONAL HEADQUARTERS YOUTH & CAMPING MINISTRIES AND EMERGENCY DISASTER SERVICES CAMP EMERGENCY CHECKLIST This Camp Emergency Checklist has been approved by the Divisional Youth Secretary Scotian Glen Camp RR#1 Thornburn 119 School Road NS B0K 1W0 Maritime Divisional Headquarters 7071 Bayers Rd, Suite 282 Halifax, NS B3L 2C2 Prepared By: Andrew Wilson, EDS Coordinator Signature: Divisional Youth Secretary Signature: Implementation Date: May 18, 2012 Initials/Annual Review: ______________ To be reviewed annually and updated NLT April 30. Suggested changes and corrections can be e-mailed to: [email protected]

mailto:[email protected]


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INDEX Section 1 – Checklists

1.1. Fire 1.2. Brush Fire 1.3. Natural Disaster 1.4. Lost Camper 1.5. Aquatic Emergency 1.6. Injury or Illness 1.7. Communicable Disease Outbreak 1.8. Stranger in Camp 1.9. Evacuation 1.10. Animal Encounter 1.11. Crisis Action Planning

Section 2 – Emergency Calls and Contact Information 2.1. – 911 Procedures 2.2. – Camp Location, Civic Address 3.3. – Contact Information Section 3 – Emergency Plan 3.1. Authority and Plan requirement 3.2. Camp Emergency Response Team (CERT) 3.3. Emergency Checklist Training 3.4. Emergency Response Actions Section 4 – Resource Material Search Procedures – Search and Rescue Techniques How to use a Fire Extinguisher Coyote Sighting Form – Department of Natural Resources How to avoid Problems with Black Bears


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Section 1. Emergency Checklists 1.1. FIRE

Of all the risks, fire is the most common. Your priority is always to get people away from the fire to a safe place.

Fire

Sound alarm by activating closest pull station and shouting “Fire, Fire,

Fire” All

Evacuate all persons from the building or fire area as per the posted

evacuation routes, have them report to the assembly area or safe

area.

All

Attempt to fight fire with fire extinguisher, ONLY IF: Fire is small,

you are trained to do so, your escape routes are clear, the fire has not

spread beyond its starting point, you are an adult(18+). Leave

immediately when the extinguisher is depleted, if your escape route

is threatened, or if the fire becomes uncontrollable. P-A-S-S

Site

Mgr,

Maint

Crew

Call 911. CERT

Comd

Upon hearing the alarm all personnel are required to report to the

Assembly area. All

At the Assembly Point ensure everyone is accounted for and is a safe

distance from the danger area. Pgm

Dir,

Asst

Pgm

Dir

Treat any injuries. First

Aid

Dir

Meet emergency responders and provide relevant information. Follow

their direction and instructions. CERT

Comd

Contact DHQ and provide information to DC, DSBA, DSPRD CERT

Comd

Contact family members as required

CERT

Comd

Complete written report of the event and collect witness statements CERT

Comd


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1.2. FOREST AND BRUSH FIRES

Be aware of the Fire Index Conditions in the vicinity of the camp

http://www.gov.ns.ca/natr/forestprotection/wildfire/fwi/. Comply with local burning restrictions and

local ordinances.

Forest/Brush Fire

If a forest or bush fire is detected in the vicinity of the camp, call 911.

Or call 1-800-565-2224 Department of Natural Resources CERT

Comd

Provide the number you are calling from All

Provide the location of the fire (our civic number, geographical

features, and relative position) All

Describe what is burning: Hardwood, softwood, brush, grass All

Describe the colour of the smoke (White, Grey, Black, Brown) All

Describe the approximate size of the fire All

Advise if the fire is a threat to the camp or adjacent properties All

Advise how quickly the fire is spreading All

Advise if anyone is fighting the fire (Firefighters, Department of

Natural Resources, Neighbours) All

If the fire or smoke is a threat to the camp proceed with evacuation

plan CERT

Comd

Contact DHQ and brief DC, DSBA, DSPRD on the situation CERT

Comd


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1.3. NATURAL DISASTERS Potential Natural Disasters that may affect Camp are: Storm Surge, Tsunami, Flooding, Severe wind and thunderstorms, hurricane, wildfires and extreme heat

Natural Disasters

Provide precautionary information to ensure proper hydration of all

persons during extreme heat or stressful events. CERT

Comd

Issue warning and instructions for shelter or evacuation. CERT

Comd

Shelter all persons in the Dining Hall or the Auditorium (Chebucto). Or

prepare for evacuation All

Following the event, complete head counts and assess any injuries.

Perform First Aid. Site

Mgr,

Maint

Crew

Call 911, if there injuries or serious property damage CERT

Comd

Assess damage caused by condition and take steps to reduce any

further injury or risk CERT

Comd

Meet emergency responders and provide any relevant information.

Follow their directions CERT

Comd


Comd


CERT

Comd


Comd


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1.4. LOST CAMPERS Camper safety is always paramount. If a camper is observed to be missing, then:

Lost Camper

Activate Emergency Fire Alarm in the Dining Hall CERT

Comd

Rally campers at the Flagpole and perform head count. All

Assess situation and determine who last saw camper and any

indications of the camper’s emotional status, what they were wearing,

and if the camper had said anything to anyone.

CERT

Move campers to the dining hall or the auditorium during daylight

hours. Perform a secondary head count All

At night return campers to their cabins, with their cabin leaders All

Initiate a Hasty search based on the most likely areas where the child

would go. Do not place any searchers at risk. Limit Hasty search to

15 minutes.

CERT

Comd

Use communication devices. Ensure searchers have a description of

the child and what they were last seen wearing. All searchers report

back immediately at the conclusion of the 15 minutes

All

Initiate thorough search. Conduct search patterns expanding outwards

from the last known location. Limit search times to 30 minutes. All

The Thorough Search will use the 7 Zones and 4 Search Teams.

Search Team A: First Aid Director, Head Lifeguard, Assistant Lifeguard

and one Maint Worker –Search Team B: Site Director, Maintenance –

Search Team C: Assistant Program Director, Cooks, Waiters – Search

Team D: Program Director, Male and Female Head Counselors.

All

The 7 Zones are identified on the Camp Map on the next page All


Comd


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LOST CAMPER SEARCH ZONES

Search Zones. Zone 6 areas encompass impassable terrain and water. Scan those areas from a proper vantage point. Zone 7 requires transportation; follow the road to the highway to New Glasgow.

TEAMS Team A Team B Team C Team D

TEAM COMPOSITION

First Aid Dir Head Lifeguard

Assistant Lifeguard Maint Worker

Site Dir Maint Crew

Assistant Pgm Dir Cooks,

Waiters

Pgm Dir Head Counsellors

PRIMARY SEARCH ZONES

ZONE 1 ZONE 2 ZONE 3 ZONE 4

SECONDARY Trails. Roads and Waterfront

5 - Trail to Cross and Trestle Bridge

7 - Take vehicle School Area, Road

and Hwy

6 – Waterfront Trestle Bridge to

School


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1.5. Aquatic Emergency Camp aquatic Emergencies include swimming and watercraft activities. Lifeguard instructions are to be followed at all times. Use of PFDs while using watercraft is mandatory.

Aquatic Emergency

The Pool Alarm will be activated by the Lifeguard or a person

directed by the Lifeguard Lifeguard

Assess need for ambulance and if required initiate 911 call Lifeguard

Evacuate pool area or beach area and send them to the Flagpole All

Send Runner to sound Camp Alarm. Runner will inform the Camp

Director and First Aid Director to report to the incident area. Lifeguard

Continue with First Aid as required. All

If person is missing, commence search in last know area. Limit

search to 30 minutes. All

Camp Director to meet EHS personnel and accompany patient in

the ambulance. First Aid Director to remain on scene CERT

Comd

First Aid Director to remain at Camp FA Dir

Program Director to reassure and comfort campers All


Comd


CERT

Comd

Complete written report of the event and collect witness

statements CERT

Comd


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1.6. Injury or Illness The objectives of first aid are: preserve life; prevent the illness or injury from becoming worse and to promote recovery. Use Emergency Scene Management: scene survey, primary survey, secondary survey and ongoing casualty care to bring order to the situation.

Injury or Illness

Dispatch runner to have First Aid Director report to the scene. Also

have the Camp Director and the Lifeguard report. If you are first aid

trained, commence first aid procedures immediately

All

The First Aid Director will evaluate all camp illnesses and injuries for

treatment and severity.

FA

Dir

Follow First Aid procedures to stabilize and protect the patient

All

Direct other First Aiders in the treatment of patients FA

Dir

Assess need for ambulance and if required initiate 911 call FA

Dir

Camp Director will accompany the patient in the ambulance CERT

Comd

Call family members and advise them of the situation CERT

Comd

Care for those who might be affected impacted by witnessing the

trauma All


Comd

Complete written report of the event and collect witness statements All

Notes: The camp has natural hazards that may result in injury or illness.

Insects including, bees, mosquitos and wood ticks

Wild Animals including, bears, coyotes and raccoons

Physical hazards such as trees, rocks and water

Weather hazards such as heat, wind, lightning, rain (see natural disaster checklist)

The Camp First Aid Director will provide guidance on the avoidance of heat stress and sunburn through the promotion of proper hydration and protection of skin.


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1.7. Communicable Disease Outbreak The close living conditions at camp and shared facilities increase the risk of spread of communicable diseases. Preventative measures are adherence to proper hygiene protocols and identifying illnesses early.

Communicable Disease Outbreak

If you suspect a camper is not well or is exhibiting signs of illness

such as measles, chicken pox, mumps, pink eye, strange rashes,

nausea, fever, diarrhea, headache, or abdominal pain, refer to the

First Aid Director Immediately.

All

Check temperature and vital signs, assess if the camper should be

taken to Emergency FA

Dir

If Camper’s condition is serious call 911 and request assistance FA

Dir

If Camper is ambulatory transport to Emergency FA

Dir

The Camp Director will accompany the camper to the Hospital CERT

Comd

If it is determined that the camper was contagious, isolate the group

of campers that had direct contact. CERT

Monitor those in isolation for signs of the illness All

Refer any further campers, who catch the disease, to Emergency or

follow medical professionals instructions All


Comd

Determine what to do with camp and current program CERT


CERT

Comd

Complete written report of the event FA

Dir


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1.8. Stranger in the Camp

All Camp personnel are to be aware of who is authorized on the camp ground. Any unauthorized or unknown persons should be reported to camp leadership.

Stranger in the Camp

Approach unknown person(s) and politely ask them their name and

their reason for being there. All

Report any details to the Camp Director or Dining Room Supervisor All

If the person refuses to give their name or has no valid reason for

being there, the Camp Director or Dining Room Supervisor will ask

them to leave and escort them off camp property

CERT

Comd

If the person becomes a threat or refuses to leave, the Camp Director

or the Site Manager shall contact the RCMP for assistance CERT

Comd

Continue to observe the person until help arrives. Do not use physical

force to restrain the individual. All

Contact DHQ and provide information to DC, DSBA, DSPRD Cert

Comd

Complete written report of the event and collect witness statements Cert

Comd


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1.9. Evacuation The camp should only be evacuated when directed by RCMP, Fire or Emergency Personnel; or when there is a threat of imminent danger that would cause loss of life or injury.

Evacuation

If Directed by RCMP, Fire or Emergency Personnel, follow their

instructions for evacuation CERT

Comd

When Evacuation is required, form up all campers at the flag pole and

perform head count All

Lead the campers up the road to the school or alternate safe route All

If Camp initiated evacuation, call 911 and explain reason for

departure and request assistance CERT

Comd

Administer first aid, if required All

Shelter campers at the front of the school close to the road or away

as far as possible from any danger All

Program Director to reassure and comfort campers Pgm

Dir


Comd

Contact family members as required CERT

Comd

Complete written report of the event CERT

Comd


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1.10. Animal Encounter There is a slight risk of an animal encounter in the camp. Exercise caution if coyotes or bears are reported in the area. Issue warnings.

Animal Encounter

If larger wild animals are seen near the camp, keep campers away

from that area CERT

Comd

Report any coyote sightings to Department of Natural Resources All

Move campers inside if coyotes or bear encroach on the main camp

area All

In the rare event that an encounter occurs treat injuries and call 911 All

Camp Director to meet EHS personnel and accompany patient in the

ambulance. CERT

Comd

First Aid Director to remain at Camp FA

Dir


Comd

Contact family members as required CERT

Comd


Comd


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1.11. Crisis Action Planning For Emergencies unforeseen by this plan, the CERT will follow a crisis action planning process to come up with a timely course of action. It is recommended that the CERT convene, at the CERT Commander’s request.

Crisis Action Planning

Assemble the CERT, Assess the situation CERT

Comd

Recommend possible solutions and responses CERT

Determine best course of action CERT

Comd

Issue directives and assign duties CERT

Comd

Carry out the plan All

Request External Help CERT

Comd


Comd


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Section 2. Emergency Calls and Contact Information

2.1 Nova Scotia uses the 911 Call Centre service to action and prioritize emergency calls. The following directions are provided to assist callers.

911 Emergency Service. To be called when someone’s health, safety or property is threatened and help is needed right away. If you are uncertain call 911 and have them assist you.

When you call 911 the call taker will ask, “911, what is your emergency?” Stay on the line with the call taker and answer all questions. Expect to be asked:

The nature of the emergency

The complete address of the emergency, including civic number, street name and type, community and county (Scotian Glen Camp, Civic Number 119 School Road, Sutherlands River, Pictou County.)

To confirm the telephone number you are calling from

The call taker will then link you directly to the appropriate emergency responders — fire, police, ambulance or the poison information centre — in your area. Speak directly with the agency and provide any additional information they need.

Remain on the line unless directed otherwise by the call taker.


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2.2. For Routine calls that are general in nature, such as ongoing investigations, community events, routine inspections and general inquiries, call the agency using their regular phone number.

RCMP Detachment Stellarton

38 Caladh Avenue P.O. Box 100, Pictou, NS B0K 1H0 T: (902)755-4141 F: (902)755-2691

Pictou County Health Authority (Aberdeen Hospital)

835 East River Road

New Glasgow, Nova Scotia

B2H 3S6

T: (902)752-7600

F: (902)752-6231

Regional Poison Information Centre

The IWK Health Centre

PO Box 3070

Halifax, NS B3J 3G9

T: 1 800 565-8161

Linacy Volunteer Fire Department Jamie Davidson RR#1 New Glasgow B2H 5C4 T: (902) 755-1232

Pictou County Fire Inspector David Shelton T: (902) 755-1390


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Pictou County Food Safety Specialist James Hayward T: (902) 485-7162

Environmental Monitoring and Compliance (Water)

Penny McLeod District Manager - Pictou 20 Pumphouse Road R. R. #3 New Glasgow, Nova Scotia B2H 5C6 T: (902) 396-4194 F: (902) 396-4765 Emergency (24hrs) T: (877) 936-8476

Propane

Irving Energy, New Glasgow T: (888) 310-1924

Electricity NS Power T: (800) 428-6230 Outage information T: (877) 428-6004


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Department of Natural Resources Wildlife Division (Bears, Coyotes, animals) Report sightings and incidents T: (800) 565-2224

Forest Protection Report Wildfire call 911 or T: (800) 565-2224

Cape Breton and Central Nova Scotia Railway Emergency or accident call 911 Routine business: 121 King Street P. O. Box 2240 Stellarton, NS B0K 1S0 Office Manager: Lynne DiPersio T: (902) 752-3357, Ext. 234

Salvation Army Divisional Headquarters

All incidents, Divisional Commander, DSBA, DSPRD, DSHR T: (902) 455-1201 F: (902) 455-0055


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2.3. Camp Location and Civic Address Camp Address

Camp Name: SCOTIAN GLEN Street: 119 School Road Mailing Address: RR#1 Thorburn, NS, B0K 1W0 Civic Number 119 School Road Sutherlands River T: (902) 922-2047 F: (902) 922-2507

Camp Location Map (119)-Close to Exit 27A on Highway 104

Note: Over-pass and off-ramp are not shown on this map


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BUILDINGS AREAS

1. 2.

3.

4. 5.

6.

7.

8.

9. 10.

11.

12.

Cabin – Alder Cabin – Birch

Cabin – Cedar

Cabin – Dogwood Cabin – Elm

Administration Office/

Laundry/Washroom Male Staff Cabin

First Aid/Staff Lounge

Cabin – Fir Female Staff Cabin

Dining Hall

Cook’s Cabin

13. 14.

15.

16. 17.

18.

19.

20.

21. 22.

23.

Auditorium – Chebucto Crafts & Rec. – Fundy

Covill Lodge

Guest Quarters Workshop/Garage

Rental Cottages

Conference Room - Cavendish

DC’s House

Camp Director’s House Laundry Room/

Washrooms for Cottages

Site Manager’s House

A B

C

D E

F

G H

I

J

Parking Lot Dock/Canoe Launch

Ball Diamond

Flagpole Horseshoe Pits

Playground

Swimming Pool Campfire Pit

Nature Trail to Cross &

Upper Camp Games Field

K L

M

N O

P

Q R

S

Upper Site – Cottages Ditch

Archery

Gazebo Fish Pond

Old Dock

Basketball Court Volleyball Court

Trampoline


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Section 3. Emergency Plan

3.1. Recreational Camps Regulations made under Section 74 of the

Health Protection Act S.N.S. 2004, c. 4 O.I.C. 2011-310 (August 16, 2011), N.S. Reg.

254/2011 and Nova Scotia Guidelines for Recreational Camps require each camp to retain

on site a written site specific plan, approved by the Camp Director, outlining the procedures which deal with the following emergency situations:

1. Fires. 2. Natural Disasters. 3. Lost Campers. 4. Aquatic Emergency. 5. Injury or Illness. 6. Communicable Disease Outbreak. 7. Strangers in camp. 8. Evacuation. 9. Animal Encounters. 10. Other Emergencies

3.1.1. The site specific plan shall include procedures for communication from persons at the site of an emergency to the emergency medical facilities, the nearest fire station, and both administrative and health staff of the camp. Camp staff shall be trained in implementation of the procedures set forth in the emergency plan. 3.1.2. This document is available on The Salvation Army, Intranet, Lotus Notes, Notice Board, Maritime Division. The checklist will be posted XXXX and a copy provided to (Outside agencies) 3.2. EMERGENCY RESPONSE ASSIGNMENTS 3.2.1. Camp Emergency Response Team (CERT) The purpose of the CERT is to provide a consistent, effective and rapid response to emergency situations. The CERT will be comprised of the Camp Director, the Program Director, the Site Manager and the First Aid Director. The CERT Commander will normally be the Camp Director. The succession of command will be: Camp Director, Site Manager, Program Director and First Aid Director. The Camp Director will ensure that at least one of the CERT members will be on site at all times, during the camping season. CERT will use incident command system principles, in order to provide unity of command, effective and timely decision making, a modular adaptable response structure, and a manageable span of control. Terminology: (Full Complement) The CERT Commander is the Incident Commander. The Site Manager will be the Logistics Chief. The Program Director will be the Operations Chief. The First Aid Director will be the Administrative Chief. (If some CERT members are absent) If the Camp Director is off site, the next in the Succession of Command will assume the role of CERT

http://www.gov.ns.ca/just/regulations/regs/hpcamps.htm



http://www.gov.ns.ca/agri/foodsafety/policies/summercamp_chk.shtml


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Commander. The priority to fill the remaining positions will be Operations, Logistics and Admin. The system is designed to run with just the CERT Commander or any combination of the CERT personnel, following the above priority list. A formal declaration of emergency condition shall be made by the CERT Commander and should be made based on assessments of the extent and type impacts caused by the emergency. 3.2.2. Notification of Civil Authorities, Utilities, and Service Providers Upon declaration of an emergency condition, the CERT Commander shall ensure that the proper civil authorities, utilities, and administrative services are notified of the circumstances of the emergency.

3.3. EMERGENCY CHECKLIST TRAINING 3.3.1. Prior to the beginning of camp, the Camp Director will ensure emergency training is conducted to camp staff, volunteers, and Cabin Leaders that includes discussion of the following issues: Anticipated types of potential emergency conditions.

Method for alerting the camp to a fire emergency condition: Shout, “Fire, Fire, Fire”, activate fire pull station located in the Dining Hall. The alarm will sound.

The camp aquatic emergency (includes swimming and watercraft emergencies). The Lifeguard will use their whistle and activate the Pool Alarm.

Meeting at the Flagpole assembly area and conducting head counts and assessments of the physical well-being of campers, Cabin Leaders, volunteers, and staff.

Performing pre-assigned emergency response tasks, such as establishing communication with outside authorities and agencies, providing first aid, forming search parties and initiating searches, relocating campers to secure and safe areas, inspecting facilities and grounds for damage, coordinating orderly and safe camp evacuation.

3.3.2. Assigning camp staff, volunteers, and Cabin Leaders emergency primary and backup emergency response tasks as follows:

Camp Emergency Fire Alarm Person detecting fire or person directed by CERT Commander Aquatic Emergency Alarm Lifeguard or person directed by Lifeguard


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Assembly Flagpole Group Program Director (Ops Chief) First Aid Director (Admin Chief) Cabin Leaders Lifeguards Cooks Cook’s Assistant Kitchen Support Establish Communication Housekeeping Assistant Program Director Provide First Aid First Aid Director Lifeguards Other certified first aiders Relocating Campers Recreation Director Inspect Facilities/Grounds Site Manager (Logistics Chief) Maintenance staff Camp Evacuation Program Director (Ops Chief) Site Manager (Logistics Chief) Recreation Director Bible Director

3.3.3. At the initiation of camp and at the beginning of each camp session, the Site Manager or Camp Director shall also provide emergency training to campers that encompass specific instructions about:

What the camp emergency fire alarm sounds like (provide sample alarm).

What the camp pool emergency alarm sounds like (provide sample alarm).

Describe the assembly groups (e.g., according to age, sleeping cabins, etc.) and where they are to assemble when the camp emergency alarm sounds. Clearly identify the designated assembly location, the flagpole.

Identify the cabin leader for each assembly group and the leader’s responsibilities for conducting a group headcount and relaying emergency response information and directives as they are transmitted from CERT. Emphasize the importance for campers to follow cabin leader instructions during an emergency.


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At the second camp training session, just prior to camp opening, the Site Manager or Camp Director shall conduct a camp emergency response test by sounding the emergency fire alarm and oversee the assembly of groups and head-counting procedures.

3.4. Emergency Response Actions 3.4.1.

Lost Campers

3.4.1.1 Activate Emergency Fire Alarm in the Dining Hall. Rally all campers at the flagpole, perform headcount and assess situation. Complete an investigation of who last saw the camper, what they were wearing, if the camper had spoken to anyone and the emotional status of the camper. The Camp Director or designate will notify camp personnel of the nature of the emergency. 3.4.1.2. During daylight hours, the Program Director will take campers to a harbor area, either Chebucto or the Dining Hall. A secondary headcount will be performed to ascertain that all are present. During the night, campers should be returned to their cabin, with a cabin leader. 3.4.1.3. No organized search should expose camp search party members to unacceptable injury or illness risks, such as crossing or searching in swift waters. 3.4.1.4. cell phones, or walkie-talkies and an accurate physical description (height, weight, hair/eye color, etc.) of the lost camper, including the clothing worn by the camper at the time they were determined to be lost. 3.4.1.5. Based on the investigation and assessment conduct a Hasty Search first of likely areas where the camper may have gone. Once the Hasty Search has been completed conduct a thorough search. Search parties should conduct search patterns that expand outward from the last known location of the lost camper. 3.4.1.6. Search times should be limited to 30 minutes. The search zones will be as per Building and Search Area chart. The end of the search will be indicated by one alarm blast. 3.4.1.7. If the camper is not located within 30 minutes, then the RCMP Detachment at Stellarton shall be contacted as indicated above under Emergency Response Assignments. 3.4.1.8. For injured or ill lost camper, an Incident Report form shall be completed and submitted, within 48 hours of the incident, Divisional Headquarters. Incident Report forms are available in annex A or online at: XXXXX 3.4.1.8. The Site Manager or Camp Director, in consultation with the RCMP, will ensure affected parents or guardians are notified that their camper is lost.


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3.4.1.9. The Site Manager or Camp Director shall contact the Maritime Divisional Headquarters and notify them of the status of the lost camper situation. 3.4.2.

Fires 3.4.2.1. Fires at camps may be caused by inadvertent ignition of flammable liquids or combustible materials in kitchen, campfire, office, cabin, storage, or repair/shop areas. A camp may also be threatened from a naturally occurring (or man-induced) range or forest fire that is being driven by the prevailing wind toward the camp. Whatever the fire source, the following camp emergency fire response checklist shall be implemented: 3.4.2.2. The Site Manager or Camp Director shall know whether any outdoor burning restrictions are in place and always follow any outdoor burning restrictions and government regulations that pertain to outdoor fires. 3.4.2.3. If an unintended fire has been observed, the observer - whether Staff Member, Cabin Leader, or camper shall notify the Site Manager or Camp Director who shall take action to have the camp alarm sounded and contact the Fire Department, if necessary. 3.4.2.4. Upon hearing the camp alarm, Representatives or Advisors adult volunteers, teen Cabin Leaders, and campers shall immediately report to their assigned assembly areas. Assembly group leaders shall conduct headcounts. 3.4.2.5. If the unintended fire is characterized by being small or of limited extent and not having spread beyond its starting point, then a portable fire extinguisher may be appropriate to suppress the fire. Examples of small or limited fires include fires on a stove burner or in a dumpster or trash can. 3.4.2.6. Portable fire extinguisher use shall be restricted to adults only and only to those adults that have received portable fire extinguisher training. 3.4.2.7. Adults using a portable fire extinguisher shall always locate and maintain an escape route between themselves and the fire they are attempting to suppress. 3.4.2.8. Portable fire extinguishers shall not be used on fires that have spread beyond their starting point. For example, from a trash can onto adjacent curtains and/or wall. 3.4.2.9. Adults using a portable fire extinguisher shall leave a fire area whenever:

The escape route becomes threatened;

The portable fire extinguisher becomes depleted; or

The fire becomes uncontrollable.


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3.4.2.10. Once a small fire cannot be suppressed or becomes uncontrolled, the Site Manager or Camp Director shall immediately contact the Fire Department. 3.4.2.11. If bush or forest fires are occurring in the vicinity of the Scotian Glen camp, the Site Manager or Camp Director is responsible for monitoring fire locations and movement by contacting Natural Resources by telephone. 3.4.2.12. Should a bush or forest fire appear to be threatening the camp, then the Site Manager or Camp Director shall contact the local Fire Department to notify them of the situation. If a camp evacuation is necessary, it shall be ordered and implemented according to camp evacuation procedures described below. 3.4.2.13. Should smoke from a bush or forest fire pose an unacceptable air quality illness-induced risk to camp staff, Cabin Leaders, and campers, then the Site Manager or Camp Director shall restrict outdoor camp activities or shut the camp down to protect the health of the camp participants. 3.4.2.14. For injured or ill Camp Staff, Cabin Leaders, or campers, an Incident Report form shall be completed and submitted, within 48 hours of the incident, to DHQ. 3.4.2.15. The Site Manager or Camp Director shall contact the DSBA and DPRD to notify them of the status of the camp fire situation.


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3.4.3.

Transportation Emergencies 3.4.3.1. Establishing a safe camp transportation program requires describing and implementing procedures for vehicle driving authorization, driver and passenger safety precautions and responses to vehicle accidents as follows: 3.4.3.2. A Camp Staff member will never travel alone when transporting children (other than their own children). There must be two staff members in the vehicle. 3.4.3.3. If a 15 passenger vehicle is used the driver must have a valid class 4 license. 3.4.3.4. The camp staff’s privately owned motor vehicles will not be used to transport campers. . 3.4.3.5. The Nova Scotia Motor Vehicle Act prohibits riding in the back of a pickup or flatbed motor truck. Passengers will only be transported in vehicles that have proper restraint systems and the appropriate belt, child safety seat or booster seat for each person. Utility tractors and associated trailers will not be used to transport any passengers. These rules will also apply on camp grounds 3.4.3.6. Vehicles, drivers, and maximum number of passengers shall be designated prior to camp as follows:

Vehicle Driver Name Maximum Number of Passengers

3.4.3.7.. All drivers shall have a valid and appropriate class license. 3.4.3.8 All drivers and passengers shall use appropriate safety restraints at all times when traveling in vehicles.


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3.4.3.9. Drivers shall assure vehicles only transport the number of passengers recommended by the vehicle manufacturer. 3.4.3.10 Drivers shall follow safe driving practices, including using headlights when appropriate, making safe lane changes, obeying speed limits, and reducing speeds to accommodate adverse weather conditions. 3.4.3.11. In the event of an accident, the adult driver or adult assistant shall determine whether any passengers are injured and if necessary, contact emergency responders (RCMP and EHS) by dialing 911. Basic first aid should be administered to injured staff or campers until the arrival of emergency medical responders. 3.4.3.12. If accident witnesses are present, their names, addresses, and phone numbers information should be obtained. 3.4.3.13. The vehicle involved in the accident should not be moved until the law enforcement agency has authorized its movement. 3.4.3.14. For any accident incurring damage or personal injury, an Incident Report (annex c) form shall be completed and submitted, within 48 hours of the incident. Incident Report forms are online at: 3.4.3.15. The Site Manager or Camp Director shall contact Divisional HQ and notify the DC, DSBA, HR and PRD of the status of the vehicle driver, passengers, and accident.

3.4.3.16. All accidents, involving vehicles covered by the Fleet Insurance, are to be reported immediately to:

o Cunningham Lindsey, Phone number: 1-800-235-8784

o Accident report form, as per attached form, to be completed as soon as

possible and faxed to Cunningham Lindsey, Fax number: 1-877-308-5563

o Divisional Commander/Area Commander


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3.4.4.

Severe Illnesses and Injuries 3.4.4.1. The First Aid Director shall evaluate all camp illnesses and injuries for treatment and severity. Treatment shall be provided for illnesses and injuries within the scope and capabilities of the camp medical facilities and First Aid Director abilities. 3.4.4.2. Expertise and equipment may not be available at camp medical facilities to treat severe injuries or illnesses such as fractures, lacerations requiring stitches, second or third degree burns, snake bites, major allergic reactions, concussions, and significant outbreaks of communicable diseases. As necessary, the First Aid Director shall determine when and where to evacuate any injured or ill staff, and/or campers. 3.4.4.3. Depending on the severity of the injury or illness, evacuation will be coordinated by the First Aid Director through:

1) sending patients to emergency medical facilities by ambulance or camp vehicle; or 2) contacting the responsible parent or guardian to pick up their camper

3.4.4.4. For injured or ill staff, or campers, an Incident Report form shall be completed and submitted, within 48 hours of the incident, to the Divisional HQ. 3.4.4.5. The Site Manager or Camp Director shall contact the Divisional HQ and notify them of the status of any severe injuries or illnesses. 3.4.5.

Strangers in Camp 3.4.5.1. All visitors to camp shall be:

1) notified, for example by a sign, to stop at the administration building/office to sign in; 2) receive an identification badge; and 3) escorted by an adult volunteer or teen Cabin Leader to their destination.

3.4.5.2. Representatives or Advisors, adult volunteers, teen Cabin Leaders, and campers shall be instructed, during camp orientation training, to immediately report any unidentified stranger on camp property to the Site Operator or Camp Director. 3.4.5.3. Unless the unidentified stranger poses an obvious threat the Site Manager or Camp Director or adult designee shall approach an unidentified stranger on camp property to ask what their name and purpose is. If the unidentified stranger does not provide their name and a satisfactory reason for being on the camp property, then the Site Manager or Camp Director may


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request they leave and escort them off the property. If an unidentified stranger becomes a threat or does not leave the property, the Site Manager or Camp Director shall contact the RCMP Detachment for assistance. 3.4.6.

Aquatic Emergencies 3.4.6.1. The camp aquatic emergency (includes swimming and watercraft emergencies) alarm device (e.g., blowing a whistle, using a bullhorn or megaphone) to be used is pool alarm and will be repeated three times. 3.4.6.2. If a swimmer or watercraft user is observed to be drowning, distressed, or a submerged victim, observer(s) shall immediately alert the lifeguard. The lifeguard (or designated Representatives or Advisors or adult volunteer) shall sound pool emergency alarm. 3.4.6.3. Upon hearing the camp aquatic emergency alarm, all swimmers and watercraft shall exit the aquatic area. 3.4.6.4. The lifeguard shall provide an appropriate rescue response for the situation, including retrieving the victim from the water environment and initiating cardiopulmonary resuscitation (CPR) and/or first aid. The First Aid Director shall be immediately contacted for assistance and the Camp Director shall be notified. 3.4.6.5. If a swimmer or watercraft user appears to have sustained a spinal injury, the lifeguard shall use a backboard as trained to secure the victim from drowning risk and then stabilize them from further injury. The lifeguard shall not unnecessarily move the suspected spinal injury victim and contact the First Aid Director for assistance. 3.4.6.6. If a swimmer or watercraft user notices that a member of their swimming or watercraft group is missing; they shall immediately notify the lifeguard. The lifeguard shall clear the aquatic area and direct 4-H Representatives or Advisors and adult volunteers to search the last known location of the missing swimmer or watercraft user. The search time should be limited to


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30 minutes. If the missing swimmer or watercraft user is not located within 30 minutes, then the 911 Call Centre shall be contacted. 3.4.6.7. If the lifeguard determines a thunderstorm and associated high winds and lightening to be a significant threat to swimmers and/or watercraft, then the lifeguard shall declare an aquatic emergency and sound the camp aquatic emergency alarm. Upon hearing the camp aquatic alarm all swimmers and watercraft users shall exit aquatic areas and seek shelter indoors or at designated safe harbors. 3.4.6.8. For injured swimmers or watercraft users, an Incident Report form shall be completed and submitted, within 48 hours of the incident, to DHQ. 3.4.6.9. The Site Manager or Camp Director shall contact the Divisional Commander and notify them of the occurrence and outcome of a camp aquatic emergency. 3.4.7.

Camp Evacuation 3.4.7.1. Assessment of impacts from natural disasters or other emergencies by the Site Manager, Camp Director, or local authority may result in a determination that the situation poses an unacceptable risk of potential harm to the Camp and therefore, justifies ordering evacuation of the camp property as follows:

1.) The Site Manager or Camp Director shall issue instructions for camp assembly groups to gather at their assembly areas. 2.) The Site Manager or Camp Director shall order headcounts by assembly group leaders of camp assembly groups. 3.) The First Aid Director shall carry necessary medication doses and medical release forms for campers during the camp evacuation. If necessary, adult camp staff or adult volunteers shall assist under the direction of the First Aid Director in the monitoring and/or dispensing of scheduled medication(s). 4.) The Site Manager or Camp Director shall instruct leaders to proceed to assembly area, perform head count and be prepared to move. 5.) The assembly group leader shall assure that all members are accounted for and report to the Camp Director. 6.) The Site Manager or Camp Director shall give evacuation route instructions. Evacuation shall take place by the primary access route to the camp via road the main camp entrance. 7.) Should a range or forest fire, flash flood, or downed trees or power lines threaten the camp and block evacuation via the primary route access to the camp, then the secondary access route via the trail to the Trestle Bridge, be used.


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3.4.8. Internal and External Communications 3.4.8.1. The Camp Director shall provide Camp Staff, teen Cabin Leaders, adult volunteers, and Representatives or Advisors with information about internal and external camp communications during emergency checklist training. 3.4.8.2. Campers shall be informed to immediately communicate information about camp strangers, potentially hazardous conditions, and observations about risky behaviors to Cabin Leaders, adult volunteers, or Representatives or Advisors. 3.4.8.3. Cabin Leaders shall be instructed to immediately communicate information from campers to senior staff as appropriate, senior staff shall inform the Site Manager or Camp Director of information provided from Cabin Leaders. 3.4.8.4. In the event of the Site Manager or Camp Director declaring an emergency condition, notification of civil authorities, utilities, and service providers shall be accomplished as described in 3.2.1. 3.4.8.5. The following camp buildings have telephone lines for making outside emergency calls:

Dining Hall, Camp Director’s Residence.

3.4.8.6. The following Staff have cell phones and appropriate coverage available for making outside emergency calls:

Camp Director, Program Director, Site Manager,

3.4.8.7. The Site Manager or Camp Director shall contact Divisional Headquarters and notify them of the occurrence and outcome of any emergency situations described in this plan so that the Public Relations Secretary or designee may provide the parents, guardians, and/or relatives of campers, Cabin Leaders, adult volunteers, and Representatives or Advisors with status reports of the emergency management and resolution.


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Section 4. Resource Material

Excerpt from Search and Rescue Manual to assist in a lost child search

Search Tactics A SAR team deployed to help find missing persons will have been trained to

use a variety of search tactics, each intended to be effective for a wide range

of situations. The three search methods that have proven the most successful

are investigation, hasty search, and confinement.

Investigation Good information is vital to the quick success of a search-and-rescue

operation. Team members can be assigned to individually interview people

who might have recently seen the subject of the search or who might

know about the subject’s current appearance, habits, health, or other factors

that can help SAR teams narrow the range of their efforts. The team may

expand their investigative opportunities by leaving notes on vehicles in the

area with the subject’s description and contact information to be used by

anyone with information that might be of assistance.

Confinement Confinement is the effort made by a SAR team to prevent lost persons from

wandering beyond a search area. Since the unconfined area in which a

person could be lost grows in size with each passing moment, confinement

must be achieved as quickly and thoroughly as the availability of resources

will allow. Methods include assigning team members to monitor trailheads,

roads, and other points where a lost person could leave the primary search

area. Barriers such as rivers or mountain ridges can aid confinement by

acting as natural barricades.

Hasty Search In the early stages of a search, there often are several areas that team leaders

and the incident commander pinpoint as probable locations of the lost

person. A child who has wandered away from a campground, for instance,


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might have gone up a trail, across a meadow, or down to a beach. SAR team

members can split up and go immediately to each of those areas to conduct

hasty, informal searches.

Critical Separation Critical separation—the distance maintained between SAR team members as

they make their way through a search area—allows the incident commander

to balance the need for covering an area quickly with the importance of being

thorough. The technique takes into account local terrain, foliage, and weather.

To determine the distance of critical separation for a particular

search, SAR team leaders select a location that is typical of the area their

team has been assigned to search. They lay a backpack (or something of

equal size) on the ground and, if they have it, cover the pack with clothing

similar to that last seen on the missing person. Three team members walk

away in different directions until each loses sight of the object. Next, they

walk directly back to the object, counting their steps as they return. Team

leaders average those step counts and double the result to come up with

the distance of critical separation—that is, the number of steps from one

another that searchers should maintain as they sweep through an area,

knowing as they go that they will have a high probability of seeing the

subject of their search.

Clue Finding Despite the emphasis on Leave No Trace methods of travel, no one can move

about without leaving some signs of passing, especially if the traveler is

making no effort to hide. While it takes considerable skill to recognize many

of these clues, some signs are obvious even to untrained observers, provided

they are looking for them. Footprints on a damp shoreline or in patches of

snow are easily seen, and a candy wrapper in the brush had to be left by

someone. Finding and evaluating even a few clues can substantially reduce

the potential area of search.

Two critical factors in clue

finding are preserving the clues and

evaluating them effectively. Searchers

must take care not to disturb areas

where footprints are likely or where

other subtle signs might exist. Team

members also should document all


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they can about clues—where they

were found, in what condition, etc.—

so that SAR leaders and the incident

commander can effectively consider

and use the information presented

to them.

428 Probability of Area A means found effective by many teams to limit the initial area of a search draws upon the input of five experienced team members who are knowledgeable of the terrain, studying a map overlaid with a grid. Using all they know about the terrain, climatic conditions, time of day, the subject of the search, and details of the subject’s disappearance, each of the team members independently rates the likelihood that the subject will be found in each section of the map grid. When these probability of area (POA) predictions are tallied, the team will have a consensus on the order in which areas should be searched to achieve a high possibility of early success. Seasoned team members might also draw upon their expertise to estimate the probability of detection (POD) of clues and search subjects in a particular area. As with POA considerations, they take into account all the variables of a search situation, then predict their expected success rate. For example, if experts predict there are likely to be 10 useful clues in a grid section on the map but time and personnel are limited, the incident commander might order that the segment be searched with sufficient care to locate half the clues—a POD of 50 percent


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Lost Child (7-12 years)

Characteristics Navigational and directional skills are much more developed that 1-6 years olds. They are learning to construct primitive ‘mental maps’ of their environments which may be highly inaccurate. Frequently become lost while attempting a short cut to a familiar location. May become lost during fantasy play-adventuring etc., and may find the play and reality confusing. They may become upset and confused when lost and react irrationally. Often resort to trail running which may take them some distance from the last known location. They may respond more maturely if with a friend or sibling.

Where

- Tracks, trails, shortcuts – check with friends for any ‘secret’ places and/or favorite places, hideouts or routes.

- Landmarks, high points, features – ponds, lakes, streams, drainages, forest edges and clearings.

- Any ‘known’ places – secret play places.

Statistical data on distance travelled (average child could cover just over 2kms)

kilometres miles

10% 1.12 0.70 20% 1.29 0.81 30% 1.46 0.91 40% 1.68 1.05 50% 2.10 1.31 60% 2.62 1.64 70% 2.97 1.86 80% 4.24 2.65 90% 6.78 4.24 100% 8.00 5.00

How Confinement should be a high priority. Rapid response teams to high priority areas. Use air scenting dog teams Passive attraction methods are rarely successful


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How to Use a Fire Extinguisher - PASS

It's easy to remember how to use a fire extinguisher if you can remember the acronym PASS, which stands for Pull, Aim, Squeeze, and Sweep.

Pull the pin. This will allow you to discharge the extinguisher.

Aim at the base of the fire. If you aim at the flames (which is frequently the temptation), the extinguishing agent will fly right through and do no good. You want to hit the fuel.


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Squeeze the top handle or lever. This depresses a button that releases the pressurized extinguishing agent in the extinguisher.

Sweep from side to side until the fire is completely out. Start using the extinguisher from a safe distance away, then move forward. Once the fire is out, keep an eye on the area in case it re-ignites.


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Coyote Sighting Form

What was the date of the sighting?

What time of day was the coyote sighting?

How many coyotes were there?

Did the coyote(s) approach you or a pet? Yes No

Was there physical contact with you or a pet? Yes No

Did the coyote(s) bite you or a pet? Yes No

If Yes, please call 1-800-565-2224 immediately.

Was the coyote aggressive in some other way? Yes No

Please describe exactly what the animal did

Please select what best describes the location:

Was this location urban or rural? Urban Rural

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/eastern-profile.asp

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/coyote-facts.asp

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/keep-coyotes-wild.asp

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/coyote-faqs.asp

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/keep-coyotes-away.asp

https://www.gov.ns.ca/natr/wildlife/living-with-wildlife/support-educators.asp


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Was this sighting on a school ground? Yes No

Was the sighting near human residences, businesses or public buildings?

Yes No

Please estimate how close the coyote was to the buildings?

Was the sighting near a park or other recreational land? Yes No

What County was sighting in (i.e. Halifax, Kings, Lunenburg):

Your contact information:

Name:

Your civic address:

E-mail (mandatory field):

Phone Number:

Privacy Policy

http://gov.ns.ca/govt/privacy/default.htm


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How To Avoid Problems With Black

Bears

For those who choose to reside in a rural

area, increased interaction with wildlife is

bound to occur. Real black bears aren't the

cuddly critters portrayed in cartoons. They

are large powerful animals that should be

treated with caution and respect.

Black bears are abundant here and can be

found in most areas of the province.

Normally shy and avoiding human contact,

bears will venture into settled areas in

search of food when natural food sources are scarce. Their quest often results in

property damage and unwanted encounters with people. Nearly all problem bear

situations are the result of opportunity - the availability of crops, human food or

food waste.

Bears are intelligent and curious. They are resourceful and persistent when it

comes to locating and acquiring food. When enticed by the smell of something to

eat, bears will overturn garbage cans, green carts and bird feeders, break into

buildings or vehicles, and damage crops, orchards and beehives. If a bear is

successful at obtaining food, it will continue to return, and in the process will

become increasingly less afraid of people. Relocation of these "spoiled" bears is

seldom successful as there are few areas in Nova Scotia where they can be

released and not become someone else's problem.

Practicing some preventative steps can reduce the odds of attracting bears around

your house and property, your campsite or when traveling in the woods.

....At Your Rural Home


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Store garbage indoors or in metal

bear-proof containers. On collection

day, put garbage out as close to pick

up time as possible. If you’re going to

miss collection day, take garbage to

the disposal site before you leave.

Never put meat, fish, bones or seafood shells in the compost. Turn compost often to prevent odors and

hasten decomposition. Apply lime to reduce odor.

Keep your green cart in a

shady area away from forest cover.

Put meat or fish scraps in a plastic container or bag and store in the freezer until collection day. Rinse your cart periodically.

Keep barbecue grills clean and free of grease. The smell of animal fat and barbecue sauce may attract a hungry bear. Store the barbecue indoors if

possible.

If pets are fed outside, remove spillage

and leftovers promptly.

Remove bird feeders once their natural

food sources are available. If you continue bird feeding, and if a bear has been seen in your neighbourhood, put feeders

indoors at night and clean up spillage.

Pick fruit and berries growing near your home that may attract bears. Even if

you don’t want the fruit, dispose of it before attracts a bear’s attention.

....At Your Camp or Cottage

Make sure garbage containers have a secure bear-proof lid and are emptied frequently. Keep garbage containers away from dense forest cover. When leaving camp take the garbage with you.

Keep the kitchen clean and well ventilated to remove

cooking odors.

Foods with long-lasting odors such as fish and bacon,

should be cooked outdoors.

Never dump food waste or cooking fats near the camp.

Never leave food that may spoil (meat, bread, fruit etc.) in

your camp or cottage when you’re not staying there.


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Periodically inspect windows, doors, and siding for signs of rot which can

significantly weaken the structure.

.....When Hiking and Camping

Watch for signs of bear activity – tracks, scat, claw marks, hair on tree bark, or overturned rocks and logs.

Avoid areas bears may frequent – berry patches, rotting animal carcases and

garbage dumps.

Make noise as you travel through the woods – talk, sing, carry a radio, wear a small bell, or rattle a pebble in an empty tin can.

Keep dogs leashed. If running loose, they can lead a bear back to you or

provoke an attack.

Pitch tents in a row rather than a circle. That way if a bear wanders into your camp, it will have a clear escape route.

Store food (and garbage) in your vehicle. Alternately, place in plastic bags and suspend the bags at least 4 metres (13 ft) high, between trees which are located 100 metres (328 ft) or more from your camp.

Cook at least 50 metres (164 ft) away from tents. Wash dishes, storage

containers and tin cans immediately. Do not burn food scraps or garbage in your fire pit. They seldom burn completely and may still be an attraction for bears.

Clothing worn while cooking should be washed, stored in a vehicle, or placed away from your tent.

Never store, cook, or consume food in your tent.


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...If You Encounter A Bear

Stay calm.

Try to keep up wind from the bear as you leave the area.

Speak in a firm authoritative voice and slowly back away. Do not look the bear

in the eyes.

Leave escape routes open for the bear.

If the bear begins to follow you, drop something - not food - to distract the bear

as you move away.

Do not make threatening gestures or sudden moves unless you are being

attacked.

Never run or climb a tree. Bears excel at both activities.

If a bear attacks you, fight back with anything and everything you can, and make a lot of noise. Do not ‘play dead’. Use pepper spray if you have it.

Other black bear resources:

Nuisance Bear Fact Sheet

(150kb pdf)

Natures' Resources Article by Jenny Costello (809 Kb pdf)

http://www.gov.ns.ca/natr/wildlife/nuisance/WhenBearsBaN.pdf

http://www.gov.ns.ca/natr/publications/naturesResources/pdf/8.1/2-blackBear.pdf

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