email+list

TEE E-Mail Notifications

For

The ExtraEdge

Version: 2.0

Date: 5-Feb-2013

Submitted by:

TheExtraEdge

Revision History

Version (x.yy)

Date of Revision

Description of Change Reason for Change Affected Sections

Approved By

1.0 Initial First Release Initial Abhishek Ballabh

Introduction

This document details the E-mail notifications and associated details from the TEE site.

This includes the various scenarios / events / activities which will result in E-mail to the users

This will also include the content of those E-mail notifications when sent on a particular action event.

Activity triggered emails: This refers to all the user related activities like profile comments, likes, shares, friend requests, to new forum discussions; comments on forum discussions, blog posts, classifieds , job postings , any opportunities ,content uploads , photos, videos, groups, events and pages; and notifications for members who are following new blog posts, discussions, events, photos or videos.

Summary of all trigger emails to be sent:

EM1. New User Registration: An email to verify account should be sent :

Subject: TheExtraAEdge – Email Verification

Hi <First Name> <Last Name>,

Thanks for signing up with TheExtraAEdge.com – your platform with key resources and services to enrich your academic avenues.

For your protection, your account will not be activated until you click on the link below or cut and paste it into your browser's address field.<http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmM3ZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >

Welcome to TheExtraAEdge! See you on the site!- TheExtraAEdge Team

Get in touch with us at [email protected] or Contact Us if you have any questions.Do not delete this mail. Please do add <[email protected]> to your Address book or Safe Senders' List.

Sushil Mundada, 01/11/13,

Upload ( a button to upload directly from the e-mail site We cannot have this since user has not yet completed registration


Hyperlink to Contact Us Page

mailto:[email protected]

EM2. Welcome User: Once the user clicks verification link following email will be sent.Subject: Welcome to TheExtraAEdge

Hi <First Name> <Last Name>, Thank you for registering with TheExtraAEdge.com!

For your reference your login details: Your login id is: <Login email id> Your password is: <Password>

Now that you have registered, let’s get started!First, you can complete your profile by logging in. This will give you more enriching experience – resources, opportunities, connections and services on TheExtraAEdge.com.

Already complete your profile? Here’s what you can do now:

Check out our Quick Tour to learn how TheExtraAEdge.com can help you to get the extra edge that helps you to excel !!

ORUpload your Notes, Placement papers, Seminars, Projects, Articles; Lookout for events; Start discussing your queries with others; Use our Classified application to sell your stuff or Job application to find your first job…

Looking forward to enrich your academic avenues.- TheExtraAEdge Team

Get in touch with us at [email protected] or Contact Us if you have any questions.Do not delete this mail. Please do add <[email protected]> to your Address book or Safe Senders' List.

Complete Profile Now!

Quick Demo tour

Start exploring now




Upload ( a button to upload directly from the e-mail site )


( The video should cover the following :Login to browse , ask a question , discuss , look for resources you need and download the one of the largest library of academic content e.g. or use our search feature to find the perfect document.Upload all types of media files related with your academic life : presentations (Powerpoint & Keynote) and documents (Word & PDF) , images / videos Get the Best deals Using our Classified service to buy / sell / rent / services in your / across colleges .Add audio to your presentations by editing them.Look & Post for Opportunities – Start up Jobs , Internships , Industrial Visits , Seminars , Webinars.Get to know Campus News , Events across the academic world and we tell you how to gear up for the occasion. )


This will hyperlink to Update Profile Page/


EM3. Password reset request: This email will be when user clicks on Forgot Password link.

Subject: TheExtraAEdge.com – Password reset


You have requested to reset your password on TheExtraAEdge.com because you have forgotten your password. If you did not request this, please ignore it. It will expire and become useless in 24 hours’ time.

To reset your password, please visit the following page:<http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmM3ZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >

When you visit that page, your password will be reset, and the new password will be emailed to you.

Your username is: <Login Email Id>

To edit your profile, go to this page:<http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmM3ZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >


Get in touch with us at [email protected] or Contact Us if you have any questions.

To unsubscribe from the TheExtraAedge.com community updates, click : <http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmM3ZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >




Is this technically possible

EM4. Password reset confirmation: This email will be when changes password successfully:Subject: TheExtraAEdge.com – Password changed successfully


This is to notify that your password at TheExtrAEdge.com has been changed.

For your reference your login details: Your login id is: <Login email id> Your new password is: <Password>

If you have not made this request, someone else might have tried to access your account. In that case, please send a mail to <[email protected]> immediately, to notify us of this issue.



Do not delete this mail. Please do add <[email protected]> to your Address book or Safe Senders' List.




EM5. Change of user name/login email id: This email will be when someone changes his username or login email id successfully:

Subject: TheExtraAEdge.com – Username/Login Email id changed successfully


Your username/login email id on TheExtrAEdge.com has been changed to <Login Email id>.

Your public profile URL is now - < TheExtrAEdge.com/username>.

If you have not made this request, someone else might have tried to access your account. In that case, please send a mail to <[email protected]> immediately, to notify us of this issue.



Do not delete this mail. Please do add <[email protected]> to your Address book or Safe Senders' List.




EM6. New PM received: Following email will be sent when someone receives a new message:

Subject: TheExtraAEdge.com you have received a new private message


You have just received a new message on TheExtraAEdge.com. Please click the following link to login and view it:

<http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmM3ZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >







The subject for this email will be based on trigger of email:For manual PM - You have received a new private message on TheExtraAEdge.com from <First Name> <Last Name> For Connect invite - You have received an invitation to connect on TheExtraAEdge.com from <First Name> <Last Name> For Event Invite - You have received an invitation for an event on TheExtraAEdge.com from <First Name> <Last Name> For Group Invite - You have received an invitation to join a Group on TheExtraAEdge.com from <First Name> <Last Name>

EM7. New Connect invitation received: Following email will be sent when someone receives a new connect invitation:

Subject: Invitation to connect on TheExtraAEdge


You have just received a new invitation to connect on TheExtraAEdge.com from <First Name> <Last Name>. Please click the following link to login to confirm:








Put this as part of EM6 – received new message

EM8. Someone accepts my invitation to Connect: Following email will be sent when someone accepts your connect invitation:

Subject: TheExtraAEdge.com - Your invitation to connect accepted


Your invitation to connect on TheExtraAEdge.com was accepted by <First Name> <Last Name>.

Add more connections to your TheExtrAEdge network:







EM9. An admin changes the status of my account: Following email will be sent when User status or some other significant detail for user is changed by admin:

Subject: TheExtraAEdge.com – Your account details updated


Your account details on TheExtraAEdge.com were updated by the administrator.

Please click the following link to view the profile changes:

<http://www.ther=extraaedge.com/confirm/NDM4MTkzOTM7ZmI0NzVmMmMZTFiNTI2NzBhZTJhMTM2YzFjYzg4NTA3YzNiM2Y0OA==/ >


Get in touch with us at [email protected] or Contact Us if you have any questions




EM10. Moderator Updates/Deletes my Article: Following email will be sent when moderator updates or deletes content of any user:

Subject: TheExtraAEdge.com – Your article <article name> moderated


Your article <article name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated article:


Kindly adhere to our terms and conditions at all times for benefit of entire community.







Hyperlink to Terms & conditions

EM11. Adds a comment on my article: Following email will be sent when someone comments on my article:

Subject: TheExtraAEdge.com – Your article <article name> received a comment


Your article <article name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.

Please click the following link to view the comment:







EM12. Someone follows my article: Following email will be sent when someone follows my article:

Subject: TheExtraAEdge.com – Your article <article name> being followed


Your article <article name> on TheExtraAEdge.com is now followed by <First Name> <Last Name>.

Please click the following link to view profile for <First Name> <Last Name> :







EM13. Moderator Deletes my Comment: Following email will be sent when moderator deletes comments of any user:

Subject: TheExtraAEdge.com – Your comment <comment subject> deleted


Your comment <comment subject> on TheExtraAEdge.com was deleted by the moderators since it violated some of content terms and conditions.

Please click the following link to repost your new comment:










EM14. Moderator Updates/Deletes my Post/Thread: Following email will be sent when moderator updates or deletes a thread or a post:

Subject: TheExtraAEdge.com – Your post in <thread name> moderated


Your post in <thread name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated post:










EM15. Someone adds a reply to my post: Following email will be sent in two scenarios:1. When someone replies to post (thread) I have started2. Someone clicks on “Notify me via email when someone posts in this topic” and then this

email will be sent to person who clicks on this when there are more replies to same topic

Subject: TheExtraAEdge.com – Reply on <thread name> received


Your post in <thread name> on TheExtraAEdge.com received a reply from <First Name> <Last Name>.

Please click the following link to view the new reply:







EM16. Someone updates his reply to post: Following email will be sent to thread owner & users following the thread when someone updates his reply to thread:

Subject: TheExtraAEdge.com – Reply on <thread name> updated


Reply to your post in <thread name> on TheExtraAEdge.com was updated by <First Name> <Last Name>.

Please click the following link to view the updated reply:







EM17. Moderator Updates/Deletes my Event: Following email will be sent when moderator updates or deletes Event:

Subject: TheExtraAEdge.com – Your event <event name> moderated


Your event <event name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated event:










EM18. Adds a comment on my Event: Following email will be sent when someone comments on my Event:

Subject: TheExtraAEdge.com – Your event <event name> received a comment


Your event <event name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM19. Someone follows my event: Following email will be sent when someone follows my event:

Subject: TheExtraAEdge.com – Your event < event name> being followed


Your event < event name> on TheExtraAEdge.com is now followed by <First Name> <Last Name>.








EM20. Someone accepts my invitation for an Event: Following email will be sent when someone accepts your invitation for an event:

Subject: TheExtraAEdge.com - Your invitation for event <event name> accepted


Your invitation for event <event name> has been accepted <First Name> <Last Name>.

Invite more people to your event:







EM21. Moderator Updates/Deletes my Group: Following email will be sent when moderator updates or deletes Group:

Subject: TheExtraAEdge.com – Your group <group name> moderated


Your group <group name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated group:










EM22. Adds a comment on my Group: Following email will be sent when someone comments on my Group:

Subject: TheExtraAEdge.com – Your group <group name> received a comment


Your group <group name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM23. Someone follows my group: Following email will be sent when someone follows my group:

Subject: TheExtraAEdge.com – Your group < group name> being followed


Your group < group name> on TheExtraAEdge.com is now followed by <First Name> <Last Name>.








EM24. Someone becomes part of your group: Following email will be sent when someone becomes part of your group:

Subject: TheExtraAEdge.com – New member added to your group <group name>


New member <First Name> <Last Name> was added to your group <group name>.

Invite more people to your group:







EM25. Moderator Updates/Deletes my Document: Following email will be sent when moderator updates or deletes Document:

Subject: TheExtraAEdge.com – Your document <document name> moderated


Your document <document name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated document:










EM26. Adds a comment on my Document: Following email will be sent when someone comments on my Document:

Subject: TheExtraAEdge.com – Your document <document name> received a comment


Your document <document name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM27. Moderator Updates/Deletes my Album: Following email will be sent when moderator updates or deletes Album:

Subject: TheExtraAEdge.com – Your album <album name> moderated


Your album <album name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated album:










EM28. Adds a comment on my Album: Following email will be sent when someone comments on my Album:

Subject: TheExtraAEdge.com – Your album <album name> received a comment


Your album <album name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM29. Moderator Updates/Deletes my Photo: Following email will be sent when moderator updates or deletes Photo:

Subject: TheExtraAEdge.com – Your photo <photo name> moderated


Your photo <photo name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated photo:










EM30. Adds a comment on my Photo: Following email will be sent when someone comments on my Photo:

Subject: TheExtraAEdge.com – Your photo <photo name> received a comment


Your photo <photo name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM31. Moderator Updates/Deletes my Video: Following email will be sent when moderator updates or deletes Video:

Subject: TheExtraAEdge.com – Your video <video name> moderated


Your video <video name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated video:










EM32. Adds a comment on my Video: Following email will be sent when someone comments on my Video:

Subject: TheExtraAEdge.com – Your video <video name> received a comment


Your video <video name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM33. Moderator Updates/Deletes my Classified: Following email will be sent when moderator updates or deletes Classified:

Subject: TheExtraAEdge.com – Your classified <classified name> moderated


Your classified <classified name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated classified:










EM34. Adds a comment on my Classified: Following email will be sent when someone comments on my Classified:

Subject: TheExtraAEdge.com – Your classified <classified name> received a comment


Your classified <classified name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM35. Someone follows my classified: Following email will be sent when someone follows my classified:

Subject: TheExtraAEdge.com – Your classified < classified name> being followed


Your classified < classified name> on TheExtraAEdge.com is now followed by <First Name> <Last Name>.








EM36. Moderator Updates/Deletes my Job: Following email will be sent when moderator updates or deletes Job:

Subject: TheExtraAEdge.com – Your job <job name> moderated


Your job <job name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated job:










EM37. Adds a comment on my Job: Following email will be sent when someone comments on my Job:

Subject: TheExtraAEdge.com – Your job <job name> received a comment


Your job <job name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM38. Someone follows my job: Following email will be sent when someone follows my job:Subject: TheExtraAEdge.com – Your job < job name> being followed


Your job < job name> on TheExtraAEdge.com is now followed by <First Name> <Last Name>.








EM39. Moderator Updates/Deletes my Resume: Following email will be sent when moderator updates or deletes Resume:

Subject: TheExtraAEdge.com – Your resume <resume name> moderated


Your resume <resume name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated resume:










EM40. Adds a comment on my Resume: Following email will be sent when someone comments on my Resume:

Subject: TheExtraAEdge.com – Your resume <resume name> received a comment


Your resume <resume name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM41. Moderator Updates/Deletes my Scholarship: Following email will be sent when moderator updates or deletes Scholarship:

Subject: TheExtraAEdge.com – Your scholarship <scholarship name> moderated


Your scholarship <scholarship name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated scholarship:










EM42. Adds a comment on my Scholarship: Following email will be sent when someone comments on my Scholarship:

Subject: TheExtraAEdge.com – Your scholarship <scholarship name> received a comment


Your scholarship <scholarship name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM43. Moderator Updates/Deletes my Book: Following email will be sent when moderator updates or deletes Book:

Subject: TheExtraAEdge.com – Your book <book name> moderated


Your book <book name> on TheExtraAEdge.com was moderated by the moderators since it violated some of content terms and conditions.

Please click the following link to view moderated book:










EM44. Adds a comment on my Book: Following email will be sent when someone comments on my Book:

Subject: TheExtraAEdge.com – Your book <book name> received a comment


Your book <book name> on TheExtraAEdge.com received a comment from <First Name> <Last Name>.








EM45. I update my profile: Following email will be sent when someone updates his profile:Subject: TheExtraAEdge.com – Your profile updated successfully


Thank you for updating your profile on TheExtrAEdge.com.

Keeping your profile updated on TheExtrAEdge.com will help you to connect to likeminded people as well as help us to offer you best of services.






Manual Bulk E-Mails or System notifications (not triggered by any activity): The TEE Admin should have the ability to send bulk e-mails to a group of select members / all the members on the TEE site. We could think about a batch kind of approach to minimize load on the site. These emails will be sent to only those users who opt to accept notifications

Example:

Subject: <Subject>


<Email Body>






Additional information:1. Admin E-mail settings – how mail is to be sent and when ?

2. Explanation to be posted on the site (as part of ‘Help’ may be):Scenario 1 – follow an individual content

If you find an interesting bit of content that you’d like to keep track of, you can use the “Follow” link to receive an email whenever there is any activity on the content item. The “Follow” link can usually be found below the Comment Wall on the detail page for that content item. The email notification will contain a link to the new activity. By default, you’ll automatically follow any content you post, upload or comment on. This is a great way to stay updated and to make sure you see all comments!

Scenario 2 - follow ALL featured content e.g. Events / Discussions etc on TEE site

To keep updated on events, blog posts, pages or forum discussions, you will find the “Follow” link on the individual entries. Additionally, for forum discussions, you can find the “Follow” link on the All Discussions page in addition to the Discussion Category pages.

Scenario 3 – follow a content of a particular User / User Group

To follow content from a particular member, click on the features link beneath the member’s profile photo on their My Page to be taken to a page displaying all of the content that member has uploaded within that feature.


TEE Admin controls how & when an e-mail notification needs to be sent.TEE Admin can choose from the following options for each type of email:•No text: shows no text, just a link to the comment or message•200 characters: shows 200 characters of the comment or message•Full text: shows the entire comment or messageIs this required?

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