Using EmailElectronic Mail – Skills

Task 2 You are going to use your email to…

Send/receive/open a message Reply to a message Forward a message Delete a message

Every time that you select Send think about what is happening to the message

Folders…

InboxSentDeletedDraft

Further features of email Cc field

Bcc field

Subject field

Setting importance

Adding contacts

Sending copies A major benefit of email is that you can

send one email to many people

Saves time

You can write one email inviting friends to a party and send it to all of your contacts in one go

Cc… Carbon Copy

Send a copy of a message to someone who would be interested, but is not directly involved

Has its origin from the days of manual typing where typists would use carbon paper to produce a 2nd copy of a document

Cc…

To a pupil

Copied to form teacher

Send an email to a friend and copy it to

another explaining the Cc.. field

Bcc… Blind Carbon Copy

Send a copy of the message to someone who would be interested, but the other recipients will not know that they have been sent a copy

Bcc…

To a pupil

Copied to form teacher

Blind copied to principalSend an email to a

friend and blind copy it to another explaining

the Bcc.. field

Subject It is very important to enter a

meaningful subject

The recipient will have an idea what the email is about and can decide if it is worth opening

ALWAYS ENTER SUBJECT TEXT

Subject

To a pupil

Copied to form teacher

Blind copied to principalSubject text

Send an email to a friend and make sure

that you enter a subject – explain why this is so

important

Setting the importance If an email is urgent or of high

importance, you can set a flag

Send an email to a friend and set the

importance to high – explain why you would

use it

Adding contacts You can add your friend’s email address

to your Contacts folder

Email addresses can be tricky to remember

Saves time

Add at least 2 contacts to your contacts folder – your ICT teacher should

be one

House keeping It is important to keep your inbox neat

and tidy

Delete any unwanted emails

Open Deleted Items and empty this folder

Attachments Another advantage of email is that you

can send other documents attached to an email

Pictures, homework, letters etc…

Attachments

Attachments

Send an attachment to a friend

Attachment icon Did you notice the attachment icon

when you received an email with an attachment?

Why must you be careful when opening attachments?

Learning Intention: You are learning how to use email effectively (to your best ability)

Activity: Open and use your school emailI will be successful if:

•I understand what email is and that I have to use it sensibly &

safely

•I can open my school email

•I can send an email

•I can reply, forward and delete an email