Eligible

Training

Provider

List (ETPL)

Policy

Rev. 9.20.2017

ETPL Trainings

• Training 1: ETPL Policy ─ 09/20/17─ http://workforce.org/etpl

• Training 2: Performance Definitions─ 09/27/2017

• Training 3: Performance Scorecard─ Late October

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Terminology

• AJCC: America’s Job Centers of California

• BPPE: Bureau for Private Postsecondary Education

• ETPL: Eligible Training Provider List

• ITA: Individual Training Account

• MSG: Measurable Skill Gains

• Program Year: July 1 – June 30

• Provider: Institution/Training Provider

• SDWP: San Diego Workforce Partnership

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continued …

• SAM: System for Award Management

• WIOA: Workforce Innovation and Opportunity Act

• CIP: Classification of Instructional Programs─ The CIP code selected will be used as a cross-walk controlling

specific O*NET-SOC Code occupations that can be related to this course in later definitions of the program.

• O*Net-SOC Code: These codes are used to associate a training program to the type of occupation the training program can lead to.

─ O*NET: Occupational Information Network

─ SOC: Standard Occupational Classification

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Today’s Agenda

• ETPL Overview

• ETPL Policy

─ Initial Eligibility

Requirements

─ Subsequent Eligibility

Process

─ Price Changes

─ Refund Policy

─ Delisting

• CalJOBS Data Entry

─ Adding a program

─ Editing a program

─ New required

information

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Job Seeker and

Employer Need

Current Training Ecosystem

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Individual Training Accounts (ITA)

Classroom training delivered through a provider who is part of an approved listed called the Eligible Training Provider List

On the Job Training (OJT)

Employer led - Participants gain a new skill while earning a wage. hours. Employers are reimbursed up to 50% of costs

Contracted Education

Contract directly with institutions of higher education or eligible training providers who facilitate the training of multiple individuals in high-demand occupations

Customized Training (CT)

Created by employers to help them find, train and hire a group of workers for a specific need in their organization and industry

Apprenticeship Training Account (ATA)

A formalized, structured program that combines on-the-job learning with related practical and technical instruction in a specific occupation

Basic TrainingWorkshops, online tools and related materials available to all job seekers

Training Entry Points

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Tier 1: Basic Skills

Tier 4: Alternative

Path

Tier 3: Upskilling

Tier 2: Market Entry

Available to everyone, delivered for free at local AJCC, Title II provider or online (e.g. Microsoft Word, general office skills) – Core A services

Available to anyone with a high school diploma or equivalent. Training directly supports job placement (e.g. truck driving, electrician, ICT certs, entry level medical)

Most applicable to candidate with existing undergrad or graduate degree (or extensive work experience); certification will result in promotion or wage increase (e.g. Lean Six Sigma, Project Management, HR Certs)

Price of training is prohibitive in our ITA structure and/or training is better suited to delivery through an OJT or CT (e.g. surgeon which requires advanced degrees, or emerging new technology better suited to hands-on experience)

Focus of ITAs

Guiding PrinciplesTraining should be:

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01Price

02Job Alignment

03Responsivness

04Accessibility

Competitively priced, high quality; not available for free from other sources

Directly tied to an in-demand/higher in-demand jobs leading to higher wages

Considerate of existing level of education & experience, basic skills proficiency and need to upskill or reenter market

Widely available and in various delivery formats

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Initial Eligibility

ETPL Approval

Program Request

Program Approval

Subsequent Eligibility

Provider submits ETPL Package requesting to join ETPL.

Initial Eligibility is reviewed; approval email sent. Provider instructed to register organization in CalJOBS.

Provider adds/edits training program in CalJOBS.

Training program approval email is sent to Provider through CalJOBS.

Eligibility & performance review is conducted yearly.

ETPL Overview

ETPL Policy

─ Initial Eligibility Requirements

─ Subsequent Eligibility Process

─ Price Change

─ Refund Policy

─ Delisting

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Initial

Eligibility Requirements

Requirements

1. Current accreditation status

⎼ Recognized by Department of Education

2. Current “approval to operate” or an Exemption Status from BPPE.

3. Train for in-demand (ID) or higher-in-demand (HID) jobs.

⎼ Reference http://www.workforce.org/etpl

4. Meet annual Performance Goals

⎼ Separate session on performance Sept. 27

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continued …

5. Training must result in an industry recognized credential

6. Course Fees must be competitive with similar courses offered in region.

7. Tuition costs must be equal to or less than published rate on institution website or catalog.

8. Must have:

⎼ Been in operation for at least 6 months from date of app

⎼ Proof of financial solvency w/out need from WIOA funds

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continued …

9. Comply with Equal Opportunity Policies & Procedures

⎼ Chap. 9: http://workforce.org/operations-manual

⎼ Additional guidance coming soon.

10. Institution must:

⎼ Not debarred from doing business with Federal Government (SAM). If debarred, notify SDWP immediately. https://www.sam.gov/portal/SAM/

⎼ Provide SDWP written documentation of any changes to accreditation status or approval to operate.

⎼ Post current year fact sheet on website. (except CSU, UC system, or public institution such as Adult Ed or Contracted Ed)

⎼ Provide SDWP advance notice of price changes.

⎼ Adhere to routine compliance by SDWP.

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continued …

11. Institution may enter into agreements with training organizations to deliver content on their behalf.

⎼ Notify SDWP of agreement(s)

⎼ Training organization must meet requirements

⎼ Institution to be sole contact for SDWP

⎼ SDWP can audit or review course/instructor qualifications

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WAGES

Projected Growth Rates

Projected Annual

Openings

In Demand

In-demand jobs are occupations

that have at least an 8% growth

rate, 20+ annual job openings and

a median employment wage of at

least $13.90/hr.

Higher in-demand jobs must

meet the criteria of an in-demand

job, provide a median employment

wage of at least $14.87/hr AND

EITHER be an occupation that has a

projected growth rate of 26% or

higher OR an occupation that is

projected to have 188+ annual

openings.

http://workforce.org/sites/default/files/in-demand_higher-in-demand_list.pdf

Understanding ID vs HIDfor the Local Area

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SAM Database

My organization was approved, what’s next?

Working with ETPL Team to:

• Confirm your training programs ends in the awarding of an industry-recognized credential.

• Once training program is approved, it will be listed as a WIOA approved training program in the CalJOBS system.

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Credential Definition:

• A credential must be awarded in recognition of an individual’s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation. These technical or occupational skills are generally based on standards developed or endorsed by employers.

• Certificate of Completion is a document issued by an entity which attests only to the fact that an individual attended and completed a program/class and does not constitute an individual’s attainment of measurable technical or occupational skills necessary to obtain employment or advance within an occupation.

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Types of CredentialsThe ITA Agreement will be updated to indicate which type of industry-recognized credential the training program will lead to:

1. Secondary School Diploma/or equivalency

2. AA or AS Diploma/Degree

3. BA or BS Diploma/Degree

4. Graduate/Post Graduate Degree

5. Occupational Licensure (Industry-recognized license such as Dental Hygienist, Phlebotomist, etc.)

6. Occupational Certificate• Must be industry-recognized and endorsed by an employer

• Requires a letter from employer indicating certificate is sufficient to meet requirements of field or industry.

7. Occupational Certification (Industry-recognized certification such as COMPTIA, PMP, CNA)

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Subsequent

Eligibility Process

Subsequent Eligibility Process(annual review)

a) Performance Scorecard

⎼ Helps track performance standing on a quarterly basis before annual review:

• Enrollments

• Completion Rate

• Credential Attainment Rate

• Entered Employment Rate

• Measurable Skill Gains

• Median Wage Data (as available)

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continued …

b) Proof of Compliance

⎼ Proof of accreditation by Department of Education

⎼ Proof of “approval to operate” or exemption status from BPPE

⎼ Changes in course costs (needs approval from SDWP)

⎼ Financial solvency w/out WIOA funds

c) Customer Satisfaction Surveys

⎼ SDWP sends at end of training program

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Customer Satisfaction Survey

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continued …

d) AJCC Feedback

e) Site Visits

⎼ Of training facility conducted by SDWP

⎼ 30 days to address site visit report

f) Market Review

⎼ Fees are reviewed on a regular basis and compared with similar courses offered region wide.

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Price Change

Price change

• Submit a request via inquiries@workforce.org, include reason for change.

• New price will ONLY take effect after SDWP approves.

• Change of price in CalJOBS without approval from SDWP may result in:

⎼ Limiting reimbursement to the original approved price and/or

⎼ Delisting of program

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Refund Policy

SDWP Refund Policy

• Provider must have a tiered refund policy in place (see example below).

• Submit a copy for approval & add in CalJOBS.

• Delays in refund may result in delisting from ETPL.

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Status Refund Level

Registered but did not start program No payment will be made to provider

Attended 7 days or fewer of program Full Refund – due within 30 days of course start

Attended less than 75% of program Partial Refund – due prior to course completion

Attended 76% - 100% of program No refunds required

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Delisting(A provider and/or program)

Reasons for Delisting

• Did not meet minimum performance criteria for subsequent eligibility;

• Debarred from business with Federal Government;

• Failed to meet reporting requirements (Title 5 California Code of Regulations Division 7.5)

• At least 5 WIOA participants did not enroll in training during program year;

• Lost accreditation and/or BBPE License;

• Does not comply with Equal Opportunity guidelines;

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continued …

• Customer satisfaction surveys indicate challenges with program or provider;

• Provider has a history of failure to provide refunds;

• Based on SDWP program needs (i.e. reduction in funding)

• Training program is available for free or lower cost in the community.

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CalJOBS Data Entry

─ Adding a program

─ Editing a program

─ New required information

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Adding a Program

New Program Approval Email

Dear Provider,

Congratulations! Your program has been approved effective immediately.

Please let the ETPL Team know if there are questions.

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Adding a Program

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Reference “ETPL Training Program” document for instructions.

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Editing a Program

Program Changes Approval Email

Dear Provider,

Congratulations! Your program changes has been approved effective immediately.

Please let the ETPL Team know if there are questions.

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Editing a Program

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Reference “ETPL Training Program” document for instructions.

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New Required Information

New Required Information

• Reference “ETPL Training Program” document for instructions.

─ Step by step instructions.

─ Changes due Tuesday, October 10th: Make any changes to already

approved training programs.

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Agenda (recap)

• ETPL Policy

─ Initial Eligibility

Requirements

─ Subsequent

Eligibility Process

─ Price Change

─ Refund Policy

─ Delisting

• CalJOBS Data Entry

─ Adding a program

─ Editing a program

─ New required

information

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Additional Assistance

San Diego Workforce Partnership (SDWP)

ETPL Coordinator

inquiries@workforce.org

Subject Line:

ETPL Questions [insert provider name]

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