November 10, 2009 1

East Kitchener-Waterloo

Elementary Schools’ Pupil Accommodation Review

Public Meeting #1

November 10, 2009Lexington P.S. 7:00 p.m.

November 10, 2009 2

Agenda

1. Welcome/Introductions2. Explanation of the Accommodation Review Process3. Accommodation Review Committee (ARC)4. Review Objectives5. Valuation Templates/School Information Profiles6. Questions/Other

East Kitchener-WaterlooElementary Schools’ Pupil Accommodation Review

Public Meeting #1

November 10, 2009 3

What is a Pupil Accommodation Review?

a formal public process that ensures a a formal public process that ensures a decision taken by a school board decision taken by a school board regarding the future of a school (closure regarding the future of a school (closure or consolidation) has the full or consolidation) has the full involvement of an informed local involvement of an informed local communitycommunitya process based on a broad range of a process based on a broad range of criteria regarding the quality of the criteria regarding the quality of the learning experience for studentslearning experience for students

November 10, 2009 4

Why an Accommodation Review?

The potential exists within an area under the jurisdiction of thThe potential exists within an area under the jurisdiction of the Board to e Board to accommodate existing and projected students in fewer educationalaccommodate existing and projected students in fewer educationalfacilities;facilities;Due to declining enrolment, a school or group of schools is unabDue to declining enrolment, a school or group of schools is unable, or le, or projected to be unable to:projected to be unable to:

Provide a suitable and equitable range of learning opportunitiesProvide a suitable and equitable range of learning opportunities for students;for students;Under normal staffing allocations, organize with split classes oUnder normal staffing allocations, organize with split classes of no more than f no more than two grades;two grades;

Reorganization involving the school or group of schools could enReorganization involving the school or group of schools could enhance hance program and learning opportunities for students;program and learning opportunities for students;Teaching and learning spaces and the site are not suitable to prTeaching and learning spaces and the site are not suitable to provide the ovide the programs and accessibility needed to serve the community, and reprograms and accessibility needed to serve the community, and retrofitting trofitting and/or enlarging the facility may be cost prohibitive;and/or enlarging the facility may be cost prohibitive;One or more of the schools is experiencing higher building maintOne or more of the schools is experiencing higher building maintenance enance expenses than average for the system and/or is in need of major expenses than average for the system and/or is in need of major capital capital improvements;improvements;The Board has received a formal request from a school community The Board has received a formal request from a school community or or communities requesting a review of their pupil accommodation faccommunities requesting a review of their pupil accommodation facilitiesilities

November 10, 2009 5

Ministry Guidelines/Board Policy

Ministry of Education Pupil Accommodation Ministry of Education Pupil Accommodation Review Guidelines, October 31, 2006Review Guidelines, October 31, 2006

Available on the BoardAvailable on the Board’’s web page or Ministrys web page or Ministry’’s web s web pagepage

http://www.edu.gov.on.ca/eng/policyfunding/reviewGuide.pdfhttp://www.edu.gov.on.ca/eng/policyfunding/reviewGuide.pdf

Board Policy 4000: Pupil Accommodation Board Policy 4000: Pupil Accommodation Review (Consolidation or Closure), May 2007Review (Consolidation or Closure), May 2007

Available on the BoardAvailable on the Board’’s web pages web pagehttp://www.wrdsb.ca/sites/www.wrdsb.ca/files/docs/4000_Pupil_Acchttp://www.wrdsb.ca/sites/www.wrdsb.ca/files/docs/4000_Pupil_Accom_Review.pdfom_Review.pdf

November 10, 2009 6

Why an Accommodation Review in East KW?

The need to consider the possible consolidationThe need to consider the possible consolidationor closure of a school within East KW exists or closure of a school within East KW exists because of:because of:

Facility conditionFacility conditionEnrolment changes/shiftsEnrolment changes/shiftsNew developmentNew developmentNew direction in curriculum/school New direction in curriculum/school organizationorganizationPotential for new facilitiesPotential for new facilities

November 10, 2009 7

Background/Timelines

November 10, 2009 8

Review Area includes:

• Bridgeport P.S. (JK-6)• Elizabeth Ziegler P.S. (JK-6)• King Edward P.S. (JK-6)• Lexington P.S. (JK-6)• Margaret Avenue P.S. (7-8)• Prueter P.S. (JK-6)• Suddaby P.S. (JK-6)• 410 Falconridge Dr Site

November 10, 2009 9

2009/10 Enrolment and Capacity

*FTE refers to Full Time Enrolment – Kindergarten students counted as half a student because they only use the facilities half the time % Capacity = FTE/Built Capacity with PortapackOn-the-Ground capacity is the Ministry recognized loading of classrooms in a school. This may not accurately represent how the school is being utilized.

78%384.5433493493Suddaby60%209231346346Prueter81%354354435435Margaret Avenue98%32638333155Lexington77%275.5322357357King Edward64%260294405405Elizabeth Ziegler

126%368426291291BridgeportFTE*Total

% Capacity

Enrolment - Sept 14, 2009

UnofficialCapacity with

Portapack(Sept 2009)

On-the-Ground Capacity

(Sept 2009)School

November 10, 2009 10

ARC Membership

2 parents from each school2 parents from each schoolThe principal from each The principal from each schoolschool

ElkeElke Whitmore, BridgeportWhitmore, BridgeportKelly Wilkinson, Elizabeth ZieglerKelly Wilkinson, Elizabeth ZieglerJanet Hale, King EdwardJanet Hale, King EdwardFrank Frank EwaldEwald, Lexington, LexingtonBrian Ward, Margaret AvenueBrian Ward, Margaret AvenueLeisaLeisa Kuntz, PrueterKuntz, PrueterDarlene Stubbs, SuddabyDarlene Stubbs, Suddaby

The school area The school area superintendent(ssuperintendent(s))

Mark Mark ShinkelShinkel, Bridgeport, Lexington, , Bridgeport, Lexington, PrueterPrueterGregg Gregg BereznickBereznick, Elizabeth Ziegler, , Elizabeth Ziegler, King Edward, Margaret Avenue, King Edward, Margaret Avenue, SuddabySuddaby

Planning StaffPlanning StaffChris Smith, ManagerChris Smith, ManagerNathan Hercanuck, Senior PlannerNathan Hercanuck, Senior PlannerLauren Manske, PlannerLauren Manske, PlannerMary Mary HingleyHingley, recording secretary, recording secretary

Study area municipal Study area municipal representationrepresentation

City of KitchenerCity of KitchenerCity of WaterlooCity of Waterloo

Up to 2 community Up to 2 community representativesrepresentatives

KW Social Planning CouncilKW Social Planning Council

One other representative as One other representative as the Board deems the Board deems appropriateappropriate

Ian Ian GaudetGaudet, Controller of Facility , Controller of Facility ServicesServices

The ARC consists of:

November 10, 2009 11

The ARC is responsible for:The ARC is responsible for:School Valuation FrameworkSchool Valuation FrameworkPublic Information and AccessPublic Information and AccessCommunity Consultation and Public MeetingsCommunity Consultation and Public MeetingsSchool Valuation Report and RecommendationsSchool Valuation Report and Recommendations

Role of the ARC

November 10, 2009 12

Draft Review ObjectivesTo determine a permanent solution for Lexington P.S.To determine a permanent solution for Lexington P.S.To determine viability of a JKTo determine viability of a JK--8 school in the Review area8 school in the Review areaTo determine longTo determine long--term boundaries for schools in the Review areaterm boundaries for schools in the Review areaTo determine need to keep the 410 To determine need to keep the 410 FalconridgeFalconridge Drive, Kitchener Drive, Kitchener propertypropertyTo support optimal use of facilities, capital and operating costTo support optimal use of facilities, capital and operating costssTo have regard for the Good Schools Standing Committee guidelineTo have regard for the Good Schools Standing Committee guidelines s on school size and ensure wellon school size and ensure well--balanced student populationsbalanced student populationsTo take into consideration distribution and accessibility of SpeTo take into consideration distribution and accessibility of Special cial Education and English as a Second Language (ESL) programsEducation and English as a Second Language (ESL) programsTo have regard for community schools, and minimize transportatioTo have regard for community schools, and minimize transportation n costs in the longcosts in the long--termtermTo be mindful of the BoardTo be mindful of the Board’’s priorities for physical accessibility of s priorities for physical accessibility of facilitiesfacilitiesTo be mindful of Ministry plans with respect to curriculum and pTo be mindful of Ministry plans with respect to curriculum and program rogram changes (e.g. Early Learning Program, class sizes, etc.)changes (e.g. Early Learning Program, class sizes, etc.)To address student transitions where changes are proposedTo address student transitions where changes are proposed

November 10, 2009 13

Valuation Templates/Information Profiles

Section 1: Value to the Student

Section 2: Value to the Board

Section 3: Value to the Community

Section 4: Value to the Local Economy

Section 5: Valuation Summary

To be used as a information gathering tool

November 10, 2009 14

ARC meets to discuss existing conditions and ARC meets to discuss existing conditions and develop scenarios develop scenarios A minimum of 3 additional Public MeetingsA minimum of 3 additional Public MeetingsARC prepares School Valuation Report and ARC prepares School Valuation Report and RecommendationsRecommendationsStaff brings recommendations to TrusteesStaff brings recommendations to TrusteesTrustees vote on recommendations of ARC and StaffTrustees vote on recommendations of ARC and Staff

Next Steps

November 10, 2009 15

Accommodation Review Process

Jun Jul Aug Sept Oct Nov Jan Feb Mar Apr May JunDec

60 days

ARC meetingsARC meetings

Public ConsultationPublic Consultation

Trustee vote on Trustee vote on recommendationsrecommendations

Sept 8

September 8, 2009 – November 7, 200860 day period between Board announcement of Accommodation Review, and first public consultation (not incl. summer). Official announcement made in summer 2009, 60 day period count starts first day of school, Sept. 8, 2008.

November 10, 2008 – February 24, 2009Public consultation period. Minimum 90 days (not incl.. Christmas break). Minimum 4 public meetings.

April 19, 2009- June 23, 2009Minimum 60 day period (not incl. March break) between Accommodation Review (ARC) Committee's submission of School Valuation Report (SVR) and meeting where Trustees vote on recommendation.

Nov 7

Nov 10 Feb 24

Public consultation period(not incl. Christmas break)

Apr 19 Jun 18

Min. days betweenSVR submission and trustee vote

1

Jun 23

ARC presents SVR and ARC presents SVR and recommendations to publicrecommendations to public

Staff present Staff present recommendationsrecommendationsto Boardto Board

Board Resolution to conduct Acc. review

Jun 22

20092009 20102010

2 3 4

90 days

60 days

November 10, 2009 16

ARCsARCs are to ensure that all information relevant are to ensure that all information relevant to the accommodation review is to be made to the accommodation review is to be made public by posting it in a prominent location on public by posting it in a prominent location on the school boardthe school board’’s website or making it available s website or making it available in print on request in print on request

http://www.wrdsb.ca/about-us/planning/accommodation-reviews/east-kitchener-waterloo-elementary-schools-

accommodation-rev

Or, visit one of the schools in the study area to Or, visit one of the schools in the study area to view the accommodation review binder (located view the accommodation review binder (located in the schoolin the school’’s office)s office)

Public Information and Access

November 10, 2009 17

Webpage

Browse:ARC meeting

Agendas, Presentations and Minutes

Policies and Guidelines for Pupil Accommodation Reviews (as set out by the Ministry of Education)

Public Meeting Notices, Agendas and Minutes

Resource Materials and Maps

http://www.wrdsb.ca/about-us/planning/accommodation-reviews/east-kitchener-waterloo-elementary-schools-accommodation-rev

November 10, 2009 18

Website: Website: www.wrdsb.cawww.wrdsb.caAboutAbout

PlanningPlanningAccommodation ReviewsAccommodation Reviews

East KitchenerEast Kitchener--Waterloo Elementary Schools Waterloo Elementary Schools Accommodation ReviewAccommodation Review

Contact Information

EE--mail: mail: boundaryfeedback@wrdsb.on.caboundaryfeedback@wrdsb.on.ca

Phone: Phone: 519519--570570--0003 ext. 44190003 ext. 4419