Electronic Signatures & PDF - Planet PDF - The PDF User Community
Transcript of Electronic Signatures & PDF - Planet PDF - The PDF User Community
Electronic Signatures & PDF:Electronic Signatures & PDF:Enabling eEnabling e--processes across the processes across the
Enterprise & WebEnterprise & Web
Tommy PetrogiannisPresidentSilanis Technology Inc.
The Paper Problem
Manual Signing Process Cumbersome:
– Management of external & internal documents.
– Document authentication issues.
– Document loss, retrieval and storage issues.
– Signing and production bottlenecks.
– Etc.
The cost to fill a four-drawer filing cabinet is $25,000 plus the $2,100 annual expense to maintain it.
The need for handwritten signatures prevents businesses from maintaining end-to-end electronic processes
The Problem for eBusiness
90% of organizations require signature approvals as part of their standard business processes
Electronic Signatures in Business
Needs for electronic commerce and business
– Internal processes: employee, intra- and inter-departmental
– External processes: B2B, B2G, B2C
Legal requirements of signing
– Act of intent or consent to document/data/information.
– Legislation
Societal requirements of traditional signing– “Individuals still require the ceremony of physically signing for
important life transactions.” - Gartner Group
Electronic Signature Concerns
Security– Forgery, repudiation
Support for existing systems– Electronic documents, forms, databases
– Document management, workflow, email, OS, etc.
Legality– Legal precedence, regulations
Ease of Use– Installation & training
Process vs. Technology
Process– Electronic Approval: complete signing process involving electronic
signatures.
– Electronic Signature: electronic act taken by an individual to consent to a document’s content which binds their intent to the document.
Other Technology Issues: – Digitized signatures– Digital signatures, certificates, PKI– Encryption
Electronic ApprovalSecure
ElectronicSignatures
Secure Document Authentication
Signature/Record Linking
Controls
Automation
Supports Key Record
Formats
Electronic Approval Process
Electronic Approval Should….
Emulate paper processes to avoid re-engineering
Provide “One Pen” solution for electronic signing:
– support native applications
– cross version compatibility
Docu-centric: security dependent on document/data, not environment managing documents
Manage the complexity of multiple approval processes and allow for revisions/annotations between signatures
continued
Electronic Approval Should….
Follow standards for encryption, certificates, PKI
Meet legislative and regulatory guidelines for the technology
Easy to use, manage and deploy across enterprise
Commercially available, off-the-shelf, plug-ins
Demonstration
Issues Prior to Implementation
Time Frame:
– Requirement to meet eBusiness and operational objectives.
Senior Management Involvement:
– Essential to success.
Change of Mindset:
– Cultural issues
– Misconceptions about security.
Implementation Strategy
Leverage existing IT infrastructure to create eProcesses:
– Native application -> Adobe Acrobat PDF, web based PDF forms
– Computer network & Email;
– Workflow, Document Management, Inter/tranet components.
Leverage Knowledge Workers:
– Approval processes already in place;
– Limit technology training requirements and re-engineering of business processes to speed implementation.
Multi-signature and approval automation features allows any signing process to be made electronic.
Out-of-the-box support for:
– Adobe Acrobat versions 3.0 & 4.0 and PDF forms;
– MS-Office & MS-Outlook;
– JetForm FormFlow.
Interfaces at the document data level to work seamlessly with inter/tranet, document management, workflow, email, etc.
Industries using ApproveIt include: government, health, insurance, telecom, pharmaceutical, engineering and others.
In closing
Your Questions
Visit us at WWW.SILANIS.COM
Download demonstration copy or presentation.
Participate in a Webinar (Online Seminar).