IndyBar AssociationElectronic Minute Book Maintenance:

New Tools for the Trade (BUS937)

Introduction to the Panel

Jeremy WrightCOO

Two Step Software, Inc.

Isaac WillettAssociate

Baker & Daniels LLP

Jeremy HillPartner

Bingham McHale LLP

• Old Paper Minute Book Process• New Electronic Minute Book

Process • Electronic Minute Book in

Action• Getting Started • Real World Examples• Feel free to ask questions

Today’s Agenda

The Old Paper Minute Book Process

One Decision to Change

• Absent an electronic minute book system, minute books are typically stored in a minute book or individual client files.

• Locating paper minute books can be time consuming for attorneys and staff.

• Finding documents stored in paper minute books can also be time consuming compared to electronically searchable digital records.

The New Electronic Minute Book Process

Store, View, and Report Client’s Information

See An Electronic Minute Book in Action

A Typical Electronic Minute Book

• Finding corporate records stored in an electronic minute book system is as easy as logging onto the system and entering a few search terms.• This is a quick and efficient way to locate corporate documents.• Provides a centralized storage place for executed documents

• Clients can be granted direct access to corporate records stored in an electronic minute book system.

• Automatic generation of annual consents and business entity report reminders.

Where to Start?

1

•Write down why your firm wants to move to electronic minute books

2

•Recruit the key personnel who will work on this project

3

•Determine which documents and data you want to track

4

•Research and find the online system matches your needs

5

•Set a reasonable goal

6

•Outline the process

7

•Review, Review, Review

Lessons Learned

• Successful implementation and consistent use of an electronic minute book system requires well developed internal processes.• Legal staff must champion initial

implementation and be diligent in promoting consistent use.

• Even the best electronic minute book program is useless unless its users commit to developing its content.

Summary

• Old Paper Minute Book Process• Outdated• Does not allow the best service for the client• Prone to mistakes and missing documents

• New Electronic Minute Book Process• Will take work to get started• Will payoff the first time you easily find a

document• Provides clients with the best possible service

Discussion

Isaac M. WillettAssociateBaker & Daniels Call: 317-569-4640Email: issac.willett@bakerd.com Web: bakerdaniels.com

Jeremy HillPartnerBingham McHale LLPCall: 317-968-5384Email: jhill@binghammchale.com Web: binghammchale.com

Jeremy Spencer WrightChief Operating OfficerTwo Step Software, Inc. Call: 781-972-5233Email: jwright@twostep.com Web: www.twostep.comBlog: blog.twostep.com