Electronic Death Registration In California T R A I N I N G S E S S I O N M E / C 2 0 0 7 _ 0 7.01.
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Transcript of Electronic Death Registration In California T R A I N I N G S E S S I O N M E / C 2 0 0 7 _ 0 7.01.
4 T R A I N I N G S E S S I O N M E / C
Icons
– Search Lists– State/Foreign Country– Hispanic– Race– Occupation– Kind of Industry– Embalmers– Funeral Homes– Medical Facilities– Physicians (MDs & DOs)
Field Sensitive Help
Select Date
Remote Attestation View PAC Fax image
Listen to Voice
?
5 T R A I N I N G S E S S I O N M E / C
TRAINING NOTE:
• When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live
person
• Please use Cartoon, TV, Movie or other fictional characters
• Creating a DC of a living person is a violation of privacy
6 T R A I N I N G S E S S I O N M E / C
LOG IN TO FIND A RECORD
• Enter User Name and Password
• Search for record by – EDRS number– Name– Coroner Status = REF– Or other search criteria
STEP 1
7 T R A I N I N G S E S S I O N M E / C
ACCEPT RECORD
• Review Record• Assign Coroner Status
• Record Options > Accept Record• Select option ACCEPT, REVIEW Reportable Case, or DECLINE• Enter or update Referral Number if applicable
REV - ME/C reviews reportable case, assigns coroner referral #ACC - ME/C accepts case, assigns coroner referral#, ME/C attests
DECL - ME/C declines case, no further action needed, “NONE” will appear in coroner referral field
Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.
8 T R A I N I N G S E S S I O N M E / C
LOG IN TO FIND A RECORD
• Enter User Name and Password
• Search for record by – EDRS number– Name– Coroner Status = ACC– Or other search criteria
STEP 1
9 T R A I N I N G S E S S I O N M E / C
ATTEST MEDICAL INFO
• Review Record• Attest (i.e. electronically sign)
• Record Options > Attest Medical Info
10 T R A I N I N G S E S S I O N M E / C
LOG IN & CREATE RECORD
• Enter User Name and Password
• Record Options > Create New Record
• Do not Assign Record Access
• Do not alter default values
Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.
STEP 1
11 T R A I N I N G S E S S I O N M E / C
MEDICAL INFORMATION
• Enter MI & CI• Name, DOD, Time of Death, Sex• Fields 101-125
• Validations• Validations > Validate MI • Validations > SpellCheck MI• Record Options > Print Working Copy
12 T R A I N I N G S E S S I O N M E / C
ATTEST MEDICAL INFO
• Review Record• Attest (i.e. electronically sign)
• Record Options > Attest Medical Info
13 T R A I N I N G S E S S I O N M E / C
ACCEPT RECORD
• Search for Referred records
• Review Record• Assign Coroner Status
• Coroner Status = REF
• Record Options > Accept Record• Select option ACCEPT, REVIEW Reportable Case, or DECLINE• Enter or update Referral Number if applicable
Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.
14 T R A I N I N G S E S S I O N M E / C
TRANSFER RECORD
• Select Record
• Transfer to Funeral Home &/or Medical Facility• Record Options > Transfer • Select Funeral Home “Organization” or Medical Facility.
Note: Transfer allows an EDRS Funeral Home or EDRS Medical Facility “Organization” to see a given record. The “Organization” is NOT the Funeral Home or Medical Facility on the Death Certificate.
15 T R A I N I N G S E S S I O N M E / C
ME/CORONER ACTING AS FUNERAL HOME
• Refer to Funeral Home Training Session I Power Point– Step 1
2 3 5 6
• Plus ME/Coroner Attest Medical Information
16 T R A I N I N G S E S S I O N M E / C
CREATE CORONER AMENDMENT
Create Coroner Amendment• Amendment Options > Create Coroner Amendment • Enter Information (overwrite incorrect information with correct information)
• Save• Amendment Option > Save
• Validations• Validate Option > Validate• Validate Option > Spell Check MI• Amendment Options > Print Working Copy
• Sign• Amendment Options > Attest
• Submit• Amendment Options > Submit
17 T R A I N I N G S E S S I O N M E / C
DEMO REGISTRAR MD, PHD
ME/CoronerAmendment
VS-24Ae
DEMO CORONER
18 T R A I N I N G S E S S I O N M E / C
CASE EXPORT
• Selected Record• Export single Case Medical Information
• Record Options > Case Export • Import EDRS data into your local Software Application.
Contact your Office IT person for instructions.
Note: Data Specifications documentation is available on-line at http://www.edrs.us
19 T R A I N I N G S E S S I O N M E / C
PENDING AGING DC REPORT
• Select Reporting Option• Enter date range• Select Report Type
• Pending Aging DC Report
Note: This report will display all the records for the date range where Manner of Death (field 119) is PENDING INVESTIGATION and has not yet been amended to another value.
20 T R A I N I N G S E S S I O N M E / C
EXPORT
• Select Reporting Option• Enter date range• Select Report Type
• DC Report
Note: This export will display all fields except LRN or SFN for all records for the date range plus record status.
Note: Data Specifications documentation is available on-line at http://www.edrs.us
21 T R A I N I N G S E S S I O N M E / C
- Last Name- First Name- LRN- SFN- Record Number- Date of Death- Date of Creation- Record Status- Amendment Status- Attestation Status- Coroner Status- MI Review Status
- Last Name- First Name- Date of Death- Attest Status- MI Review Status- Coroner Status- Record Number- Record Status- # of Disp- Amendment Status
SEARCHBY
SORT BYCOLUMN
22 T R A I N I N G S E S S I O N M E / C
PERSONALIZE SEARCH FILTERS
• Create a new custom search filter
• Update an existing custom search filter
• Select Filter Name from dropdown list
• Select Manage Search Filters• Enter Filter Name• Check Set as Default, if appropriate• Enter Search Criteria• Save as New
• Select Manage Search Filters• Select Filter Name• Change Search Criteria, Default status, name, etc.• Save