Electronic Data Submissions

Washington, DC

June 10, 2004

Presenter: Ujjval ShuklaU.S. EPA

Session Overview Summary of the Electronic Data Reporting (EDR) Process

Data Reporting Process: Basics, EPA Software/User Registration, Submission and Compliance Periods

Emissions Tracking System (ETS) and EDR Data Checking

ETS Feedback Reports and Status Codes

Relationship between your EDR and EPA’s Annual Reconciliation

ETS

Source installs and maintainsmonitoring systems Source electronically

submits hourly emissionsdata (NOx tons) to EPA each quarter

EPA receives, processes,quality assures, and publishes data

EPA providesfeedback to source

Summary: Data Reporting Process

Data Reporting Process:Basics

The data needs to be reported in the EDR format

EDR Instructions and format http://www.epa.gov/airmarkets/reporting/edr21/index.html

Sources can be quarterly reporters or ozone season reporters.

EPA identifies reports that were not submitted by the appropriate reporting deadline

Use the EPA-provided software to submit your EDR

ETS-FTP v2.0

ETS-FTP

EPA-provided software that allows submittal of the EDR files to the EPA’s mainframe Emissions Tracking System (ETS)

Sources will receive instant feedback reports

SecuRemote EPA-provided software that

ensures secure transmission of data to EPA’s mainframe

Must be used in conjunction with ETS-FTP

ETS-FTP/SecuRemote User Registration

Register to receive User ID and passwords for ETS-FTP/SecuRemote

Follow user registration instructions on web site at www.epa.gov/airmarkets/reporting/process.html#userreg

Download ETS-FTP software and instructions www.epa.gov/airmarkets/reporting/etsftp/index.html

Authorized Account Representatives (AARs) can register their staff persons as authorized users to receive their own User ID and passwords

EPA Security Policy: NO sharing of User ID and passwords

Data Reporting Process: Submission Periods

EDR are required to be submitted during the 30 days following last day of the calendar quarter:

Quarter Submission Period

1st Quarter April 1 - April 30

2nd Quarter * July 1 - July 30

3rd Quarter * October 1 - October 30

4th Quarter January 1 - January 30* includes Ozone Season

Data Reporting Process: 2004 Compliance Periods

Compliance Period for sources in States that were part of the OTC NOx Budget Trading Program:

May 1 - September 30

Compliance Period for NOx Budget Trading Program units located in Alabama, Kentucky, North Carolina, Indiana, Illinois, Michigan, Ohio, South Carolina, Tennessee, Virginia, and West Virginia (States that were not part of the OTC NOx Budget Trading Program):

May 31 - September 30

Data Reporting Process: 2004 Compliance Periods (cont’d)

Beginning in 2005, all units will have the same compliance period:

May 1 - September 30

It is important to note that regardless of the compliance periods, the hourly and cumulative emissions in the EDR files must be reported for the complete Ozone Season (May 1 - September 30).

ETS and EDRData Checking

When you submit EDR to EPA, ETS applies automated data checks to your data.

Examples of ETS’s basic checks:

Does the quarterly report and each data record have the correct format and structure?

Are the Facility code (ORISPL) and Unit/Stack/Pipe IDs correct?

Are the required record types present?

ETS and EDR Data Checking (cont’d)

Examples of ETS’s hourly/cumulative checks:

Does the sum of hourly data equal the reported cumulative values?

Does each recalculated hourly emissions value equal the reported value?

ETS also compares hourly data against the reported monitoring plan information

ETS and EDR Data Checking: Feedback Reports

After checking the EDR, ETS generates a feedback report.

The Feedback Report contains: EPA letter w/receipt, the Report Status Code, the error descriptions, and most importantly the EPA-accepted emissions values.

You may resubmit an EDR to correct identified errors or other deficiencies, and receive an updated feedback report.

ETS Status Code Summary for EDR

Acceptable Status Codes: Status Code 10: ETS detected no reporting errors; future

action may be required

Status Code 9: Quarterly Report contains informational errors

Status Code 7: Report indicates non-operational unit/stack

Critical rejection Status Codes: Status Code 6: Quarterly Report Rejected

Status Code 5: Critical Error Rejection

Guidance for Correcting and Resubmitting EDR files

Status Codes 5 and 6 (Critical Errors found) Correct the critical and rejection errors identified in your

feedback report

Resubmission is required

Status Code 9 (Informational Errors found) Resubmission encouraged but not required

EPA may reclassify informational errors as critical errors in the future

ETS: Additional Data Checking After all EDR files are received, EPA

performs additional “off-line” Quality Assurance checks: Additional checks that are not currently built

into ETS (these may become future automated ETS checks)

Audit reviews performed by the Emissions Monitoring Branch (EMB)

EPA may require resubmission based on results

The EDR and Annual Reconciliation

The EPA-accepted emissions values in your EDR feedback report are used for compliance

Your allowance holdings are compared to the EPA-accepted emissions values in the EDR to determine if your units are in compliance

Feedback Report: Example of Typical EPA-Accepted Emissions

3/2003 CUMULATIVE DATA SUMMARY TABLEORISPL: 000999 Plant Name: Your Plant

Unit/Stack/Pipe ID: 1 ------------------------------------------------------------------------------------------------------------------- Hourly Reporting Cumulative Annual EPA or Daily Period or or Cumulative Accepted Quarterly Ozone Season -------------------------------------------------------------------------------------------------------------------

SO2 CO2

Heat Input Ozone Heat Input NOx Rate Ozone NOx Mass 100.0 100.0 100.0 ------------------------------------------------------------------------------------------------------------------ DEFINITION OF TERMS Hourly/Daily: Year-to-date value calculated from the hourly/daily records reported for the current calendar

year. Reporting Period/Quarterly: Year-to-date value calculated by summing the current and priorquarter/reporting period totals (not calculated for NOx rate). Cumulative: Year-to-date value reported in RT 301 or the Ozone Season value reported in RT 307. EPA Accepted: The year-to-date or Ozone Season value selected by the EPA as the official value. Doneby comparing the hourly, quarterly, and cumulative values. Ozone Season: The five month period from May 1 - September 30.

3/2003 CUMULATIVE DATA SUMMARY TABLE

Unit/Stack/Pipe ID: 1 ------------------------------------------------------------------------------------------------------------------- Hourly Reporting Cumulative Annual EPA or Daily Period or or Cumulative Accepted Quarterly Ozone Season -------------------------------------------------------------------------------------------------------------------

SO2 CO2

Heat Input Ozone Heat Input NOx Rate Ozone NOx Mass 100.0 100.0 100.0 ------------------------------------------------------------------------------------------------------------------ DEFINITION OF TERMS Hourly/Daily: Year-to-date value calculated from the hourly/daily records reported for the current calendar

year. Reporting Period/Quarterly: Year-to-date value calculated by summing the current and priorquarter/reporting period totals (not calculated for NOx rate). Cumulative: Year-to-date value reported in RT 301 or the Ozone Season value reported in RT 307. EPA Accepted: The year-to-date or Ozone Season value selected by the EPA as the official value. Doneby comparing the hourly, quarterly, and cumulative values. Ozone Season: The five month period from May 1 - September 30.

Feedback Report: Example of 2004-only EPA-Accepted Emissions

------------------------------------------------------------------------------ 3/2004 ALTERNATE CUMULATIVE 2004 OZONE SEASON NOX MASS VALUE ORISPL: 0000001 Plant Name: Some Plant Unit/Stack/Pipe ID: CT1-----------------------------------------------------------------------------

Alternate 2004 Cumulative Ozone Season NOx Mass Emissions (tons) : 75.1

-----------------------------------------------------------------------------

NOTE: The value displayed above is the “EPA-Accepted” NOx Mass value for the 2004 Ozone Season.

The Alternate Cumulative 2004 Ozone Season NOx Mass value displayed above iscalculated from the hourly NOx Mass Emissions values reported in RT 328 or RT 360 from May 31, 2004 through September 30, 2004.

This table is only displayed for sources located in the following States: AL,IL, IN, KY, MI, NC, OH, SC, TN , VA and WV. These States are using an alternateOzone Season Compliance period for 2004.

Quality of EDR is Important

Accurate emissions values are critical because they are used for compliance purposes

Hourly emissions data are used by EPA for compliance so every hour must be correct

Incorrect hourly emissions can cost you $$$

Be sure to check your EDR files and correct problems before submitting them to EPA

Where is The Data Available? Program data is available on the Clean Air Markets

web site by using Data and Maps page at: http://cfpub.epa.gov/gdm

Generate reports or downloaded annual, ozone season, quarterly, monthly, daily, and hourly emissions data

Download “as reported” emission files (Raw Emissions Data) and compliance reports

For specific data inquiries contact Ketan Patel

at (202) 343-9144

ETS User Bulletins

ETS User Bulletins provide information regarding all new and upgraded quality assurance checks

Bulletins provide updates on reporting issues and compliance

Available at: www.epa.gov/airmarkets/reporting/bulletins/index.html

Conclusion

Use ETS-FTP/SecuRemote to submit your EDR files and receive instant ETS feedback reports. Monitoring Data Checking (MDC) must not be used for EDR submittals.

ETS feedback report is not same as the MDC feedback report.

Your ETS feedback report identifies errors and displays the EPA-accepted emissions values

Quality of emissions data is important because EPA uses the data to determine compliance

For further information on ETS and EDR reporting http://www.epa.gov/airmarkets/reporting/index.html