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TENDER DOCUMENT

FOR

SUPPLY, INSTALLATION & COMMISSIONING OF REDLER

CHAIN CONVEYOR SYSTEM AT KERAFED OIL COMPLEX

KARUNAGAPPALLY, KOLLAM (Dist.), KERALA.

NO: KFD/KOCK/MECH/2020-2021/101

DATED 03.07.2020

KERAFED OIL COMPLEX KS PURAM, PUTHIYAKAVU, KARUNAGAPPALLY, KOLLAM

(DIST) KERALA -690544

PH NO: 0476-2620627/828/827/9746996954

Email: kerafedkply@gmail.com

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I: NOTICE INVITING TENDER

Kerafed invites tender for the following work at Kerafed Oil Complex

Karunagappally.

SL NO DESCRIPTION DETAILS 1 Title of Work Supply, Iinstallation, and Commissioning of

Redler Chain Conveyor for System hooked up with the existing conveyor system

2 Estimate Amount 14 lakhs 3 Period of Completion One Month

4 Period of Sale of tender 03.07.2020 to 20.07.2020 up to 12.00 Hrs.

5 Last date of Submission of Tender

20.07.2020 up to 15.00 Hrs

6 Time of opening of tender

20.07.2020 at 15.30 Hrs.

7 Bid Clarifications Till 20.07.2020 at 11.00 hrs

8 Earnest Money Deposit (EMD)

Rs.10,000/-

9 Pre-Qualification Should have satisfactorily completed the similar works with 2 Years’ experience.

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II: TERMS AND CONDITIONS

1. We, Kerala Kerakarshaka Sahakarana Federation Ltd; ( KERAFED) invites tender for

Supply, Iinstallation, and Commissioning of Redler Chain Conveyor for

System hooked up with the existing conveyor system at Kerafed Oil

Complex Karunagappally from reputed Contracting Firms.

2. a.Tenderers are strongly advised to go through all the documents in connection

with this contract carefully.

b.Sealed tenders super scribed with the name of tender should reach to the Plant

Manager, Kerafed Oil Complex Karunagappally before 3.00PM on 20.07.2020.

Any tender received after the due date and time will be rejected. Client will not take

any responsibility for the loss, delay of tenders submitted by mail or courier services.

The tenders shall be accompanied by the following in sealed cover.

1. cover (1) EMD in separate and Prequalification documents

2. Cover No.(2) shall be superscribed with name of work containing tender document

book with schedule duly filled and signed in all pages with accompanying letter.

Cover No (1) & (2) shall be put together in another cover duly sealed and indicating

the name and address of the tenderer and superscribing the name of work shall be

submitted in the manner specified under clause (2b) above.

2c. The tender will be opened in the presence of contractors or their authorized who are

present at Office of the Plant Manager, Kerafed Oil Complex Karunagappally on or

before 3.30 PM on 20.07.2020.

2d. Subject to the owners right to accept any tender, and to reject any or all tenders, the

owner will award the contract to the tenderer whose bid has been determined to be

substantially responsive to the tender documents and who has offered the lowest

Evaluated Tender Price provided further that the tenderer has the capability and

resources to carry out the Contract effectively.

2e. Prior to the expiry of the period of validity of the tender the client will notify the

successful tenderer in writing by registered letter that his tender has been accepted.

This letter herein after referred as letter of acceptance shall name the sum which client

will pay to the contractor in consideration of the execution, completion, operation and

guarantee of the works by the contractor as specified by the contract (herein after

called the contract price) This letter of acceptance will constitute the formation of a

contract.

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3. Tenders not properly filled, mutilated with incorrect calculations or generally not

complying with the conditions may be rejected.

4. This being a schedule of rates contract, the tenderers shall quote their rate both in

figure and words. The schedule of quantities must be fully priced with the rates

quoted for the unit at specifications signed by the tenderer. No blank space shall be

left. Rates in words shall be deemed to be final figure in case of cutting or over

writing.

If the tender is made by an individual it shall be signed with his full name and his

complete address shall be given. If it is made by partnership firm it shall be signed

with the co-partnership name by a member of the firm who shall sign his own name

and give the name and address of each partner of the firm and attach a copy of „Power

of Attorney‟ with the tender authorizing him to sign on behalf of the other partners. A

certified copy of the „Registered Partnership Deed‟ shall also be submitted along with

the tender in case the tender is made by or on behalf of a company incorporated under

the Companies Act.1956, it shall be signed by the Managing Director or by one of the

Directors duly authorized on this behalf and shall include a copy of the „Power of

Attorney‟ with the tender. A certified copy of the registered deed shall also be

submitted along with the tender. The tender should be in a sealed cover.

5. Pre-qualification of tender to be include in technical bid:

To be eligible for the award of contract , bidder shall provide evidence satisfactory of

kerafed of their capacity for undertaking the work and of their adequency of resources

to carry out the contract effectively. To this end all bids submitted shall include the

following information.

1. Details of the experience and past performance of the bidder on works of similar

nature within past 3 years .

2. The bidder shall have completed at least one work of similar nature and value of

80% of the estimated value of contract or 2 projects of 60% value or 3 projects of

40% value.

3. Income tax clearance certificate and G.S.T clearance certificate in true copy duly

attested.

6. The cost of Tender is Rs.500+ 12% GST payable as Demand Draft in favour of the

Kerala Kerakarshaka Saharana Federation Ltd(Kerafed). payable at Karunagappally,

if downloaded from site in the form of Demand Draft issued by any Nationalised

bank/ Co-operative bank/ Scheduled Bank in favour of the Kerala Kerakarshaka

Sahakarana Federation Ltd(Kerafed). Karunagappally and should be payable at

Karunagappally. Also payable at kerfed oil comlex karungapally ,directly.

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7. EMD/SECURITY DEPOSIT

A.EARNEST MONEY DEPOSIT

Earnest Money Deposit is Rs. 10,000/-. in the form of crossed demand draft in

favour of The Plant Manager Kerafed Oil Complex Karunagappally payable at

Karunagappally from any Nationalised Bank.

EMD of the unsuccessful tenderers will be refunded immediately after Tabulation of

tenders, keeping only the EMD‟s of the lowest 3 tenders. After acceptance of tender

the EMDs of remaining unsuccessful tenders shall be released.

a.If a bidder withdraws his bid during the period of validity specified the EMD will be

forfeited.

b.If the successful bidder fails within the time limit to sign the contract document or

fails to furnish the required security deposit, the EMD will be forfeited.

B.SECURITY DEPOSIT

The Security Deposit will be a sum equivalent to 5% of contract value subject to in

the form of Bank Demand Draft from Nationalised Bank or Bank Guarantee deposit

from any Nationalised Bank drawn in favour of KERAFED.

E.M.D can be converted as part of the security deposit of the successful tenderer.

Income-tax at the rate prevailing at the time of payment will be deducted from each

running bill and final bill.

8 . ACCEPTANCE OF TENDER

The successful tender(s) will be advised of the acceptance of his tender by Email

or by a formal acceptance letter. By issue of the Email or by a formal acceptance

letter, a binding contract will come into force and the supplier has to act

immediately for execution of the contract. Acceptance of the Tender by the

Managing Director or an officer authorised by him shall constitute an agreement

between the tenderer and the Kerafed and an agreement is to be executed by

successful tenderer in Rs.200/- stamp paper the format for the agreement will be

intimated later to the successful tenderer. The Managing Director, KERAFED

reserves the right to accept or reject any tender in full or in part, without assigning

any reason thereof. The rates once offered will be valid for 2 months from the

date of acceptance and can be extended further with the same terms and

conditions if both parties are agreeable.

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9. PEROID OF VALIDITY.

The tender shall remain valid for acceptance for a period of 30 days from the date of

submission of the tenders. If any tenderer withdraws his tender before the said period

or makes any modifications in terms and conditions of the tender, then the „Client‟

has the liberty to forfeit the said Earnest Money Deposit.

10. INSPECTION OF SITE

Every tenderer is expected to inspect the site of the proposed work and acquaint

himself with the site conditions approaches, availability of raw materials, geological

and weather conditions etc. before quoting his rates. He must go through all the

drawings, specifications and other tender documents. Any further clarifications in the

drawings can be had from KERAFED.

11 QUANTUM OF WORK

A schedule of approximate quantities for various items accompanies this tender. It

shall be definitely understood that the „Client‟ do not accept any responsibility for the

correctness or completeness of this schedule in respect of items and quantities and this

schedule is liable to alteration by deletions, deductions, or additions at the discretion

of the „Client‟ without affecting the terms of the contract.

12 ALL INCLUSIVE RATES.

The contractor‟s rate must be firm and include the cost of transportation of material to

the site, loading and unloading charges and GST. The fixing or placing in position for

which the item of work is intended to be operated. The rates quoted by the contractor

shall be firm throughout the contract period and there shall be no upward revision of

the rates quoted by the contractor for any reason whatsoever. In addition to the

statutory deductions TDS, Work Contract taxes and cess shall be deducted at the

current rates from your bills.

13. INTERPRETING SPECIFICATIONS.

In interpreting the specifications, the following shall be adhered.

a) Scheduled of quantities.

b) Unit Rate Specifications and Technical Specifications.

c) Drawings.

d) General requirement of work involved.

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Matters not covered by the specifications given in the contract as a whole shall be

covered by the relevant Bureau of Indian Standard Codes.

No alterations shall be made by the tender in the Notice Inviting tenders,

instructions to the contractors, Contract form, conditions of the contract, drawings and

specifications and if any such alterations are made or any special conditions attached,

the tender is liable to be rejected.

The acceptance of a tender shall rest with the Authorised Representative of the

„Client‟ who does not bind himself to accept the lowest tender and reserves to himself

the authority to reject any or all the tenders received without assigning any reasons

whatsoever.

The authorized representative of the „Client‟ reserves the right of accepting the whole

or any part of the tenders received and the tenderer shall be bound to perform the same

the rate quoted.

The work shall be carried out under the direction and supervision of the Client‟s

Engineer or their representative at site. On acceptance of the tender, the contractor

shall intimate the name of his accredited representative who would be supervising the

construction and would be „responsible for taking instructions for carrying out the

work.

The „Client‟s decision with regard to the quality of the material and workmanship will

be final and binding, any material rejected by the „Client‟ shall be immediately

removed by the Contractor.

14.SUBLETTING

No part of the contract shall be sublet without the written permission of the Client or

shall transfers be made by „Power of Attorney‟ authorizing others to carryout the

work or receive payment on behalf of the tenderer.

15.DEFECT LIABILITY PERIOD

Any defect developed within „Defect Liability Period of twelve months will have to

be rectified by the contractor at their own cost and in case the defects are not rectified

by the contractor, client or their representative shall get the work done at the risk and

cost of the contractor.

16.DELAYS IN COMMENCEMENT

The contractor shall not be entitled to any compensation for any loss suffered by him

on account of delays in commencing or executing the work, whatever the cause for

such delays may be including delays in procuring Government Controlled or other

materials.

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a. The contractor should inspect the source of material, their quality, quantity and

availability. The material must strictly comply with the relevant IS specifications.

b. The Contractor must co-operate and co-ordinate with other contractors involved in

other works on the site. The outworker should also note that they shall have to clear

the site of vegetation, debris etc. Before the commencement of the work and that no

extra payment of the work and that no extra payment is permissible on this account.

17. PERIOD OF CONSTRUCTION:

Time is deemed to be the essence of this contract. The total time of completion can

be considered as one months. Commencement of the work shall be considered from

the 7th

day on receipt of work order.

18 MEASUREMENT AND BILLING.

Wherever mode of measurement is specified, the measurement will be taken by the

Engineer in charge of the client.

The Contractor or his representative shall accompany the Client or their representative

in taking measurements and shall agree to the measurements and shall agree to the

measurements taken on spot. The contractor shall then present his bill based upon

the agreed and recorded measurements and as per the directions of the consultant. If

the contractor fails to accompany the Client for measurements, then he shall be bound

by the measurements taken by the Client.

The Contractor shall raise bills once a month or for a minimum payment of 10% of

contract amount.

19. PAYMENT PROCEDURE

25% of Invoice value on Supply and Receipt of Materials in the Factory/

Installation Site

40% of Invoice value against successful erection of the complete Equipment in the

site and based on the certificate from The Plant Manager, Kerafed, Karunagappally

30% against successful commissioning and testing of the Equipment and based on

the certificate from The Plant Manager, Kerafed, Karunagappally.

5% of the Invoice value will be retained as Security Deposit and released after a

period of 6 months against successful operation of the Equipment and based on the

certificate from The Plant Manager, Kerafed, Karunagappally.

Payment towards all interim bills will be made by the client within a time limit of 15 days

of presentation by the contractor.

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20. EXTRA ITEMS.

The contractor shall be bound to carryout all extra items found to be necessary during

actual execution of work for proper completion of the job extra items may be

classified as additional, substitute or altered items, depending on their relation or

otherwise to the original item or items of work.

Rates for authorized extra items, additional, altered or substituted work as may be

ordered shall be determined by the Client.

a. In the case of all items whether additional, altered or substituted, if accepted rates for

identical items provided for in the contract, such rates shall be applicable.

b. In the case of extra items whether altered or substituted, for which similar items exists

in the contract, the rates shall be derived from the original item by appropriate

adjustment of cost of affected components.

c. In the case of extra items, whether altered or substituted for which similar items do

not exit „the contract, the rates shall be arrived based on current market rates.

d. In the case of extra items, whether altered or substituted, for which the rates cannot lie

derived from similar items in the contract, and only partly from similar items in the

contract, and only partly from the public work department‟s rates, the rates for such

part of items as are not covered in the schedule of rates shall be determined by the

Client/Consultant in the basis of the prevailing market rates giving due consideration

to the analysis furnished by the Contractor with supporting documents, including

Contractor‟s profit.

e. In the case of extra item whether additional, altered, substituted for which the rates

cannot be derived either from similar item of work in the contract or the Contractor

shall within 14 days of the receipt of order to carry out the said extra items of work

communicate to the Engineer the rate which the proposes to claim for the item,

supported by analysis of the rate claimed and the Client/Consultant shall within one

month determine the rate on the basis of the market rate giving due consideration to

the rate claimed by the Contractor.

21. WATER AND ELECTRICITY.

The contractor shall make his own arrangement for water and electricity required for

the works. The Client takes no responsibility for the supply of either electricity or

Water.

22. DISPUTES AND JURISDICTION:-

All disputes relating to this Purchase contract between the seller and the buyer

shall be subject to and be referred to the Court of competent jurisdiction

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constituted within the limits of City of Thiruvananthapuram or appropriate

appellate authorities at Trivandrum only and as per the Kerala Co- operative

Society Act 1969 and the jurisdiction of all other court will be excluded to deal

with all or any such matters.

23. DELIVERY OF TENDER

The tender documents should be submitted in sealed cover intact without

detaching any page or pages duly filled in, completed and signed on each page

(page no.1 to 17) of the tender form. If any page/pages is/ are detached, the

Tender will be treated as incomplete and will be rejected.

The tender shall be submitted in sealed cover. The envelope being super scribed “Tender for

the supply of SUPPLY, INSTALLATION & COMMISSIONING OF REDLER CHAIN

CONVEYOR AT KERAFED OIL COMPLEX KARUNAGAPALLY “” due on 03.00PM,

20.07.2020”. The cover shall be addressed to the Plant Manager, Kerafed Oil Complex,

K.S.Puram(P.O) Karunagappally - 690544

The Plant Manger

Kerafed Oil Complex Karunagappally

Date:

SIGNATURE OF TENDERER

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From

To

The Plant Manager,

Kerala Kerakarshaka Sahakarana Federation Limited (

KERAFED ), Puthiyakavu, K S Puram .P O

Karunagappally, Kerala, Pin _ 690544.

Dear Sir,

I/ We hereby offer to supply to the Kerala Kerakarshaka Sahakarana

Federation Ltd; ( KERAFED ), Karunagappally, the item specified in Annexure I

and agree to hold this offer open for acceptance by you for a period up to sixty

working days from the date of opening the tender excluding the opening date. I/

We shall be bound by a communication of acceptance dispatched within the

prescribed time.

I/ We have understood the instructions to the tenderers. I/ We have

understood the terms and conditions of the contract and shall be bound thereby. I/

We have also thoroughly examined the specifications, as given in Schedule of

Work of the invitation to tender and am/are fully aware of the nature of the

commodity required and the manner in which the price there upon would be

calculated. My/ Our offer is to do the work strictly in accordance with the

requirement.

I/We enclose a Bank Draft No................ dated........... for Rs..............(

Rupees

.......................................................................................... ) in favour of

Kerala Kerakarshaka Sahakarana Federation Limited, payable at Karunagapally

as Earnest Money Deposit and Tender fee (if downloaded from Web site) for this

tender.

My/ Our particulars are as follows.

I. Name ( with the name of Father in case of an individual )

................................................................................

II Name of Firm ..........................................................

...............................................................................

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III. Constitution of the Firm, if registered under Indian Partnership Act.

.........................................................................................

IV. Name of Company , if Pvt. ( Ltd; ) / Public Ltd;

.........................................................................................

a) Name of seal under which it is registered.

.......................................................................................

b) Place and date of registration.

.........................................................................................

c) Name and address of all partners and the extent of their

share(s).

d) 1. ..................................................................................

2. .................................................................................

3. ..................................................................................

e) GST Registration Details

(Only Firms with GST registration can participate in this Tender)

V. In the case of Co - operative Society:

a) Number and date of registration certificate.

.........................................................................................

b) Attach copy of the registration of the society authorizing the transaction.

VI. ADDRESS :-

...............................................................................................

...............................................................................................

..............................................................................................

MOBILE NOS

...............................................................................................

...............................................................................................

...............................................................................................

TELEPHONE No. .................................................................

FAX No. ................................................................................

E - mail ..................................................................................

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I / We have sent herewith the required technical specifications / catalogues as per the

Schedule of work for which I/ We have submitted my/ our rates.

The names of the bank / banks and the branches with which I/ We have dealing and

who can certify my / our financial status is indicated below.

1.

2.

Yours faithfully,

Signature(s) of Tender(s) withSeal.

Place

:-

Date

:-

List of documents enclosed :-

1)

2)

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III: Schedule of Work

Name of work: Supply, installation & Commissioning of Redler Chain

Conveyor at KOCK

Functional Requirement:

We had enhanced the copra storage capacity of raw material godown at our kera cocnut oil

production plant at karunagapally .Now we need conveyor system with dumping hoper to be

hooked up with the existing conveyor system for smooth transfer of raw material from our drier

unit to existing feeding point at godown.

Capacity:

Feeding rate 8- 10 ton per hour

Total length of bay: 50 meter

Scope of work:

The scope of work includes supply, installation and commission of chain conveyor with drive

dumping hoper as per respective site condition. The supplied system should be holed up with the

existing system. The chain conveyor with drive, dumping hoper shall be as per the specification

detailed below.

Conveying and Handling System

Chain conveyors:

Chain conveyors are required to transfer the copra for the godown horizontally or at an

inclination not exceeding 10 degree. These shall be dust proof and bolted design with 5 or 6

meter unit (flanged assembly) having steel plate‟s thickness as follow

Item Description

Casing bottom Minimum 4 mm

Casing side Minimum 4 mm

Casing partition Minimum 3 mm

Casing top cover Minimum 2 mm

End plates Minimum 6 mm

Conveyor chain shall be drag bush chain type of sufficient breaking load with special forged

steel & case hardened parts .Screw type chain tensioning device, conveying chain wheel of

hardened special steel, shaft supported on both sides in pillow block self-aligned ball bearings,

exchangeable wear rail of Wear resistant Abrasion Resistance Steel Plates (TISCRAL or reputed

brand) or equivalent material to be provided at trough top & bottom for chain guide. Spring

loaded safety device at tail end with limit switch for protection of chain against the overloading,

necessary inlets & outlets to be provided. Conveyors to be run by horizontal foot mounted

geared motor with chain/direct coupled drive parts etc., as per requirement.

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General requirement:

The following may be noted in general with respect to the technical specification of the supply of

equipments:

1. Capacities of all machines and hoppers etc are specified in the tenetive list of

equipment to be supplied are based on raw material feed rate of 8 to 10 ton per hour

2. All machines are to be provided with motor/geared motor/motor gear box and drive

parts .The drive parts cover the supply of items as follows:

Chain drive: Driving and driven sprockets, required length of simplex/ duplex chain with

closing links and key in the driven shaft. All sprockets show be of MS and flame

hardened

Redler Chain details:

Material :EN 8

Chain width :280 mm

Link width :50 mm

Outer Link thickness :8 mm

Inner link thickness :6 mm

Pitch :125

Pin length 90

Bush dia 25

Pin dia 14.5

Total chain length : 80 meter (approx.)

1. All equipment should have suitable provision for inspection, lubrication and

maintenance.

2. All equipment should be supplied with first charge of lubricant (grease/ gear oil) etc

either filled in equipment or supplied loose and to be filled before testing and

commissioning.

3. Safety shield (guarding) should be provided to all exposed moving parts as per safety

norms.

4. At site the pit for conveyor already exist, required M.S structure i.e. MS chequered

plates, angles, channels should supply extra if required .

With consideration of same tenderers are requested to submit the rates for the following.

Note: The bidders are having liberty to come over here and verify and discuss

on our actual requirement .

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SUPPLY, INSTALLATION & COMMISSIONING OF REDLER CHAIN CONVEYOR

AT KERAFED OIL COMPLEX KARUNAGAPALLY

PRICE BID

I/ We agree to supply, install, testing (as per standard BIS requirements), commission and hand

over the Equipment‟s as per schedule of work and the terms and conditions in this Tender

document.

Date: Signature of Tenderer with Seal

S

l

N

o

Specification Unit QTY Rate in figure and

Words

Amount

1 Supply and installation of Chain

conveyor (approximately 80 meter)

with casing (approximately 50

meter). This work involves Supply &

installation of chain conveyor in

existing trench with two feeding

Hopper for feeding Raw

Material(Copra) using necessary MS

Angles for supporting the conveyor

in trench and painting angles,

conveyor casing with two coats of

anti-corrosive paint over a coat of

metallic primer.

LS 01

2 Supply and installation of Drives

used for operation of conveyor which

includes , Electric motor(10HP),

Gearbox(7NU),Sprockets, structure,

chain assembly etc… of approved

make

LS 1

3 Providing and fixing 6mm thick

chequered plate for covering the

trench including providing anchoring

legs, pull out handles and painting

with two coats of anti-corrosive paint

over a coat of metallic primer.

LS 1

4 Commissioning the Redler Chain

Conveyor System with the existing

Conveyor system in our Plant.

LS 1

Total

(Rupees …………………………………………………………………………………only

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IV: LIST OF APPROVED MAKES OF MATERIALS

1. Gear Box : Radicon/ Elecon/ Shanti

2. Motor : Krilosakar ,Crompton,Simens,NGEF