Elections Procedures & Candidate Forms€¦ · Web view2014/09/18 · Complete this form online...

Florida District of Key Club International

2015-2016 Elections Procedures & Candidate

FormsDistrict Education and Leadership

Conference Committee Chair This document contains the policies, procedures, and forms

relating to elections of District Board of Trustees.

Complete this form online before printing. Where requested, information must be typed or it will not be accepted.

Scan and email all completed forms to:

Zac Schroepfer Chair – Elections and Credentials Committee

[email protected]

Florida District of Key Club International 2015-2016 Candidate Forms & Elections Procedures

Minimum Responsibilities and Commitments for Applicants for DCON Committee Chair Position

The District Governor, with the advice and consent of the District Administrator and the District Board of Trustees, may appoint a DCON Committee Chair to serve on the District Board for the year.

A person seeking the position of DCON Chair should be creative, innovative, and persistent. As DCON chair, one will be in charge of setting up the single most important annual event in the Florida District of Key Club International, and therefore will need to be very organized and efficient.

Key Club Members interested in serving in this position must complete the following five forms by April 8 th , and send them via email to the Elections and Credentials Committee Chair (Zac Schroepfer):

1. Kiwanis Statement of Support for Candidates for District Office2. Code of Conduct3. Attendance, Travel, and Posting Authorization4. Board Member Contact and Biographical Information

Applicants with all of the above forms will be interviewed at the Conference or soon after. A person appointed to this position agrees to

1. Attend the following events: The 77th Florida District Education and Leadership Conference in Orlando, Florida (April 9-12, 2015) District Leadership Training Conference (June 12-14, 2015) August board meeting (August 7-9, 2015) January board meeting (January 8-10, 2016) The 78th Florida District Education and Leadership Conference in Orlando, Florida (April 28-May 1, 2016)

2. Oversee the assignments of the District Conference Committees, including Deciding and implementing the DCON theme Specifying goals regarding attendance, sponsorships, and member opportunities Creating a pre-conference promotion plan

3. Assist in developing and maintaining the DCON Budget4. Confer with DCON-related standing committees.5. Advise and manage all District Conference Subcommittees.6. Serve as the main representative of Florida District of Key Club for businesses, organizations, and other partners

regarding DCON7. Act as a source of information to Key Club members, faculty and Kiwanis advisors, and parents.8. Work with District Conference Administrator to ensure settlement of hotel preparations including;

Contractual obligations Food plans Room layouts Booking of rooms Liability and insurance needs

9. Report on the progress of the District Conference planning to the Florida District Board of Trustees10. Work with District Webmaster and District Editor to ensure proper promotion through the district website and The

Sunshine SourceBy my signature below, I attest that I understand that these are my duties and that I agree to carry them out to the best of my ability. Furthermore, I understand that non-attendance at a mandatory District Function without prior written approval from the District Administrator may be regarded as my resignation from the office to which I have been appointed.

Signature: _______________________________________________________________________________ Date: ________________________

Print Name: _______________________________________________________________ Division: _______ Zone: ________

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Caring-Our Way of Life


Kiwanis Statement of Support for Candidates for District Office

All Candidates for All Positions (Except Int’l Endorsement) Must Complete

This form must be typed. Complete this form prior to printing, then provide to those who must sign.

Candidate’s Name: <TYPE YOUR NAME> Division: <TYPE YOUR DIV. NO.> Zone: <SELECT>

Office Sought: DCON Committee Chair

The Kiwanis Club does hereby agree that if the above named candidate is successful in seeking the District Office indicated above, that our Kiwanis Club, if requested, will assist with the travel necessary to perform the obligations of the office within the Division and Zone. Travel outside of the Division or Zone for Key Club business must be approved by the District Administrator or Zone Administrator. District Board Members are expected to attend District and International Key Club Conventions. Sponsoring Kiwanis Clubs, with the assistance of other Kiwanis Clubs in the Division, and home Key Clubs usually assist with these expenses.

The Florida District of Key Club International will assume the responsibility for the travel of members of the Board to the District Leadership Training Conference (LTC) in June and the district board meetings in August and January. Attendance at these three events is a required condition of holding the office sought. An absence from either LTC or any board meeting, not previously excused in writing by the District Administrator, constitutes a resignation from the office held.

We further agree to assist with the necessary financial support of the above candidate as he/she performs the duties and responsibilities of the office indicated above. Questions regarding the need for such assistance should be directed to the District Administrator.

_______________________________________________________________ _____________________________________________ _______________________Signature of Kiwanis Club President Print Name Date

Kiwanis Club of ___________________________________________________________________________________________________________________

Mailing Address: __________________________________________________________________________________________________________________

Phone Number: _________________________________________

_______________________________________________________________ _____________________________________________ _______________________Signature of Kiwanis Advisor Print Name Date

Phone Number: ______________________________

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Code of ConductKey Club members, adults and invited guests are expected to demonstrate behavior consistent with the high ideals of Key Club International and should abide by the provisions of this code while in attendance at any Key Club event. Every attendee will respect the authority of the Sergeant-at-Arms Committee, Key Club Administrators, and designated staff.

Responsible Behavior1. All participants are expected to abide by all governmental laws and regulations.2. Attendees must attend all sessions and activities and will be expected to follow the published dress code at all times.3. Members may not possess or consume any alcoholic beverages.4. Members may not possess or use any drugs or other controlled substance, with the exception of medication prescribed for the attendee as indicated on the Medical Authorization form.5. Students may not possess or use tobacco products anywhere or anytime.6. Members are expected to abstain from any activity of a sexual nature.7. The use of fireworks, weapons or anything of a dangerous nature or act in any way unbecoming a Key Club member is prohibited.8. Use of strong language or profanity will not be permitted by anyone registered at Key Club events.9. A retiring hour, to be announced, will be observed and enforced. Chaperones will conduct a room check at curfew to make sure that the curfew is enforced. Unnecessary noises at any hour are prohibited. All violations will be reported to the Sergeant at Arms Office.10. NO FEMALES ARE ALLOWED IN MALES’ SLEEPING ROOMS. NO MALES ARE ALLOWED IN FEMALES’ SLEEPING ROOMS.11. Members are expected to not tolerate hazing or any action that creates unnecessary physical or mental discomfort, embarrassment, or harassment.12. Members must respect the personal property of others as well as the property of any meeting or lodging facility. The placing of signs or messages on the windows of the hotel rooms is prohibited. No material may be affixed to any hotel wall. Any damage caused by a member must be paid for by that member.13. In case of emergency or illness, the Sergeant at Arms will be contacted immediately after the emergency us appropriately responded to.14. The Florida District of Key Club International requires that only chaperones or other adults be permitted to drive private vehicles during Key Club events.15. Key Club members may not use cell phones, personal walking talkies or other communication devices during the event activities. They may be used during social/private time. If brought to the event it is the responsibility of the chaperone to be sure these devices are used appropriately.16. Any action unbecoming a Key Club member will not be tolerated by anyone.

Lodging17. Members participating in any Key Club events must sleep in their assigned rooms.18. Female members are not allowed in the room of any male member, and male members are not allowed in the room of any female member.19. Male and female members may be present together in hospitality suites when an adult chaperone is present.20. Care shall be taken not to deface, destroy or remove any property belonging to the event hotel. Damage report forms will be used and damage costs will be paid immediately. Rooms should be kept in an orderly manner to allow housekeeping services.21. There will be no charges allowed to any room during any event; all bills shall be paid at the time of purchase.22. The Florida District reserves the right to have its Sergeants at Arms inspect any rooms in the hotel reserved by and for the Florida District of Key Club International without notice to the occupants.23. The tapping of glasses and dishes with silverware, tying of napkins, writing on tablecloths, and other disruptive and distracting behavior during meal functions is unbecoming Key Club members and is prohibited.

Dress Code24. All participants are expected to abide by the designated dress code for each session.25. ”Formal” attire refers to black suit with dress or tuxedo shirt, bow tie or neck tie, suit jacket, and appropriate shoes for males, and formal dress and appropriate shoes for females.26. “Professional” refers to dress shirt, slacks, necktie, sport or suit coat and appropriate shoes for males, and dress or suit, skirt or slacks, blouse, and appropriate shoes for females.27. ”Business Appropriate” attire refers to slacks, collared shirt, and appropriate shoes for males, and slacks, skirt or short, blouse or collared shirt and appropriate shoes for females.28. “Casual” attire refers to shorts or jeans, collared shirt, sweatshirt, or appropriate t-shirt and casual footwear for males, and shorts, skirt, or jeans, collared shirt, sweatshirt, or appropriate t-shirt and casual footwear for females.29. At no time will any clothing with inappropriate language or graphics be allowed. Any shirts, shorts, or skirts deemed to be of inappropriate length will not be allowed.30. All participants are required to wear name badges for all Key Club events.

Enforcement31. Violations of this Code will result in notification to the district administrator and event chaperone.32. Violations involving breaking of curfew, males in females’ rooms, females in males’ room, destruction of property, possession, consumption or use of alcoholic beverages or controlled substances will result in dismissal of the attendee from the event, even if a chaperone is present or gave permission.33. Violation of all other infractions will call for a meeting of the Sergeant at Arms, the District Administrator and those as appointed by the District Administrator. A determination will be made at the end of the meeting on appropriate consequences; which may include but are not limited to dismissal from the event.34. Notification in writing will be made by the District Administrator or his representative to the school administration, Kiwanis Sponsor, and parents/guardian of any member disciplined under this section.35. These rules are effective as of the time you arrive at this event, until the time you depart.36. An adult chaperone for Key Club shall be a Kiwanis member, faculty member, parent, legal guardian, or adult who has passed a criminal background check and is in loco parentis, at least twenty-one (21) years old, approved by the school, and registered with and accompanying the Key Club members at the event. Ultimately, the adult chaperone shall be responsible for the Key Club members assigned to him/her.

I have read and agree to follow the above Code of Conduct while attending any Florida Key Club event.

___________________________________________________________________ ______________________Key Club Member Signature Date

___________________________________________________________________ _______________________Parent/Guardian Signature Date

_____________________________________________________________________ ___________ ______Key Club Member Printed Name Division Zone

_____________________________________________________________________________________________Parent/Guardian Printed Name

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Attendance, Travel, and Posting Authorization

Acceptable Modes of Transportation:

Key Club Members attending or traveling to any Key Club function or event, or traveling in their capacity as a KeyClub member or officer shall be limited to the following modes of transportation:

1. If air travel is required, said travel is limited to commercial airlines;2. If bus or rail travel is required, said travel is limited to properly licensed commercial bus or rail services,

except that the sponsoring school and/or entity may provide their own school bus or school bus-comparable transportation;

3. Travel in excess of 10 hours per day shall require an overnight stop;4. Personal vehicles may be used by board members, but this requires said board member to have a waiver

signed by a parent or guardian that gives permission for this board member to travel to the event.The only exception to these requirements is where a parent or guardian personally transports the member and assumes all risk and liability in said transportation.

(Candidates Name): _______________________________________________________________ has our permission to travel to the:

CIRCLE ONE

A. Spring Regional Lt. Governor Training (April 2015)

B. Leadership Training Conference (June 12-14, 2015)

Yes

Yes

No

No

C. August board meeting (August 7-9, 2015) Yes No

D. January board meeting (January 8-10, 2016) Yes No

He/she will be traveling with (circle one). Adult member of the Key Club Committee is primary.

Adult Key Club Committee member

Parent / guardian

Other (explain): ______________________________________________________________

By signing below, we state that we understand and agree that this board member will abide by the limitations set in the “Acceptable Modes of Transportation” section. We also understand and agree that this board member’s picture and school will be used in Florida District of Key Club materials including but not limited to the official Florida District of Key Club International website directory, and the publication The Sunshine Source. We also understand and agree that overnight housing for board meetings usually consist of four students of the same gender per room with two double/full or larger beds. Rollaway beds are not allowed. Students not wishing to sleep in the same bed as another student are welcome to pay for another type of room or to sleep in another part of the room.

________________________________________________________________________ __________________________________________________________________ ___________________________ Signature of Candidate Print name Date

________________________________________________________________________ __________________________________________________________________ ___________________________Signature(s) of parent(s) or Guardian(s) Print name(s) Date

________________________________________________________________________ __________________________________________________________________ ___________________________School Administrator Print name Date

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Board Member Contact and Biographical Information

All Candidates for All Positions Must Complete

Complete this form online before printing. All information must be typed or it will not be accepted.

NOTE: Some of this information will be printed in the Candidates Book at the District Education and Leadership Conference, so be sure to take care in what you write.

Office Sought: DCON Chair Key Club Member Number (required): <TYPE NUMBER>

Name as you wish it listed on official publications: <TYPE YOUR NAME>

Gender (check one): Female Male Age: <Select> Date of Birth (M/D/YYYY):

Division: <TYPE YOUR DIV. NO.> Zone: <SELECT> Year of Graduation: <Select>

Home Address: <Type Street> , <Type City> , FL <ZIP>

Your cell phone number: ###-###-#### Home phone number: ###-###-####

Cell phone company (AT&T, Verizon, etc.): <TYPE COMPANY NAME> Sponsoring Kiwanis Club:

Personal E-mail address: <TYPE YOUR EMAIL ADDRESS> School: <TYPE SCHOOL'S FULL NAME, NO INITIALS>

Mother/Step-mother name: <TYPE FULL NAME)> Mother/Step-mother’s cell phone: ###-###-####

Father/Step-father name: <TYPE FULL NAME)> Father/Step-father cell phone: ###-###-####

Please answer the following questions by listing the year.

What elected/appointed offices have you held or do you hold in K-Kids, Builders Club, and Key Club (please indicate which positions were elected and which were appointed)?

What other non-Key Club offices have you held during your high school career?

What awards or honors have you received during high school?

What Divisional and/or District Key Club functions have you attended?

In what other activities or organizations are you during high school?

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Elections Procedures & Candidate Forms€¦ · Web view2014/09/18 · Complete this form online...

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