Election Duties for POs and APOs

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PURPOSEElections for •Lok Sabha (Ballot units and Ballot papers - )•State Legislative Assembly (Ballot units and Ballot papers - )•All activities should be considered twice (one for Lok Sabha and one for Assembly)

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PHASES OF POLL PROCESS

Polling process will be categorized as 3 phases •Before the polling•During the poll•After completing the poll


BEFORE THE POLL• Report to the Returning officer one day before the election.

i.e., on 6th may.• Receive the appointment order from the Returning Officer

(RO).• Read carefully the appointment order, identify the name and

number of the polling station.• Contact the polling party ie., 1-APO, 4-OPO, Micro observer.

• Meet your polling team.• Collecting the polling materials.


• CHECKING THE POLLING MATERIALSMost important items are:•Electronic Voting Machines (Ballot Unit & Control Unit – each 2nos)•Tendered ballot papers.•Register for voters (17A)•Marked copy and other copy of electoral roll•ASD(Absent/Shifted/Dead), PB(Postal Ballot) and CSV (Classified Service Voters) List•Accounts of votes recorded (17C)•PO’s dairy•Seals and Tags

– Green paper seals– Strip seals– Special tags– Address tags Contd..


• CHECKING THE POLLING MATERIALSMost important items are:•Paper seal accounts - Form•Distinguishable Mark Rubber Stamp•Arrow Cross Mark Rubber Stamp•Metal Seal•Sealing wax•Indelible ink•Specimen signatures of candidates•Statutory forms•Non-Statutory forms•Other required material as per check list given by RO


BEFORE THE POLL• Check the EVM’s are working or not.

Checking photo electoral rolls and marked copies are similar.

• Proceed to the polling station along with polling party.


BEFORE THE POLLArrival at polling station•Setting up of polling stations for simultaneous elections (Page no. 194(English) & 171(Telugu))•Assigning of duties:First Polling Officer – Identifying the voter, in-charge of the marked copy of electoral roll (Lok Sabha). Mark the voter serial number.

Men- Women-Second Polling Officer- In-charge for indelible ink (right hand index finger) and In-charge for Register of voters (17A). 8gurudeva.weebly.com

ASSIGNING OF DUTIESThird Polling Officer – Issue of voter

slips for Lok Sabha and Assembly. In-charge for other marked copy of elector

(Assembly).Fourth Polling Officer – In-charge of the Control Unit for Lok Sabha. Collects

Lok Sabha voter slips.Fifth Polling Officer – In-charge of the

Control Unit for Assembly. Collects Assembly voter slips.


BEFORE THE POLL• Identifying and appointment of Polling Agents (PAS),

ask them to report by 6am on the day of poll.• Preliminary preparations of Statutory and Non-

Statutory Forms.• Call the Booth Level Officer (BLO), locate his place

beyond 100mts to the polling station.• No banners and leader photos inside the polling

station.• No promotions in and around the polling station.


• Conduct Mock poll at 6:00 AM before the polling agents with Lok Sabha - Control Unit & Ballot Unit and Assembly - Control Unit & Ballot Unit separately.

• Poll at most – 50 votes and at least one against each candidate including NOTA (None of the Above – button)

• Finish both Mock polls by 6:30AM.• Apply CRC ( Close Result Clear )• Prepare Mock poll certificates.• Sealing the Control Units with Green paper seals & strip seals.• Prepare declarations before commencement of the poll (part-I) of

(Annexure – VII)• Start the polling by 7:00AM.

ON THE POLLING DAY, BEFORE COMMENCING THE POLL


DURING THE POLL• Challenge votes – Agent challenge the voter pay Rs.5, If Agent wins – return the amount - surrender the voter to the SHO. If Agent loses - amount forfeited, allow the voter to vote in EVM (as normal

voter)• Tendered votes - Voter demands voteAllow voter to vote in Tendered ballot paper. Prepare List of tendered votes –

Form 17B.• Blind and inform voters / Declaration by the companion (Annexure-XII)• Declaration by elector about age (Annexure – X and XI)• Refused to vote – Note in Remarks column in Register of votes (17A).• Proxy Voters: Identify the proxy voters in Classified Service Voters (CSV)

list provided to us. 12gurudeva.weebly.com

• Whom to allow inside the Polling Station1. Voters2. Lady voters with babies3. Polling officers4. Polling Agents (only one per each contesting candidate)5. Micro Observer6. Contesting Candidates7. Officers with election duty passes.8. Print and Media staff with duty passes.9. Voter(VIPs with Z- category security) – Allow one

security person along with the VIP Voter.13gurudeva.weebly.com

• If the voters are still in queue, issue them slips last to first and note them in PO’s dairy.

• To Close the Poll - just press the close button.• Note the total polled votes (total male & total

female).• Fill the PO’s dairy, Accounts of votes

recorded(17C) and Paper seal accounts.• Prepare declaration at the end of poll (Part – III)

of (Annexure – VII)

After completion of the pollAt 6:00PM on 7th May


After completion of the pollAt 6:00PM on 7th May

• Seal both the voting machines before the Polling Agents.• Prepare declaration after the sealing of the voting

machine (Part – IV) of (Annexure – VII)• Issue attested copies of Accounts of Votes recorded

(17C) to the Polling Agents.• Prepare statutory covers and non-statutory covers and

other packets as per chapter XXXII• Return to the Distribution center and submit all the items

as per the check list in the respective counters.15gurudeva.weebly.com

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Election Duties for POs and APOs

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